Equine Welfare Network Guardian
2019

Prancing Horse, Inc.
EQUINE WELFARE NETWORK GUARDIAN PROFILE
Last Updated: 08/05/2019

We are proud to be an EQUUS Foundation 2019 Guardian and share our horse care & use practices with the public.

MISSION & PROGRAMS

Our organization provides equine-assisted activities and/or therapies (EAAT) for individuals with special needs using instructors, specialists, therapists, counselors, trainers and/or facilitators (full-time, part-time, independent contractors, and/or service providers) who have certified training applicable for people with special needs and specific to the program offerings - either on staff or accompanying clients when participating in our programs.
Our organization does not provide community outreach and/or public education programs involving horses.

100% of our total programs and services are horse-related.

Number of facilities/locations where horses used in our programs are HOUSED AND CARED for:
     1. Prancing Horse Farm

Our organization does not use foster facilities

Mission:
To enhance the lives of individuals with special needs by providing a safe environment for therapeutic horsemanship.

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
Our 2019 goals are to expand the Freedom Reins program for military, veterans and their families. We also want to maintain our current level of clients from Moore County public school exceptional children (EC) classes. We’d like to expand our operations by looking for opportunities to work with other underserved populations like seniors (balance and muscle control), and troubled youth groups. We plan to develop educational workshops for other PATH centers and the public on topics such as equine assisted learning. Finally, we want to attract additional community partnerships like the one we have with Be Herd, a psychological counseling partnership that provides equine facilitated psychotherapy(EFP) at our farm. While we realize program expansion is important to our long-term sustainability, our focus is to grow in a fiscally responsible way.
     
     One way we will achieve these goals is by hiring a Director of Veteran Services (in progress). We will also continue our interaction with the exceptional children (EC) teachers in the Moore County public school system. We will analyze whether there is enough client interest to work with new demographics (seniors, troubled youth) and hosting educational workshops. We will assess whether there is a market for workshops for PATH centers and the public. Finally, we will encourage feedback from clients and family members regarding program satisfaction and make program adjustments if needed.
     
     Recent accomplishments include successfully concluding a 2 ½ year capital campaign (November 2018) to own and operate our 30-acre farm debt free. This was a major step forward on the road to achieving long term sustainability. In our view, the next step is to expand our current programs and develop new opportunities to enhance the lives of individuals with disability. Without sustainable growth, organizations stagnate. We also increased our 2018 client base by 8.7% (115 clients in 2017; 132 clients in 2018). We updated our 3-year strategic plan (2018 – 2020) to include accountability and reporting standards for annual goals and strategies for our 6 standing committees. An Executive Director succession plan and timeline were developed and approved by the board of directors. A Director of Veteran Services will join our staff in mid-May. Finally, we developed a partnership with a local psychologist’s firm to provide equine facilitated psychotherapy at our farm.
     
     Capabilities to meet our goals include our history of financial responsibility. We run a well-managed, fiscally responsible operation, and maintain one year of operating reserves to use in the event of economic downturn. Now that we own our facility debt free, we can focus more on program and staff expansion. Secondly, we have a well-trained, hard-working staff, and are in the process of adding a staff member who will help expand our Freedom Reins program for active military, veterans and their families. We are also fortunate to have 100+ well qualified, hardworking volunteers to work in the arena with our clients, perform routine farm maintenance and repair, staff our 6 standing committees, serve on our board of directors, and staff A Bit Used, our gently used tack shop. Another important aspect of meeting our goals includes our long-term, high standing in the community. We have operated in Moore County, NC for 35 years and have developed a solid reputation as the “go to” organization for equine therapy. Our intent is to continue operating at the highest level of safety and integrity into the future. We also enjoy a large donor base. Over the years, we have grown a loyal base of support from individuals, businesses, corporations, foundations and civic groups. Finally, the subject of sustainability is a major area of focus for us. In addition to running a well-maintained organization, we provide the board, staff and volunteers access to the education, tools, and resources needed to perform their duties to the highest professional standards. We also monitor and track overall program results and continuously improve operations to ensure best business practices.

