Equine Welfare Network Guardian
2019

Out Side In, Inc.
EQUINE WELFARE NETWORK GUARDIAN PROFILE
Last Updated: 08/08/2019

We are proud to be an EQUUS Foundation 2019 Guardian and share our horse care & use practices with the public.

MISSION & PROGRAMS

Our organization provides programs involved with equine rescue, adoption & retirement
Our organization provides equine-assisted activities and/or therapies (EAAT) for individuals with special needs using instructors, specialists, therapists, counselors, trainers and/or facilitators (full-time, part-time, independent contractors, and/or service providers) who have certified training applicable for people with special needs and specific to the program offerings - either on staff or accompanying clients when participating in our programs.
Our organization provides community outreach and/or public education programs involving horses.

100% of our total programs and services are horse-related.

Number of facilities/locations where horses used in our programs are HOUSED AND CARED for:
     1. Out Side In Stables

Our organization does not use foster facilities

Mission:
The mission of Out Side In is to serve people and save horses.
     
     We will improve the lives of people suffering from emotional and/or mental health issues by providing effective, alternative, outpatient treatment to those in need.
     
     We will accomplish this goal by using horses as a tool to improve the outcome of traditional, evidence based psychotherapy practices.
     
     As a thoroughbred aftercare program, we will use retired thoroughbred race horses to not only improve the effectiveness of intervention but to also give these horses a second career and a second chance of life.

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
Our organization is at capacity with horses at this point. Our goal is to re-home approximately four horses a year, keeping a solid base of therapy horses.
     
     We are at capacity with therapy clients but our goal is to add one additional full time therapist in the next year.
     
     Our three and five year plan includes an increase in therapy services as well as insurance revenue and a focus on increasing funding through increasing public contributions and major donors.

Horse Rescue, Rehabilitation, Retraining & Re-homing:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     Out Side In is a Thoroughbred Aftercare Alliance accredited facility. We rehabilitate, retrain and re-purpose retired Thoroughbred race horses.
     
     Some thoroughbreds at Out Side In become permanent residents and have a second career as therapy horses and others are retrained and offered for adoption as companion, trail, or show horses.
     
     In addition, the thoroughbreds at Out Side In are a major component of our psychotherapy program.

Equine Assisted Activities and Therapies (EAAT):
Our organization provides the following equine-assisted activities and/or therapies (EAAT):
    Psychotherapy/Counseling (Mental Health)
Not Checked:
    Equine Experiential Learning
    Occupational Therapy, Physical Therapy, Speech-Language Pathology
    Interactive Vaulting
    Therapeutic Driving
    Therapeutic Riding (Adaptive Riding)

Our organization provides services for the following specific populations:
Children (10 & Under)
Tweens (11-12)
Teens (13-18)
Young Adults (19-21)
Adults (Over 21)
Veterans
Socioeconomically Disadvantaged
At-Risk Youth

Our organization provides services to individuals with:
Behavioral disorders, Emotional disabilities, Grief, Juvenile delinquency, Mental health disabilities, Obsessive Compulsive Disorder (OCD), Post Traumatic Stress Disorder (PTSD), Substance abuse/addiction, Traumatic Brain Injury (TBI), Weight Control disorders

Overview of our programs involved with providing EAAT to individuals with special needs:
     Out Side In provides equine assisted psychotherapy by licensed mental health professionals. We provide services to those suffering from emotional and mental health issues with a focus on Trauma.
     
     In addition, Out Side In has a "Heroes for Horses" program where disabled veteran's suffering from PTSD are involved in the rehabilitation and retraining of our thoroughbreds as a part of a therapeutic treatment program.

At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must all equine organizations ensure that horses are treated humanely when interacting with people with and without special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people:
     Horse use is monitored very closely by staff and director. Horses are used a maximum of five times per week. Approximately one time per day, 5 days per week. A chart is kept in the main office and therapists initial each time they use a horse. Each therapist has between three and five horses assigned directly to them so that they are very familiar with the horses they use. They are responsible for monitoring their horses physical and emotional health daily.
     A spreadsheet is also kept with the horse list which is developed and updated monthly by the director indicating what activities each horse is most suitable for, any activities they should not be used for as well as any other important information regarding a horses training and/or rehabilitation program when applicable. Horses are also reviewed each Monday at the staff meeting. Clients are never allowed around the horses without close supervision by therapists.


Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     Out Side In participates in many community activities to promote Equine Assisted Psychotherapy including professional conferences, presentations to other area mental health organizations, open houses, and other community events.
     
     Out Side In has frequently been featured on the local news and community news papers.
     
     In addition, we strive to educate people on the great qualities of Thoroughbred horses and their value after their race career is over. Our goal is to eliminate stigma's and help create higher demand for these horses after they retire from racing.

DEFINITIONS:
Equine Assisted Activities and Therapies (EAAT): Any activity that incorporates equine interactions and/or the equine environment, mounted or ground-based, including horsemanship instruction aimed at contributing positively to the cognitive, physical, emotional and social well-being of individuals with special needs, psychotherapy and/or mental health counseling aimed at achieving goals set forth by the mental health professional and the client, occupational therapy, physical therapy, and speech-language pathology treatment strategies that utilize equine movement, and experiential learning approaches that promote the development of life skills for educational, professional and personal goals.

Special Needs: Any difficulty or difficulties (such as a physical, emotional, behavioral, or learning disability or impairment) that require or benefit from assistance and support from certified specialists, therapists, counselors, instructors, trainers and/or facilitators. The difficulty may not be limited to a health issue but may result from the interaction between the individual and the society in which he or she lives arising from an abusive or unhealthy environment and a lack of resources, including economic resources, which can impact an individual's ability to successfully transition into adulthood and being at-risk of a future with less than optimal outcomes.

At-Risk: Refers to being at-risk of a future with less than optimal outcomes. Youth are considered at-risk for a number of reasons, such as if they are homeless or transient, involved in drugs or alcohol, abused sexually, physically or emotionally, mentally ill, neglected at home or live in stressful family environments, lacking social or emotional supports, and involved with delinquent peers. At-Risk youth are likely to be involved in a number of risky behaviors, such as running away, skipping school, drinking under age, engaging in sexual behavior, displaying disruptive behavior, bullying/harassment, fighting, and committing acts of vandalism.


GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff & Volunteers:
Chief Staff Officer (CSO):  Jennifer McVoy, LMSW
Employees:   Full-Time:  1  Part-Time:  0  Volunteers:  10

Staff Recruitment, Screening and Training processes:
    Prospective staff complete a written application
    Prospective staff must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every member of the staff is required to complete a Liability Release/Hold Harmless Agreement
    Every member of the staff is required to provide Emergency Medical Information
    Every member of the staff is required to sign a Photo Release
    Every member of the staff is required to undergo a Background Check and Random Drug Screening
    Every member of the staff has a written job description
    Every member of the staff is evaluated on an annual and as needed basis or with any change in their job description
    Every member of the staff is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
    Every member of the staff receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Every member of the staff has a supervisor and is responsible for keeping their supervisor up to date on work related activities
Not Checked:
    Every member of the staff provides parent/guardian information if applicable
    Every member of the staff carries current health insurance
    The organization provides an Employee Handbook to every member of the staff
    The Employee Handbook includes employee-related information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    The Employee Handbook is reviewed annually and updated
    One or more staff members are trained in CPR and human first aid
    One or more staff members are trained in equine first aid

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application
    Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
    Every volunteer is required to provide Emergency Medical Information
    Every volunteer is required to sign a Photo Release
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
    Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook is reviewed annually and updated
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
    Every volunteer is required to undergo a Background Check and Random Drug Screening
    Every volunteer provides parent/guardian information if applicable
    Every volunteer carries current health insurance
    Every volunteer has a written job description
    The organization records and maintains written attendance information and hours on every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal

Please provide any additional explanation regarding your governance, staffing and volunteer practices or further explanation of your answers above.
Out Side In has three independently contracted therapists. These therapists are all licensed by the state of Michigan and have extensive equine backgrounds.

Governing Body:
Board meetings per year:  4
Number of Board Members:  5  Number of Voting Board Members:  5

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization.
The Executive Directors owns the property where programs are conducted.

Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes

Organization documents available on our website:
    None

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Volunteer Handbook
    Bylaws

Additional Comments:
Out Side In has three independently contracted therapists. These therapists are all licensed by the state of Michigan and have extensive equine backgrounds.
Financial Reporting:
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Compilation
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2018? Yes
View The IRS Form 990/Pro Forma 990

POLICIES

Acquisition
Our organization acquires horses/equines from the following source(s):
    Donation  
    Free Lease  
    Purchase/Adoption from Owner  
    Purchase from auction, kill pen or feedlot  
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization will accept the following:
    Geldings
    Mares
    Pregnant Mares
    Foals
    Stallions
    Only Stallions to be castrated
Definitions:
Donated: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Free Lease: The ownership of the horse is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the horse is transferred to the organization utilizing a free lease document.
Purchased: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase document.
Surrendered: The ownership and custody of the horse is relinquished to the organization by its owner/trainer/responsible agent without the use of a donation document.
Seized: The ownership and custody of the horse is transferred to the organization as a result of the horse being seized by law enforcement or another agency and removed from the owner.
Abandoned: The ownership and custody of the horse is transferred to the organization as a result of the horse being abandoned by the owner or the owner was unable to be located.
Returned: The horse was previously a part of the organization, was adopted, and ownership and custody of the horse has been transferred back to the organization.

Feral/Wild Horse: Free-roaming horses that are descendants of the domesticated horse and have no or limited human contact.

Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.


Our organization will accept the following breeds:
    Arabian
    Thoroughbred

Not Checked
    American Saddlebred
    Appaloosa
    Donkey/Mule/Burro
    Draft
    Mustang
    Friesian
    Hackney
    Miniature Horse
    Morgan
    National Show Horse
    Paint
    Quarter Horse
    Standardbred
    Tennessee Walking Horse
    Warm Blood
    Mixed Breed
    Other
    Andalusian/Lusitano
    Icelandic Horse
    Haflinger
    Norwegian Fjord
    Gypsy Vanner
    Feral/Wild
    Paso Fino
    Pinto
    Appendix Quarter Horse
    Rocky Mountain Horse
    Missouri Fox Trotter

Additional information about our acquisition policies and practices:
Our primary focus is on Thoroughbred Aftercare, however we will accept other breeds under extraordinary circumstances if space allows.


Intake, Assessment & Training
Following arrival of the equine at the facility, the following is performed:
    Physical examination by a veterinarian
    Physical examination by trained barn staff
    Photographs are taken
    A Henneke Body Conditioning Score is assigned
    Physical examination by a farrier
    Physical examination by a dentist
    Coggins test
    Fecal test
    Vaccinations
    De-worming
    The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
Not Checked:
    Blood work other than Coggins
    The horse is scanned to check for a microchip
    The horse is microchipped if the scan indicates that there is no microchip
    The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time

The organization requires the following with respect to the health status of the horse prior to acceptance and arrival at the organization:
    A current Coggins
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.

The organization has the following policies in place prior to a horse being accepted and/or arriving at the facility:
    The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
    The horse is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    Horses are not taken on trial
Not Checked:
    The owner is financially responsible for the shipping of the horse to and from the organization

Horses are assessed for following skills and behaviors:
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
Not Checked:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Saddling
    Bridling
    Lunging
    Loading onto and unloading off a trailer
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Jumping
    Driving (Pulling a carriage)
    Tolerance to unusual objects and loud noises
    Grooming
    Bathing
    Clipping
    Tolerance to multiple handlers at the same time

The typical length of quarantine is:   20 to 30 days

Horses provided formal training (groundwork or riding):   Daily

Additional information about our intake, assessment & training policies and practices:
The goal of Out Side In is to give retired racehorses a second career as therapy, companion, trail or show horses. In order to prevent these horses from the trauma of going to auction, the majority of horses come straight from the race track where there is limited opportunity for assessment or trial periods. In addition, Equine Assisted Psychotherapy at Out Side In is primarily unmounted, therefore, it is not necessary that a horse have specific skills or training to be useful as a therapy horse. The only requirement for a horse at Out Side In is that they are not a danger to our volunteers or clients. Out Side In utilizes qualified trainers in all disciplines so we are able to assess horses for their strengths and abilities and provide appropriate training in the areas they are most suitable. Horses are given 4-6 months of let down time if coming from the track before we begin the retraining process.


