Horse Haven of Tennessee, Inc
EQUINE WELFARE NETWORK GUARDIAN PROFILE
Last Updated: 06/07/2018

We are proud to be an EQUUS Foundation 2018 Guardian and share our horse care & use practices with the public.

MISSION & PROGRAMS

Our organization provides programs involved with equine rescue & adoption
Our organization provides equine-assisted activities and/or therapies (EAAT) for individuals with special needs but DOES NOT use instructors, specialists, therapists, counselors, trainers and/or facilitators (full-time, part-time, independent contractors, and/or service providers) who have certified training applicable for people with special needs and specific to the program offerings - either on staff or accompanying clients when participating in our programs.
Our organization provides community outreach and/or public education programs involving horses.

100% of our total programs and services are horse-related.

Number of facilities/locations where horses used in our programs are HOUSED AND CARED for:
     1. Reagan Rd.

Our organization does not use foster facilities

Mission:
The mission of Horse Haven of Tennessee (HHT) is to rescue, rehabilitate and re-home God’s neglected or abused equine through programs of shelter, adoption, and education across the state of Tennessee.
     
     HHT was formed in 1999 when a concerned citizen realized there were no animal care services for horses. Since then, more than 1,000 horses have been cared for by the only nonprofit equine rescue serving the entire state of Tennessee.

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
*Missing

Horse Rescue, Rehabilitation, Retraining & Re-homing:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     HHT assists law enforcement officials by transporting and caring for horses that are seized during criminal abuse and neglect cases. The horses are then cared for while the cases are litigated in court.
     
     Programs and services include:
     1) Assisting state and local authorities in a variety of situations.
     2) Working with local trainers to provide equine training in ground manners and basic acceptable behavior.
     3) Helping owners who desire to be responsible but might not have the means to provide for their equine.
     4) Providing workshops and information to help bring awareness and understanding of equine.

Equine Assisted Activities and Therapies (EAAT):
Our organization provides the following equine-assisted activities and/or therapies (EAAT):
*Missing
Not Checked:
    Equine-Assisted Learning (EAL)
    Psychotherapy/Counseling (Mental Health)
    Occupational Therapy, Physical Therapy, Speech-Language Pathology
    Vaulting
    Driving
    Riding

Our organization provides services for the following specific populations:
*Missing

Our organization provides services to individuals with:
*Missing


Overview of our programs involved with providing EAAT to individuals with special needs:
     NA


Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     Examples of community outreach and/or public education:
     -- HHT is always learning new things about our equine friends. Providing education to volunteers helps bring awareness and responsibility to everyone involved with equine.
     -- We host law-enforcement training on site. The law-enforcement officers receive training from our equine manager about proper handling, retrieving, and loading techniques of equines.
     -- We are gearing up to offer our “Second Chance” program, where we will partner with local horse trainers to take on some of the horses who need more attention to become more adoptable.
     -- On April 28, 2018, we hosted a gelding clinic in partnership with University of Tennessee Veterinary Medical College, Unwanted Horse Veterinary Relief Campaign, American Association of Equine Practitioners, and many others.

Our Programs/Activities involving animals other than horses:
 NA

DEFINITIONS:
Equine Assisted Activities and Therapies (EAAT): Any activity that incorporates equine interactions and/or the equine environment, mounted or ground-based, including horsemanship instruction adapted to the ability/disability of those receiving services aimed at contributing positively to their cognitive, physical, emotional and social well-being, psychotherapy and/or mental health counseling aimed at achieving goals set forth by the mental health professional and the client, occupational therapy, physical therapy, and speech-language pathology treatment strategies that utilize equine movement, and experiential learning approaches that promote the development of life skills to achieve educational, professional and personal goals.

Special Needs: Any difficulty or difficulties (such as a physical, emotional, behavioral, or cognitive disability or impairment) that require or benefit from instructors, specialists, counselors, trainers and/or facilitators who have certified training for their scope of practice applicable to the people participating in the programs and specific to the program offerings. The difficulty may not be limited to a health issue but may result from the interaction between the individual and the society in which he or she lives arising from an abusive or unhealthy environment or situation and/or a lack of resources, including economic resources, placing them at risk of a future with less than optimal outcomes.