Equine Assisted Activities and Therapies (EAAT):
Our organization provides the following equine-assisted activities and/or therapies (EAAT):
    Equine-Assisted Learning (EAL)
    Riding
Not Checked:
    Psychotherapy/Counseling (Mental Health)
    Occupational Therapy, Physical Therapy, Speech-Language Pathology
    Vaulting
    Driving

Our organization provides services for the following specific populations:
Children (10 & Under)
Tweens (11-12)
Teens (13-18)
Young Adults (19-21)
Adults (Over 21)
Veterans
Racial Minorities
Ethnic Minorities
Socioeconomically Disadvantaged
At-Risk Youth

Our organization provides services to individuals with:
Alzheimers/Dementia, Amputation, Arthritis, Attention Deficit Disorder (ADD), Autism, Behavioral disorders, Cerebral palsy, Chronic illness, Cognitive disabilities, Cystic Fibrosis, Development delay or disability, Down Syndrome, Economic disadvantages, Emotional disabilities, Epilepsy, Genetic conditions/disorders, Head Trauma/Brain Injury, Hearing impairment, Intellectual disability, Joint abnormalities, Language impairment, Learning disabilities, Multiple sclerosis, Muscular dystrophy, Obsessive Compulsive Disorder (OCD), Orthopedic issues, Paralysis, Pervasive Developmental Disorder (PDD), Physical disabilities, Post Traumatic Stress Disorder (PTSD), Speech impairment, Spina bifida, Spinal cord injury, Visual impairment

Overview of our programs involved with providing EAAT to individuals with special needs:
     Our mission is to enhance the lives of individuals with disability by providing a safe environment for therapeutic horsemanship. We provide adaptive riding and ground lessons to people with physical, emotional, or cognitive disability. We accept clients as young as four with no upper age limit. They are from all ethnic and cultural backgrounds and economic levels. Our Freedom Reins program is specifically designed for military veterans and their families. Prancing Horse Center for Therapeutic Horsemanship is certified at the Premier level by PATH International and all our instructors are PATH certified. Each new client is assessed and specific, individualized goals are set. Age appropriate lessons and activities are then developed to meet his/her needs. Progress is documented periodically during the program, changes are made as appropriate and we complete a final evaluation at the end of the program. In addition to private clients, military veterans and their families, and dependents of active duty military personnel, we provide equine activities and therapy to students with disability from six Moore County public school exceptional needs classes and to students with disability from two local private schools.

At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must all equine organizations ensure that horses are treated humanely when interacting with people with and without special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people:
     Our horses are the backbone of our program – without them, we have no program. High quality care, maintenance and affection for our equines is a provided in several ways including:
     1) Our horses are limited to 1-2 non-consecutive work hours on any day. A journal is kept on each equine to track their work hours.
     2) We vary our lesson site between our covered arena and trail rides to provide variety.
     3) Each horse has its own individual nutrition program.
     4) Each horse has its own properly fitted tack.
     5) Each horse has routine, high quality veterinarian, dental and farrier care. Any unusual conditions or emergencies are handled immediately.
     6) Horses coming to the farm on trial are quarantined to assure the health of our other equines.
     7) We continuously monitor all pastures, fencing, run-sheds and the horse barn to make sure all are safe and in good condition.
     8) Our clients are closely monitored by trained staff and volunteers to make sure our equines are being treated respectfully.
     9) Each week all equines are exercised by our staff and volunteers skilled in horsemanship.


Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     N/A

Our Programs/Activities involving animals other than horses:
 None

DEFINITIONS:
Equine Assisted Activities and Therapies (EAAT): Any activity that incorporates equine interactions and/or the equine environment, mounted or ground-based, including horsemanship instruction adapted to the ability/disability of those receiving services aimed at contributing positively to their cognitive, physical, emotional and social well-being, psychotherapy and/or mental health counseling aimed at achieving goals set forth by the mental health professional and the client, occupational therapy, physical therapy, and speech-language pathology treatment strategies that utilize equine movement, and experiential learning approaches that promote the development of life skills to achieve educational, professional and personal goals.

Special Needs: Any difficulty or difficulties (such as a physical, emotional, behavioral, or cognitive disability or impairment) that require or benefit from instructors, specialists, counselors, trainers and/or facilitators who have certified training for their scope of practice applicable to the people participating in the programs and specific to the program offerings. The difficulty may not be limited to a health issue but may result from the interaction between the individual and the society in which he or she lives arising from an abusive or unhealthy environment or situation and/or a lack of resources, including economic resources, placing them at risk of a future with less than optimal outcomes.

At-Risk: Refers to being at-risk of a future with less than optimal outcomes. Youth are considered at-risk for a number of reasons, such as if they are homeless or transient, involved in drugs or alcohol, abused sexually, physically or emotionally, mentally ill, neglected at home or live in stressful family environments, lacking social or emotional supports, and involved with delinquent peers. At-Risk youth are likely to be involved in a number of risky behaviors, such as running away, skipping school, drinking underage, engaging in sexual behavior, displaying disruptive behavior, bullying/harassment, fighting, and committing acts of vandalism.


GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff & Volunteers:
Chief Staff Officer (CSO):  Judy Lewis
Employees:   Full-Time:  2  Part-Time:  1  Volunteers:  100

Staff Recruitment, Screening and Training processes:
    Every member of the staff is required to complete a Liability Release/Hold Harmless Agreement
    Every member of the staff is required to provide Emergency Medical Information
    Every member of the staff is required to sign a Photo Release
    Every member of the staff is required to undergo a Background Check and Random Drug Screening
    Every member of the staff provides parent/guardian information if applicable
    Every member of the staff carries current health insurance
    Every member of the staff has a written job description
    Every member of the staff is evaluated on an annual and as needed basis or with any change in their job description
    Every member of the staff is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
    Every member of the staff receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Every member of the staff has a supervisor and is responsible for keeping their supervisor up to date on work related activities
    One or more staff members are trained in CPR and human first aid
    One or more staff members are trained in equine first aid
Not Checked:
    Prospective staff complete a written application
    Prospective staff must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    The organization provides an Employee Handbook to every member of the staff
    The Employee Handbook includes employee-related information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    The Employee Handbook is reviewed annually and updated

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application
    Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
    Every volunteer is required to provide Emergency Medical Information
    Every volunteer is required to sign a Photo Release
    Every volunteer is required to undergo a Background Check and Random Drug Screening
    Every volunteer provides parent/guardian information if applicable
    Every volunteer carries current health insurance
    Every volunteer has a written job description
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
    Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:

Governing Body:
Board meetings per year:  12
Number of Board Members:  12  Number of Voting Board Members:  12

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member.
The 2019 Board President, Bill Lewis, is the husband of Judy Lewis, another board member. Judy also VOLUNTEERS her time as Executive Director. Bill has been very involved in the volunteer management of our farm and has experience in the management of several other nonprofit boards. Judy has over 30 years experience in therapeutic horsemanship. Neither board member is compensated.

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes

Organization documents available on our website:
    Most recent IRS Form 990
    Volunteer Handbook
    Bylaws

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Volunteer Handbook
    Bylaws

Financial Reporting:
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Review
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2018? Yes
View The IRS Form 990/Pro Forma 990

POLICIES

Acquisition
Our organization acquires horses/equines from the following source(s):
    Donation  
    Free Lease  
    Purchase/Adoption from Owner  

Our organization does not acquire horses/equines from the following source(s):
    Purchase from auction, kill pen or feedlot  
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization will accept the following:
    Geldings
    Mares

