Equine Welfare Network Guardian
2019

Hands and Hearts for Horses
EQUINE WELFARE NETWORK GUARDIAN PROFILE
Last Updated: 06/01/2019

We are proud to be an EQUUS Foundation 2019 Guardian and share our horse care & use practices with the public.

MISSION & PROGRAMS

Our organization provides equine-assisted activities and/or therapies (EAAT) for individuals with special needs using certified instructors, specialists, therapists, counselors, trainers and/or facilitators (full-time, part-time, independent contractors, and/or service providers) who have certified training applicable for people with special needs and specific to the program offerings - either on staff or accompanying clients when participating in our programs.
Our organization provides community outreach and/or public education programs involving horses.

100% of our total programs and services are horse-related.

Number of facilities/locations where horses used in our programs are HOUSED AND CARED for:
     1. Hands & Hearts for Horses

Our organization does not use foster facilities

Mission:
Our mission is to celebrate the unique gifts and challenges of each individual, encouraging growth through the benefits of therapeutic horsemanship and human relationships.

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
Hands & Hearts 3 main goals for the upcoming year are to:
     1. Increase community awareness in communities outside of Thomas County, Georgia where we serve clients.
     2. Increase the number of volunteers that return to volunteer after an initial orientation by 25%.
     3. Diversify funding sources to reach alternate communities where clients are served.
     The main strategies that we are using to achieve goals 1 and 3 are to host 3-4 more community outreach events each year. Each of these events will be free to the public and will bring in a population that we have not accessed. Last year we started with our first annual 5K and Fun Run, which was a success and brought in a community group that was not familiar with our organization. We are also working with businesses in other communities where we serve clients to educate them on our services. By accessing these other communities, we are hoping to diversify our funding. We are also working on setting up a program in which we incentivize volunteers to return. Long-term, we are restructuring our lesson program to make each hour we operate more profitable, incorporating more group lessons. We are also exploring a pilot program in which we have groups come in for 9 week sessions and learn horsemanship skills.

Equine Assisted Activities and Therapies (EAAT):
Our organization provides the following equine-assisted activities and/or therapies (EAAT):
    Equine-Assisted Activities (EAA)
    Equine-Assisted Therapy (EAT)
    Equine-Assisted Learning (EAL)
    Therapeutic Riding (Adaptive Riding)
Not Checked:
    Equine-Facilitated Psychotherapy (EFP)
    Hippotherapy
    Interactive Vaulting
    Therapeutic Driving

Our organization provides services for the following specific populations:
Children (10 & Under)
Tweens (11-12)
Teens (13-18)
Young Adults (19-21)
Adults (Over 21)
Seniors (65-79)
Elderly (80 & Over)
Racial Minorities
Ethnic Minorities
Socioeconomically Disadvantaged
At-Risk Youth

Our organization provides services to individuals with:
Alzheimers/Dementia, Amputation, Arthritis, Attention Deficit Disorder (ADD), Autism, Behavioral disorders, Cerebral palsy, Chronic illness, Cognitive disabilities, Cystic Fibrosis, Development delay or disability, Down Syndrome, Economic disadvantages, Emotional disabilities, Epilepsy, Genetic conditions/disorders, Grief, Head Trauma/Brain Injury, Hearing impairment, Intellectual disability, Joint abnormalities, Juvenile delinquency, Language impairment, Learning disabilities, Life-threatening illness, Mental health disabilities, Multiple sclerosis, Muscular dystrophy, Obsessive Compulsive Disorder (OCD), Orthopedic issues, Paralysis, Pervasive Developmental Disorder (PDD), Physical disabilities, Post Traumatic Stress Disorder (PTSD), Speech impairment, Spina bifida, Spinal cord injury, Stroke, Substance abuse/addiction, Terminal illness, Traumatic Brain Injury (TBI), Violence, abuse or trauma, Visual impairment, Weight Control disorders

Overview of our programs involved with providing EAAT to individuals with special needs:
     Hands & Hearts primarily offers group and indivudual therapeutic horseback riding lessons 6 days a week, 36 weeks a year. Therapeutic Riding is a form of recreational therapy performed by a PATH, International certified riding instructor. Mimicking the movement of the human pelvis, the movement of the horse allows riders to gain muscle strength and tone, increased range of motion and flexibility, increased trunk control, and improved sensory integration. Both rider and horse work as a team to achieve goals and objectives set forth by the instructor. Some of these goals include learning to steer the horse, trotting, posting, and two-point over poles. Remedial math, hand-eye coordination, interaction with others, and increased self-confidence and self-discipline are also achieved through the riding lessons.