Breeding
The organization has the following policies related to breeding and stallions:
    Our organization does NOT breed horses.
Not Checked:
    Our organization breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses


Euthanasia
The organization has the following policies related to euthanasia:
    Our organization will never have a horse euthanized for space
    Our organization will never have a healthy horse euthanized under any circumstances
    Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
    Our organization may have a horse euthanized after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
Not Checked:
    Our organization does not euthanize horses under any circumstances.
    Euthanasia is done at the veterinarian's facility
    Disposal of the carcass is handled within 24 hours

Horses will be euthanized upon the recommendation of:
    Veterinarian
Not Checked:
    Senior staff member without a veterinarian's recommendation
    The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
    Not applicable. The organization does not euthanize horses

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. The organization does not euthanize horses

The organization utilizes the following methods of euthanasia:
    Intravenous administration of an overdose of barbiturates

Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete an application/contract which constitutes the agreement between our organization and the new owner
    Our organization will only re-home a horse to a location where another horse resides
    Potential adopters/purchasers must visit our organization and be observed with the horse on site
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing a horse
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the horse to the adopter/purchaser's facility
    Adopters/purchasers can return a horse to our organization free of charge
    Our agreement states that re-homed horses CAN be sold or given away with prior written approval of our organization
    Our agreement states that re-homed horses cannot be bred
    Our agreement states that if there is any breach of contract the horse must be returned to our organization
    Our agreement states that our organization reserves the right to make unannounced visits to see the horse within the first year of adoption
    Our agreement states that our organization reserves the right to make scheduled visits to see the horse within the first two years of adoption
    Our agreement states that our organization reserves the right to visit the horse at any time.
    Adopters/purchasers are required to provide updates (photos, vet records) for one year
Not Checked:
    Our organization does NOT re-home a horse to first time horse owners
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the horse
    Adopters/purchasers can return a horse to our organization for a fee
    Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away under any circumstances
    Adopters/purchasers are NOT required to provide updates
    Adopters/purchasers are required to provide updates (photos, vet records) for two years
    Adopters/purchasers are required to provide updates (photos, vet records) for three or more years
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Our organization requires references from the following:
    Veterinarian
    Farrier
    Personal/Other
Not Checked:
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase)

The average equine re-homing (adoption/purchase) fee received by your organization:
Over $1,500

Our organization has the following rehoming fee policies:
    Fees may vary depending on the equine level of training
    Fees may vary depending on the equine breed
    Fees may vary depending on the equine age
    Fees may vary depending on the equine type
    Fees may vary depending on the equine health and soundness
Not Checked:
    Not applicable
    All equines have one set fee
    Fees may vary depending on species

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
    Horses may remain at our organization for their lifetimes
    In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
    In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
    Horses may be found suitable homes by our organization
    Horses may be returned to their owners
    Horses may be sent to auction
    If a suitable home cannot be located within 12 months, the horse may be euthanized

Does your organization provide horses to any facility to use in research or medical training? 
     No

Does your organization sell, donate or give a horse to an auction? 
     No
View Rehoming Application/Agreement

FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Out Side In Stables
Out Side In Stables
12511 152nd Ave. Grand Haven MI 49417
Contact: Jennifer McVoy
Contact's Phone: 616-405-7986
Contact's Email: jennifermcvoy@hotmail.com

Does your organization own, lease or use a part of this facility? Lease

If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility:
The property is leased from the Executive Director.

Jennifer McVoy
12511 152nd Ave.
Grand Haven, MI 49417

If not owned, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

If not owned, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     Organization has 20 year lease which ends in 2035. At this time the lease is renewable.

If not owned, please provide the details as to what services are provided by the owner and if and how the owner is compensated. 
     The owner provides no services in regard to the management and upkeep of the facility. Out Side In is responsible for all maintenance to the facility. The owner is compensated monthly for the lease of the property. The lease rate is adjusted annually and is equal to the average rental rate of non-tiled farm land as published by Michigan State University Extension Service.

Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     Out Side In is accredited by the Thoroughbred Aftercare Alliance. In addition, we are alse also a certified OK Corral Series organization for Equine Assisted Psychotherapy and all therapists at Out Side In are licensed by the State of Michigan.

