Greystone Manor Therapeutic Riding Center
EQUINE WELFARE NETWORK GUARDIAN PROFILE
Last Updated: 05/08/2019
We are proud to be an EQUUS Foundation 2018-2019 Guardian and share our horse care & use practices
with the public.
MISSION & PROGRAMS
Our organization provides equine-assisted activities and/or therapies (EAAT) for individuals with special needs using instructors, specialists, therapists, counselors, trainers and/or facilitators (full-time, part-time, independent contractors, and/or service providers) who have certified training applicable for people with special needs and specific to the program offerings - either on staff or accompanying clients when participating in our programs.Our organization provides community outreach and/or public education programs involving horses.
100% of our total programs and services are horse-related.
Number of facilities/locations where horses used in our programs are HOUSED AND CARED for:
1. Greystone Manor Therapeutic Riding Center
Our organization does not use foster facilities
Mission:
To enhance the lives of individuals with special needs through equine-assisted activities.
Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
Our organization's goal is to provide high-quality equine-assisted activities to individuals with special needs in Lancaster County and beyond. To achieve this we will sustain and strengthen our core therapeutic riding program, and continue to offer and grow our equine assisted learning opportunities for our participants and community partners.
In order to sustain our programs we plan to retain and invest in current staff as well as hire individuals for additional roles as our organizational needs increase. We are also continuously working to both maintain current sources of funding and expand our funding portfolio.
We are a PATH Intl. center member. We have forged strong ties to our community through our programs as well as partnerships with other organizations. Our continued program growth and increase in participants are evidence of our accomplishments and heightened recognition in the community.
Equine Assisted Activities and Therapies (EAAT):
Our organization provides the following equine-assisted activities and/or therapies (EAAT):
Equine-Assisted Learning (EAL)
Riding
Not Checked:
Psychotherapy/Counseling (Mental Health)
Occupational Therapy, Physical Therapy, Speech-Language Pathology
Vaulting
Driving
Our organization provides services for the following specific populations:
Children (10 & Under)
Tweens (11-12)
Teens (13-18)
Young Adults (19-21)
Adults (Over 21)
Seniors (65-79)
Elderly (80 & Over)
Our organization provides services to individuals with:
Autism, Behavioral disorders, Cognitive disabilities, Development delay or disability, Down Syndrome, Emotional disabilities, Intellectual disability, Learning disabilities, Mental health disabilities, Physical disabilities
Overview of our programs involved with providing EAAT to individuals with special needs:
Our core program is therapeutic riding (TR). Instructors certified through PATH Intl. and/or CECTH teach riding skills to individuals with special needs in an adapted manner. Riders are typically scheduled for a weekly 45-minute lesson for the duration of a six-week session. We offer six lesson sessions throughout the year.
Additionally, we offer Equine Assisted Learning (EAL) and Equine-Assisted Activities (EAA) opportunities for individuals through unmounted lessons and through monthly horsemanship clinics. We also partner with community organizations to offer EAL/EAA opportunities for groups associated with our community partners.
We also run special events including our annual Horse Show, which provides our riders with the opportunity to showcase the skills they have learned through our programs.
At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must all equine organizations ensure that horses are treated humanely when interacting with people with and without special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people:
We ensure that all staff and volunteers are trained appropriately in interacting with equines and all instructors are certified by a recognized EAAT organization such as Professional Association of Therapeutic Horsemanship International (PATH Intl.) and/or Council for Education and Certification in Therapeutic Horsemanship (CECTH).
We utilize positive and recognized methods of training to ensure our horses are desensitized to and comfortable with things they may encounter in a therapeutic riding lesson. All equines are evaluated for their training, temperament, fitness, and overall health before they are accepted into our programs to determine if working in a therapeutic program would benefit them. Horses are then brought in on a trial basis and our staff work with them in "mock lessons" to simulate activities and situations they may encounter. If they are determined to be a good fit, they are then fully accepted and start working within our programs.
Horses in our programs are continually assessed and records are kept of horse behavior during lessons and schooling to note any issues. Riders are matched with horses based on the needs of the rider and the personality of the horse so that both are mutually benefiting. If any horse would show signs of discomfort, whether physical or emotional, we would work with our staff and appropriate professionals to develop and implement a plan to address the noted concerns.
We do not tolerate any abusive behavior toward our equines from anyone involved in our programs and would immediately discontinue any activity in which such actions occur, remove the responsible party from the situation, and determine further appropriate action. For example, if a volunteer displayed abusive behavior to one of our horses they would be immediately removed from the situation. The horse would be assessed for any needed care and the volunteer would be subject to termination from our programs.
Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
We offer opportunities through community partnerships to provide opportunities for groups to come learn about horses and our programs. This typically includes the group also volunteering for us in some way for a single period, typically for barn beautification, helping to set up for an event, or another special project.
Chief Staff Officer (CSO): Tom O'Brien
Employees: Full-Time: 2 Part-Time: 12 Volunteers: 150
Staff Recruitment, Screening and Training processes:
Prospective staff complete a written application
Prospective staff must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
Every member of the staff is required to complete a Liability Release/Hold Harmless Agreement
Every member of the staff is required to provide Emergency Medical Information
Every member of the staff is required to sign a Photo Release
Every member of the staff is evaluated on an annual and as needed basis or with any change in their job description
Every member of the staff is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
Every member of the staff receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
Every member of the staff has a supervisor and is responsible for keeping their supervisor up to date on work related activities
One or more staff members are trained in CPR and human first aid
One or more staff members are trained in equine first aid
Volunteer Recruitment, Screening and Training processes:
Prospective volunteers complete a written application
Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
Every volunteer is required to provide Emergency Medical Information
Every volunteer is required to sign a Photo Release
Every volunteer provides parent/guardian information if applicable
Every volunteer carries current health insurance
Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
The organization records and maintains written attendance information and hours on every volunteer
The organization provides a Volunteer Handbook to every volunteer
The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
The Volunteer Handbook is reviewed annually and updated
The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Governing Body:
Board meetings per year: 12
Number of Board Members: 8 Number of Voting Board Members: 8
Board Compensation:
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? No
Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? No
Organization documents available on our website:
Volunteer Handbook
Organization documents available on request:
Most recent Financials
Most recent IRS Form 990
Volunteer Handbook
Financial Reporting:
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Review
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2019? No
View The IRS Form 990/Pro Forma 990
Our organization will accept the following breeds:
American Saddlebred
Appaloosa
Donkey/Mule/Burro
Draft
Mustang
Friesian
Hackney
Miniature Horse
Morgan
National Show Horse
Paint
Quarter Horse
Standardbred
Tennessee Walking Horse
Warm Blood
Mixed Breed
Other
Icelandic Horse
Haflinger
Norwegian Fjord
Gypsy Vanner
Paso Fino
Pinto
Appendix Quarter Horse
Rocky Mountain Horse
Missouri Fox Trotter
Other breeds:
Any as determined suitable for our program needs. Typically this is dependent on personality/temperament, training, and health/fitness more than the breed.