At-Risk: Refers to being at-risk of a future with less than optimal outcomes. Youth are considered at-risk for a number of reasons, such as if they are homeless or transient, involved in drugs or alcohol, abused sexually, physically or emotionally, mentally ill, neglected at home or live in stressful family environments, lacking social or emotional supports, and involved with delinquent peers. At-Risk youth are likely to be involved in a number of risky behaviors, such as running away, skipping school, drinking under age, engaging in sexual behavior, displaying disruptive behavior, bullying/harassment, fighting, and committing acts of vandalism.


GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff & Volunteers:
Chief Staff Officer (CSO):  Ms. Hillary Raubach, Board President
Employees:   Full-Time:  2  Part-Time:  3  Volunteers:  100+

Staff Recruitment, Screening and Training processes:
    Every member of the staff carries current health insurance
    Every member of the staff has a written job description
    Every member of the staff is evaluated on an annual and as needed basis or with any change in their job description
    Every member of the staff is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
    Every member of the staff has a supervisor and is responsible for keeping their supervisor up to date on work related activities
    The organization provides an Employee Handbook to every member of the staff
    The Employee Handbook includes employee-related information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    One or more staff members are trained in equine first aid
Not Checked:
    Prospective staff complete a written application
    Prospective staff must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every member of the staff is required to complete a Liability Release/Hold Harmless Agreement
    Every member of the staff is required to provide Emergency Medical Information
    Every member of the staff is required to sign a Photo Release
    Every member of the staff is required to undergo a Background Check and Random Drug Screening
    Every member of the staff provides parent/guardian information if applicable
    Every member of the staff receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    The Employee Handbook is reviewed annually and updated
    One or more staff members are trained in CPR and human first aid

Volunteer Recruitment, Screening and Training processes:
    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
    Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The organization records and maintains written attendance information and hours on every volunteer
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
    Prospective volunteers complete a written application
    Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every volunteer is required to provide Emergency Medical Information
    Every volunteer is required to sign a Photo Release
    Every volunteer is required to undergo a Background Check and Random Drug Screening
    Every volunteer provides parent/guardian information if applicable
    Every volunteer carries current health insurance
    Every volunteer has a written job description
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated

Please provide any additional explanation regarding your governance, staffing and volunteer practices or further explanation of your answers above.
N/A

Governing Body:
Board meetings per year:  11
Number of Board Members:  12  Number of Voting Board Members:  12

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes

Organization documents available on our website:
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Adoption/Foster Agreement

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Volunteer Handbook
    Employee Handbook
    Bylaws

Additional Comments:
N/A
Financial Reporting:
Month Fiscal Year Ends: *Missing
Type of Financial Reporting (Audit, Review, Compilation): *Missing
Type of IRS Filing (990, 990-EZ, 990-N): *Missing
Does the uploaded Pro Forma 990/990 represent 2018? *Missing
IRS Form 990/Pro Forma 990 has not been uploaded for this facility.

POLICIES

Acquisition
Our organization acquires horses/equines from the following source(s):
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization does not acquire horses/equines from the following source(s):
    Donation  
    Free Lease  
    Purchase/Adoption from Owner  
    Purchase from auction, kill pen or feedlot  

Our organization will accept the following:
    Geldings
    Mares
    Pregnant Mares
    Foals
    Stallions
    Only Stallions to be castrated
Definitions:
Donated: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Free Lease: The ownership of the horse is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the horse is transferred to the organization utilizing a free lease document.
Purchased: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase document.
Surrendered: The ownership and custody of the horse is relinquished to the organization by its owner/trainer/responsible agent without the use of a donation document.
Seized: The ownership and custody of the horse is transferred to the organization as a result of the horse being seized by law enforcement or another agency and removed from the owner.
Abandoned: The ownership and custody of the horse is transferred to the organization as a result of the horse being abandoned by the owner or the owner was unable to be located.
Returned: The horse was previously a part of the organization, was adopted, and ownership and custody of the horse has been transferred back to the organization.
Transferred In: The custody and/or ownership of the horse is transferred within an organization or from one organization to another non-profit or foster organization to provide retirement, retraining, rehabilitation and/or adoption services.

