Equine Welfare Network Guardian
2019

Standardbred Retirement Foundation
EQUINE WELFARE NETWORK GUARDIAN PROFILE
Last Updated: 07/31/2019

We are proud to be an EQUUS Foundation 2019 Guardian and share our horse care & use practices with the public.

MISSION & PROGRAMS

Our organization provides programs involved with equine rescue, adoption & retirement
Our organization provides community outreach and/or public education programs involving horses.

100% of our total programs and services are horse-related.

Number of facilities/locations where horses used in our programs are HOUSED AND CARED for:
     1. Walnridge Farm

Our organization uses foster facilities and all foster facilities adhere to all the policies, procedures and practices of our organization

Mission:
The Standardbred Retirement Foundation (SRF) is a non-profit, tax exempt organization providing humane care and services for horses in need of lifetime homes, and in crisis, through rehabilitation, training, adoption, lifelong follow-up, or lifetime sanctuary.

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
SRF's goals include education in the racing community. Strategy: Use of printed materials, newsletters, press releases, mailings and other ways that present themselves.
     
     Continue to help horses in need, particularly those at the greatest risk ie: tagged to ship to slaughter. In 2018, 646 Standrbreds were removed from the slaughter-line, helped b SRF, rehabilitated, retired, or adopted. This will continue only as long as funds can continue to be raised.
     
     Follow-up on all adopted horses, continue to provide for those un-adoptable for which this will require an endowment that will need planning and execution.

Horse Rescue, Rehabilitation, Retraining & Re-homing:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     The Standardbred Retirement Foundation (SRF) helps horses in crisis, destined for slaughter, and those off the track, as well as any no longer safe or no longer wanted in their adopted homes.They are quarantined, rehabilitated, trained, adopted to safe homes or retired with SRF for life. Lifelong follow-up semi annually is done for every horse.

Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     SRF works with schools that identify children needing after school intervention and works with them and SRF's horses waiting for homes.
     
     Therapy programs using SRF horses waiting for homes are also conducted in conjunction with the NJ dept. Of Juvenile Justice.

GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff & Volunteers:
Chief Staff Officer (CSO):  Judith Bokman
Employees:   Full-Time:  8  Part-Time:  1  Volunteers:  62

Staff Recruitment, Screening and Training processes:
    Prospective staff complete a written application
    Prospective staff must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every member of the staff is required to complete a Liability Release/Hold Harmless Agreement
    Every member of the staff is required to provide Emergency Medical Information
    Every member of the staff is required to sign a Photo Release
    Every member of the staff carries current health insurance
    Every member of the staff has a written job description
    Every member of the staff is evaluated on an annual and as needed basis or with any change in their job description
    Every member of the staff is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
    Every member of the staff receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Every member of the staff has a supervisor and is responsible for keeping their supervisor up to date on work related activities
    The organization provides an Employee Handbook to every member of the staff
    The Employee Handbook includes employee-related information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    The Employee Handbook is reviewed annually and updated
    One or more staff members are trained in CPR and human first aid
    One or more staff members are trained in equine first aid
Not Checked:
    Every member of the staff is required to undergo a Background Check and Random Drug Screening
    Every member of the staff provides parent/guardian information if applicable

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application
    Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
    Every volunteer is required to provide Emergency Medical Information
    Every volunteer is required to sign a Photo Release
    Every volunteer provides parent/guardian information if applicable
    Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
    Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
    Every volunteer is required to undergo a Background Check and Random Drug Screening
    Every volunteer carries current health insurance
    Every volunteer has a written job description
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description

Governing Body:
Board meetings per year:  2
Number of Board Members:  6  Number of Voting Board Members:  5

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  Yes
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member.
Paula Campbell, Co-Founder and President is married to John Campbell an SRF Trustee.
     Judith Bokman, Co-Founder, Secretary & Treasurer and Executive Director is married to Dr. Stephen Bokman, DVM and SRF Trustee.