Not Checked:
    Pregnant Mares
    Foals
    Stallions
    Only Stallions to be castrated
Definitions:
Donated: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Free Lease: The ownership of the equine is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the equine is transferred to the organization utilizing a free lease document.
Purchased: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase document.
Surrendered (Hardship): The ownership and custody of the equine is relinquished to the organization by its owner/trainer/responsible agent with or without the use of an intake document.
Seized: The ownership and custody of the equine is transferred to the organization as a result of the equine being seized by law enforcement or another agency and removed from the owner.
Abandoned: The ownership and custody of the equine is transferred to the organization as a result of the equine being abandoned by the owner or the owner was unable to be located.
Returned: The equine was previously a part of the organization, was adopted, and ownership and custody of the equine has been transferred back to the organization.
Transferred: The custody of the equine is transferred within an organization or from one organization to another non-profit or foster organization to provide retirement, retraining, rehabilitation and/or adoption services with no change in ownership.
Born: The equine was born at the facility.

Feral/Wild Horse: Free-roaming horses that are descendants of the domesticated horse and have no or limited human contact.

Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.


Our organization will accept the following breeds:
    American Saddlebred
    Appaloosa
    Arabian
    Donkey/Mule/Burro
    Draft
    Friesian
    Hackney
    Morgan
    National Show Horse
    Paint
    Quarter Horse
    Standardbred
    Tennessee Walking Horse
    Thoroughbred
    Warm Blood
    Mixed Breed
    Other
    Andalusian/Lusitano
    Icelandic Horse
    Haflinger
    Norwegian Fjord
    Gypsy Vanner
    Pinto
    Appendix Quarter Horse
    Rocky Mountain Horse

Not Checked
    Mustang
    Miniature Horse
    Feral/Wild
    Paso Fino
    Missouri Fox Trotter

Additional information about our acquisition policies and practices:
All horses are free-leased with the exception of one adopted pony.


Intake, Assessment & Training
Following arrival of the equine at the facility, the following is performed:
    Physical examination by a veterinarian
    Physical examination by trained barn staff
    Photographs are taken
    A Henneke Body Conditioning Score is assigned
    Physical examination by a farrier
    Physical examination by a dentist
    Coggins test
    Fecal test
    Vaccinations
    De-worming
    The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
Not Checked:
    Blood work other than Coggins
    The horse is scanned to check for a microchip
    The horse is microchipped if the scan indicates that there is no microchip
    The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time

The organization requires the following with respect to the health status of the horse prior to acceptance and arrival at the organization:
    A current Coggins
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
Not Checked:
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations

The organization has the following policies in place prior to a horse being accepted and/or arriving at the facility:
    The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
    The horse is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    The owner is financially responsible for the shipping of the horse to and from the organization
    Horses are on trial up to 60 days
    Horses are on trial for 60 or more days
    The trial period may be reduced based on the horse's progress
    During the trial period, the organization accepts financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
    The trial period may be terminated by either the organization or the owner for any reason
Not Checked:
    Horses are not taken on trial
    Horses are on trial for up to 30 days
    During the trial period, the organization accepts total financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care
    During the trial period, the owner/donor is financially responsible for the care of the horse, including board, feed, shoeing and any necessary veterinary care

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Loading onto and unloading off a trailer
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Clipping
    Tolerance to multiple handlers at the same time
Not Checked:
    Jumping
    Driving (Pulling a carriage)

The typical length of quarantine is:   20 to 30 days

Horses provided formal training (groundwork or riding):   2-3 times per week


Breeding
The organization has the following policies related to breeding and stallions:
    Our organization does NOT breed horses.
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses
Not Checked:
    Our organization breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses


Additional information about our breeding policies and practices:
NA

Euthanasia
The organization has the following policies related to euthanasia:
    Our organization does not euthanize horses under any circumstances.
Not Checked:
    Our organization will never have a horse euthanized for space
    Our organization will never have a healthy horse euthanized under any circumstances
    Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
    Our organization may have a horse euthanized after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Euthanasia is done at the veterinarian's facility
    Disposal of the carcass is handled within 24 hours

