Equine Welfare Network Guardian
AWARDED ANNUALLY
Effective Date
April 30, 2020


Runnin' Free Ranch
1403 Old Bardwell Road
ENNIS, TX 75119
Phone: 214-399-4270

EIN: 47-461535
Founded: 2015
Last Updated 2020-08-02

View our WEBSITE

Runnin' Free Ranch
EQUINE WELFARE NETWORK GUARDIAN PROFILE
Effective Date: April 30, 2020 Last Updated: August 02, 2020

We are proud to be an EQUUS Foundation Guardian and share our horse care & use practices with the public.

MISSION & PROGRAMS

Our organization conducts Equine Assisted Activities and Therapies (EAAT) which are in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine-Assisted Activities and Therapies (EAAT).
Our organization provides community outreach and/or public education programs involving horses.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
100% of our total programs and services are horse-related.
Number of facilities/locations where horses used in our programs are HOUSED AND CARED FOR or were HOUSED AND CARED FOR during 2019:
     *1. Runnin' Free Ranch
* Operational in 2019

Mission:
The mission of Runnin’ Free Ranch (RFR) is to provide a non-judgmental, non-pressured environment where veterans, at-risk youth, individuals with special needs and their families can experience freedom, hope and positive life-changing relationships through the facilitation of equine assisted counseling and activities. We offer professional counseling services, mentoring programs and group sessions, utilizing equine assisted counseling/activities free of charge.

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
Runnin Free Ranch has served over 500 individual clients and facilitated 1,500 equine assisted counseling sessions since its inception in 2015. The Ranch is of humble beginnings, operating on about 2 acres with 2 full size horses and one pony. Weekly equine assisted counseling sessions are facilitated by one or more of our 3 rescued horses, one licensed professional counselor and one equine specialist, with a handful of volunteers. In 2015 we only had 7 clients and facilitated 20 sessions. Now in 2020 we have already seen 111 individuals and facilitated 153 sessions. Runnin Free Ranch’s ongoing goals are to offer professional equine assisted counseling at no cost to the client, continue to grow as a viable mental health resource in our community and continue to increase our sponsors for individual equine assisted counseling sessions that will enable our services to be accessible to those who need it most in our community. The Ranch’s heart is to remove barriers to those needing excellent, innovative and professional mental health services.
     The one counselor and equine specialist has had training through Natural Lifemanship and EAGALA.
     Our local school district has added Runnin Free Ranch to their referral list of mental health resources. The Ranch has established a partnership with a mental health group who refers foster children and their families to Runnin Free Ranch. This service is at no cost to these families however, the agency reimburses the Ranch for services provided. Doctors and other counseling agencies refer to the Ranch. Runnin Free Ranch is also in the process of receiving a small grant from the Greater Ennis United Way. The Ranch is a member of our local Chamber of Commerce.
      The Ranch’s long term goals are to relocate to a larger facility to be able to increase our services by adding 3 more rescued horses and at least one more licensed professional counselor and equine specialist.
     In order to sustain our program the Ranch plans to solicit more monthly sponsors to cover session and horse expenses. The Ranch continues to ask for sponsors for each horse. The Ranch plans to continue to apply for grants and increase our donor base.

Equine Assisted Activities and Therapies (EAAT):
Our organization provides the following equine-assisted activities and/or therapies (EAAT):
    Equine-Assisted Psychotherapy/Counseling (Mental Health)
    Equine-Assisted Learning involving Self-improvement/Wellness/Team Building/Personal Coaching/Professional Coaching
Not Checked:
    Therapeutic Mounted Services
    Therapeutic Driving Services
    Therapeutic Vaulting Services
    Therapeutic Unmounted Services
    Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology (Hippotherapy)
    Equine-Assisted Learning involving Academic Learning

Our organization provides services for the following specific populations:
Children (10 & Under)
Tweens (11-12)
Teens (13-18)
Young Adults (19-21)
Adults (Over 21)
Seniors (65-79)
Veterans
Racial Minorities
Ethnic Minorities
Socioeconomically Disadvantaged
At-Risk Youth