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization.
ED is married to veterinarian who owns the facility, serves as the veterinarian, and serves on the Board.

Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes

Organization documents available on our website:
    Adoption/Foster Agreement

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Volunteer Handbook
    Employee Handbook
    Bylaws

Financial Reporting:
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Audit
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2018? No
View The IRS Form 990/Pro Forma 990

POLICIES

Acquisition
Our organization acquires horses/equines from the following source(s):
    Donation  
    Purchase from auction, kill pen or feedlot  
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization does not acquire horses/equines from the following source(s):
    Free Lease  
    Purchase/Adoption from Owner  

Our organization will accept the following:
    Geldings
    Mares
    Pregnant Mares
    Foals
    Stallions
    Only Stallions to be castrated
Definitions:
Donated: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Free Lease: The ownership of the equine is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the equine is transferred to the organization utilizing a free lease document.
Purchased: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase document.
Surrendered (Hardship): The ownership and custody of the equine is relinquished to the organization by its owner/trainer/responsible agent with or without the use of an intake document.
Seized: The ownership and custody of the equine is transferred to the organization as a result of the equine being seized by law enforcement or another agency and removed from the owner.
Abandoned: The ownership and custody of the equine is transferred to the organization as a result of the equine being abandoned by the owner or the owner was unable to be located.
Returned: The equine was previously a part of the organization, was adopted, and ownership and custody of the equine has been transferred back to the organization.
Transferred: The custody of the equine is transferred within an organization or from one organization to another non-profit or foster organization to provide retirement, retraining, rehabilitation and/or adoption services with no change in ownership.
Born: The equine was born at the facility.

Feral/Wild Horse: Free-roaming horses that are descendants of the domesticated horse and have no or limited human contact.

Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.


Our organization will accept the following breeds:
    Standardbred
    Feral/Wild

Other breeds:
Standardbred


Not Checked
    American Saddlebred
    Appaloosa
    Arabian
    Donkey/Mule/Burro
    Draft
    Mustang
    Friesian
    Hackney
    Miniature Horse
    Morgan
    National Show Horse
    Paint
    Quarter Horse
    Tennessee Walking Horse
    Thoroughbred
    Warm Blood
    Mixed Breed
    Other
    Andalusian/Lusitano
    Icelandic Horse
    Haflinger
    Norwegian Fjord
    Gypsy Vanner
    Paso Fino
    Pinto
    Appendix Quarter Horse
    Rocky Mountain Horse
    Missouri Fox Trotter

Additional information about our acquisition policies and practices:
If a horse other than a Standardbred is in need we will help.
     
     If we take a stallion the plan is for castration but some may have a medical issue preventing this.


Intake, Assessment & Training
Following arrival of the equine at the facility, the following is performed:
    Physical examination by a veterinarian
    Physical examination by trained barn staff
    Photographs are taken
    A Henneke Body Conditioning Score is assigned
    Coggins test
    Vaccinations
    De-worming
    The horse is scanned to check for a microchip
    The horse is microchipped if the scan indicates that there is no microchip
    The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
    The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
Not Checked:
    Physical examination by a farrier
    Physical examination by a dentist
    Blood work other than Coggins
    Fecal test

The organization requires the following with respect to the health status of the horse prior to acceptance and arrival at the organization:
    A current Coggins
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:

The organization has the following policies in place prior to a horse being accepted and/or arriving at the facility:
    The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    The owner is financially responsible for the shipping of the horse to and from the organization
    Horses are not taken on trial
Not Checked:
    The horse is evaluated at its place of residence

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Loading onto and unloading off a trailer
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Jumping
    Driving (Pulling a carriage)
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Clipping
    Tolerance to multiple handlers at the same time
Not Checked:

The typical length of quarantine is:   20 to 30 days

Horses provided formal training (groundwork or riding):   As needed; no set schedule

Additional information about our intake, assessment & training policies and practices:
We do not always have an owner associated with a horse. Most are from slaughter bound situations. Because we take back any horse in a home we always consider it a trial.