Not Checked
Arabian
Thoroughbred
Andalusian/Lusitano
Feral/Wild
Intake, Assessment & Training
Following arrival of the equine at the facility, the following is performed:
Physical examination by a veterinarian
Physical examination by trained barn staff
A Henneke Body Conditioning Score is assigned
Physical examination by a farrier
Physical examination by a dentist
Fecal test
De-worming
The horse is scanned to check for a microchip
The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
The organization requires the following with respect to the health status of the horse prior to acceptance and arrival at the organization:
A current Coggins
Vaccination records that have been administered within the last 12 months
If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
The organization has the following policies in place prior to a horse being accepted and/or arriving at the facility:
The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
The horse is evaluated at its place of residence
The owner completes an application/contract which constitutes the agreement between the owner and our organization
Horses are on trial up to 60 days
The trial period may be reduced based on the horse's progress
During the trial period, the organization accepts total financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care
During the trial period, the organization accepts financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
The trial period may be terminated by either the organization or the owner for any reason
Horses are assessed for following skills and behaviors:
Retrieval from a pasture/paddock
Leading with a halter and lead rope
Temperament, disposition and attitude, such as rated from very calm to very high spirited
Saddling
Bridling
Lunging
Loading onto and unloading off a trailer
Mounting and dismounting
Riding at the walk
Riding at the trot
Riding at the canter
Riding by a beginner and/or unbalanced rider
Tolerance to unusual objects and loud noises
Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
Grooming
Tolerance to multiple handlers at the same time
The typical length of quarantine is: 10 to 20 days
Horses provided formal training (groundwork or riding): 2-3 times per week
Breeding
The organization has the following policies related to breeding and stallions:
Our organization does NOT breed horses.
Euthanasia
The organization has the following policies related to euthanasia:
Our organization will never have a horse euthanized for space
Our organization will never have a healthy horse euthanized under any circumstances
Our organization may have a horse euthanized after all reasonable treatment options have been explored
Euthanasia is done on site when possible to decrease trauma from transport
Disposal of the carcass is handled within 24 hours
Horses will be euthanized upon the recommendation of:
Veterinarian
The following are authorized to administer the procedure for your organization in accordance with state laws:
Veterinarian
The organization utilizes the following methods of euthanasia:
Intravenous administration of an overdose of barbiturates
Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.
Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
Horses may remain at our organization for their lifetimes
Horses may be found suitable homes by our organization
Horses may be returned to their owners
In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Does your organization provide horses to any facility to use in research or medical training?
No
Does your organization sell, donate or give a horse to an auction?
No
Additional information about our rehoming policies and practices:
Our organization rarely re-homes horses. We only re-home horses which are owned by our organization if/when they are determined to no longer be suitable for work in EAAT and only if an appropriate home is found. Potential new owners would need to be observed working with the horse at our facility and provide personal, veterinarian, and/or farrier references. We would require the new owner to obtain permission from our organization if they would want to sell or re-home the horse; in such a case we may ask for the horse to be returned to us instead. Fees for re-homing/sale may or may not be charged depending on the individual situation. Some of our horses are free-leased and would be returned to their owners upon retirement from our programs.
View Re-homing Agreement
Greystone Manor Therapeutic Riding Center2019-2020-2019-2019-2018
Greystone Manor Therapeutic Riding Center
1063 Hartman Station Rd Lancaster PA 17601
Contact: Michelle Kaster
Contact's Phone: 717-615-9222
Contact's Email: programs.instruction.gmtrc@gmail.com
Does your organization own, lease or use a part of this facility? Lease
If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility:
The Worship Center
2384 New Holland Pike
Lancaster, PA 17601
717-656-4271
If not owned, does your organization have a written agreement with the owner? Enter Yes or No. Yes
If not owned, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement?
Length of property lease: 5 years + 3 five year options. Start lease – July 26, 2006; end date of current lease 2026. Plan at end of the lease – none discussed at this point. May be discussed in the next phase of our organizational strategic plan.
If not owned, please provide the details as to what services are provided by the owner and if and how the owner is compensated.
Maintenance responsibility of the Landlord: - Maintain/repair roof, foundation, electrical systems, underground or otherwise concealed plumbing, well, pump, and water system, and the structural soundness of exterior walls. - If furnace and/or water heater become inoperable the landlord will replace. - Landlord also maintains extended fire insurance with respect to the buildings and structures subject to the lease. - Landlord pays all real estate taxes levied on the premises. - Landlord keeps the driveway to the upper barn/stables, parking area, and lane to the lower barn free and clean of ice and snow. Owner/landlord is compensated by monthly rent paid and also reimbursement of utilities paid.
If this facility is recognized as compliant with the published standards of an accrediting organization, is accredited, and/or is licensed by local, state and/or federal authorities, please provide the details:.
We are a Professional Association of Therapeutic Horsemanship International (PATH Intl.) Center Member.
Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
Humane League of Lancaster County 2195 Lincoln Highway East Lancaster, PA 17602 adoptlancaster@humanepa.org 717-393-6551
Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
Professional Association of Therapeutic Horsemanship International (PATH Intl.) PO Box 33150 Denver, CO 80233 kalm@pathintl.org (800) 369-7433 or (303) 452-1212 Council for Education and Certification in Therapeutic Horsemanship (CECTH) 9794 Old Hawn Rd. Huntingdon, PA 16652 info@cecth.org 814-667-2497
Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes
Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 7
Instructors Assigned to this Facility: (see Instructor Section below for details)
1. Instructor: Deb Jeffrey
2. Instructor: Ellen Barnes
3. Instructor: Katie Gingrich
4. Instructor: Lee Ann Ressler
5. Instructor: Linda Leiden
6. Instructor: Michelle Kaster
7. Instructor: Patti Draude
Greystone Manor Therapeutic Riding Center
Grounds
Total acreage dedicated specifically to the horses: 25
Our organization has use of the following at this facility:
Structures/Barns: 1 Run-in sheds: 2
Pastures: 5 Paddocks/Pens:
Uncovered Outdoor Rings: 1 Covered Outdoor Rings: Indoor Rings: 1
Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)? Yes
Do all stalls/enclosures allow horses to lie down, stand up and turn around? Yes
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/enclosures? Yes
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction? Yes
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases? Yes
Is wiring inaccessible to horses and maintained for safety? Yes
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order? Yes
Is there adequate lighting to ensure safety in all areas of facility? Yes
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations? Yes
Are human and equine first aid kits easily accessible? Yes
How many hours per day, on average, are horses stalled? 13-16
How many hours per day, on average, are horses turned out:
Horses are out 4 to 8 hours per day
The following describes the pastures at this facility:
✔ A dedicated staff person(s) is responsible for pasture management
✔ All pastures are fenced to prevent escape or injury
✔ Electric fencing is used; electric wires or tape fence are visibly marked
✔ Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
✔ Pastures have natural protection for horses (i.e., trees)
✔ Pastures have man-made protection for horses (i.e., shelters)
The following describes the turnout areas other than pastures at this facility:
✔ This facility does not have turnout areas
The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔ Horses are checked overnight
✔ No Trespassing signs are posted
✔ Hold Harmless signs are posted
✔ Authorized Personnel Only signs are posted
✔ Entrance gates are locked at night
✔ Visitors are only permitted at specific times
✔ Visitors are only permitted in specific areas
Greystone Manor Therapeutic Riding Center
Veterinarian Information
*Vet Assessment Not Current.
Veterinarian: Molly C. Kopec
Clinic Name: Kopec Veterinary Associates Street: 55 Prospect Road City: Elizabethtown State: PA Zip: 17022
Phone: 717-361-870
Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
Notebook or equivalent (technology not utilized)
The following items are consistent with our feed management plan and practices:
✔ Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
✔ Feed plans are determined in consultation with a veterinarian
✔ Supplement plans are determined in consultation with a veterinarian
✔ Horses are fed in individual stalls
✔ Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔ The feed chart is centrally located and updated as needed
✔ The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔ Feed, supplements and hay types are clearly labeled
✔ Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔ Medications are kept in a locked, climate-controlled area
Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔ Horses are assigned a Henneke Body Condition score upon arrival at the facility
✔ The Henneke Body Condition score is updated with each visit by the veterinarian
✔ A weight limit of no more than 20% of the horse’s weight is established for each horse and is kept with the horse’s records and updated when needed
✔ Horses at our facility may be treated by an equine chiropractor
✔ Horses at our facility may be treated by an equine acupuncturist
✔ Horses at our facility may be treated by an equine massage therapist
✔ Horses at our facility may be treated by an equine nutritionist
Do horses have access to clean drinking water at all times? Yes
Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises
Dental Care: How often is dental care provided for each horse? Annually and when an issue arises
Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises
Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week
Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
The protocol for each horse is determined in consultation with a veterinarian
Fecal testing is performed prior to the use of a de-wormer.
Fly/Insect Control: What remedies are used to control flies and insects?
Fly Traps and Tapes
Fly Spray Repellent
Fly Masks
Fans
The following represent the biosecurity practices in place at facility:
✔ Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
✔ All staff are trained in best practices related to biosecurity
✔ All volunteers are trained in best practices related to biosecurity
✔ A specific individual is assigned to care for sick, affected and/or quarantined horses
✔ Sick, affected and/or quarantined horses do not have contact with other horses or other animals
✔ Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
✔ Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
✔ Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
✔ Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
✔ Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
✔ Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
✔ Latex gloves are worn when working with sick, affected and/or quarantined horses
✔ Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses
The following represent the manure removal practices in place at facility:
✔ Manure is piled in an area where horses are not located
✔ Manure is hauled, sold or given away
✔ Our organization adheres to the manure management guidelines set by state and/or local authorities
The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔ Horses are assigned the same stall/location each day
✔ Name plates are located on the stall
✔ A notebook or binder with photos and information on each horse is easily accessible
✔ Horse photos and profiles are available on the website
✔ Staff/volunteers are provided training on confirmation, markings, colors, and breeds
✔ Team leaders work with new staff/volunteers until they are able to identify the horses
Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔ All horses have specifically assigned tack, apparel and equipment that is not shared
✔ Saddles are shared
✔ Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
✔ Blankets, sheets and turn out apparel are cleaned regularly as needed
✔ Tack is inspected for overall working condition before each use by trained personnel
✔ Tack is assessed for fit before each use by trained personnel
✔ Tack is assessed for fit by trained personnel when a horse's body condition changes
✔ Tack is assessed for fit by trained personnel when a horse's disposition changes
✔ This facility enlists the services of a professional saddle fitter at least once a year
✔ Assigned tack is clearly labeled
✔ Helmets are shared
✔ Helmets are replaced after a fall
✔ Helmets are replaced at least every five years.
Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔ Emergency procedures are posted prominently
✔ Emergency phone numbers are posted prominently
✔ The facility owns or has access to a generator
✔ The facility maintains at least two weeks of hay, feed, shavings and medications
✔ The facility collects and maintains medical information from staff, volunteers, and clients
✔ The facility maintains appropriate liability and/or workers' compensation insurance
✔ All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
The facility follows the specific procedures to help PREVENT emergency situations:
✔ Smoking is strictly prohibited
✔ NO SMOKING signs are posted prominently
✔ Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
✔ Aisles and doorways are kept clear
How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Annually
Electrical Systems are checked: Not at all/NA
Fence lines are checked: Weekly
Turnout Areas are checked: Weekly
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Annually
Review of safety protocols with volunteers are conducted: Annually
The Emergency Preparedness Plan is reviewed and updated: Not at all/NA
Equine Transportation
2-horse trailer with truck or van:
Owned onsite Access onsite but not owned 1 Access offsite;
3-horse trailer with truck or van:
Owned onsite Access onsite but not owned Access offsite;
4-horse trailer with truck or van:
Owned onsite Access onsite but not owned Access offsite;
6-horse trailer with truck or van:
Owned onsite Access onsite but not owned Access offsite;
8-horse trailer with truck or van:
Owned onsite Access onsite but not owned Access offsite;
10-horse trailer with truck or van:
Owned onsite Access onsite but not owned Access offsite;
Equine Assisted Activities & Therapies (EAAT)
Total number of individual clients (not lessons) served annually: 80
Total number of individual clients participating in unmounted activities per week: 2
Total number of individual clients participating in mounted activities per week: 45
Total number of horses participating in EAAT programs at this facility: 11
Number of horses aged 3-8: 0
Number of horses aged 9-14: 2
Number of horses aged 15-20: 5
Number of horses aged over 20: 4
Average number of mounted hours per day each horse works: 2
Average number of unmounted hours per day each horse works: 0
Total number: 2
Total number of mounted horse hours per week: 8
Total number of unmounted horse hours per week: 2
Number of days per week that mounted programs are conducted at this facility: 5
Number of weeks per year that mounted programs are conducted at this facility: 36
Number of days per week that unmounted programs are conducted at this facility: 1
Number of weeks per year that unmounted programs are conducted at this facility: 36
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Psychotherapy/Counseling (Mental Health)
Occupational Therapy, Physical Therapy, Speech-Language Pathology
Vaulting
Driving
Our organization provides services for the following specific populations:
Children (10 & Under)
Tweens (11-12)
Teens (13-18)
Young Adults (19-21)
Adults (Over 21)
Seniors (65-79)
Elderly (80 & Over)
Our organization provides services to individuals with:
Autism, Behavioral disorders, Cognitive disabilities, Development delay or disability, Down Syndrome, Emotional disabilities, Intellectual disability, Learning disabilities, Mental health disabilities, Physical disabilities
Overview of our programs involved with providing EAAT to individuals with special needs:
Our core program is therapeutic riding (TR). Instructors certified through PATH Intl. and/or CECTH teach riding skills to individuals with special needs in an adapted manner. Riders are typically scheduled for a weekly 45-minute lesson for the duration of a six-week session. We offer six lesson sessions throughout the year.
Additionally, we offer Equine Assisted Learning (EAL) and Equine-Assisted Activities (EAA) opportunities for individuals through unmounted lessons and through monthly horsemanship clinics. We also partner with community organizations to offer EAL/EAA opportunities for groups associated with our community partners.
We also run special events including our annual Horse Show, which provides our riders with the opportunity to showcase the skills they have learned through our programs.
At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must all equine organizations ensure that horses are treated humanely when interacting with people with and without special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people:
We ensure that all staff and volunteers are trained appropriately in interacting with equines and all instructors are certified by a recognized EAAT organization such as Professional Association of Therapeutic Horsemanship International (PATH Intl.) and/or Council for Education and Certification in Therapeutic Horsemanship (CECTH).
We utilize positive and recognized methods of training to ensure our horses are desensitized to and comfortable with things they may encounter in a therapeutic riding lesson. All equines are evaluated for their training, temperament, fitness, and overall health before they are accepted into our programs to determine if working in a therapeutic program would benefit them. Horses are then brought in on a trial basis and our staff work with them in "mock lessons" to simulate activities and situations they may encounter. If they are determined to be a good fit, they are then fully accepted and start working within our programs.
Horses in our programs are continually assessed and records are kept of horse behavior during lessons and schooling to note any issues. Riders are matched with horses based on the needs of the rider and the personality of the horse so that both are mutually benefiting. If any horse would show signs of discomfort, whether physical or emotional, we would work with our staff and appropriate professionals to develop and implement a plan to address the noted concerns.
We do not tolerate any abusive behavior toward our equines from anyone involved in our programs and would immediately discontinue any activity in which such actions occur, remove the responsible party from the situation, and determine further appropriate action. For example, if a volunteer displayed abusive behavior to one of our horses they would be immediately removed from the situation. The horse would be assessed for any needed care and the volunteer would be subject to termination from our programs.
Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
We offer opportunities through community partnerships to provide opportunities for groups to come learn about horses and our programs. This typically includes the group also volunteering for us in some way for a single period, typically for barn beautification, helping to set up for an event, or another special project.
DEFINITIONS:
Equine Assisted Activities and Therapies (EAAT): Any activity that incorporates equine interactions and/or the equine environment, mounted or ground-based, including horsemanship instruction adapted to the ability/disability of those receiving services aimed at contributing positively to their cognitive, physical, emotional and social well-being, psychotherapy and/or mental health counseling aimed at achieving goals set forth by the mental health professional and the client, occupational therapy, physical therapy, and speech-language pathology treatment strategies that utilize equine movement, and experiential learning approaches that promote the development of life skills to achieve educational, professional and personal goals.
Special Needs: Any difficulty or difficulties (such as a physical, emotional, behavioral, or cognitive disability or impairment) that require or benefit from instructors, specialists, counselors, trainers and/or facilitators who have certified training for their scope of practice applicable to the people participating in the programs and specific to the program offerings. The difficulty may not be limited to a health issue but may result from the interaction between the individual and the society in which he or she lives arising from an abusive or unhealthy environment or situation and/or a lack of resources, including economic resources, placing them at risk of a future with less than optimal outcomes.
At-Risk: Refers to being at-risk of a future with less than optimal outcomes. Youth are considered at-risk for a number of reasons, such as if they are homeless or transient, involved in drugs or alcohol, abused sexually, physically or emotionally, mentally ill, neglected at home or live in stressful family environments, lacking social or emotional supports, and involved with delinquent peers. At-Risk youth are likely to be involved in a number of risky behaviors, such as running away, skipping school, drinking underage, engaging in sexual behavior, displaying disruptive behavior, bullying/harassment, fighting, and committing acts of vandalism.