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Ottawa County Animal Control 12220 Filmore Street West Olive, MI 49460 (616)738-4000

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     Thoroughbred Aftercare Alliance c/o The Jockey Club 821 Corporate Dr. Lexington, KY 40503 859-224-2756 info@thoroughbredaftercare.org

Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 3

Instructors Assigned to this Facility: (see Instructor Section below for details)
     1. Instructor: Jennifer McVoy
     2. Instructor: Lexie Carr
     3. Instructor: Lizabeth Sperry

Out Side In Stables

Grounds
Total acreage dedicated specifically to the horses: 24
Our organization has use of the following at this facility:
Structures/Barns: 2  Run-in sheds: 3
Pastures: 3  Paddocks/Pens: 3
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 0  Indoor Rings: 1







Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/encosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to insure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 0-3;
How many hours per day, on average, are horses turned out:
    Horses are out 16+ hours per day
    Horses are out 24/7 except they are brought in to feed
    Horses are out 24/7 except they are brought in if there is inclement weather
    Horses are out 24/7 except when they are being trained
    Horses are out 24/7 except when they are used for the conduct of the organization's programs

The following describes the pastures at this facility:
✔    A dedicated staff person(s) is responsible for pasture management
✔    All pastures are fenced to prevent escape or injury
✔    Electric fencing is used; electric wires or tape fence are visibly marked
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
✔    Pastures are rotated
✔    Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    Barbed wire is used for fencing
    Pastures have natural protection for horses (i.e., trees)

The following describes the turnout areas other than pastures at this facility:
✔    A dedicated staff person(s) is responsible for the maintenance of turnout areas
✔    All turnout areas are fenced to prevent escape or injury
✔    Turnout areas have man-made protection for horses (i.e., shelters)
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
✔    Horses are checked overnight
✔    By Appointment Only signs are posted.
✔    No Trespassing signs are posted
✔    Visitors are only permitted at specific times
✔    Visitors are only permitted in specific areas
✔    The property is fitted with motion lights
Not Checked:
    A security guard is present at night
    Hold Harmless signs are posted
    Authorized Personnel Only signs are posted
    Entrance gates are locked at night
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
    The perimeter of the property is fully fenced

Out Side In Stables

Veterinarian Information
Vet Assessment  conducted on 02/20/2019
Veterinarian: Dr. Kirk Johnson
Clinic Name: Classic Equine    Street: 8925 2 Mile Rd NE    City: Ada  State: MI    Zip: 49301
Phone: 616-642-678  
Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Onsite computer with cloud-based backup storage system
    The organization utilizes its own system to maintain records
    Our organization would use free cloud-based barn management software if available

The following items are consistent with our feed management plan and practices:
✔    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
✔    Feed plans are determined in consultation with a veterinarian
✔    Supplement plans are determined in consultation with a veterinarian
✔    Horses are fed in individual stalls
✔    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔    The feed chart is centrally located and updated as needed
✔    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔    Feed, supplements and hay types are clearly labeled
✔    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔    Medications are kept in a locked, climate-controlled area
Not Checked:
    Horses are fed in groups

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔    Horses are assigned a Henneke Body Condition score upon arrival at the facility
✔    The Henneke Body Condition score is updated annually
✔    Photographs are taken of each horse annually and kept with the horse's health records
✔    Horses at our facility may be treated by an equine chiropractor
✔    Horses at our facility may be treated by an equine acupuncturist
✔    Horses at our facility may be treated by an equine massage therapist
✔    Horses at our facility may be treated by an equine nutritionist
Not Checked:
    The Henneke Body Condition score is updated monthly
    The Henneke Body Condition score is updated with each visit by the veterinarian
    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
    A weight limit of no more than 20% of the horse’s weight is established for each horse and is kept with the horse’s records and updated when needed

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    The protocol for each horse is determined in consultation with a veterinarian
    Fecal testing is performed prior to the use of a de-wormer.