Our organization provides services to individuals with:
Attention Deficit Disorder (ADD), Autism, Behavioral disorders, Chronic illness, Cognitive disabilities, Development delay or disability, Economic disadvantages, Emotional disabilities, Genetic conditions/disorders, Grief, Head Trauma/Brain Injury, Intellectual disability, Juvenile delinquency, Language impairment, Learning disabilities, Mental health disabilities, Obsessive Compulsive Disorder (OCD), Pervasive Developmental Disorder (PDD), Post Traumatic Stress Disorder (PTSD), Stroke, Substance abuse/addiction, Traumatic Brain Injury (TBI), Violence, abuse or trauma

Overview of our programs involved with providing EAAT to individuals with special needs:
     Runnin Free Ranch exists to provide freedom to those held captive by the pain of their past, hope to those who are weary and life giving relationships through professional equine assisted counseling sessions. Each session is facilitated by a licensed professional counselor, equine specialist and rescued horse(s)
     
     Runnin Free Ranch provides individual counseling sessions, group sessions, mentoring programs and Operation Freedom to veterans, individuals with special needs, at-risk youth and their families through the facilitation of equine assisted counseling/activities and trauma focused equine assisted psychotherapy. Runnin Free Ranch provides opportunities to learn communication skills, team building, goal setting, confidence building, personal insight and how to build healthy connected relationships through the human/horse relationship experience.
     
     We offer professional equine assisted counseling year round to ages 5 years old and up. The equine assisted counseling program works with at-risk youth, individuals on the autistic spectrum, those with cognitive disabilities, developmental delays or disabilities, language impairments, behavioral disorders, attention deficit disorder,mental health disabilities, emotional disabilities, genetic conditions/disorders, head trauma/brain Injury, intellectual disability, juvenile delinquency, learning disabilities, obsessive compulsive disorder, substance abuse issues, anxiety, depression. Before clients are accepted into the equine assisted counseling program an intake is conducted to determine if the individual is a good fit, will benefit from the equine assisted counseling and a treatment plan is assessed.
     
     We also offer a summer youth program called Freedom Trail that focuses on building a relationship with your horse to work on trust, respect, assertiveness, intrapersonal and interpersonal change, and accepting responsibility for personal choices through group activities. Runnin Free Ranch also facilitates equine therapy through ground work activities to local nursing homes residents who have experienced strokes and other geriatric issues.
     
     Our Operation Freedom Program works with veterans dealing with PTSD.

At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must all equine organizations ensure that horses are treated humanely when interacting with people with and without special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people:
     We are very aware of how each horse spends time with each client. We do not allow one horse to be worked with more than 3 times in one day. After sessions we allow open pasture time and positive interaction with the co-founders and/or volunteers. However, the licensed professional counselor and equine handler consult after each session to discuss how they believe the session affected the equine. If the session was particularly intense for the equine, it may be determined that for the best interest of the equine that he be allowed to have a break and not be partnered with another client for that day.


Community Outreach and/or Public Education:

Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     Runnin Free Ranch facilitates equine assisted counseling workshops and retreats.
     
     We have a summer youth program called Freedom Trail, senior program where residents of local nursing homes come to Runnin Free Ranch to experience equine activities.
     
     We offer equine activities and counseling to veterans with PTSD called Operation Freedom.
     Mentoring Programs for our youth and young adults incorporating equine activities.
     
     We offer equine assisted learning opportunities to our local churches and businesses.

DEFINITIONS:
Equine Assisted Activities and Therapies (EAAT): Any activity that incorporates equine interactions and/or the equine environment, mounted or ground-based, including horsemanship instruction adapted to the ability/disability of those receiving services aimed at contributing positively to their cognitive, physical, emotional and social well-being, psychotherapy and/or mental health counseling aimed at achieving goals set forth by the mental health professional and the client, occupational therapy, physical therapy, and speech-language pathology treatment strategies that utilize equine movement, and experiential learning approaches that promote the development of life skills to achieve educational, professional and personal goals.

Special Needs: Any difficulty or difficulties (such as a physical, emotional, behavioral, or cognitive disability or impairment) that require or benefit from instructors, specialists, counselors, trainers and/or facilitators who have certified training for their scope of practice applicable to the people participating in the programs and specific to the program offerings. The difficulty may not be limited to a health issue but may result from the interaction between the individual and the society in which he or she lives arising from an abusive or unhealthy environment or situation and/or a lack of resources, including economic resources, placing them at risk of a future with less than optimal outcomes.