At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must all equine organizations ensure that horses are treated humanely when interacting with people with and without special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people:
     Each horse that is in our program has an exercise protocol, which includes time for mental relaxation and stimulation. Horses are also continuously assessed for any type of stress during lessons. They are also limited to working no more than 2 hours in one day, whether continuous or in separate lessons. When any horses exhibit any signs of stress or discomfort during lessons, they go through a set of protocols to ensure that therapeutic horseback riding activities is the best choice for them.


DEFINITIONS:
Equine Assisted Activities and Therapies (EAAT): Any equine-assisted activity or therapy, mounted or ground-based, including but not limited to treatments that incorporate equine activities and/or the equine environment and/or experiential learning approaches that promote the development of life skills for educational, professional and personal goals through equine-assisted activities. Equine assisted activities include but are not limited to therapeutic riding, therapeutic driving, interactive vaulting, grooming and/or stable management.

Special Needs: Any difficulty or difficulties (such as a physical, emotional, behavioral, or learning disability or impairment) that require or benefit from assistance and support from certified specialists, therapists, counselors, instructors, trainers and/or facilitators. The difficulty may not be limited to a health issue but may result from the interaction between the individual and the society in which he or she lives arising from an abusive or unhealthy environment and a lack of resources, including economic resources, which can impact an individual's ability to successfully transition into adulthood and being at-risk of a future with less than optimal outcomes.

At-Risk: Refers to being at-risk of a future with less than optimal outcomes. Youth are considered at-risk for a number of reasons, such as if they are homeless or transient, involved in drugs or alcohol, abused sexually, physically or emotionally, mentally ill, neglected at home or live in stressful family environments, lacking social or emotional supports, and involved with delinquent peers. At-Risk youth are likely to be involved in a number of risky behaviors, such as running away, skipping school, drinking under age, engaging in sexual behavior, displaying disruptive behavior, bullying/harassment, fighting, and committing acts of vandalism.


Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     Hands & Hearts primarily provides community outreach and public education about therapeutic horseback riding and EAAT as it pertains to the activities at Hands & Hearts. We educate all volunteers and participants in our program about proper horse handling and general education about horse care.

Our Programs/Activities involving animals other than horses:
 None.

GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff & Volunteers:
Chief Staff Officer (CSO):  Karen Singletary
Employees:   Full-Time:  5  Part-Time:  0  Volunteers:  30

Staff Recruitment, Screening and Training processes:
✔    Prospective staff complete a written application
✔    Prospective staff must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
✔    Every member of the staff is required to complete a Liability Release/Hold Harmless Agreement
✔    Every member of the staff is required to provide Emergency Medical Information
✔    Every member of the staff is required to sign a Photo Release
✔    Every member of the staff is required to undergo a Background Check and Random Drug Screening
✔    Every member of the staff provides parent/guardian information if applicable
✔    Every member of the staff carries current health insurance
✔    Every member of the staff has a written job description
✔    Every member of the staff is evaluated on an annual and as needed basis or with any change in their job description
✔    Every member of the staff is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
✔    Every member of the staff receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
✔    Every member of the staff has a supervisor and is responsible for keeping their supervisor up to date on work related activities
✔    The organization provides an Employee Handbook to every member of the staff
✔    The Employee Handbook includes employee-related information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
✔    The Employee Handbook is reviewed annually and updated
✔    One or more staff members are trained in CPR and human first aid
✔    One or more staff members are trained in equine first aid
Not Checked:

Volunteer Recruitment, Screening and Training processes:
✔    Prospective volunteers complete a written application
✔    Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
✔    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
✔    Every volunteer is required to provide Emergency Medical Information
✔    Every volunteer is required to sign a Photo Release
✔    Every volunteer is required to undergo a Background Check and Random Drug Screening
✔    Every volunteer provides parent/guardian information if applicable
✔    Every volunteer has a written job description
✔    Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
✔    Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
✔    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
✔    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
✔    The organization records and maintains written attendance information and hours on every volunteer
✔    The organization provides a Volunteer Handbook to every volunteer
✔    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
✔    The Volunteer Handbook is reviewed annually and updated
✔    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
    Every volunteer carries current health insurance
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description

Governing Body:
Board meetings per year:  12
Number of Board Members:  11  Number of Voting Board Members:  10

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member.
The Board Chairman is related to one non-voting member. The non-voting member has emeritus status.