Equine Assisted Activities and Therapies (EAAT): Any activity that incorporates equine interactions and/or the equine environment, mounted or ground-based, including horsemanship instruction adapted to the ability/disability of those receiving services aimed at contributing positively to their cognitive, physical, emotional and social well-being, psychotherapy and/or mental health counseling aimed at achieving goals set forth by the mental health professional and the client, occupational therapy, physical therapy, and speech-language pathology treatment strategies that utilize equine movement, and experiential learning approaches that promote the development of life skills to achieve educational, professional and personal goals.
Special Needs: Any difficulty or difficulties (such as a physical, emotional, behavioral, or cognitive disability or impairment) that require or benefit from instructors, specialists, counselors, trainers and/or facilitators who have certified training for their scope of practice applicable to the people participating in the programs and specific to the program offerings. The difficulty may not be limited to a health issue but may result from the interaction between the individual and the society in which he or she lives arising from an abusive or unhealthy environment or situation and/or a lack of resources, including economic resources, placing them at risk of a future with less than optimal outcomes.
At-Risk: Refers to being at-risk of a future with less than optimal outcomes. Youth are considered at-risk for a number of reasons, such as if they are homeless or transient, involved in drugs or alcohol, abused sexually, physically or emotionally, mentally ill, neglected at home or live in stressful family environments, lacking social or emotional supports, and involved with delinquent peers. At-Risk youth are likely to be involved in a number of risky behaviors, such as running away, skipping school, drinking underage, engaging in sexual behavior, displaying disruptive behavior, bullying/harassment, fighting, and committing acts of vandalism.
GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST
Staff & Volunteers:Chief Staff Officer (CSO): Tom O'Brien
Employees: Full-Time: 2 Part-Time: 12 Volunteers: 150
Staff Recruitment, Screening and Training processes:
Prospective staff complete a written application
Prospective staff must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
Every member of the staff is required to complete a Liability Release/Hold Harmless Agreement
Every member of the staff is required to provide Emergency Medical Information
Every member of the staff is required to sign a Photo Release
Every member of the staff is evaluated on an annual and as needed basis or with any change in their job description
Every member of the staff is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
Every member of the staff receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
Every member of the staff has a supervisor and is responsible for keeping their supervisor up to date on work related activities
One or more staff members are trained in CPR and human first aid
One or more staff members are trained in equine first aid
Not Checked:
Every member of the staff is required to undergo a Background Check and Random Drug Screening
Every member of the staff provides parent/guardian information if applicable
Every member of the staff carries current health insurance
Every member of the staff has a written job description
The organization provides an Employee Handbook to every member of the staff
The Employee Handbook includes employee-related information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
The Employee Handbook is reviewed annually and updated
Every member of the staff is required to undergo a Background Check and Random Drug Screening
Every member of the staff provides parent/guardian information if applicable
Every member of the staff carries current health insurance
Every member of the staff has a written job description
The organization provides an Employee Handbook to every member of the staff
The Employee Handbook includes employee-related information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
The Employee Handbook is reviewed annually and updated
Volunteer Recruitment, Screening and Training processes:
Prospective volunteers complete a written application
Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
Every volunteer is required to provide Emergency Medical Information
Every volunteer is required to sign a Photo Release
Every volunteer provides parent/guardian information if applicable
Every volunteer carries current health insurance
Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
The organization records and maintains written attendance information and hours on every volunteer
The organization provides a Volunteer Handbook to every volunteer
The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
The Volunteer Handbook is reviewed annually and updated
The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
Every volunteer is required to undergo a Background Check and Random Drug Screening
Every volunteer has a written job description
Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
Every volunteer is required to undergo a Background Check and Random Drug Screening
Every volunteer has a written job description
Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
Governing Body:
Board meetings per year: 12
Number of Board Members: 8 Number of Voting Board Members: 8
Board Compensation:
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? No
Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? No
Organization documents available on our website:
Volunteer Handbook
Organization documents available on request:
Most recent Financials
Most recent IRS Form 990
Volunteer Handbook
Financial Reporting:
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Review
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2019? No
View The IRS Form 990/Pro Forma 990
POLICIES
| Acquisition Our organization acquires horses/equines from the following source(s): Donation Free Lease Purchase/Adoption from Owner Our organization does not acquire horses/equines from the following source(s): Purchase from auction, kill pen or feedlot Return Surrender Seizure Abandonment Our organization will accept the following: Geldings Mares Not Checked: Pregnant Mares Foals Stallions Only Stallions to be castrated | Definitions: Donated: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document. Free Lease: The ownership of the equine is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the equine is transferred to the organization utilizing a free lease document. Purchased from Owner: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase document. Purchased from Auction: The ownership and custody of the equine is transferred to the organization by purchasing the equine at an auction. Purchased from Kill Pen: The ownership and custody of the equine is transferred to the organization by purchasing the equine from a kill pen. Surrendered (Hardship): The ownership and custody of the equine is relinquished to the organization by its owner/trainer/responsible agent with or without the use of an intake document. Seized: The ownership and custody of the equine is transferred to the organization as a result of the equine being seized by law enforcement or another agency and removed from the owner. Abandoned: The ownership and custody of the equine is transferred to the organization as a result of the equine being abandoned by the owner or the owner was unable to be located. Returned: The equine was previously a part of the organization, was adopted, and ownership and custody of the equine has been transferred back to the organization. Transferred: The custody of the equine is transferred within an organization or from one organization to another non-profit or foster organization to provide retirement, retraining, rehabilitation and/or adoption services with no change in ownership. Born: The equine was born at the facility. Feral/Wild Horse: Free-roaming horses that are descendants of the domesticated horse and have no or limited human contact. Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal. Mare: A female equine. Stallion: A male equine that has not been castrated. Gelding: A castrated male equine. |
Our organization will accept the following breeds:
American Saddlebred
Appaloosa
Donkey/Mule/Burro
Draft
Mustang
Friesian
Hackney
Miniature Horse
Morgan
National Show Horse
Paint
Quarter Horse
Standardbred
Tennessee Walking Horse
Warm Blood
Mixed Breed
Other
Icelandic Horse
Haflinger
Norwegian Fjord
Gypsy Vanner
Paso Fino
Pinto
Appendix Quarter Horse
Rocky Mountain Horse
Missouri Fox Trotter
Other breeds:
Any as determined suitable for our program needs. Typically this is dependent on personality/temperament, training, and health/fitness more than the breed.