Horses will be euthanized upon the recommendation of:
    Not applicable. The organization does not euthanize horses
Not Checked:
    Veterinarian
    Senior staff member without a veterinarian's recommendation
    The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Not applicable. The organization does not euthanize horses
Not Checked:
    Veterinarian
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian

The organization utilizes the following methods of euthanasia:
    Not applicable. The organization does not euthanize horses

Additional information about our euthanasia policies and practices:
NA

Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete an application/contract which constitutes the agreement between our organization and the new owner
    Our organization does NOT re-home a horse to first time horse owners
    Potential adopters/purchasers must visit our organization and be observed with the horse on site
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the horse to the adopter/purchaser's facility
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the horse
    Adopters/purchasers can return a horse to our organization for a fee
    Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away under any circumstances
    Our agreement states that re-homed horses cannot be bred
    Our agreement states that if there is any breach of contract the horse must be returned to our organization
    Our agreement states that our organization reserves the right to make unannounced visits to see the horse within the first year of adoption
    Our agreement states that our organization reserves the right to make scheduled visits to see the horse within the first two years of adoption
    Our agreement states that our organization reserves the right to visit the horse at any time.
    Adopters/purchasers are required to provide updates (photos, vet records) for one year
Not Checked:
    Our organization will only re-home a horse to a location where another horse resides
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing a horse
    Adopters/purchasers can return a horse to our organization free of charge
    Our agreement states that re-homed horses CAN be sold or given away with prior written approval of our organization
    Adopters/purchasers are NOT required to provide updates
    Adopters/purchasers are required to provide updates (photos, vet records) for two years
    Adopters/purchasers are required to provide updates (photos, vet records) for three or more years
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Our organization requires references from the following:
    Personal/Other
Not Checked:
    Veterinarian
    Farrier
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase)

The average equine re-homing (adoption/purchase) fee received by your organization:
Not applicable; None received

Our organization has the following rehoming fee policies:
    Not applicable
Not Checked:
    All equines have one set fee
    Fees may vary depending on species
    Fees may vary depending on the equine level of training
    Fees may vary depending on the equine breed
    Fees may vary depending on the equine age
    Fees may vary depending on the equine type
    Fees may vary depending on the equine health and soundness

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
    Horses may be found suitable homes by our organization
    Horses may be returned to their owners
Not Checked:
    Horses may remain at our organization for their lifetimes
    Horses may be sent to auction
    In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
    In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
    If a suitable home cannot be located within 12 months, the horse may be euthanized

Does your organization provide horses to any facility to use in research or medical training? 
     No
Please explain where and for what purpose horses are provided to use in research or medical training? 
     NA

Does your organization sell, donate or give a horse to an auction? 
     No
Describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. 
     NA

Additional information about our rehoming policies and practices:
With the exception of one pony that we adopted, all of our horses are free leased from their owners. If/when the horse becomes unsuitable for our program, it is returned to the owner. If the owner refuses to take the horse back (this has never happened yet), our re-homing policy will go into effect.
View Re-homing Agreement

FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Prancing Horse Farm
Prancing Horse Farm
6100 Hoffman Road Hoffman NC 28347
Contact: Claire Pollard
Contact's Phone: 910-281-3223
Contact's Email: prancinghorseinfo@yahoo.com

Does your organization own, lease or use a part of this facility? Own

If this facility is recognized as compliant with the published standards of an accrediting organization, is accredited, and/or is licensed by local, state and/or federal authorities, please provide the details:.
     We are a Premier certified member of the Professional Association of Therapeutic Horsemanship.