Breeding
The organization has the following policies related to breeding and stallions:
    Our organization does NOT breed horses.
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses
Not Checked:
    Our organization breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses


Euthanasia
The organization has the following policies related to euthanasia:
    Our organization will never have a horse euthanized for space
    Our organization will never have a healthy horse euthanized under any circumstances
    Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
    Our organization may have a horse euthanized after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Euthanasia is done at the veterinarian's facility
    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization does not euthanize horses under any circumstances.

Horses will be euthanized upon the recommendation of:
    Veterinarian
Not Checked:
    Senior staff member without a veterinarian's recommendation
    The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
    Not applicable. The organization does not euthanize horses

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. The organization does not euthanize horses

The organization utilizes the following methods of euthanasia:
    Intravenous administration of an overdose of barbiturates

Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete an application/contract which constitutes the agreement between our organization and the new owner
    Our organization does NOT re-home a horse to first time horse owners
    Adopters/purchasers can return a horse to our organization free of charge
    Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away under any circumstances
    Our agreement states that re-homed horses cannot be bred
    Our agreement states that if there is any breach of contract the horse must be returned to our organization
    Our agreement states that our organization reserves the right to make unannounced visits to see the horse within the first year of adoption
    Our agreement states that our organization reserves the right to visit the horse at any time.
    Adopters/purchasers are required to provide updates (photos, vet records) for three or more years
Not Checked:
    Our organization will only re-home a horse to a location where another horse resides
    Potential adopters/purchasers must visit our organization and be observed with the horse on site
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing a horse
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the horse to the adopter/purchaser's facility
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the horse
    Adopters/purchasers can return a horse to our organization for a fee
    Our agreement states that re-homed horses CAN be sold or given away with prior written approval of our organization
    Our agreement states that our organization reserves the right to make scheduled visits to see the horse within the first two years of adoption
    Adopters/purchasers are NOT required to provide updates
    Adopters/purchasers are required to provide updates (photos, vet records) for one year
    Adopters/purchasers are required to provide updates (photos, vet records) for two years
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Our organization requires references from the following:
    Veterinarian
    Farrier
    Personal/Other
Not Checked:
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Transfer of ownership occurs:   Our organization retains ownership of the horse for its lifetime

The average equine re-homing (adoption/purchase) fee received by your organization:
$201 to $500

Our organization has the following rehoming fee policies:
    Fees may vary depending on the equine level of training
    Fees may vary depending on the equine age
    Fees may vary depending on the equine health and soundness
Not Checked:
    Not applicable
    All equines have one set fee
    Fees may vary depending on species
    Fees may vary depending on the equine breed
    Fees may vary depending on the equine type

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
    Horses may remain at our organization for their lifetimes
    Horses may be found suitable homes by our organization
    Horses may be returned to their owners
    In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
    In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
    Horses may be sent to auction
    If a suitable home cannot be located within 12 months, the horse may be euthanized

Does your organization provide horses to any facility to use in research or medical training? 
     Yes
Please explain where and for what purpose horses are provided to use in research or medical training? 
     Six healthy Standardbreds were provided to Purdue University between June and November 2017 at the request of the veterinarian to participate in a nutrition study. They received either placebo, two times, or 5 times the recommended amount of thyroid hormone in their feed for 2 weeks.
      After the two week period, they had a simulated race on the high speed treadmill. They wore a heart monitor and we measured heart rate and rhythm, time taken to finish the trial, and blood lactate.
     
     Results: The horses did not perform as well on the high thyroid levels. Their starting heart rates were faster and they increased to 200 beats per minute faster. This resulted in poorer performance. Additionally, there were 3 instances of horses developing spontaneous heart arrhythmias when on the high thyroid dosing. In all cases the heart was back to normal the next day.
     