Not Checked
Arabian
Thoroughbred
Andalusian/Lusitano
Feral/Wild
Intake, Assessment & Training
Following arrival of the equine at the facility, the following is performed:
Physical examination by a veterinarian
Physical examination by trained barn staff
A Henneke Body Conditioning Score is assigned
Physical examination by a farrier
Physical examination by a dentist
Fecal test
De-worming
The horse is scanned to check for a microchip
The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
Not Checked:
Photographs are taken
Coggins test
Blood work other than Coggins
Vaccinations
The horse is microchipped if the scan indicates that there is no microchip
The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
Photographs are taken
Coggins test
Blood work other than Coggins
Vaccinations
The horse is microchipped if the scan indicates that there is no microchip
The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
The organization requires the following with respect to the health status of the horse prior to acceptance and arrival at the organization:
A current Coggins
Vaccination records that have been administered within the last 12 months
If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
Not Checked:
If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
The organization has the following policies in place prior to a horse being accepted and/or arriving at the facility:
The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
The horse is evaluated at its place of residence
The owner completes an application/contract which constitutes the agreement between the owner and our organization
Horses are on trial up to 60 days
The trial period may be reduced based on the horse's progress
During the trial period, the organization accepts total financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care
During the trial period, the organization accepts financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
The trial period may be terminated by either the organization or the owner for any reason
Not Checked:
The owner is financially responsible for the shipping of the horse to and from the organization
Horses are not taken on trial
Horses are on trial for up to 30 days
Horses are on trial for 60 or more days
During the trial period, the owner/donor is financially responsible for the care of the horse, including board, feed, shoeing and any necessary veterinary care
The owner is financially responsible for the shipping of the horse to and from the organization
Horses are not taken on trial
Horses are on trial for up to 30 days
Horses are on trial for 60 or more days
During the trial period, the owner/donor is financially responsible for the care of the horse, including board, feed, shoeing and any necessary veterinary care
Horses are assessed for following skills and behaviors:
Retrieval from a pasture/paddock
Leading with a halter and lead rope
Temperament, disposition and attitude, such as rated from very calm to very high spirited
Saddling
Bridling
Lunging
Loading onto and unloading off a trailer
Mounting and dismounting
Riding at the walk
Riding at the trot
Riding at the canter
Riding by a beginner and/or unbalanced rider
Tolerance to unusual objects and loud noises
Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
Grooming
Tolerance to multiple handlers at the same time
Not Checked:
Jumping
Driving (Pulling a carriage)
Bathing
Clipping
Jumping
Driving (Pulling a carriage)
Bathing
Clipping
The typical length of quarantine is: 10 to 20 days
Horses provided formal training (groundwork or riding): 2-3 times per week
Breeding
The organization has the following policies related to breeding and stallions:
Our organization does NOT breed horses.
Not Checked:
Our organization breeds horses
The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses
The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses
Our organization breeds horses
The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses
The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses
Euthanasia
The organization has the following policies related to euthanasia:
Our organization will never have a horse euthanized for space
Our organization will never have a healthy horse euthanized under any circumstances
Our organization may have a horse euthanized after all reasonable treatment options have been explored
Euthanasia is done on site when possible to decrease trauma from transport
Disposal of the carcass is handled within 24 hours
Not Checked:
Our organization does not euthanize horses under any circumstances.
Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
Euthanasia is done at the veterinarian's facility
Our organization does not euthanize horses under any circumstances.
Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
Euthanasia is done at the veterinarian's facility
Horses will be euthanized upon the recommendation of:
Veterinarian
Not Checked:
Senior staff member without a veterinarian's recommendation
The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
Not applicable. The organization does not euthanize horses
Senior staff member without a veterinarian's recommendation
The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
Not applicable. The organization does not euthanize horses
The following are authorized to administer the procedure for your organization in accordance with state laws:
Veterinarian
Not Checked:
A certified euthanasia technician
Senior staff with appropriate training
Employee of animal control shelter or humane society with appropriate training
Veterinary student under the supervision of a licensed veterinarian
Not applicable. The organization does not euthanize horses
A certified euthanasia technician
Senior staff with appropriate training
Employee of animal control shelter or humane society with appropriate training
Veterinary student under the supervision of a licensed veterinarian
Not applicable. The organization does not euthanize horses
The organization utilizes the following methods of euthanasia:
Intravenous administration of an overdose of barbiturates
Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.
Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
Horses may remain at our organization for their lifetimes
Horses may be found suitable homes by our organization
Horses may be returned to their owners
In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
Horses may be sent to auction
In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
If a suitable home cannot be located within 12 months, the horse may be euthanized
Horses may be sent to auction
In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
If a suitable home cannot be located within 12 months, the horse may be euthanized
Does your organization provide horses to any facility to use in research or medical training?
No
Does your organization sell, donate or give a horse to an auction?
No
Additional information about our rehoming policies and practices:
Our organization rarely re-homes horses. We only re-home horses which are owned by our organization if/when they are determined to no longer be suitable for work in EAAT and only if an appropriate home is found. Potential new owners would need to be observed working with the horse at our facility and provide personal, veterinarian, and/or farrier references. We would require the new owner to obtain permission from our organization if they would want to sell or re-home the horse; in such a case we may ask for the horse to be returned to us instead. Fees for re-homing/sale may or may not be charged depending on the individual situation. Some of our horses are free-leased and would be returned to their owners upon retirement from our programs.
View Re-homing Agreement
FACILITY INFORMATION
Total facilities at which our organization cares for and shelters horses used in our programs: 1Greystone Manor Therapeutic Riding Center2019-2020-2019-2019-2018
Greystone Manor Therapeutic Riding Center
1063 Hartman Station Rd Lancaster PA 17601
Contact: Michelle Kaster
Contact's Phone: 717-615-9222
Contact's Email: programs.instruction.gmtrc@gmail.com
Does your organization own, lease or use a part of this facility? Lease
If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility:
The Worship Center
2384 New Holland Pike
Lancaster, PA 17601
717-656-4271
If not owned, does your organization have a written agreement with the owner? Enter Yes or No. Yes
If not owned, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement?
Length of property lease: 5 years + 3 five year options. Start lease – July 26, 2006; end date of current lease 2026. Plan at end of the lease – none discussed at this point. May be discussed in the next phase of our organizational strategic plan.