Feral/Wild Horse: Free-roaming horses that are descendants of the domesticated horse and have no or limited human contact.

Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.


Our organization will accept the following breeds:
    American Saddlebred
    Appaloosa
    Arabian
    Donkey/Mule/Burro
    Draft
    Friesian
    Hackney
    Miniature Horse
    Morgan
    National Show Horse
    Paint
    Quarter Horse
    Standardbred
    Tennessee Walking Horse
    Thoroughbred
    Warm Blood
    Mixed Breed
    Other
    Andalusian/Lusitano*Missing
    Icelandic Horse*Missing
    Haflinger*Missing
    Norwegian Fjord*Missing
    Gypsy Vanner*Missing
    Feral/Wild*Missing
    Paso Fino*Missing
    Pinto*Missing
    Appendix Quarter Horse*Missing
    Rocky Mountain Horse*Missing
    Missouri Fox Trotter*Missing

Not Checked
    Mustang

Additional information about our acquisition policies and practices:
N/A


Intake, Assessment & Training
Following arrival of the equine at the facility, the following is performed:
    Physical examination by a veterinarian
    Photographs are taken
    A Henneke Body Conditioning Score is assigned
    Physical examination by a farrier
    Coggins test
    Blood work other than Coggins
    Vaccinations
    De-worming
    The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
Not Checked:
    Physical examination by trained barn staff
    Physical examination by a dentist
    Fecal test
    The horse is scanned to check for a microchip
    The horse is microchipped if the scan indicates that there is no microchip
    The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time

The organization requires the following with respect to the health status of the horse prior to acceptance and arrival at the organization:
    None of the above
Not Checked:
    A current Coggins
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations

The organization has the following policies in place prior to a horse being accepted and/or arriving at the facility:
    Horses are not taken on trial
Not Checked:
    The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
    The horse is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    The owner is financially responsible for the shipping of the horse to and from the organization

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Loading onto and unloading off a trailer
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
Not Checked:
    Saddling
    Bridling
    Lunging
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Jumping
    Driving (Pulling a carriage)
    Tolerance to unusual objects and loud noises
    Grooming
    Bathing
    Clipping
    Tolerance to multiple handlers at the same time

The typical length of quarantine is:   Up to 10 days

Horses provided formal training (groundwork or riding):   Not applicable; our horses are all retired

Additional information about our intake, assessment & training policies and practices:
N/A


Breeding
The organization has the following policies related to breeding and stallions:
    Our organization does NOT breed horses.
Not Checked:
    Our organization breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses


Additional information about our breeding policies and practices:
N/A

Euthanasia
The organization has the following policies related to euthanasia:
    Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
    Our organization may have a horse euthanized after all reasonable treatment options have been explored
    Euthanasia is done at the veterinarian's facility
    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization does not euthanize horses under any circumstances.
    Our organization will never have a horse euthanized for space
    Our organization will never have a healthy horse euthanized under any circumstances
    Euthanasia is done on site when possible to decrease trauma from transport

Horses will be euthanized upon the recommendation of:
    Veterinarian
    Senior staff member without a veterinarian's recommendation
Not Checked:
    The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
    Not applicable. The organization does not euthanize horses

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian
    A certified euthanasia technician
    Veterinary student under the supervision of a licensed veterinarian
Not Checked:
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Not applicable. The organization does not euthanize horses

The organization utilizes the following methods of euthanasia:
    Intravenous administration of a solution of concentrated potassium chloride (KCl) with the horse in a surgical plane of general anesthesia