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly parasites
    Fly Traps and Tapes
    Fly Spray Repellent
    Fans

The following represent the biosecurity practices in place at facility:
✔    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
✔    All staff are trained in best practices related to biosecurity
✔    A specific individual is assigned to care for sick, affected and/or quarantined horses
✔    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
✔    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
✔    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
✔    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
✔    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
✔    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
✔    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
✔    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
✔    Latex gloves are worn when working with sick, affected and/or quarantined horses
✔    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses
Not Checked:
    The organization has a written biosecurity plan
    All volunteers are trained in best practices related to biosecurity
    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses

The following represent the manure removal practices in place at facility:
✔    Manure is stored in dumpster(s)
✔    Manure is hauled, sold or given away
✔    Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
    Manure is piled in an area where horses are not located
    Manure piles are covered
    Manure piles are composted or spread on pastures

The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔    Horses are assigned the same stall/location each day
✔    Name plates are located on the stall
✔    Horses wear halters with nametags
✔    A notebook or binder with photos and information on each horse is easily accessible
✔    A map/diagram is posted showing the location of each horse with horse names and photos
✔    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions
✔    Staff/volunteers are provided training on confirmation, markings, colors, and breeds
✔    Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
    Photos are located on the stall
    Horse photos and profiles are available on the website

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔     All horses have specifically assigned tack, apparel and equipment that is not shared
✔    Tack is cleaned weekly
✔    Tack is inspected for overall working condition before each use by trained personnel
✔    Tack is assessed for fit before each use by trained personnel
✔    Tack is assessed for fit by trained personnel when a horse's body condition changes
✔    Tack is assessed for fit by trained personnel when a horse's disposition changes
✔    Assigned tack is clearly labeled
✔    Tack is stored in a climate-controlled location
✔    Helmets are shared
✔    Helmets are cleaned/disinfected after each use
✔    Helmets are replaced after a fall
✔    Helmets are replaced at least every five years.
Not Checked:
    Saddles are shared
    Saddle pads are shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
     Halters are shared
    Tack is cleaned after each use
    Tack is cleaned only when needed
    This facility enlists the services of a professional saddle fitter at least once a year


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔    Emergency procedures are posted prominently
✔    Emergency phone numbers are posted prominently
✔    The facility owns or has access to a generator
✔    The facility maintains at least two weeks of hay, feed, shavings and medications
✔    The facility collects and maintains medical information from staff, volunteers, and clients
✔    The facility maintains appropriate liability and/or workers' compensation insurance
✔    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
✔    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:

The written EPP addresses the following areas:
✔    Local fire department and/or the state's emergency planning department procedures
✔    Medical emergencies for clients, staff, and volunteers
✔    Medical emergencies for horses
✔    Evacuation plans
✔    Power outages
✔    Fire
✔    Protocols to notify emergency personnel
✔    Building/facility exit plans
Not Checked:
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Terrorist attacks

The facility follows the specific procedures to help PREVENT emergency situations:
✔    Smoking is strictly prohibited
✔    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
✔    Aisles and doorways are kept clear
✔    Heaters with automatic shutoff settings are used
Not Checked:
    NO SMOKING signs are posted prominently
    Hay is stored away from permanent or temporary structures where horses are stalled

How often are the following checked or performed?
Fire Extinguishers are checked: Monthly
Smoke detectors are checked: Quarterly
Electrical Systems are checked: Quarterly
Fencelines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Quarterly
Review of safety protocols with volunteers are conducted: Quarterly
The Emergency Preparedness Plan is reviewed and updated: Not at all/NA

Horse Transportion
2-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
3-horse trailer with truck or van:
    1 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
6-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;


Equine Assisted Activities & Therapies (EAAT)
Total number of individual clients (not lessons) served annually: 200
Total number of individual clients participating in unmounted activities per week: 95
Total number of individual clients participating in mounted activities per week:
Total number of horses participating in EAAT programs at this facility: 19
Number of horses aged 3-8: 12
Number of horses aged 9-14: 3
Number of horses aged 15-20: 2
Number of horses aged over 20: 2
Average number of mounted hours per day each horse works:
Average number of unmounted hours per day each horse works: 1
Total number: 1
Total number of mounted horse hours per week:
Total number of unmounted horse hours per week: 95
Number of days per week that mounted programs are conducted at this facility:
Number of weeks per year that mounted programs are conducted at this facility:
Number of days per week that unmounted programs are conducted at this facility: 5
Number of weeks per year that unmounted programs are conducted at this facility: 52