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization.
Board member owns facility where programs are conducted.

Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes

Organization documents available on our website:
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Volunteer Handbook

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Volunteer Handbook
    Employee Handbook
    Bylaws

Financial Reporting:
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Review
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2018? Yes
View The IRS Form 990/Pro Forma 990

POLICIES

Acquisition
Our organization acquires horses/equines from the following source(s):
    Donation  
    Free Lease  
    Purchase/Adoption from Owner  
    Return  
    Surrender  
    Abandonment  

Our organization does not acquire horses/equines from the following source(s):
    Purchase from auction, kill pen or feedlot  
    Seizure  

Our organization will accept the following:
    
    

Not Checked:
    
    
    
    
Definitions:
Donated: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Free Lease: The ownership of the horse is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the horse is transferred to the organization utilizing a free lease document.
Purchased: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase document.
Surrendered: The ownership and custody of the horse is relinquished to the organization by its owner/trainer/responsible agent without the use of a donation document.
Seized: The ownership and custody of the horse is transferred to the organization as a result of the horse being seized by law enforcement or another agency and removed from the owner.
Abandoned: The ownership and custody of the horse is transferred to the organization as a result of the horse being abandoned by the owner or the owner was unable to be located.
Returned: The horse was previously a part of the organization, was adopted, and ownership and custody of the horse has been transferred back to the organization.

Feral/Wild Horse: Free-roaming horses that are descendants of the domesticated horse and have no or limited human contact.

Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.


Our organization will accept the following breeds:
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    

Not Checked
    
    
    
    

Additional information about our acquisition policies and practices:
When considering bringing horses into our program, we require that they are sound under saddle and can be used in the therapeutic horseback riding program.


Intake, Assessment & Training
The organization requires the following with respect to the health status of the horse prior to acceptance and arrival at the organization:
✔    A current Coggins
✔    Vaccination records that have been administered within the last 12 months
✔    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
✔    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:

The organization has the following policies in place prior to a horse being accepted and/or arriving at the facility:
✔    The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
✔    The horse is evaluated at its place of residence
✔    The owner completes an application/contract which constitutes the agreement between the owner and our organization
✔    The owner is financially responsible for the shipping of the horse to and from the organization
✔    Horses are on trial for up to 30 days
✔    Horses are on trial up to 60 days
✔    Horses are on trial for 60 or more days
✔    The trial period may be reduced based on the horse's progress
✔    During the trial period, the organization accepts total financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care
✔    During the trial period, the organization accepts financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
✔    The trial period may be terminated by either the organization or the owner for any reason
Not Checked:
    Horses are not taken on trial
    During the trial period, the owner/donor is financially responsible for the care of the horse, including board, feed, shoeing and any necessary veterinary care

Horses are assessed for following skills and behaviors:
✔    Retrieval from a pasture/paddock
✔    Leading with a halter and lead rope
✔    Temperament, disposition and attitude, such as rated from very calm to very high spirited
✔    Saddling
✔    Bridling
✔    Lunging
✔    Loading onto and unloading off a trailer
✔    Mounting and dismounting
✔    Riding at the walk
✔    Riding at the trot
✔    Riding at the canter
✔    Riding by a beginner and/or unbalanced rider
✔    Jumping
✔    Tolerance to unusual objects and loud noises
✔    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
✔    Grooming
✔    Bathing
✔    Clipping
✔    Tolerance to multiple handlers at the same time
Not Checked:
    Driving (Pulling a carriage)

Following arrival at the facility, the following is performed:
✔    Physical examination by a veterinarian
✔    Physical examination by trained barn staff
✔    Photographs are taken
✔    A Henneke Body Conditioning Score is assigned
✔    Physical examination by a farrier
✔    Coggins test
✔    Vaccinations
✔    De-worming
✔    The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
Not Checked:
    Physical examination by a dentist
    Blood work other than Coggins
    Fecal test
    The horse is scanned to check for a microchip
    The horse is microchipped if the scan indicates that there is no microchip
    The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time