Additional information about our euthanasia policies and practices:
N/A

Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete an application/contract which constitutes the agreement between our organization and the new owner
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing a horse
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the horse to the adopter/purchaser's facility
    Adopters/purchasers can return a horse to our organization free of charge
    Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away under any circumstances
    Our agreement states that re-homed horses cannot be bred
    Our agreement states that if there is any breach of contract the horse must be returned to our organization
    Our agreement states that our organization reserves the right to make unannounced visits to see the horse within the first year of adoption
    Our agreement states that our organization reserves the right to make scheduled visits to see the horse within the first two years of adoption
    Adopters/purchasers are NOT required to provide updates
Not Checked:
    Our organization does NOT re-home a horse to first time horse owners
    Our organization will only re-home a horse to a location where another horse resides
    Potential adopters/purchasers must visit our organization and be observed with the horse on site
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the horse
    Adopters/purchasers can return a horse to our organization for a fee
    Our agreement states that re-homed horses CAN be sold or given away with prior written approval of our organization
    Our agreement states that our organization reserves the right to visit the horse at any time.
    Adopters/purchasers are required to provide updates (photos, vet records) for one year
    Adopters/purchasers are required to provide updates (photos, vet records) for two years
    Adopters/purchasers are required to provide updates (photos, vet records) for three or more years
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Our organization requires references from the following:
    Veterinarian
Not Checked:
    Farrier
    Personal/Other
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Transfer of ownership occurs:   After one year

The average equine re-homing (adoption/purchase) fee received by your organization:
Less than $200

Our organization has the following rehoming fee policies:
    Fees may vary depending on the equine level of training
    Fees may vary depending on the equine age
    Fees may vary depending on the equine health and soundness
Not Checked:
    Not applicable
    All equines have one set fee
    Fees may vary depending on species
    Fees may vary depending on the equine breed
    Fees may vary depending on the equine type

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
    Horses may be found suitable homes by our organization
    In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
    In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
    Horses may remain at our organization for their lifetimes
    Horses may be returned to their owners
    Horses may be sent to auction
    If a suitable home cannot be located within 12 months, the horse may be euthanized

Does your organization provide horses to any facility to use in research or medical training? 
     No
Please explain where and for what purpose horses are provided to use in research or medical training? 
     N/A

Does your organization sell, donate or give a horse to an auction? 
     No
Describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. 
     N/A

Additional information about our rehoming policies and practices:
N/A
View Re-homing Agreement

FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Reagan Rd.
Reagan Rd.
2417 Reagan Road Knoxville TN 37931
Contact: Jocelyn Smith
Contact's Phone: 865-609-4030
Contact's Email: equinemanager@horsehaventn.org

Does your organization own, lease or use a part of this facility? Lease

If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility:
Ruth Waldrop
P. O. Box 50308
Knoxville, TN 37950-0308
865-693-1746

If not owned, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

If not owned, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     Start Date: 1/1/2016 End Date: 12/31/2018 Plans for the end of the written agreement: We are currently in conversation with the landlord to renew our lease. We have been partnering for 10+ years.

If not owned, please provide the details as to what services are provided by the owner and if and how the owner is compensated. 
     None provided.

Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     We are Verified by the Global Federation of Animal Sanctuaries (GFAS).

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Generally, the Tennessee Department of Agriculture investigates horse abuse in all 95 counties in Tennessee, including our own. TN Department of Agriculture 440 Hogan Road Nashville, TN 37220 (615) 837-5103 TN.Agriculture@tn.gov Filing a complaint: https://agriculture.tn.gov/animalabusecomplainttracking/Abuse.aspx Livestock welfare: https://www.tn.gov/agriculture/ag-consumers-main/ag-businesses-livestock-welfare.html HHT serves counties statewide but is located in Knox County. The Knox County Animal Control can be contacted at (865) 215-2444.Knox County Animal Control contact person: Karen Pappas kmpappas@knoxvilletn.gov 865-215-8640

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     HHT works closely with the sheriffs departments, animal control, and agriculture agents within all 95 counties across Tennessee.

Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No

Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 0

Instructors Assigned to this Facility: (see Instructor Section below for details)

Reagan Rd.