     Conclusion: Giving high doses of thyroid supplement decreases performance and may predispose to heart irregularities. Its use should be regulated.

Does your organization sell, donate or give a horse to an auction? 
     No
View Re-homing Agreement

FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Walnridge Farm
Walnridge Farm
42 Arneytown-Hornerstown Road Cream Ridge NJ 08514
Contact: Judith Bokman
Contact's Phone: 609-738-3255
Contact's Email: srfhorsesandkids@gmail.com

Does your organization own, lease or use a part of this facility? Lease

If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility:
Dr. Richard Meirs, DVM
Walnridge Equine Clinic
42 Arneytown-Hornerstown Rd
Cream Ridge, NJ 08514
Cell: 609-346-7345
Office: 609-758-8208

If not owned, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

If not owned, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     5 year lease - ends Sept. 1, 2020 - This is SRF's main facility for training, adoptions, rehabilitation. Our administrative office is located here.

If not owned, please provide the details as to what services are provided by the owner and if and how the owner is compensated. 
     Feeding manpower only (grain & hay), maintenance.

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Chief Victor Buddy Amato Monmouth County SPCA - Main Location 260 Wall Street Eatontown, NJ 07724 Phone: 732-542-0040

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     NJ Dept of Agriculture, Trenton, NJ 609-458-3000

Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No

Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 1

Instructors Assigned to this Facility: (see Instructor Section below for details)
     1. Instructor: Jenn Martin

Walnridge Farm

Grounds
Total acreage dedicated specifically to the horses: 100
Our organization has use of the following at this facility:
Structures/Barns: 3  Run-in sheds: 2
Pastures: 6  Paddocks/Pens: 6
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 0  Indoor Rings: 0









Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/enclosures?    Yes    
How often are the stalls/enclosures cleaned? 2-3 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    No    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to ensure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 0-3;
How many hours per day, on average, are horses turned out:
    Horses are out 24/7

The following describes the pastures at this facility:
✔    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
✔    A dedicated staff person(s) is responsible for pasture management
✔    All pastures are fenced to prevent escape or injury
✔    Electric fencing is used; electric wires or tape fence are visibly marked
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
✔    Pastures are rotated
✔    Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    Barbed wire is used for fencing
    Pastures have natural protection for horses (i.e., trees)

The following describes the turnout areas other than pastures at this facility:
✔    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
✔    A dedicated staff person(s) is responsible for the maintenance of turnout areas
✔    All turnout areas are fenced to prevent escape or injury
✔    Electric fencing is used; electric wires or tape fence are visibly marked
✔    Turnout areas have man-made protection for horses (i.e., shelters)
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    Barbed wire is used for fencing

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
✔    By Appointment Only signs are posted.
✔    No Trespassing signs are posted
✔    Hold Harmless signs are posted
✔    Entrance gates are locked at night
✔    Visitors are only permitted at specific times
✔    Visitors are only permitted in specific areas
✔    The perimeter of the property is fully fenced
Not Checked:
    A security guard is present at night
    Horses are checked overnight
    Authorized Personnel Only signs are posted
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)

Walnridge Farm

Veterinarian Information
Vet Assessment  conducted on 06/21/2019
Veterinarian: Stephen Bokman
Clinic Name: Millstone Equine    Street: PO Box 315    City: Millstone Twp  State: NJ    Zip: 08535
Phone: 7327929689  
Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)
    Our organization utilizes a software application to maintain records

