Safe Haven Equine Rescue & Retirement Home, Inc.
EQUINE WELFARE NETWORK GUARDIAN PROFILE
Last Updated: 06/07/2018

We are proud to be an EQUUS Foundation 2018 Guardian and share our horse care & use practices with the public.

MISSION & PROGRAMS

Our organization provides programs involved with equine rescue, adoption & retirement
Our organization provides equine-assisted activities and/or therapies (EAAT) for individuals with special needs but does not use certified instructors, specialists, therapists, counselors, trainers and/or facilitators (full-time, part-time, independent contractors, and/or service providers) who have certified training applicable for people with special needs and specific to the program offerings - either on staff or accompanying clients when participating in our programs.
Our organization provides community outreach and/or public education programs involving horses.

100% of our total programs and services are horse-related.

Number of facilities/locations where horses used in our programs are HOUSED AND CARED for:
     1. Safe Haven Equine Rescue - Barn

Our organization does not use foster facilities

Mission:
Safe Haven Equine Rescue and Retirement Home, Inc. is a non-profit organization, accredited by the Global Federation of Animal Sanctuaries and dedicated to the welfare of horses. Our goal is to rescue abused, neglected, or distressed horses. We work to bring these rescued horses back to optimal health and to find them loving homes. In some cases, due to age or disability, a horse will not be able to be adopted. For these horses Safe Haven Equine Rescue and Retirement Home, Inc. will provide a home where they can peacefully live out the rest of their life with dignity.

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
*Missing

Horse Rescue, Rehabilitation, Retraining & Re-homing:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     Law Enforcement Seizures: We investigate calls of neglect, collect evidence, assist in the pick up during a seizure, and testify in court. These steps allow us to work closely with law enforcement officers to help save horses from neglect.
     A seizure in December of 2017 from Upshur County is an example of this service. We were called by law enforcement to pick an unknown number of animals on 98 acres of land. Upon arriving we saw 2 dead calves on the ground close to the gate and several animals running around. We searched the land and found a total of 16 animals (1 Appaloosa horse, 2 miniature horses, 1 bull, 1 heifer, 1 calf, 4 donkeys and 6 sheep) alive but in poor health. We also found an additional 5 animals dead on the property. While on site we documented the animals, land and carcasses of the dead animals. We removed and housed all 16 animals while waiting for a court date. All animals received a check up from a Veterinary who in turned wrote a report on the condition of the animals. During the hearing Safe Haven did testify as to the conditions of the property and animals. Due to the hard work we put into the case all 16 animals were removed from the owner permanently. We are now working on rehabilitating these animals so that they can be adopted.
     
     Stray Pick up: When contacted by law enforcement - Safe Haven will pick up stray horses. We will hold and care for them according to stray laws in Texas. Sometimes the owners cannot be located; when this happens, Safe Haven will find a new loving family for the horse.
     Macks was a stray we picked up in 2016. He was just a baby left all by himself. The Sheriff's Department tried to find his owners with no success. After the hold time expired Macks was turned over to Safe Haven where he grew into a people loving 2-year-old. He now has a family that loves him dearly and a huge pasture to run in.
     
     Emergency Disaster Rescue: Safe Haven has a trained emergency rescue team that can respond to a number of different situations. These situations can include natural disasters (flooding, tornadoes, hurricanes, fires, etc.), searching for animals in these disaster areas, motor vehicle accidents involving a horse and/or trailer, Veterinarian or Owner needing help lifting a horse that is down due to injury or illness, rescuing a trapped horse that has fallen into a confined space, and many more.
     In 2017, Safe Haven’s emergency rescue team responded to calls for help seven times. Three deployments were made by teams members to help search and rescue animals during Hurricane Harvey, twice team members helped lift and transport injured horses, so that a Veterinary could care for them and on two occasions in 2017 Safe Haven assisted first responders with accidents involving horses in trailers.