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Animal Control Center of Moore County 5235 Highway 15/501 Carthage, NC 28327 (910) 947-2858 bsears@moorecountync.gov

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     PATH International ATTN: Kathy Alm, CEO P.O. Box 33150 Denver, CO 80233 (800) 369-7433 or (303) 452-1212

Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 4

Instructors Assigned to this Facility: (see Instructor Section below for details)
     1. Instructor: Claire Pollard
     2. Instructor: Judy Lewis
     3. Instructor: Susan Price
     4. Instructor: Toni Christiansen

Prancing Horse Farm

Grounds
Total acreage dedicated specifically to the horses: 16
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 5
Pastures: 8  Paddocks/Pens: 1
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 1  Indoor Rings: 0







Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    No    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/enclosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to ensure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 0-3;
How many hours per day, on average, are horses turned out:
    Horses are out 24/7
    Horses are out 24/7 except when they are used for the conduct of the organization's programs

The following describes the pastures at this facility:
✔    A dedicated staff person(s) is responsible for pasture management
✔    All pastures are fenced to prevent escape or injury
✔    Electric fencing is used; electric wires or tape fence are visibly marked
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
✔    Pastures are rotated
✔    Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    Barbed wire is used for fencing
    Pastures have natural protection for horses (i.e., trees)

The following describes the turnout areas other than pastures at this facility:
✔    This facility does not have turnout areas
Not Checked:
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Turnout areas have man-made protection for horses (i.e., shelters)
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
✔    Horses are checked overnight
✔    No Trespassing signs are posted
✔    Hold Harmless signs are posted
✔    Authorized Personnel Only signs are posted
✔    Entrance gates are locked at night
✔    Visitors are only permitted at specific times
✔    Visitors are only permitted in specific areas
✔    The property is fitted with motion lights
✔    The property is fitted with a security system monitored by police or a professional service
✔    The property is fitted with a security system that is monitored internally by staff (or the property owner)
✔    The perimeter of the property is fully fenced
Not Checked:
    A security guard is present at night
    By Appointment Only signs are posted.

Prancing Horse Farm

Veterinarian Information
Vet Assessment  conducted on 05/01/2019
Veterinarian: Dr. Tom Daniel
Clinic Name: Southern Pines Equine Associates    Street: 635 Valley View Drive (P.O. Drawer 1776)    City: Southern Pines  State: NC    Zip: 28387
Phone: 910 692-8640  
Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Onsite computer with cloud-based backup storage system
    Our organization utilizes a software application to maintain records

The following items are consistent with our feed management plan and practices:
✔    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
✔    Feed plans are determined in consultation with a veterinarian
✔    Supplement plans are determined in consultation with a veterinarian
✔    Horses are fed in groups
✔    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔    The feed chart is centrally located and updated as needed
✔    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔    Feed, supplements and hay types are clearly labeled
✔    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔    Medications are kept in a locked, climate-controlled area
Not Checked:
    Horses are fed in individual stalls

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔    Horses are assigned a Henneke Body Condition score upon arrival at the facility
✔    The Henneke Body Condition score is updated with each visit by the veterinarian
✔    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
✔    A weight limit of no more than 20% of the horse’s weight is established for each horse and is kept with the horse’s records and updated when needed
✔    Horses at our facility may be treated by an equine massage therapist
✔    Horses at our facility may be treated by an equine nutritionist
Not Checked:
    The Henneke Body Condition score is updated monthly
    The Henneke Body Condition score is updated annually
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse annually and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
    Horses at our facility may be treated by an equine chiropractor
    Horses at our facility may be treated by an equine acupuncturist

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    Fecal testing is performed prior to the use of a de-wormer.