Grounds
Total acreage dedicated specifically to the horses: 11
Our organization has use of the following at this facility:
Structures/Barns: 2  Run-in sheds: 9
Pastures: 8  Paddocks/Pens: 9
Uncovered Outdoor Rings: 0  Covered Outdoor Rings: 0  Indoor Rings: 0

Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/encosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    No    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     No    
Is there adequate lighting to insure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    No    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 4-8
How many hours per day, on average, are horses turned out:
    Horses are out 9 to 15 hours per day

The following describes the pastures at this facility:
✔    All pastures are fenced to prevent escape or injury
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
✔    Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    A dedicated staff person(s) is responsible for pasture management
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Pastures are rotated
    Pastures have natural protection for horses (i.e., trees)

The following describes the turnout areas other than pastures at this facility:
✔    All turnout areas are fenced to prevent escape or injury
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Turnout areas have man-made protection for horses (i.e., shelters)

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔    By Appointment Only signs are posted.
✔    Hold Harmless signs are posted
✔    Entrance gates are locked at night
✔    Visitors are only permitted at specific times
✔    Visitors are only permitted in specific areas
✔    The perimeter of the property is fully fenced
Not Checked:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
    A security guard is present at night
    Horses are checked overnight
    No Trespassing signs are posted
    Authorized Personnel Only signs are posted
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)

Reagan Rd.

Veterinarian Information
*Vet Assessment Not Current.

Veterinarian: Dr. Gretchen Laws
Clinic Name: Riverview Vet Services    Street: 4525 Countryside West    City: Friendsville  State: TN    Zip: 37737
Phone: 865-356-2905  
Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)

The following items are consistent with our feed management plan and practices:
✔    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
✔    Feed plans are determined in consultation with a veterinarian
✔    Supplement plans are determined in consultation with a veterinarian
✔    Horses are fed in individual stalls
✔    Horses are fed in groups
✔    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔    The feed chart is centrally located and updated as needed
✔    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔    Feed, supplements and hay types are clearly labeled
✔    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔    Medications are kept in a locked, climate-controlled area
Not Checked:

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔    Horses are assigned a Henneke Body Condition score upon arrival at the facility
✔    The Henneke Body Condition score is updated with each visit by the veterinarian
✔    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
✔    Horses at our facility may be treated by an equine chiropractor
✔    Horses at our facility may be treated by an equine acupuncturist
✔    Horses at our facility may be treated by an equine massage therapist
✔    Horses at our facility may be treated by an equine nutritionist
Not Checked:
    The Henneke Body Condition score is updated monthly
    The Henneke Body Condition score is updated annually
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse annually and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
    A weight limit of no more than 20% of the horse’s weight is established for each horse and is kept with the horse’s records and updated when needed

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Only when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Only when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    A de-wormer is used without fecal testing

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
✔    A specific individual is assigned to care for sick, affected and/or quarantined horses
✔    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
✔    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
✔    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
✔    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
✔    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
✔    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
✔    Latex gloves are worn when working with sick, affected and/or quarantined horses
Not Checked:
    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
    The organization has a written biosecurity plan
    All staff are trained in best practices related to biosecurity
    All volunteers are trained in best practices related to biosecurity
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses

The following represent the manure removal practices in place at facility:
✔    Manure is stored in dumpster(s)
✔    Manure is hauled, sold or given away
Not Checked:
    Manure is piled in an area where horses are not located
    Manure piles are covered
    Manure piles are composted or spread on pastures
    Our organization adheres to the manure management guidelines set by state and/or local authorities

The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔    Horses are assigned the same stall/location each day
✔    Name plates are located on the stall
✔    A map/diagram is posted showing the location of each horse with horse names and photos
✔    Horse photos and profiles are available on the website
✔    Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
    Photos are located on the stall
    Horses wear halters with nametags
    A notebook or binder with photos and information on each horse is easily accessible
    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions
    Staff/volunteers are provided training on confirmation, markings, colors, and breeds