Equine Assisted Activities and Therapies (EAAT):
Our organization provides the following equine-assisted activities and/or therapies (EAAT):
*Missing
Not Checked:
    Equine-Assisted Activities (EAA)
    Equine-Assisted Therapy (EAT)
    Equine-Assisted Learning (EAL)
    Equine-Facilitated Psychotherapy (EFP)
    Hippotherapy
    Interactive Vaulting
    Therapeutic Driving
    Therapeutic Riding (Adaptive Riding)

Our organization provides services for the following specific populations:
*Missing

Our organization provides services to individuals with:
*Missing


Overview of our programs involved with providing EAAT to individuals with special needs:
     NA


DEFINITIONS:
Equine Assisted Activities and Therapies (EAAT): Any equine-assisted activity or therapy, mounted or ground-based, including but not limited to treatments that incorporate equine activities and/or the equine environment and/or experiential learning approaches that promote the development of life skills for educational, professional and personal goals through equine-assisted activities. Equine assisted activities include but are not limited to therapeutic riding, therapeutic driving, interactive vaulting, grooming and/or stable management.

Special Needs: Any difficulty or difficulties (such as a physical, emotional, behavioral, or learning disability or impairment) that require or benefit from assistance and support from certified specialists, therapists, counselors, instructors, trainers and/or facilitators. The difficulty may not be limited to a health issue but may result from the interaction between the individual and the society in which he or she lives arising from an abusive or unhealthy environment and a lack of resources, including economic resources, which can impact an individual's ability to successfully transition into adulthood and being at-risk of a future with less than optimal outcomes.

At-Risk: Refers to being at-risk of a future with less than optimal outcomes. Youth are considered at-risk for a number of reasons, such as if they are homeless or transient, involved in drugs or alcohol, abused sexually, physically or emotionally, mentally ill, neglected at home or live in stressful family environments, lacking social or emotional supports, and involved with delinquent peers. At-Risk youth are likely to be involved in a number of risky behaviors, such as running away, skipping school, drinking under age, engaging in sexual behavior, displaying disruptive behavior, bullying/harassment, fighting, and committing acts of vandalism.


Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     Educational Programs: One of the goals that Safe Haven sets for itself every year is to educate future owners in the proper care of horses. Through these programs we spread the word about what Safe Haven does and how people can help or get involved.
     Our biggest educational program is our annual Girl Scout Day. Girl Scout Day is a huge event that we host every year. We invite Girl Scouts of all ages from all over to come spend the day at Safe Haven. The girls rotate stations learning about many different things - all while having a blast. We cover topics such as feeding, grooming, safe handling, the abc's of a rescue, knot tying, and so much more. While the girls are here they get to speak with professional women in the animal care industry. We have demonstrations from an equine dentist, a K9 unit from the local police department, a farrier, and paramedics come visit so the girls can take a tour of the ambulance. In 2017, we had 152 girls and 68 adults attend this event.
     
     
     Community Outreach: Supporting our community is very important to all the Board Members at Safe Haven. Not just because we rely on them for their support but because it is the RIGHT thing to do.
     We have different programs that fall under community outreach. One example would be our ‘Keeping Horses At Home’ Program. We understand that everyone falls on hard times and during these times a little help can go a long way. To help those in need we started a program called "Keeping Horses At Home". During 2017 we were able to help keep 17 horses in their homes with their families during hard times.

Our Programs/Activities involving animals other than horses:
 We have no non-horse programs.

GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff & Volunteers:
Chief Staff Officer (CSO):  Richard Fincher
Employees:   Full-Time:  0  Part-Time:  0  Volunteers:  12

Staff Recruitment, Screening and Training processes:
✔    Not applicable; We do not have paid staff

Volunteer Recruitment, Screening and Training processes:
✔    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
✔    Every volunteer is required to provide Emergency Medical Information
✔    Every volunteer is required to sign a Photo Release
✔    Every volunteer provides parent/guardian information if applicable
✔    Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
✔    Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
✔    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
✔    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
✔    The organization records and maintains written attendance information and hours on every volunteer
Not Checked:
    Prospective volunteers complete a written application
    Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every volunteer is required to undergo a Background Check and Random Drug Screening
    Every volunteer carries current health insurance
    Every volunteer has a written job description
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility

Governing Body:
Board meetings per year:  10
Number of Board Members:  7  Number of Voting Board Members:  7

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member.
Richard Fincher - Executive Director
     Debbie Fincher - Board Secretary

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization.
The Executive Director and the Board secretary own the facility that is leased by the organization.

Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes

Organization documents available on our website:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Adoption/Foster Agreement
    Bylaws

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Bylaws

Financial Reporting:
Month Fiscal Year Ends: *Missing
Type of Financial Reporting (Audit, Review, Compilation): *Missing
Type of IRS Filing (990, 990-EZ, 990-N): *Missing
Does the uploaded Pro Forma 990/990 represent 2018? *Missing
IRS Form 990/Pro Forma 990 has not been uploaded for this facility.

POLICIES

Acquisition
Our organization acquires horses/equines from the following source(s):
    Donation  
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization does not acquire horses/equines from the following source(s):
    Free Lease  
    Purchase/Adoption from Owner  
    Purchase from auction, kill pen or feedlot  

Our organization will accept the following:
    
    
    
    
    

Not Checked:
    
Definitions:
Donated: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Free Lease: The ownership of the horse is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the horse is transferred to the organization utilizing a free lease document.
Purchased: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase document.
Surrendered: The ownership and custody of the horse is relinquished to the organization by its owner/trainer/responsible agent without the use of a donation document.
Seized: The ownership and custody of the horse is transferred to the organization as a result of the horse being seized by law enforcement or another agency and removed from the owner.
Abandoned: The ownership and custody of the horse is transferred to the organization as a result of the horse being abandoned by the owner or the owner was unable to be located.
Returned: The horse was previously a part of the organization, was adopted, and ownership and custody of the horse has been transferred back to the organization.

Feral/Wild Horse: Free-roaming horses that are descendants of the domesticated horse and have no or limited human contact.

Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.


Our organization will accept the following breeds:
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing

Intake, Assessment & Training
The organization requires the following with respect to the health status of the horse prior to acceptance and arrival at the organization:
✔    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:
    A current Coggins
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.

The organization has the following policies in place prior to a horse being accepted and/or arriving at the facility:
✔    The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
✔    The horse is evaluated at its place of residence
✔    Horses are not taken on trial
Not Checked:
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    The owner is financially responsible for the shipping of the horse to and from the organization

Horses are assessed for following skills and behaviors:
✔    Retrieval from a pasture/paddock
✔    Leading with a halter and lead rope
✔    Temperament, disposition and attitude, such as rated from very calm to very high spirited
✔    Lunging
✔    Loading onto and unloading off a trailer
✔    Tolerance to unusual objects and loud noises
✔    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
✔    Grooming
✔    Bathing
✔    Tolerance to multiple handlers at the same time
Not Checked:
    Saddling
    Bridling
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Jumping
    Driving (Pulling a carriage)
    Clipping

Following arrival at the facility, the following is performed:
✔    Physical examination by a veterinarian
✔    Physical examination by trained barn staff
✔    Photographs are taken
✔    A Henneke Body Conditioning Score is assigned
✔    Physical examination by a farrier
✔    Physical examination by a dentist
✔    Coggins test
✔    Vaccinations
✔    De-worming
✔    The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
Not Checked:
    Blood work other than Coggins
    Fecal test
    The horse is scanned to check for a microchip
    The horse is microchipped if the scan indicates that there is no microchip
    The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time

The typical length of quarantine is:   10 to 20 days

Horses provided formal training (groundwork or riding):   As needed; no set schedule

Breeding
The organization has the following policies related to breeding and stallions:
✔    Our organization does NOT breed horses.
✔    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses
Not Checked:
    Our organization breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses


Euthanasia
The organization has the following policies related to euthanasia:
✔    Our organization will never have a horse euthanized for space
✔    Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
✔    Our organization may have a horse euthanized after all reasonable treatment options have been explored
✔    Euthanasia is done on site when possible to decrease trauma from transport
✔    Euthanasia is done at the veterinarian's facility
✔    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization does not euthanize horses under any circumstances.
    Our organization will never have a healthy horse euthanized

Horses will be euthanized upon the recommendation of:
✔    Veterinarian
Not Checked:
    Senior staff member without a veterinarian's recommendation
    The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
    Not applicable. The organization does not euthanize horses

The following are authorized to administer the procedure for your organization in accordance with state laws:
✔    Veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. The organization does not euthanize horses

The organization utilizes the following methods of euthanasia:
    Intravenous administration of an overdose of barbiturates

Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
✔    All potential adopters/purchasers complete an application/contract which constitutes the agreement between our organization and the new owner
✔    Potential adopters/purchasers must visit our organization and be observed with the horse on site
✔    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the horse to the adopter/purchaser's facility
✔    Adopters/purchasers can return a horse to our organization free of charge
✔    Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away under any circumstances
✔    Our agreement states that re-homed horses cannot be bred
✔    Our agreement states that if there is any breach of contract the horse must be returned to our organization
✔    Our agreement states that our organization reserves the right to visit the horse at any time.
✔    Adopters/purchasers are NOT required to provide updates
Not Checked:
    Our organization does NOT re-home a horse to first time horse owners
    Our organization will only re-home a horse to a location where another horse resides
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing a horse
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the horse
    Adopters/purchasers can return a horse to our organization for a fee
    Our agreement states that re-homed horses CAN be sold or given away with prior written approval of our organization
    Our agreement states that our organization reserves the right to make unannounced visits to see the horse within the first year of adoption
    Our agreement states that our organization reserves the right to make scheduled visits to see the horse within the first year of adoption
    Adopters/purchasers are required to provide updates (photos, vet records) for one year
    Adopters/purchasers are required to provide updates (photos, vet records) for two years
    Adopters/purchasers are required to provide updates (photos, vet records) for three or more years
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Our organization requires references from the following:
✔    Veterinarian
✔    Farrier
✔    Personal/Other
Not Checked:
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Transfer of ownership occurs:   Our organization retains ownership of the horse for its lifetime

The average equine re-homing (adoption/purchase) fee received by your organization:
$201 to $500

Our organization has the following rehoming fee policies:
✔    All equines have one set fee
Not Checked:
    Not applicable
    Fees may vary depending on species
    Fees may vary depending on the equine level of training
    Fees may vary depending on the equine breed
    Fees may vary depending on the equine age
    Fees may vary depending on the equine type
    Fees may vary depending on the equine health and soundness

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
✔    Horses may remain at our organization for their lifetimes
✔    Horses may be found suitable homes by our organization
✔    In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
✔    In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
    Horses may be returned to their owners
    Horses may be sent to auction
    If a suitable home cannot be located within 12 months, the horse may be euthanized

Does your organization provide horses to any facility to use in research or medical training? 
     No

Does your organization sell, donate or give a horse to an auction? 
     No
View Rehoming Application/Agreement

FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Safe Haven Equine Rescue - Barn
Safe Haven Equine Rescue - Barn
4994 FM 2088 Gilmer TX 75644
Contact: Richard Fincher
Contact's Phone: 903-762-1432
Contact's Email: safehavenrescue@etex.net

Does your organization own, lease or use a part of this facility? Lease

If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility:
Owners are:
Richard and Debbie Fincher they live on the property.

If not owned, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

If not owned, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     Current lease was renewed on 02/01/2018 and will expire on 01/31/2020.

If not owned, please provide the details as to what services are provided by the owner and if and how the owner is compensated. 
     Safe Haven leases this property from Richard and Debbie Fincher. Services provided by owner - none, Safe Haven has its own utilities set up for the office, barn and paddocks. Safe Haven pays for the taxes on the property annually.

Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     Accredited by Global Federation of Animal Sanctuaries.

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     We work with law enforcement in several counties. In our area it is the local constables that investigate animal cases. Upshur County Constable Office 301 E Butler St. Gilmer, Tx 75644 903-680-8356 ph 903-680-6769 fx There is no email for this office.

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     We work with many different counties in Texas, we do not turn down any law enforcement agency that request our assistance. Listed below are 2 that we work with most often. Camp County Sheriff Department 203 Tapp Street Pittsburg, Texas 75686 903-856-6651 Gregg County Sheriff Department 101 E. Methvin, Suite 559 Longview, TX 75601 903-236-8400 National Response for Disasters Code 3 Associates, Inc. 1456 Skyway Drive Longmont, CO 80504 303-772-7724 info@code3associates.org

Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No

Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 2

Instructors Assigned to this Facility: (see Instructor Section below for details)
     1. Instructor: Kerri Downs
     2. Instructor: Richard Fincher

Grounds
Total acreage dedicated specifically to the horses: 10
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 4
Pastures: 2  Paddocks/Pens: 8
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 0  Indoor Rings: 0






Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/encosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to insure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 4-8
How many hours per day, on average, are horses turned out:
    Horses are out 9 to 15 hours per day

The following describes the pastures at this facility:
✔    All pastures are fenced to prevent escape or injury
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
✔    Pastures are rotated
✔    Pastures have natural protection for horses (i.e., trees)
✔    Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    A dedicated staff person(s) is responsible for pasture management
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following describes the turnout areas other than pastures at this facility:
✔    All turnout areas are fenced to prevent escape or injury
✔    Turnout areas have man-made protection for horses (i.e., shelters)
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
✔    No Trespassing signs are posted
✔    Hold Harmless signs are posted
✔    Entrance gates are locked at night
✔    Visitors are only permitted at specific times
✔    Visitors are only permitted in specific areas
✔    The property is fitted with a security system that is monitored internally by staff (or the property owner)
✔    The perimeter of the property is fully fenced
Not Checked:
    A security guard is present at night
    Horses are checked overnight
    By Appointment Only signs are posted.
    Authorized Personnel Only signs are posted
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service

Veterinarian Information
*Vet Assessment Not Current.

Veterinarian: Dr. Daniel Kincaid
Clinic Name: Pittsburg Veterinary Clinic    Street: 203 N Greer Blvd.    City: Pittsburg  State: TX    Zip: 75686
Phone: 903-856-6518  
Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)

The following items are consistent with our feed management plan and practices:
✔    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
✔    Feed plans are determined in consultation with a veterinarian
✔    Supplement plans are determined in consultation with a veterinarian
✔    Horses are fed in individual stalls
✔    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔    The feed chart is centrally located and updated as needed
✔    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔    Feed, supplements and hay types are clearly labeled
✔    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔    Medications are kept in a locked, climate-controlled area
Not Checked:
    Horses are fed in groups

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔    Horses are assigned a Henneke Body Condition score upon arrival at the facility
✔    The Henneke Body Condition score is updated annually
✔    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
Not Checked:
    The Henneke Body Condition score is updated monthly
    The Henneke Body Condition score is updated with each visit by the veterinarian
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse annually and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
    A weight limit of no more than 20% of the horse’s weight is established for each horse and is kept with the horse’s records and updated when needed
    Horses at our facility may be treated by an equine chiropractor
    Horses at our facility may be treated by an equine acupuncturist
    Horses at our facility may be treated by an equine massage therapist
    Horses at our facility may be treated by an equine nutritionist

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    A de-wormer is used without fecal testing

Fly/Insect Control: What remedies are used to control flies and insects?
    Premise Sprays/Insecticides

The following represent the biosecurity practices in place at facility:
✔    All volunteers are trained in best practices related to biosecurity
✔    A specific individual is assigned to care for sick, affected and/or quarantined horses
✔    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
✔    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
✔    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
✔    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
✔    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
✔    Latex gloves are worn when working with sick, affected and/or quarantined horses
Not Checked:
    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
    The organization has a written biosecurity plan
    All staff are trained in best practices related to biosecurity
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses

The following represent the manure removal practices in place at facility:
✔    Manure is hauled, sold or given away
✔    Manure piles are composted or spread on pastures
Not Checked:
    Manure is stored in dumpster(s)
    Manure is piled in an area where horses are not located
    Manure piles are covered
    Our organization adheres to the manure management guidelines set by state and/or local authorities

The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔    Horses are assigned the same stall/location each day
✔    Staff/volunteers are provided training on confirmation, markings, colors, and breeds
✔    Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
    Name plates are located on the stall
    Photos are located on the stall
    Horses wear halters with nametags
    A notebook or binder with photos and information on each horse is easily accessible
    A map/diagram is posted showing the location of each horse with horse names and photos
    Horse photos and profiles are available on the website
    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔    Saddles are shared
✔    Saddle pads are shared
✔    Bridles are shared
✔    Bits are shared
✔    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
✔    Blankets, sheets and turn out apparel are cleaned regularly as needed
✔    Tack is cleaned after each use
✔    Tack is stored in a climate-controlled location
✔    Helmets are cleaned/disinfected after each use
✔    Helmets are replaced after a fall
Not Checked:
     All horses have specifically assigned tack, apparel and equipment that is not shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
     Halters are shared
    Tack is cleaned weekly
    Tack is cleaned only when needed
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when a horse's body condition changes
    Tack is assessed for fit by trained personnel when a horse's disposition changes
    This facility enlists the services of a professional saddle fitter at least once a year
    Assigned tack is clearly labeled
    Helmets are shared
    Helmets are replaced at least every five years.