At-Risk: Refers to being at-risk of a future with less than optimal outcomes. Youth are considered at-risk for a number of reasons, such as if they are homeless or transient, involved in drugs or alcohol, abused sexually, physically or emotionally, mentally ill, neglected at home or live in stressful family environments, lacking social or emotional supports, and involved with delinquent peers. At-Risk youth are likely to be involved in a number of risky behaviors, such as running away, skipping school, drinking underage, engaging in sexual behavior, displaying disruptive behavior, bullying/harassment, fighting, and committing acts of vandalism.


GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff & Volunteers:
Chief Staff Officer (CSO):  Amy Dojahn
Employees:   Full-Time:  0  Part-Time:  0  Volunteers:  7
Staff Recruitment, Screening and Training processes:
    Not applicable; We do not have paid staff

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application
    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
    Every volunteer is required to provide Emergency Medical Information
    Every volunteer is required to sign a Photo Release
    Every volunteer is required to undergo a Background Check
    Every volunteer provides parent/guardian information if applicable
    Every volunteer carries current health insurance
    Every volunteer has a written job description
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
    Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
    Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated
    Every volunteer is subject to Random Drug Screening

Governing Body:
Board meetings per year:  4
Number of Board Members:  8  Number of Voting Board Members:  7

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member.
Executive Director who is a non voting member and the treasurer of the board are husband and wife.
     One board member is board president and wife is volunteer coordinator.

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization.
Executive Director and Treasurer are married and own the facility where programs are conducted.

Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes

Disclosure:


Organization documents available on our website:
    None

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Bylaws

Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
We contract with a Licensed Professional Counselor who facilitates the Ranch's equine assisted counseling sessions.

Financial Reporting:
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Review
Type of IRS Filing (990, 990-EZ, 990-N): 990-N
Does the uploaded Pro Forma 990/990 represent 2019? Yes
View The IRS Form 990/Pro Forma 990

POLICIES

Acquisition
Our organization acquires horses/equines from the following source(s):
    Donation  
    Purchase/Adoption from Owner  

Our organization does not acquire horses/equines from the following source(s):
    Free Lease  
    Purchase from auction  
    Purchase kill pen or feedlot  
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization will accept the following:
    Geldings
    Mares

Not Checked:
    Pregnant Mares
    Foals
    Stallions
    Only Stallions to be castrated
Definitions:
Donated: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Free Lease: The ownership of the equine is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the equine is transferred to the organization utilizing a free lease document.
Purchased from Owner: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase document.
Purchased from Auction: The ownership and custody of the equine is transferred to the organization by purchasing the equine at an auction.
Purchased from Kill Pen: The ownership and custody of the equine is transferred to the organization by purchasing the equine from a kill pen.
Surrendered (Hardship): The ownership and custody of the equine is relinquished to the organization by its owner/trainer/responsible agent with or without the use of an intake document.
Seized: The ownership and custody of the equine is transferred to the organization as a result of the equine being seized by law enforcement or another agency and removed from the owner.
Abandoned: The ownership and custody of the equine is transferred to the organization as a result of the equine being abandoned by the owner or the owner was unable to be located.
Returned: The equine was previously a part of the organization, was adopted, and ownership and custody of the equine has been transferred back to the organization.
Transferred: The custody of the equine is transferred within an organization or from one organization to another non-profit or foster organization to provide retirement, retraining, rehabilitation and/or adoption services with no change in ownership.
Born: The equine was born at the facility.

Feral/Wild Horse: Free-roaming horses that are descendants of the domesticated horse and have no or limited human contact.

Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.


Our organization will accept the following breeds:
    Appaloosa
    Miniature Horse
    Paint
    Quarter Horse
    Thoroughbred

Not Checked
    American Saddlebred
    Arabian
    Donkey/Mule/Burro
    Draft
    Mustang
    Friesian
    Hackney
    Morgan
    National Show Horse
    Standardbred
    Tennessee Walking Horse
    Warm Blood
    Grade/Mixed Breed/Unknown
    Other
    Andalusian/Lusitano
    Icelandic Horse
    Haflinger
    Norwegian Fjord
    Gypsy Vanner
    Feral/Wild
    Paso Fino
    Pinto
    Appendix Quarter Horse
    Rocky Mountain Horse
    Missouri Fox Trotter

Additional information about our acquisition policies and practices:
The Ranch's main focus is adopting rescued horses that will be good partners in equine assisted counseling sessions.