Out Side In Stables

Equine Costs and Inventory

2018 Operations: This facility was operational during 2018.

2018 Horse Care Costs
Actual Horse Care Costs
$25639     Feed (Grain/Hay)
$4309     Bedding
$10583     Veterinarian
$2585     Farrier
$     Dentist
$     Other Therapies
$1319     Manure Removal
$1020     Medications & Supplements
$15390     Horse Transportation
$5492     Maintenance
$752     Horse/Barn Supplies
$5903     Horse Care Staff
$     Horse Training
$4399     Other direct horse-related costs not including overhead or other program costs.
$77391     2018 Total Horse Care Costs
Donated Horse Care Costs
$     Feed (Grain/Hay)
$     Bedding
$     Veterinarian
$     Farrier
$     Dentist
$     Other Therapies
$     Manure Removal
$     Medications & Supplements
$     Horse Transportation
$     Maintenance
$     Horse/Barn Supplies
$31200     Horse Care Staff
$     Horse Training
$     Other direct horse-related costs not including overhead or other program costs.
$31200     2018 Total Donated Costs

Average cost per day per horse: $11
Average length of stay for an equine: 365 days
Based on a total of 6935 days equines were in the care of this facility during 2018

Out Side In Stables

Equine Inventory

2018 Operations: This facility was operational during 2018.

2018 Horse Care Costs

2018 Out Side In Stables Horse Inventory
16 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
3 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
3 Total intakes
LESS: Horse Departure during 2018
0 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
0 Total departures
19 Number of horses involved with your programs on December 31, 2018
19 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 16 on 1/1/2018+ 3 Intakes - 0 Departures = 19 on 12/31/2018

19 Total number of all horses at this facility on December 31, 2018
20 Maximum capacity of horses at this facility on December 31, 2018


3 Detail Horse Intake during 2018
3 Donated
3Thoroughbred
1 Aged Under 3
1 Geldings
2 Aged 3-9
1 Geldings
1 Mares

0 Free Leased
0 Purchased from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned








FACILITY INVENTORY SUMMARY

Total Facilities: 1
Out Side In Stables

16 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
3 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
3 Total intakes
LESS: Horse Departure during 2018
0 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
0 Total departures
19 Number of horses involved with your programs on December 31, 2018
19 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 16 on 1/1/2018+ 3 Intakes - 0 Departures = 19 on 12/31/2018

19 Total number of all horses on December 31, 2018
20 Maximum capacity of horses on December 31, 2018




FACILITY COST SUMMARY

Total Facilities: 1
Out Side In Stables

Actual Horse Care Costs
$25639     Feed (Grain/Hay)
$4309     Bedding
$10583     Veterinarian
$2585     Farrier
$0     Dentist
$0     Other Therapies
$1319     Manure Removal
$1020     Medications & Supplements
$15390     Horse Transportation
$5492     Maintenance
$752     Horse/Barn Supplies
$5903     Horse Care Staff
$0     Horse Training
$4399     Other direct horse-related costs not including overhead or other program costs.
$77391     2018 Total Horse Care Costs
Donated Horse Care Costs
$0     Feed (Grain/Hay)
$0     Bedding
$0     Veterinarian
$0     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$0     Horse Transportation
$0     Maintenance
$     Horse/Barn Supplies
$31200     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$31200     2018 Total Donated Costs

Average cost per day per horse: $11




INSTRUCTOR INFORMATION

V. INSTRUCTORS

     1. Jennifer McVoy

         Facility Participation:

         Out Side In Stables

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: State of Michigan Bureau of Health Licensing
Enter the year that the certification was awarded: 2001
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Licensed Master Social Worker with Macro and Clinical Specialty
Additional information about this instructor: Ms. McVoy has 38 years of horse experience in training, showing breeding and horse care. She has experience with many breeds and disciplines. She is an expert in the field of Equine Assisted Psychotherapy and has a vast knowledge of horse behavior.

     2. Lexie Carr

         Facility Participation:

         Out Side In Stables

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: State of Michigan Bureau of Health Licensing
Enter the year that the certification was awarded: 2017
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Licensed Master Social Worker
Additional information about this instructor: Lexie has been training and showing horses for 20 years. She has won numerous national titles and a very strong knowledge base on horse care and horse behavior.

     3. Lizabeth Sperry

         Facility Participation:

         Out Side In Stables

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: State of Michigan Bureau of Health Licensing
Enter the year that the certification was awarded: 2017
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Licensed Master Social Worker
Additional information about this instructor: Lizzy Sperry has over 35 years of equine experience with extensive training in the Hunter/Jumper disciplines and a strong background in rehabilitation and retraining of off the track Thoroughbreds.