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔    Emergency procedures are posted prominently
✔    Emergency phone numbers are posted prominently
✔    The facility owns or has access to a generator
✔    The facility maintains at least two weeks of hay, feed, shavings and medications
✔    The facility maintains appropriate liability and/or workers' compensation insurance
✔    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
✔    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
    The facility collects and maintains medical information from staff, volunteers, and clients

The written EPP addresses the following areas:
✔    Local fire department and/or the state's emergency planning department procedures
✔    Medical emergencies for clients, staff, and volunteers
✔    Medical emergencies for horses
✔    Evacuation plans
✔    Power outages
✔    Fire
✔    Protocols to notify emergency personnel
✔    Building/facility exit plans
Not Checked:
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Terrorist attacks

The facility follows the specific procedures to help PREVENT emergency situations:
✔    Smoking is strictly prohibited
✔    NO SMOKING signs are posted prominently
✔    Hay is stored away from permanent or temporary structures where horses are stalled
✔    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
✔    Aisles and doorways are kept clear
Not Checked:
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Monthly
Smoke detectors are checked: Monthly
Electrical Systems are checked: Quarterly
Fencelines are checked: Weekly
Turnout Areas are checked: Daily
Sprinkler systems are checked: Monthly
Fire drills are conducted: Monthly
Review of safety protocols with staff are conducted: Semi-annually
Review of safety protocols with volunteers are conducted: Semi-annually
The Emergency Preparedness Plan is reviewed and updated: Semi-annually

Horse Transportion
2-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
3-horse trailer with truck or van:
    1 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse trailer with truck or van:
    1 Owned onsite  0 Access onsite but not owned  0 Access offsite;
6-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  2 Access offsite;
8-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;


Equine Assisted Activities & Therapies (EAAT)
This organization does not conduct EAAT at this facility.

Equine Costs and Inventory
Prior Year information not updated.






FACILITY INVENTORY SUMMARY

Total Facilities: 1
The horse inventory numbers are incorrect.

Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
Donated
Free Lease
Purchase/Adoption from Owner
Purchased from Auction/Kill Pen/Feedlot
Surrendered
Seized
Abandoned
Returned
Total intakes
LESS: Horse Departure during 2018
Horses adopted/sold:
Horses transferred/returned
Horses deceased
0 Total departures
 Number of horses involved with your programs on December 31, 2018
 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
 Total number of horses permanently retired.

Summary: on 1/1/2018+ Intakes - 0 Departures = on 12/31/2018

*Missing Total number of all horses on December 31, 2018
*Missing Maximum capacity of horses on December 31, 2018




FACILITY COST SUMMARY

Total Facilities: 1

Actual Horse Care Costs
$     Feed (Grain/Hay)
$     Bedding
$     Veterinarian
$     Farrier
$     Dentist
$     Other Therapies
$     Manure Removal
$     Medications & Supplements
$     Horse Transportation
$     Maintenance
$     Horse/Barn Supplies
$     Horse Care Staff
$     Horse Training
$     Other direct horse-related costs not including overhead or other program costs.
*Missing     2018 Total Horse Care Costs
Donated Horse Care Costs
$     Feed (Grain/Hay)
$     Bedding
$     Veterinarian
$     Farrier
$     Dentist
$     Other Therapies
$     Manure Removal
$     Medications & Supplements
$     Horse Transportation
$     Maintenance
$     Horse/Barn Supplies
$     Horse Care Staff
$     Horse Training
$     Other direct horse-related costs not including overhead or other program costs.
$     2018 Total Donated Costs





INSTRUCTOR INFORMATION

V. INSTRUCTORS

     1. Kerri Downs

         Facility Participation:

         Safe Haven Equine Rescue - Barn

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? No

     2. Richard Fincher

         Facility Participation:

         Safe Haven Equine Rescue - Barn

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? No
Additional information about this instructor: We are a healing facility and do not ride the horses at Safe Haven. We work on ground manners when leading and ground work in the round pen.