The typical length of quarantine is:   Up to 10 days

Horses provided formal training (groundwork or riding):   As needed; no set schedule

Breeding
The organization has the following policies related to breeding and stallions:
✔    Our organization does NOT breed horses.
Not Checked:
    Our organization breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses


Euthanasia
The organization has the following policies related to euthanasia:
✔    Our organization will never have a horse euthanized for space
✔    Our organization will never have a healthy horse euthanized
✔    Our organization may have a horse euthanized after all reasonable treatment options have been explored
✔    Euthanasia is done on site when possible to decrease trauma from transport
✔    Euthanasia is done at the veterinarian's facility
✔    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization does not euthanize horses under any circumstances.
    Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people

Horses will be euthanized upon the recommendation of:
✔    Veterinarian
Not Checked:
    Senior staff member without a veterinarian's recommendation
    The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
    Not applicable. The organization does not euthanize horses

The following are authorized to administer the procedure for your organization in accordance with state laws:
✔    Veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. The organization does not euthanize horses

The organization utilizes the following methods of euthanasia:
    Intravenous administration of an overdose of barbiturates
    Intravenous administration of a solution of concentrated potassium chloride (KCl) with the horse in a surgical plane of general anesthesia

Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
✔    All potential adopters/purchasers complete an application/contract which constitutes the agreement between our organization and the new owner
✔    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the horse to the adopter/purchaser's facility
✔    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the horse
✔    Adopters/purchasers can return a horse to our organization free of charge
✔    Our agreement states that re-homed horses CAN be sold or given away with prior written approval of our organization
✔    Our agreement states that if there is any breach of contract the horse must be returned to our organization
✔    Our agreement states that our organization reserves the right to make unannounced visits to see the horse within the first year of adoption
✔    Our agreement states that our organization reserves the right to visit the horse at any time.
Not Checked:
    Our organization does NOT re-home a horse to first time horse owners
    Our organization will only re-home a horse to a location where another horse resides
    Potential adopters/purchasers must visit our organization and be observed with the horse on site
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing a horse
    Adopters/purchasers can return a horse to our organization for a fee
    Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away under any circumstances
    Our agreement states that re-homed horses cannot be bred
    Our agreement states that our organization reserves the right to make scheduled visits to see the horse within the first year of adoption
    Adopters/purchasers are NOT required to provide updates
    Adopters/purchasers are required to provide updates (photos, vet records) for one year
    Adopters/purchasers are required to provide updates (photos, vet records) for two years
    Adopters/purchasers are required to provide updates (photos, vet records) for three or more years
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Our organization requires references from the following:
✔    Veterinarian
✔    Personal/Other
Not Checked:
    Farrier
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase)

The average equine re-homing (adoption/purchase) fee received by your organization:
Not applicable; None received

Our organization has the following rehoming fee policies:
✔    Not applicable
Not Checked:
    All equines have one set fee
    Fees may vary depending on species
    Fees may vary depending on the equine level of training
    Fees may vary depending on the equine breed
    Fees may vary depending on the equine age
    Fees may vary depending on the equine type
    Fees may vary depending on the equine health and soundness

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
✔    Horses may remain at our organization for their lifetimes
✔    Horses may be found suitable homes by our organization
✔    Horses may be returned to their owners
Not Checked:
    Horses may be sent to auction
    In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
    In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
    If a suitable home cannot be located within 12 months, the horse may be euthanized

Does your organization provide horses to any facility to use in research or medical training? 
     No

Does your organization sell, donate or give a horse to an auction? 
     No
View Rehoming Application/Agreement

FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Hands & Hearts for Horses
Hands & Hearts for Horses
3824 Lower Cairo Road THOMASVILLE GA 31792
Contact: Susie Shin
Contact's Phone: 2295510086
Contact's Email: susie@handsandheartsforhorses.com

Does your organization own, lease or use a part of this facility? Lease

If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility:
Michael & Martha Hanna

If not owned, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

If not owned, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     Our organization is in a current open-ended lease, with no perceived for the end of this lease.

If not owned, please provide the details as to what services are provided by the owner and if and how the owner is compensated. 
     The only service that is provided by the owner of the facility is water. A well on the property provides water to the property. Hands & Hearts is not charged for use of the water.

Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     This facility is in compliance with the published standards of PATH International. The facility has held a Premiere Accreditation status with PATH Intl. since 2003.

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Thomas County Animal Control 180 Big Star Drive Thomasville, Ga 31757 Phone:229-228-0613 Email:pets@rose.net

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     n/a

Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 5

Instructors Assigned to this Facility: (see Instructor Section below for details)
     1. Instructor: Devyn Barrett
     2. Instructor: Jan White
     3. Instructor: Lynn White
     4. Instructor: Marie Gilbert
     5. Instructor: Susie Shin

Grounds
Total acreage dedicated specifically to the horses: 11
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 1
Pastures: 4  Paddocks/Pens: 3
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 1  Indoor Rings: 0











Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/encosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to insure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 0-3;
How many hours per day, on average, are horses turned out:
    Horses are out 24/7 except they are brought in to feed
    Horses are out 24/7 except they are brought in if there is inclement weather
    Horses are out 24/7 except when they are being trained
    Horses are out 24/7 except when they are used for the conduct of the organization's programs

The following describes the pastures at this facility:
✔    A dedicated staff person(s) is responsible for pasture management
✔    All pastures are fenced to prevent escape or injury
✔    Electric fencing is used; electric wires or tape fence are visibly marked
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
✔    Pastures have natural protection for horses (i.e., trees)
✔    Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    Barbed wire is used for fencing
    Pastures are rotated

The following describes the turnout areas other than pastures at this facility:
✔    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
✔    A dedicated staff person(s) is responsible for the maintenance of turnout areas
✔    All turnout areas are fenced to prevent escape or injury
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Turnout areas have man-made protection for horses (i.e., shelters)

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
✔    Hold Harmless signs are posted
✔    Visitors are only permitted at specific times
✔    Visitors are only permitted in specific areas
✔    The property is fitted with motion lights
✔    The perimeter of the property is fully fenced
Not Checked:
    A security guard is present at night
    Horses are checked overnight
    By Appointment Only signs are posted.
    No Trespassing signs are posted
    Authorized Personnel Only signs are posted
    Entrance gates are locked at night
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)

Veterinarian Information
Vet Assessment  conducted on 05/20/2019
Veterinarian: Dr. Todd Cooley
Clinic Name: Thomasville Animal Hospital    Street: 1103 Smith Avenue    City: Thomasville  State: GA    Zip: 31792
Phone: 229-226-4561  
Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)
    Onsite computer with onsite backup storage system
    Onsite computer with cloud-based backup storage system
    Our organization utilizes a software application to maintain records
    The organization utilizes its own system to maintain records

The following items are consistent with our feed management plan and practices:
✔    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
✔    Feed plans are determined in consultation with a veterinarian
✔    Supplement plans are determined in consultation with a veterinarian
✔    Horses are fed in individual stalls
✔    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔    The feed chart is centrally located and updated as needed
✔    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔    Feed, supplements and hay types are clearly labeled
✔    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔    Medications are kept in a locked, climate-controlled area
Not Checked:
    Horses are fed in groups

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔    Horses are assigned a Henneke Body Condition score upon arrival at the facility
✔    The Henneke Body Condition score is updated annually
✔    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
✔    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
✔    A weight limit of no more than 20% of the horse’s weight is established for each horse and is kept with the horse’s records and updated when needed
✔    Horses at our facility may be treated by an equine chiropractor
✔    Horses at our facility may be treated by an equine massage therapist
Not Checked:
    The Henneke Body Condition score is updated monthly
    The Henneke Body Condition score is updated with each visit by the veterinarian
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse annually and kept with the horse's health records
    Horses at our facility may be treated by an equine acupuncturist
    Horses at our facility may be treated by an equine nutritionist

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    The protocol for each horse is determined in consultation with a veterinarian

Fly/Insect Control: What remedies are used to control flies and insects?
    Feed Through Products
    Fly Traps and Tapes
    Premise Sprays/Insecticides
    Fly Spray Repellent
    Fly Masks
    Fans