Intake, Assessment & Training
Following arrival of the equine at the facility, the following is performed:
    Physical examination by a veterinarian
    Photographs are taken
    Physical examination by a farrier
    Vaccinations
    De-worming
    The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
Not Checked:
    Physical examination by trained barn staff
    A Henneke Body Conditioning Score is assigned
    Physical examination by a dentist
    Coggins test
    Blood work other than Coggins
    Fecal test
    The horse is scanned to check for a microchip
    The horse is microchipped if the scan indicates that there is no microchip
    The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time

The organization requires the following with respect to the health status of the horse prior to acceptance and arrival at the organization:
    A current Coggins
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.

The organization has the following policies in place prior to a horse being accepted and/or arriving at the facility:
    The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
    The horse is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    The owner is financially responsible for the shipping of the horse to and from the organization
    Horses are on trial for up to 30 days
    The trial period may be reduced based on the horse's progress
    During the trial period, the organization accepts total financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care
    The trial period may be terminated by either the organization or the owner for any reason
Not Checked:
    Horses are not taken on trial
    Horses are on trial up to 60 days
    Horses are on trial for 60 or more days
    During the trial period, the organization accepts financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
    During the trial period, the owner/donor is financially responsible for the care of the horse, including board, feed, shoeing and any necessary veterinary care

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Loading onto and unloading off a trailer
    Mounting and dismounting
    Riding at the walk
    Riding by a beginner and/or unbalanced rider
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Clipping
    Tolerance to multiple handlers at the same time
Not Checked:
    Riding at the trot
    Riding at the canter
    Jumping
    Driving (Pulling a carriage)

The typical length of quarantine is:   Up to 10 days

Horses provided formal training (groundwork or riding):   2-3 times per week


Breeding
The organization has the following policies related to breeding and stallions:
    Our organization does NOT breed horse/equines.
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses
    Our organization prohibits the breeding of horses/equines when re-homed or this statement is not applicable as all horses/equines remain at our organization for their lifetimes and are not re-homed under any circumstances.
Not Checked:
    Our organization breeds horses/equines
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses


Euthanasia
The organization has the following policies related to euthanasia:
    Our organization will never have a horse euthanized for space
    Our organization will never have a healthy horse euthanized under any circumstances
    Our organization may have a horse euthanized after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization does not euthanize horses under any circumstances.
    Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
    Euthanasia is done at the veterinarian's facility

Horses will be euthanized upon the recommendation of:
    Veterinarian
Not Checked:
    Senior staff member without a veterinarian's recommendation
    The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
    Not applicable. The organization does not euthanize horses

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. The organization does not euthanize horses

The organization utilizes the following methods of euthanasia:
    Intravenous administration of an overdose of barbiturates

Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete an application/contract which constitutes the agreement between our organization and the new owner
    Our organization does NOT re-home a horse to first time horse owners
    Our organization will only re-home a horse to a location where another horse resides
    Potential adopters/purchasers must visit our organization and be observed with the horse on site
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing a horse
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the horse to the adopter/purchaser's facility
    Adopters/purchasers can return a horse to our organization free of charge
    Our agreement states that re-homed horses CAN be sold or given away with prior written approval of our organization
    Our agreement states that re-homed horses cannot be bred
    Our agreement states that if there is any breach of contract the horse must be returned to our organization
    Our agreement states that our organization reserves the right to make unannounced visits to see the horse within the first year of adoption
    Our agreement states that our organization reserves the right to make scheduled visits to see the horse within the first two years of adoption
    Adopters/purchasers are required to provide updates (photos, vet records) for one year
Not Checked:
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the horse
    Adopters/purchasers can return a horse to our organization for a fee
    Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away under any circumstances
    Our agreement states that our organization reserves the right to visit the horse at any time.
    Adopters/purchasers are NOT required to provide updates
    Adopters/purchasers are required to provide updates (photos, vet records) for two years
    Adopters/purchasers are required to provide updates (photos, vet records) for three or more years
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Our organization requires references from the following:
    Veterinarian
    Personal/Other
Not Checked:
    Farrier
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Transfer of ownership occurs:   After one year

The average equine re-homing (adoption/purchase) fee received by your organization:
Not applicable; None received

Our organization has the following rehoming fee policies:
    Not applicable
Not Checked:
    All equines have one set fee
    Fees may vary depending on species
    Fees may vary depending on the equine level of training
    Fees may vary depending on the equine breed
    Fees may vary depending on the equine age
    Fees may vary depending on the equine type
    Fees may vary depending on the equine health and soundness