The following items are consistent with our feed management plan and practices:
✔    Feed plans are determined in consultation with a veterinarian
✔    Supplement plans are determined in consultation with a veterinarian
✔    Horses are fed in individual stalls
✔    Horses are fed in groups
✔    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔    The feed chart is centrally located and updated as needed
✔    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔    Feed, supplements and hay types are clearly labeled
✔    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔    Medications are kept in a locked, climate-controlled area
Not Checked:
    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔    Horses are assigned a Henneke Body Condition score upon arrival at the facility
✔    The Henneke Body Condition score is updated monthly
✔    The Henneke Body Condition score is updated with each visit by the veterinarian
✔    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
✔    Photographs are taken of each horse monthly and kept with the horse's health records
✔    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
✔    Horses at our facility may be treated by an equine chiropractor
✔    Horses at our facility may be treated by an equine massage therapist
Not Checked:
    The Henneke Body Condition score is updated annually
    Photographs are taken of each horse annually and kept with the horse's health records
    A weight limit of no more than 20% of the horse’s weight is established for each horse and is kept with the horse’s records and updated when needed
    Horses at our facility may be treated by an equine acupuncturist
    Horses at our facility may be treated by an equine nutritionist

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every 2 or 3 days

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    The protocol for each horse is determined in consultation with a veterinarian

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly parasites
    Premise Sprays/Insecticides
    Fly Spray Repellent
    Fly Masks

The following represent the biosecurity practices in place at facility:
✔    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
✔    The organization has a written biosecurity plan
✔    All staff are trained in best practices related to biosecurity
✔    A specific individual is assigned to care for sick, affected and/or quarantined horses
✔    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
✔    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
✔    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
✔    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
✔    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
✔    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
✔    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
✔    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
✔    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
✔    Latex gloves are worn when working with sick, affected and/or quarantined horses
✔    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses
Not Checked:
    All volunteers are trained in best practices related to biosecurity

The following represent the manure removal practices in place at facility:
✔    Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
    Manure is stored in dumpster(s)
    Manure is piled in an area where horses are not located
    Manure piles are covered
    Manure is hauled, sold or given away
    Manure piles are composted or spread on pastures

The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔    Horses wear halters with nametags
✔    A notebook or binder with photos and information on each horse is easily accessible
✔    A map/diagram is posted showing the location of each horse with horse names and photos
✔    Horse photos and profiles are available on the website
Not Checked:
    Horses are assigned the same stall/location each day
    Name plates are located on the stall
    Photos are located on the stall
    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions
    Staff/volunteers are provided training on confirmation, markings, colors, and breeds
    Horses are assigned the same stall/location each day

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔    Saddles are shared
✔    Saddle pads are shared
✔    Bridles are shared
✔    Bits are shared
✔    Turnout apparel is shared
✔    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
✔    Tack is cleaned only when needed
✔    Tack is inspected for overall working condition before each use by trained personnel
✔    Tack is assessed for fit before each use by trained personnel
✔    Tack is assessed for fit by trained personnel when a horse's body condition changes
✔    Tack is assessed for fit by trained personnel when a horse's disposition changes
✔    Assigned tack is clearly labeled
✔    Tack is stored in a climate-controlled location
✔    Helmets are shared
Not Checked:
     All horses have specifically assigned tack, apparel and equipment that is not shared
    Blankets are shared
    Sheets are shared
    Blankets, sheets and turn out apparel are cleaned regularly as needed
     Halters are shared
    Tack is cleaned after each use
    Tack is cleaned weekly
    This facility enlists the services of a professional saddle fitter at least once a year
    Helmets are cleaned/disinfected after each use
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔    Emergency procedures are posted prominently
✔    Emergency phone numbers are posted prominently
✔    The facility maintains at least two weeks of hay, feed, shavings and medications
✔    The facility collects and maintains medical information from staff, volunteers, and clients
✔    The facility maintains appropriate liability and/or workers' compensation insurance
✔    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
✔    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
    The facility owns or has access to a generator

The written EPP addresses the following areas:
✔    Local fire department and/or the state's emergency planning department procedures
✔    Medical emergencies for clients, staff, and volunteers
✔    Medical emergencies for horses
✔    Evacuation plans
✔    Fire
✔    Protocols to notify emergency personnel
✔    Building/facility exit plans
Not Checked:
    Power outages
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Terrorist attacks