The following represent the biosecurity practices in place at facility:
✔    All staff are trained in best practices related to biosecurity
✔    All volunteers are trained in best practices related to biosecurity
✔    A specific individual is assigned to care for sick, affected and/or quarantined horses
✔    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
✔    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
✔    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
✔    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
✔    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
✔    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
✔    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
✔    Latex gloves are worn when working with sick, affected and/or quarantined horses
Not Checked:
    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
    The organization has a written biosecurity plan
    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses

The following represent the manure removal practices in place at facility:
✔    Manure is piled in an area where horses are not located
✔    Manure is hauled, sold or given away
✔    Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
    Manure is stored in dumpster(s)
    Manure piles are covered
    Manure piles are composted or spread on pastures

The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔    Horses are assigned the same stall/location each day
✔    Name plates are located on the stall
✔    Photos are located on the stall
✔    Horses wear halters with nametags
✔    A notebook or binder with photos and information on each horse is easily accessible
✔    A map/diagram is posted showing the location of each horse with horse names and photos
✔    Horse photos and profiles are available on the website
✔    Staff/volunteers are provided training on confirmation, markings, colors, and breeds
✔    Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔    Saddles are shared
✔    Saddle pads are shared
✔    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
✔    Blankets, sheets and turn out apparel are cleaned regularly as needed
✔     Halters are shared
✔    Tack is cleaned weekly
✔    Tack is inspected for overall working condition before each use by trained personnel
✔    Tack is assessed for fit before each use by trained personnel
✔    Tack is assessed for fit by trained personnel when a horse's body condition changes
✔    Tack is assessed for fit by trained personnel when a horse's disposition changes
✔    Assigned tack is clearly labeled
✔    Tack is stored in a climate-controlled location
✔    Helmets are shared
✔    Helmets are cleaned/disinfected after each use
✔    Helmets are replaced after a fall
✔    Helmets are replaced at least every five years.
Not Checked:
     All horses have specifically assigned tack, apparel and equipment that is not shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
    Tack is cleaned after each use
    Tack is cleaned only when needed
    This facility enlists the services of a professional saddle fitter at least once a year


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔    Emergency procedures are posted prominently
✔    Emergency phone numbers are posted prominently
✔    The facility owns or has access to a generator
✔    The facility maintains at least two weeks of hay, feed, shavings and medications
✔    The facility collects and maintains medical information from staff, volunteers, and clients
✔    The facility maintains appropriate liability and/or workers' compensation insurance
✔    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
✔    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:

The written EPP addresses the following areas:
✔    Local fire department and/or the state's emergency planning department procedures
✔    Medical emergencies for clients, staff, and volunteers
✔    Medical emergencies for horses
✔    Evacuation plans
✔    Power outages
✔    Fire
✔    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
✔    Protocols to notify emergency personnel
✔    Building/facility exit plans
Not Checked:
    Terrorist attacks

The facility follows the specific procedures to help PREVENT emergency situations:
✔    Smoking is strictly prohibited
✔    NO SMOKING signs are posted prominently
✔    Hay is stored away from permanent or temporary structures where horses are stalled
✔    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
✔    Aisles and doorways are kept clear
Not Checked:
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Not at all/NA
Electrical Systems are checked: Quarterly
Fencelines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Quarterly
Fire drills are conducted: Quarterly
Review of safety protocols with staff are conducted: Monthly
Review of safety protocols with volunteers are conducted: Monthly
The Emergency Preparedness Plan is reviewed and updated: Monthly

Horse Transportion
2-horse trailer with truck or van:
    1 Owned onsite  1 Access onsite but not owned  2 Access offsite;
3-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  1 Access offsite;
4-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
6-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;


Equine Assisted Activities & Therapies (EAAT)
Total number of individual clients (not lessons) served annually: 105
Total number of individual clients participating in unmounted activities per week: 0
Total number of individual clients participating in mounted activities per week: 105
Total number of horses participating in EAAT programs at this facility: 15
Number of horses aged 3-8: 1
Number of horses aged 9-14: 5
Number of horses aged 15-20: 7
Number of horses aged over 20: 2
Average number of mounted hours per day each horse works: 2
Average number of unmounted hours per day each horse works: .5
Total number: 2.5
Total number of mounted horse hours per week: 36
Total number of unmounted horse hours per week: 5
Number of days per week that mounted programs are conducted at this facility: 5
Number of weeks per year that mounted programs are conducted at this facility: 40
Number of days per week that unmounted programs are conducted at this facility: 0
Number of weeks per year that unmounted programs are conducted at this facility: 0