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
    Horses may remain at our organization for their lifetimes
    Horses may be found suitable homes by our organization
    Horses may be returned to their owners
    In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
    In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
    Horses may be sent to auction
    If a suitable home cannot be located within 12 months, the horse may be euthanized


Additional information about our rehoming policies and practices:
Runnin Free Ranch does not intend to re-home any of our horses. Our heart and desire is that each of our adopted/rescued horses live out the rest of their lives here even when they are retired from our equine assisted counseling programs. However, in the event it is unavoidable Runnin Free Ranch will take all precautions necessary to ensure that the horse is going to a proper home fit for the horse and potential new owner.
View Re-homing Agreement

FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Runnin' Free Ranch
Runnin' Free Ranch
1403 Old Bardwell Road Ennis TX 75119
Contact: DJ Dojahn
Contact's Phone: 469-337-6584
Contact's Email: kdojahn@yahoo.com

Does your organization own, lease or use a part of this facility? Lease

If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility:
DJ Dojahn
1403 Old Bardwell Road
Ennis, TX 75119
469-337-6584
kdojahn@yahoo.com

If not owned, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

If not owned, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     Start date was 1/1/2017. End date is indefinite term. 30 days notice when terminating lease.

If not owned, please provide the details as to what services are provided by the owner and if and how the owner is compensated; please provide the specific amount that the owner receives for services provided.  
     Runnin Free Ranch pays the owner $200 a month for rent and Runnin Free Ranch is the only organization using the facility. The owner maintains the property, checking the fencing but Runnin Free Ranch will help purchase needed equipment for the operation of the equine assisted programs.

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Health Department, Ennis, TX 972.875.1234 500 Lake Bardwell Drive Ennis, Texas 75120 healthdept@ennistx.gov

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     Ellis County Animal Control
     300 S. Jackson Street
     Waxahachie, TX 75165
     972-825-4901

Does your organization conduct Equine Assisted Activities and Therapies (EAAT) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine-Assisted Activities and Therapies (EAAT)? Yes

Total number of instructors, specialists, therapists, counselors, coaches and/or facilitators (full-time, part-time, volunteer, independent contractors, and/or service providers accompanying clients) that conduct Equine Assisted Activities and Therapies (EAAT) programs in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine-Assisted Activities and Therapies (EAAT) AT THIS FACILITY:  1

EAAT Service Providers Assigned to this Facility: (see EAAT Service Provider Section below for details)
     1. Amy Dojahn M.Ed., LPC-S

Runnin' Free Ranch

Grounds
Total number of horses involved with your programs at this facility: 3
Of the total number of horses involved with your programs at this facility, the number of horses that are microchipped: 0
Total number of horses at this facility INCLUDING those not involved with your programs: 3
Maximum capacity of horses at this facility: 3
Total acreage dedicated specifically to the horses: 2
Our organization has use of the following at this facility:
Structures/Barns: 0  Run-in sheds: 2
Pastures: 2  Paddocks/Pens: 0
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 0  Indoor Rings: 0







How many hours per day, on average, are horses turned out:
    Horses are out 24/7
    Horses are out 24/7 except when they are being trained
    Horses are out 24/7 except when they are used for the conduct of the organization's programs

The following describes the pastures at this facility:
    A dedicated staff person(s) is responsible for pasture management
    All pastures are fenced to prevent escape or injury
    Barbed wire is used for fencing
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures have natural protection for horses (i.e., trees)
    Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    Electric fencing is used; electric wires or tape fence are visibly marked
    Pastures are rotated

The following describes the turnout areas other than pastures at this facility:
    This facility does not have turnout areas
Not Checked:
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Turnout areas have man-made protection for horses (i.e., shelters)
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
    No Trespassing signs are posted
    Hold Harmless signs are posted
    Entrance gates are locked at night
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    The property is fitted with motion lights
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
    The perimeter of the property is fully fenced
Not Checked:
    A security guard is present at night
    Horses are checked overnight
    By Appointment Only signs are posted.
    Authorized Personnel Only signs are posted
    The property is fitted with a security system monitored by police or a professional service

Runnin' Free Ranch

Veterinarian Information
Vet Assessment  conducted on 04/14/2020
Veterinarian: Dr Hendricks
Clinic Name: Hendricks Equine Veterinary Services
P.O. Box 955
Waxahachie   TX   75168
Phone: 972- 935-399

Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Onsite computer with onsite backup storage system

The following items are consistent with our feed management plan and practices:
    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
    Feed plans are determined in consultation with a veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
    Medications are kept in a locked, climate-controlled area
Not Checked:
    Horses are fed in individual stalls
    Horses are fed in groups
    The feed chart is centrally located and updated as needed

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
    Horses at our facility may be treated by an equine chiropractor
    Horses at our facility may be treated by an equine massage therapist
    Horses at our facility may be treated by an equine nutritionist
Not Checked:
    Horses are assigned a Henneke Body Condition score upon arrival at the facility
    The Henneke Body Condition score is updated monthly
    The Henneke Body Condition score is updated annually
    The Henneke Body Condition score is updated with each visit by the veterinarian
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse annually and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
    Horses at our facility may be treated by an equine acupuncturist

Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines in our care:
    Equines are not ridden; not applicable
Not Checked:
    Our organization evaluates the weight-carrying and workload limitations for each equine at least annually
    Our organization maintains a written record for each equine that documents the results of each evaluation of weight-carrying and workload limitations

The following variables are considered in determining the weight-carrying and workload limitations for each equine:
    Equines are not ridden; not applicable
Not Checked:
    Equine age, weight, breed, body condition, fitness, balance, health and soundness
    Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
    Size, shape, condition and angle of the hooves
    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
    Weight and proper fit of the saddle and other equipment
    Terrain and footing in the working environment
    Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
    Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
    Temperature and/or weather conditions
    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every 2 or 3 days

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    The protocol for each horse is determined in consultation with a veterinarian
    A de-wormer is used without fecal testing

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly Traps and Tapes
    Fly Spray Repellent

The following represent the biosecurity practices in place at facility:
    A specific individual is assigned to care for sick, affected and/or quarantined horses
    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
Not Checked:
    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
    The organization has a written biosecurity plan
    All staff are trained in best practices related to biosecurity
    All volunteers are trained in best practices related to biosecurity
    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
    Latex gloves are worn when working with sick, affected and/or quarantined horses
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses
    Horses/equines are not quarantined.

The following represent the manure removal practices in place at facility:
    Manure piles are composted or spread on pastures
Not Checked:
    Manure is stored in dumpster(s)
    Manure is piled in an area where horses are not located
    Manure piles are covered
    Manure is hauled, sold or given away
    Our organization adheres to the manure management guidelines set by state and/or local authorities

The following steps are taken to help staff and volunteers readily identify each horse on the property::
    Staff/volunteers are provided training on confirmation, markings, colors, and breeds
    Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
    Horses are assigned the same stall/location each day
    Name plates are located on the stall
    Photos are located on the stall
    Horses wear halters with nametags
    A notebook or binder with photos and information on each horse is easily accessible
    A map/diagram is posted showing the location of each horse with horse names and photos
    Horse photos and profiles are available on the website
    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
     All horses have specifically assigned tack, apparel and equipment that is not shared
    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
     Halters are shared
    Tack is cleaned only when needed
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when a horse's body condition changes
    Tack is assessed for fit by trained personnel when a horse's disposition changes
    Equines are not ridden; not applicable.
Not Checked:
    Saddles are shared
    Saddle pads are shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
    Tack is cleaned after each use
    Tack is cleaned weekly
    This facility enlists the services of a professional saddle fitter at least once a year
    Assigned tack is clearly labeled
    Tack is stored in a climate-controlled location
    Helmets are shared
    Helmets are cleaned/disinfected after each use
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility collects and maintains medical information from staff, volunteers, and clients
    The facility maintains appropriate liability and/or workers' compensation insurance
Not Checked:
    Emergency procedures are posted prominently
    Emergency phone numbers are posted prominently
    The facility owns or has access to a generator
    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
    The organization has a written emergency preparedness/safety plan (EPP)

The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    NO SMOKING signs are posted prominently
    Hay is stored away from permanent or temporary structures where horses are stalled
    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
Not Checked:
    Aisles and doorways are kept clear
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Not at all/NA
Electrical Systems are checked: Not at all/NA
Fence lines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Not at all/NA
Review of safety protocols with volunteers are conducted: Not at all/NA
The Emergency Preparedness Plan is reviewed and updated: Not at all/NA