If not owned, please provide the details as to what services are provided by the owner and if and how the owner is compensated.
Maintenance responsibility of the Landlord: - Maintain/repair roof, foundation, electrical systems, underground or otherwise concealed plumbing, well, pump, and water system, and the structural soundness of exterior walls. - If furnace and/or water heater become inoperable the landlord will replace. - Landlord also maintains extended fire insurance with respect to the buildings and structures subject to the lease. - Landlord pays all real estate taxes levied on the premises. - Landlord keeps the driveway to the upper barn/stables, parking area, and lane to the lower barn free and clean of ice and snow. Owner/landlord is compensated by monthly rent paid and also reimbursement of utilities paid.
If this facility is recognized as compliant with the published standards of an accrediting organization, is accredited, and/or is licensed by local, state and/or federal authorities, please provide the details:.
We are a Professional Association of Therapeutic Horsemanship International (PATH Intl.) Center Member.
Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
Humane League of Lancaster County 2195 Lincoln Highway East Lancaster, PA 17602 adoptlancaster@humanepa.org 717-393-6551
Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
Professional Association of Therapeutic Horsemanship International (PATH Intl.) PO Box 33150 Denver, CO 80233 kalm@pathintl.org (800) 369-7433 or (303) 452-1212 Council for Education and Certification in Therapeutic Horsemanship (CECTH) 9794 Old Hawn Rd. Huntingdon, PA 16652 info@cecth.org 814-667-2497
Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes
Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 7
Instructors Assigned to this Facility: (see Instructor Section below for details)
1. Instructor: Deb Jeffrey
2. Instructor: Ellen Barnes
3. Instructor: Katie Gingrich
4. Instructor: Lee Ann Ressler
5. Instructor: Linda Leiden
6. Instructor: Michelle Kaster
7. Instructor: Patti Draude
Greystone Manor Therapeutic Riding Center
Grounds
Total acreage dedicated specifically to the horses: 25
Our organization has use of the following at this facility:
Structures/Barns: 1 Run-in sheds: 2
Pastures: 5 Paddocks/Pens:
Uncovered Outdoor Rings: 1 Covered Outdoor Rings: Indoor Rings: 1
Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)? Yes
Do all stalls/enclosures allow horses to lie down, stand up and turn around? Yes
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/enclosures? Yes
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction? Yes
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases? Yes
Is wiring inaccessible to horses and maintained for safety? Yes
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order? Yes
Is there adequate lighting to ensure safety in all areas of facility? Yes
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations? Yes
Are human and equine first aid kits easily accessible? Yes
How many hours per day, on average, are horses stalled? 13-16
How many hours per day, on average, are horses turned out:
Horses are out 4 to 8 hours per day
The following describes the pastures at this facility:
✔ A dedicated staff person(s) is responsible for pasture management
✔ All pastures are fenced to prevent escape or injury
✔ Electric fencing is used; electric wires or tape fence are visibly marked
✔ Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
✔ Pastures have natural protection for horses (i.e., trees)
✔ Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
This facility does not have pastures where horses can graze on pasture grass
This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
Barbed wire is used for fencing
Pastures are rotated
This facility does not have pastures where horses can graze on pasture grass
This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
Barbed wire is used for fencing
Pastures are rotated
The following describes the turnout areas other than pastures at this facility:
✔ This facility does not have turnout areas
Not Checked:
This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
A dedicated staff person(s) is responsible for the maintenance of turnout areas
All turnout areas are fenced to prevent escape or injury
Barbed wire is used for fencing
Electric fencing is used; electric wires or tape fence are visibly marked
Turnout areas have man-made protection for horses (i.e., shelters)
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
A dedicated staff person(s) is responsible for the maintenance of turnout areas
All turnout areas are fenced to prevent escape or injury
Barbed wire is used for fencing
Electric fencing is used; electric wires or tape fence are visibly marked
Turnout areas have man-made protection for horses (i.e., shelters)
Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔ Horses are checked overnight
✔ No Trespassing signs are posted
✔ Hold Harmless signs are posted
✔ Authorized Personnel Only signs are posted
✔ Entrance gates are locked at night
✔ Visitors are only permitted at specific times
✔ Visitors are only permitted in specific areas
Not Checked:
The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
A security guard is present at night
By Appointment Only signs are posted.
The property is fitted with motion lights
The property is fitted with a security system monitored by police or a professional service
The property is fitted with a security system that is monitored internally by staff (or the property owner)
The perimeter of the property is fully fenced
The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
A security guard is present at night
By Appointment Only signs are posted.
The property is fitted with motion lights
The property is fitted with a security system monitored by police or a professional service
The property is fitted with a security system that is monitored internally by staff (or the property owner)
The perimeter of the property is fully fenced
Greystone Manor Therapeutic Riding Center
Veterinarian Information
*Vet Assessment Not Current.
Veterinarian: Molly C. Kopec
Clinic Name: Kopec Veterinary Associates Street: 55 Prospect Road City: Elizabethtown State: PA Zip: 17022
Phone: 717-361-870
Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
Notebook or equivalent (technology not utilized)
The following items are consistent with our feed management plan and practices:
✔ Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
✔ Feed plans are determined in consultation with a veterinarian
✔ Supplement plans are determined in consultation with a veterinarian
✔ Horses are fed in individual stalls
✔ Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔ The feed chart is centrally located and updated as needed
✔ The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔ Feed, supplements and hay types are clearly labeled
✔ Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔ Medications are kept in a locked, climate-controlled area
Not Checked:
Horses are fed in groups
Horses are fed in groups
Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔ Horses are assigned a Henneke Body Condition score upon arrival at the facility
✔ The Henneke Body Condition score is updated with each visit by the veterinarian
✔ A weight limit of no more than 20% of the horse’s weight is established for each horse and is kept with the horse’s records and updated when needed
✔ Horses at our facility may be treated by an equine chiropractor
✔ Horses at our facility may be treated by an equine acupuncturist
✔ Horses at our facility may be treated by an equine massage therapist
✔ Horses at our facility may be treated by an equine nutritionist
Not Checked:
The Henneke Body Condition score is updated monthly
The Henneke Body Condition score is updated annually
Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
Photographs are taken of each horse monthly and kept with the horse's health records
Photographs are taken of each horse annually and kept with the horse's health records
Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
The Henneke Body Condition score is updated monthly
The Henneke Body Condition score is updated annually
Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
Photographs are taken of each horse monthly and kept with the horse's health records
Photographs are taken of each horse annually and kept with the horse's health records
Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
Do horses have access to clean drinking water at all times? Yes
Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises
Dental Care: How often is dental care provided for each horse? Annually and when an issue arises
Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises
Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week
Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
The protocol for each horse is determined in consultation with a veterinarian
Fecal testing is performed prior to the use of a de-wormer.