Equine Costs and Inventory

2018 Operations: This facility was operational during 2018.

2018 Horse Care Costs
Actual Horse Care Costs
$24903     Feed (Grain/Hay)
$0     Bedding
$1200     Veterinarian
$232     Farrier
$7000     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$0     Horse Transportation
$9232     Maintenance
$2000     Horse/Barn Supplies
$32000     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$76567     2018 Total Horse Care Costs
Donated Horse Care Costs
$0     Feed (Grain/Hay)
$0     Bedding
$28800     Veterinarian
$14768     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$0     Horse Transportation
$0     Maintenance
$500     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$44068     2018 Total Donated Costs

Average cost per day per horse: $14
Average length of stay for an equine: 365 days
Based on a total of 5475 days equines were in the care of this facility during 2018

2018 Hands & Hearts for Horses Horse Inventory
13 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
1 Donated
0 Free Lease
1 Purchase/Adoption from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
2 Total intakes
LESS: Horse Departure during 2018
0 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
0 Total departures
15 Number of horses involved with your programs on December 31, 2018
15 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 13 on 1/1/2018+ 2 Intakes - 0 Departures = 15 on 12/31/2018

19 Total number of all horses at this facility on December 31, 2018
21 Maximum capacity of horses at this facility on December 31, 2018


2 Detail Horse Intake during 2018
1 Donated
1Quarter Horse
1 Aged 15-20
1 Geldings

0 Free Leased
1 Purchased from Owner
1Haflinger
1 Aged 10-14
1 Geldings

0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned








FACILITY INVENTORY SUMMARY

Total Facilities: 1
Hands & Hearts for Horses

13 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
1 Donated
0 Free Lease
1 Purchase/Adoption from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
2 Total intakes
LESS: Horse Departure during 2018
0 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
0 Total departures
15 Number of horses involved with your programs on December 31, 2018
15 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 13 on 1/1/2018+ 2 Intakes - 0 Departures = 15 on 12/31/2018

19 Total number of all horses on December 31, 2018
21 Maximum capacity of horses on December 31, 2018




FACILITY COST SUMMARY

Total Facilities: 1
Hands & Hearts for Horses

Actual Horse Care Costs
$24903     Feed (Grain/Hay)
$0     Bedding
$1200     Veterinarian
$232     Farrier
$7000     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$0     Horse Transportation
$9232     Maintenance
$2000     Horse/Barn Supplies
$32000     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$76567     2018 Total Horse Care Costs
Donated Horse Care Costs
$0     Feed (Grain/Hay)
$0     Bedding
$28800     Veterinarian
$14768     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$0     Horse Transportation
$0     Maintenance
$500     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$44068     2018 Total Donated Costs

Average cost per day per horse: $14




INSTRUCTOR INFORMATION

V. INSTRUCTORS

     1. Devyn Barrett

         Facility Participation:

         Hands & Hearts for Horses

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATH International
Enter the year that the certification was awarded: 2017
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: A PATH Intl. Certified Registered Instructor must be competent in basic levels of equine management, horsemanship, riding instruction, teaching methodologies and disabilities.

     2. Jan White

         Facility Participation:

         Hands & Hearts for Horses

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATH International
Enter the year that the certification was awarded: 2002
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: A PATH Intl. Certified Registered Instructor must be competent in basic levels of equine management, horsemanship, riding instruction, teaching methodologies and disabilities.

     3. Lynn White

         Facility Participation:

         Hands & Hearts for Horses

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATH International
Enter the year that the certification was awarded: 2016
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: A PATH Intl. Certified Registered Instructor must be competent in basic levels of equine management, horsemanship, riding instruction, teaching methodologies and disabilities.

     4. Marie Gilbert

         Facility Participation:

         Hands & Hearts for Horses

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATH International
Enter the year that the certification was awarded: 2018
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Registered level instructor that is able to oversee therapeutic horseback riding and horsemanship sessions.

     5. Susie Shin

         Facility Participation:

         Hands & Hearts for Horses

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATH International
Enter the year that the certification was awarded: 2014
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Susanne is a Registered Level instructor with PATH Intl. She has successfully completed a Registered Level Certification and Workshop and has staying in compliance with all continuing education hours.