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
✔     Halters are shared
Not Checked:
     All horses have specifically assigned tack, apparel and equipment that is not shared
    Saddles are shared
    Saddle pads are shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
    Blankets, sheets and turn out apparel are cleaned regularly as needed
    Tack is cleaned after each use
    Tack is cleaned weekly
    Tack is cleaned only when needed
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when a horse's body condition changes
    Tack is assessed for fit by trained personnel when a horse's disposition changes
    This facility enlists the services of a professional saddle fitter at least once a year
    Assigned tack is clearly labeled
    Tack is stored in a climate-controlled location
    Helmets are shared
    Helmets are cleaned/disinfected after each use
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔    The facility maintains appropriate liability and/or workers' compensation insurance
Not Checked:
    Emergency procedures are posted prominently
    Emergency phone numbers are posted prominently
    The facility owns or has access to a generator
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility collects and maintains medical information from staff, volunteers, and clients
    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
    The organization has a written emergency preparedness/safety plan (EPP)

The facility follows the specific procedures to help PREVENT emergency situations:
✔    Smoking is strictly prohibited
✔    Aisles and doorways are kept clear
Not Checked:
    NO SMOKING signs are posted prominently
    Hay is stored away from permanent or temporary structures where horses are stalled
    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Semi-annually
Smoke detectors are checked: Annually
Electrical Systems are checked: Not at all/NA
Fencelines are checked: Quarterly
Turnout Areas are checked: Weekly
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Not at all/NA
Review of safety protocols with volunteers are conducted: Annually
The Emergency Preparedness Plan is reviewed and updated: Not at all/NA

Horse Transportion
2-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
3-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse trailer with truck or van:
    2 Owned onsite  0 Access onsite but not owned  0 Access offsite;
6-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;


Equine Assisted Activities & Therapies (EAAT)
Total number of individual clients (not lessons) served annually:
Total number of individual clients participating in unmounted activities per week:
Total number of individual clients participating in mounted activities per week:
Total number of horses participating in EAAT programs at this facility:
Number of horses aged 3-8:
Number of horses aged 9-14:
Number of horses aged 15-20:
Number of horses aged over 20:
Average number of mounted hours per day each horse works:
Average number of unmounted hours per day each horse works:
Total number:
Total number of mounted horse hours per week:
Total number of unmounted horse hours per week:
Number of days per week that mounted programs are conducted at this facility:
Number of weeks per year that mounted programs are conducted at this facility:
Number of days per week that unmounted programs are conducted at this facility:
Number of weeks per year that unmounted programs are conducted at this facility:
Additional explanation: N/A






FACILITY CENSUS SUMMARY

Total Facilities: 1
The horse inventory numbers are incorrect.

Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
Donated
Free Lease
Purchase/Adoption from Owner
Purchased from Auction
Purchased from Kill Pen/Feedlot
Surrendered
Seized
Abandoned
Returned
Transfer
Total intakes
LESS: Horse Departure during 2018
Horses adopted/sold:
Horses transferred/returned
Horses deceased
Horses euthanized
0 Total departures
 Number of horses involved with your programs on December 31, 2018
 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
 Total number of horses permanently retired.

Summary: on 1/1/2018+ Intakes - 0 Departures = on 12/31/2018

*Missing Total number of all horses on December 31, 2018
*Missing Maximum capacity of horses on December 31, 2018




FACILITY COST SUMMARY

Total Facilities: 1

Actual Horse Care Costs
$     Feed (Grain/Hay)
$     Bedding
$     Veterinarian
$     Farrier
$     Dentist
$     Other Therapies
$     Manure Removal
$     Medications & Supplements
$     Horse Transportation
$     Maintenance
$     Horse/Barn Supplies
$     Horse Care Staff
$     Horse Training
$     Other direct horse-related costs not including overhead or other program costs.
*Missing     2018 Total Horse Care Costs
Donated Horse Care Costs
$     Feed (Grain/Hay)
$     Bedding
$     Veterinarian
$     Farrier
$     Dentist
$     Other Therapies
$     Manure Removal
$     Medications & Supplements
$     Horse Transportation
$     Maintenance
$     Horse/Barn Supplies
$     Horse Care Staff
$     Horse Training
$     Other direct horse-related costs not including overhead or other program costs.
$     2018 Total Donated Costs





INSTRUCTOR INFORMATION

V. INSTRUCTORS
This section is required only for organizations that provide equine assisted assisted activities and/or therapies (EAAT).