Equine Transportation
2-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  1 Access offsite;
3-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
6-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;


Equine Assisted Activities & Therapies (EAAT)
         
2019 EAAT Operations Mounted Only Unmounted Only Both Mounted & Unmounted Total
Horses/Equines participating in EAAT programs at this facility        
Number of horses/equines aged 3-8 0 1 0 1
Number of horses/equines aged 9-14 0 1 0 1
Number of horses/equines aged 15-20 0 0 0 0
Number of horses/equines Over 20 0 1 0 1
Total number of horses/equines participating in EAAT programs at this facility 0 3 0 3
         
  Mounted Unmounted    
Number of hours per day each horse works 0 1  
Number of days per week each horse works 0 4  
         
Clients participating in EAAT programs at this facility Mounted Only Unmounted Only Both Mounted & Unmounted Total
Total number of individual clients (not lessons) served annually 0 200 0 200
Average number of clients (not lessons) participating in activities per week 0 14 0 14
         
  Mounted Unmounted    
Number of days per week programs are conducted at this facility 0 4  
Number of weeks per year programs are conducted at this facility 0 48  
         
  Mounted Unmounted    
Average wait list time for a client 3 Weeks  
         


Runnin' Free Ranch was operational during 2019.

2019 Runnin' Free Ranch Equine Census
3 Total number of horses involved with your programs on January 1, 2019
PLUS: Horse Intake during 2019
0 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction
0 Purchased from Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
0 Total intakes
LESS: Horse Departure during 2019
0 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
0 Horses euthanized
0 Total departures
3 Number of horses involved with your programs on December 31, 2019
3 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 3 on 1/1/2019+ 0 Intakes - 0 Departures = 3 on 12/31/2019




FACILITY CENSUS SUMMARY

Total Facilities: 1
Runnin' Free Ranch: 2019 - Yes

3 Total number of horses involved with your programs on January 1, 2019
PLUS: Horse Intake during 2019
0 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction
0 Purchased from Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
0 Total intakes
LESS: Horse Departure during 2019
0 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
0 Horses euthanized
0 Total departures
3 Number of horses involved with your programs on December 31, 2019
3 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 3 on 1/1/2019+ 0 Intakes - 0 Departures = 3 on 12/31/2019

Total days that equines were in the care of Runnin' Free Ranch during 2019: 1095


FACILITY COST SUMMARY

Total Facilities: 1
Runnin' Free Ranch: 2019 - Yes

Actual Horse Care Costs
$4079     Feed (Grain/Hay)
$0     Bedding
$1164     Veterinarian
$600     Farrier
$1096     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$0     Horse Transportation
$500     Maintenance
$0     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$7439     2019 Total Horse Care Costs
Donated Horse Care Costs
$0     Feed (Grain/Hay)
$0     Bedding
$0     Veterinarian
$0     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$0     Horse Transportation
$0     Maintenance
$0     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$0     2019 Total Donated Costs

Average direct cost per day per horse: $7
Average total cost per day per horse: $7
Average length of stay for an equine: 365 days (1095/3)



EAAT SERVICE PROVIDER INFORMATION


Equine Assisted Activities and Therapies (EAAT):
Our organization provides the following equine-assisted activities and/or therapies (EAAT):
    Equine-Assisted Psychotherapy/Counseling (Mental Health)
    Equine-Assisted Learning involving Self-improvement/Wellness/Team Building/Personal Coaching/Professional Coaching
Not Checked:
    Therapeutic Mounted Services
    Therapeutic Driving Services
    Therapeutic Vaulting Services
    Therapeutic Unmounted Services
    Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology (Hippotherapy)
    Equine-Assisted Learning involving Academic Learning

     1. Amy Dojahn M.Ed., LPC-S

         FACILITY PARTICIPATION:

         Runnin' Free Ranch

         RELATIONSHIP: Independent Contractor

         SERVICES PROVIDED:

         Equine-Assisted Psychotherapy/Counseling (Mental Health)

         Equine-Assisted Learning involving Self-improvement/Wellness/Team Building/Personal Coaching/Professional Coaching

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Amy Dojahn has a Master's in Counselor Education and has been a licensed professional for 26 years and a supervisor for counseling interns for 3 years. Amy has also received training in Natural Lifemanship and EAGALA. Sessions are always facilitated by the licensed professional counselor and a trained equine handler.