The facility follows the specific procedures to help PREVENT emergency situations:
✔    NO SMOKING signs are posted prominently
✔    Hay is stored away from permanent or temporary structures where horses are stalled
✔    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
✔    Aisles and doorways are kept clear
Not Checked:
    Smoking is strictly prohibited
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Semi-annually
Smoke detectors are checked: Semi-annually
Electrical Systems are checked: Semi-annually
Fence lines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Semi-annually
Review of safety protocols with staff are conducted: Semi-annually
Review of safety protocols with volunteers are conducted: Semi-annually
The Emergency Preparedness Plan is reviewed and updated: Semi-annually

Equine Transportation
2-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  4 Access offsite;
3-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  4 Access offsite;
6-horse trailer with truck or van:
    0 Owned onsite  1 Access onsite but not owned  1 Access offsite;
8-horse trailer with truck or van:
    0 Owned onsite  1 Access onsite but not owned  1 Access offsite;
10-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;


Equine Assisted Activities & Therapies (EAAT)
Total number of individual clients (not lessons) served annually:
Total number of individual clients participating in unmounted activities per week:
Total number of individual clients participating in mounted activities per week:
Total number of horses participating in EAAT programs at this facility:
Number of horses aged 3-8:
Number of horses aged 9-14:
Number of horses aged 15-20:
Number of horses aged over 20:
Average number of mounted hours per day each horse works:
Average number of unmounted hours per day each horse works:
Total number:
Total number of mounted horse hours per week:
Total number of unmounted horse hours per week:
Number of days per week that mounted programs are conducted at this facility:
Number of weeks per year that mounted programs are conducted at this facility:
Number of days per week that unmounted programs are conducted at this facility:
Number of weeks per year that unmounted programs are conducted at this facility:






FACILITY CENSUS SUMMARY

Total Facilities: 1
Walnridge Farm

400 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
0 Donated
0 Free Lease
0 Purchase/Adoption from Owner
461 Purchased from Auction
0 Purchased from Kill Pen/Feedlot
10 Surrendered
0 Seized
0 Abandoned
30 Returned
Transfer
0 Born at facility
501 Total intakes
LESS: Horse Departure during 2018
465 Horses adopted/sold:
0 Horses transferred/returned
36 Horses deceased
0 Horses euthanized
501 Total departures
400 Number of horses involved with your programs on December 31, 2018
188 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
212 Total number of horses permanently retired.

Summary: 400 on 1/1/2018+ 501 Intakes - 501 Departures = 400 on 12/31/2018

400 Total number of all horses on December 31, 2018
450 Maximum capacity of horses on December 31, 2018




FACILITY COST SUMMARY

Total Facilities: 1
Walnridge Farm

Actual Horse Care Costs
$819760     Feed (Grain/Hay)
$0     Bedding
$140914     Veterinarian
$31640     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$74580     Horse Transportation
$0     Maintenance
$436     Horse/Barn Supplies
$90000     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$1157330     2018 Total Horse Care Costs
Donated Horse Care Costs
$20000     Feed (Grain/Hay)
$0     Bedding
$100000     Veterinarian
$0     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$5000     Medications & Supplements
$0     Horse Transportation
$0     Maintenance
$1000     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$126000     2018 Total Donated Costs

Average cost per day per horse: $8




INSTRUCTOR INFORMATION

V. INSTRUCTORS

     1. Jenn Martin

         Facility Participation:

         Walnridge Farm

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: standardbred retirement foundation
Enter the year that the certification was awarded: 2018
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: 4 Days of re-training a Standardbred
Certification 2:
Provide the name of the certifying organization: Path
Enter the year that the certification was awarded: 2019
Is the instructor's certification considered 'Active' by the certifying organization? No
Briefly describe the nature/level of the certification: To be able to teach any disabeled person.