Fly/Insect Control: What remedies are used to control flies and insects?
Fly Traps and Tapes
Fly Spray Repellent
Fly Masks
Fans
The following represent the biosecurity practices in place at facility:
✔ Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
✔ All staff are trained in best practices related to biosecurity
✔ All volunteers are trained in best practices related to biosecurity
✔ A specific individual is assigned to care for sick, affected and/or quarantined horses
✔ Sick, affected and/or quarantined horses do not have contact with other horses or other animals
✔ Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
✔ Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
✔ Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
✔ Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
✔ Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
✔ Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
✔ Latex gloves are worn when working with sick, affected and/or quarantined horses
✔ Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses
Not Checked:
The organization has a written biosecurity plan
Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
The organization has a written biosecurity plan
Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
The following represent the manure removal practices in place at facility:
✔ Manure is piled in an area where horses are not located
✔ Manure is hauled, sold or given away
✔ Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
Manure is stored in dumpster(s)
Manure piles are covered
Manure piles are composted or spread on pastures
Manure is stored in dumpster(s)
Manure piles are covered
Manure piles are composted or spread on pastures
The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔ Horses are assigned the same stall/location each day
✔ Name plates are located on the stall
✔ A notebook or binder with photos and information on each horse is easily accessible
✔ Horse photos and profiles are available on the website
✔ Staff/volunteers are provided training on confirmation, markings, colors, and breeds
✔ Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
Photos are located on the stall
Horses wear halters with nametags
A map/diagram is posted showing the location of each horse with horse names and photos
Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions
Photos are located on the stall
Horses wear halters with nametags
A map/diagram is posted showing the location of each horse with horse names and photos
Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions
Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔ All horses have specifically assigned tack, apparel and equipment that is not shared
✔ Saddles are shared
✔ Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
✔ Blankets, sheets and turn out apparel are cleaned regularly as needed
✔ Tack is inspected for overall working condition before each use by trained personnel
✔ Tack is assessed for fit before each use by trained personnel
✔ Tack is assessed for fit by trained personnel when a horse's body condition changes
✔ Tack is assessed for fit by trained personnel when a horse's disposition changes
✔ This facility enlists the services of a professional saddle fitter at least once a year
✔ Assigned tack is clearly labeled
✔ Helmets are shared
✔ Helmets are replaced after a fall
✔ Helmets are replaced at least every five years.
Not Checked:
Saddle pads are shared
Bridles are shared
Bits are shared
Blankets are shared
Sheets are shared
Turnout apparel is shared
Halters are shared
Tack is cleaned after each use
Tack is cleaned weekly
Tack is cleaned only when needed
Tack is stored in a climate-controlled location
Helmets are cleaned/disinfected after each use
Saddle pads are shared
Bridles are shared
Bits are shared
Blankets are shared
Sheets are shared
Turnout apparel is shared
Halters are shared
Tack is cleaned after each use
Tack is cleaned weekly
Tack is cleaned only when needed
Tack is stored in a climate-controlled location
Helmets are cleaned/disinfected after each use
Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔ Emergency procedures are posted prominently
✔ Emergency phone numbers are posted prominently
✔ The facility owns or has access to a generator
✔ The facility maintains at least two weeks of hay, feed, shavings and medications
✔ The facility collects and maintains medical information from staff, volunteers, and clients
✔ The facility maintains appropriate liability and/or workers' compensation insurance
✔ All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
Not Checked:
The organization has a written emergency preparedness/safety plan (EPP)
The organization has a written emergency preparedness/safety plan (EPP)
The facility follows the specific procedures to help PREVENT emergency situations:
✔ Smoking is strictly prohibited
✔ NO SMOKING signs are posted prominently
✔ Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
✔ Aisles and doorways are kept clear
Not Checked:
Hay is stored away from permanent or temporary structures where horses are stalled
Heaters with automatic shutoff settings are used
Hay is stored away from permanent or temporary structures where horses are stalled
Heaters with automatic shutoff settings are used
How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Annually
Electrical Systems are checked: Not at all/NA
Fence lines are checked: Weekly
Turnout Areas are checked: Weekly
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Annually
Review of safety protocols with volunteers are conducted: Annually
The Emergency Preparedness Plan is reviewed and updated: Not at all/NA
Equine Transportation
2-horse trailer with truck or van:
Owned onsite Access onsite but not owned 1 Access offsite;
3-horse trailer with truck or van:
Owned onsite Access onsite but not owned Access offsite;
4-horse trailer with truck or van:
Owned onsite Access onsite but not owned Access offsite;
6-horse trailer with truck or van:
Owned onsite Access onsite but not owned Access offsite;
8-horse trailer with truck or van:
Owned onsite Access onsite but not owned Access offsite;
10-horse trailer with truck or van:
Owned onsite Access onsite but not owned Access offsite;
Equine Assisted Activities & Therapies (EAAT)
Total number of individual clients (not lessons) served annually: 80
Total number of individual clients participating in unmounted activities per week: 2
Total number of individual clients participating in mounted activities per week: 45
Total number of horses participating in EAAT programs at this facility: 11
Number of horses aged 3-8: 0
Number of horses aged 9-14: 2
Number of horses aged 15-20: 5
Number of horses aged over 20: 4
Average number of mounted hours per day each horse works: 2
Average number of unmounted hours per day each horse works: 0
Total number: 2
Total number of mounted horse hours per week: 8
Total number of unmounted horse hours per week: 2
Number of days per week that mounted programs are conducted at this facility: 5
Number of weeks per year that mounted programs are conducted at this facility: 36
Number of days per week that unmounted programs are conducted at this facility: 1
Number of weeks per year that unmounted programs are conducted at this facility: 36
FACILITY CENSUS SUMMARY
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