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly Traps and Tapes
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
✔    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
✔    A specific individual is assigned to care for sick, affected and/or quarantined horses
✔    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
✔    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
✔    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
✔    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
✔    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
✔    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
✔    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
✔    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
✔    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
✔    Latex gloves are worn when working with sick, affected and/or quarantined horses
✔    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses
Not Checked:
    The organization has a written biosecurity plan
    All staff are trained in best practices related to biosecurity
    All volunteers are trained in best practices related to biosecurity

The following represent the manure removal practices in place at facility:
✔    Manure is piled in an area where horses are not located
✔    Manure is hauled, sold or given away
✔    Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
    Manure is stored in dumpster(s)
    Manure piles are covered
    Manure piles are composted or spread on pastures

The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔    Staff/volunteers are provided training on confirmation, markings, colors, and breeds
✔    Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
    Horses are assigned the same stall/location each day
    Name plates are located on the stall
    Photos are located on the stall
    Horses wear halters with nametags
    A notebook or binder with photos and information on each horse is easily accessible
    A map/diagram is posted showing the location of each horse with horse names and photos
    Horse photos and profiles are available on the website
    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔     All horses have specifically assigned tack, apparel and equipment that is not shared
✔    Saddles are shared
✔    Saddle pads are shared
✔    Blankets, sheets and turn out apparel are cleaned regularly as needed
✔     Halters are shared
✔    Tack is cleaned only when needed
✔    Tack is inspected for overall working condition before each use by trained personnel
✔    Tack is assessed for fit before each use by trained personnel
✔    Tack is assessed for fit by trained personnel when a horse's body condition changes
✔    Tack is assessed for fit by trained personnel when a horse's disposition changes
✔    This facility enlists the services of a professional saddle fitter at least once a year
✔    Assigned tack is clearly labeled
✔    Tack is stored in a climate-controlled location
✔    Helmets are shared
✔    Helmets are cleaned/disinfected after each use
✔    Helmets are replaced after a fall
✔    Helmets are replaced at least every five years.
Not Checked:
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
    Tack is cleaned after each use
    Tack is cleaned weekly


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔    Emergency procedures are posted prominently
✔    Emergency phone numbers are posted prominently
✔    The facility owns or has access to a generator
✔    The facility maintains at least two weeks of hay, feed, shavings and medications
✔    The facility collects and maintains medical information from staff, volunteers, and clients
✔    The facility maintains appropriate liability and/or workers' compensation insurance
✔    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
✔    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:

The written EPP addresses the following areas:
✔    Local fire department and/or the state's emergency planning department procedures
✔    Medical emergencies for clients, staff, and volunteers
✔    Medical emergencies for horses
✔    Evacuation plans
✔    Power outages
✔    Fire
✔    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
✔    Terrorist attacks
✔    Protocols to notify emergency personnel
✔    Building/facility exit plans
Not Checked:

The facility follows the specific procedures to help PREVENT emergency situations:
✔    Smoking is strictly prohibited
✔    NO SMOKING signs are posted prominently
✔    Hay is stored away from permanent or temporary structures where horses are stalled
✔    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
✔    Aisles and doorways are kept clear
Not Checked:
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Semi-annually
Electrical Systems are checked: Annually
Fence lines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Daily
Fire drills are conducted: Semi-annually
Review of safety protocols with staff are conducted: Semi-annually
Review of safety protocols with volunteers are conducted: Semi-annually
The Emergency Preparedness Plan is reviewed and updated: Semi-annually

Equine Transportation
2-horse trailer with truck or van:
    1 Owned onsite  0 Access onsite but not owned  3 Access offsite;
3-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
6-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;


Equine Assisted Activities & Therapies (EAAT)
Total number of individual clients (not lessons) served annually: 118
Total number of individual clients participating in unmounted activities per week: 14
Total number of individual clients participating in mounted activities per week: 80
Total number of horses participating in EAAT programs at this facility: 10
Number of horses aged 3-8: 0
Number of horses aged 9-14: 4
Number of horses aged 15-20: 5
Number of horses aged over 20: 1
Average number of mounted hours per day each horse works: 1-2
Average number of unmounted hours per day each horse works: 1-2
Total number: 2
Total number of mounted horse hours per week: 17
Total number of unmounted horse hours per week: 17
Number of days per week that mounted programs are conducted at this facility: 5
Number of weeks per year that mounted programs are conducted at this facility: 36
Number of days per week that unmounted programs are conducted at this facility: 5
Number of weeks per year that unmounted programs are conducted at this facility: 45
Additional explanation: PATH standards state that no horse can be worked more than 3 hours in a row and no more than 6 hours in any day. We come nowhere near that limit. Each of our horses has a weight limit set (for welfare purposes) for both balanced and unbalanced riders. Horses are trained by able bodied riders to make sure their bodies and minds are and remain sound.






FACILITY CENSUS SUMMARY

Total Facilities: 1
Prancing Horse Farm

12 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
0 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction
0 Purchased from Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
Transfer
0 Born at facility
0 Total intakes
LESS: Horse Departure during 2018
0 Horses adopted/sold:
1 Horses transferred/returned
1 Horses deceased
0 Horses euthanized
2 Total departures
10 Number of horses involved with your programs on December 31, 2018
10 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 12 on 1/1/2018+ 0 Intakes - 2 Departures = 10 on 12/31/2018

10 Total number of all horses on December 31, 2018
15 Maximum capacity of horses on December 31, 2018




FACILITY COST SUMMARY

Total Facilities: 1
Prancing Horse Farm

Actual Horse Care Costs
$12524     Feed (Grain/Hay)
$0     Bedding
$2887     Veterinarian
$3145     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$425     Medications & Supplements
$0     Horse Transportation
$7798     Maintenance
$1566     Horse/Barn Supplies
$15924     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$44269     2018 Total Horse Care Costs
Donated Horse Care Costs
$324     Feed (Grain/Hay)
$0     Bedding
$1000     Veterinarian
$0     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$0     Horse Transportation
$3700     Maintenance
$     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$5024     2018 Total Donated Costs

Average cost per day per horse: $11




INSTRUCTOR INFORMATION

V. INSTRUCTORS

     1. Claire Pollard

         Facility Participation:

         Prancing Horse Farm

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATH
Enter the year that the certification was awarded: 2014
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Registered level instructor for therapeutic riding. Claire's member number is 6881170.
Certification 2:
Provide the name of the certifying organization: St. Andrews University
Enter the year that the certification was awarded: 2015
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Obtained a 4 year degree in Therapeutic Horsemenship and Equine Business Management.
Certification 3:
Provide the name of the certifying organization.Certified Horsemanship Association (CHA)
Enter the year that the certification was awarded: 2015
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Level II western instructor for able bodied riders Level III English instructor for able bodied riders
Additional information about this instructor: Prancing Horse is a Premier accredited member of PATH International and all of our instructors are PATH certified.

     2. Judy Lewis

         Facility Participation:

         Prancing Horse Farm

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATH
Enter the year that the certification was awarded: 2012
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Registered level instructor for therapeutic riding. Judy's member number is 79854
Additional information about this instructor: Prancing Horse is a Premier accredited member of PATH International and all of our instructors are PATH certified.

     3. Susan Price

         Facility Participation:

         Prancing Horse Farm

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATH
Enter the year that the certification was awarded: 2006
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Registered level instructor for therapeutic riding. Susan's member number is 69339.
Additional information about this instructor: Prancing Horse is a Premier accredited member of PATH International and all of our instructors are PATH certified.

     4. Toni Christiansen

         Facility Participation:

         Prancing Horse Farm

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATH International
Enter the year that the certification was awarded: 2011
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: PATH Int. Therapeutic Instructor
Certification 2:
Provide the name of the certifying organization: PATH International
Enter the year that the certification was awarded: 2014
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: PATH Int. Certified ESMHL
Certification 3:
Provide the name of the certifying organization.PATH International
Enter the year that the certification was awarded: 2015
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: EAGALA Certified Equine Specialist
Additional information about this instructor: Also received PATH certification for Mental Health First Aid in 2017