Equine Welfare Network Guardian
2019

Small Miracles Therapeutic Equestrian Center, Inc.
EQUINE WELFARE NETWORK GUARDIAN PROFILE
Last Updated: 08/06/2019

We are proud to be an EQUUS Foundation 2019 Guardian and share our horse care & use practices with the public.

MISSION & PROGRAMS

Our organization provides equine-assisted activities and/or therapies (EAAT) for individuals with special needs using instructors, specialists, therapists, counselors, trainers and/or facilitators (full-time, part-time, independent contractors, and/or service providers) who have certified training applicable for people with special needs and specific to the program offerings - either on staff or accompanying clients when participating in our programs.
Our organization provides community outreach and/or public education programs involving horses.

100% of our total programs and services are horse-related.

Number of facilities/locations where horses used in our programs are HOUSED AND CARED for:
     1. Small MiraclesTherapeutic Equestrian Center, Inc.

Our organization does not use foster facilities

Mission:
Small Miracles Therapeutic Equestrian Center, Inc. is a Christian-based 501(c)3 non-profit corporation founded through love to enhance the physical, social-emotional, behavioral and cognitive growth of individuals with special needs and disabilities through equine-assisted activities and therapies.

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
Small Miracles’ goal is to provide affordable, enjoyable, safe and evidence-based EAAT that enhances the physical, social-emotional, behavioral and cognitive growth of individuals with special needs and disabilities, including at-risk children/youth and military veterans. Our services are affordable, provided regardless of an individual’s, school or service agency’s ability to pay. In fact during 2018, 92% of our costs were absorbed by Small Miracles. Our registered, certified PATH, Intl. instructors are well prepared to help each participant reach their individual goals during fun EAAT. Instructors develop theme-based curriculum utilizing games, arena patterns and scavenger hunts. Safety is maintained through following PATH, Intl. protocol and daily equine, tack and facility checks. Safety is enhanced by how well we keep the horses healthy and happy. Equine protocol includes regimented, vet-recommended feeding/supplements, abundance of fresh water, minimal stall time, continual stall cleaning; routine farrier, dental and vet checks and an understanding of each horse’s unique personality and corresponding needs. End-of-year surveys received from student parents and schools/service agencies provide evidence of program effectiveness. These results may be found on our website.
      Our organization is sustained through development of relationships with multiple funding/granting sources, our local community and by holding unique fundraising and special events. We have earned a stellar reputation in our community based upon our program results, sincere care for all we serve and the humane and ethical treatment of our horses. These have worked together to help Small Miracles procure funding even with highly-competitive grants. Being debt-free is also an accomplishment that also ensures our sustainability.

Equine Assisted Activities and Therapies (EAAT):
Our organization provides the following equine-assisted activities and/or therapies (EAAT):
    Equine-Assisted Learning (EAL)
    Therapeutic Riding (Adaptive Riding)
Not Checked:
    Equine-Facilitated Psychotherapy (EFP)
    Hippotherapy
    Interactive Vaulting
    Therapeutic Driving

Our organization provides services for the following specific populations:
Children (10 & Under)
Tweens (11-12)
Teens (13-18)
Young Adults (19-21)
Adults (Over 21)
Veterans
At-Risk Youth

Our organization provides services to individuals with:
Amputation, Arthritis, Attention Deficit Disorder (ADD), Autism, Behavioral disorders, Cerebral palsy, Chronic illness, Cognitive disabilities, Development delay or disability, Down Syndrome, Economic disadvantages, Emotional disabilities, Epilepsy, Genetic conditions/disorders, Grief, Head Trauma/Brain Injury, Hearing impairment, Intellectual disability, Joint abnormalities, Juvenile delinquency, Language impairment, Learning disabilities, Life-threatening illness, Mental health disabilities, Obsessive Compulsive Disorder (OCD), Orthopedic issues, Paralysis, Pervasive Developmental Disorder (PDD), Physical disabilities, Post Traumatic Stress Disorder (PTSD), Speech impairment, Spina bifida, Spinal cord injury, Stroke, Substance abuse/addiction, Terminal illness, Traumatic Brain Injury (TBI), Violence, abuse or trauma, Visual impairment, Weight Control disorders

Overview of our programs involved with providing EAAT to individuals with special needs:
     Therapeutic Horsemanship (TH) programs enhance the physical, social-emotional, cognitive and behavioral growth of individuals with special needs/disabilities through both mounted and unmounted EAAT. Under the TH umbrella are two additional programs meeting specific needs. HOPE Connection serves individuals on the autism spectrum and/or with sensory processing disorder; and Friends that provides prosocial and work-readiness skills for those aged 18 throughout adulthood.
      Positive Youth Development strengthens and enhances the personal growth and development and life skills of at-risk children and youth. Through meaningful experiences and mentoring by staff— both human and horse, this program uniquely blends social-emotional, health & wellness, academic and work-/college-readiness skills. Our horses are very powerful in their intuitive ability to establish a connected, attuned relationship that instills hope, trust, belonging and resilience. Each component of this multi-faceted program helps to guide these students to intentional living and self-regulated positive behaviors. In turn, these lead to the achievement of both short- and long-term goals, breaking down disparity, poverty and dysfunctional family cycles.
      Horses Empower Heroes (HEH) strengthens the cognitive and social-emotional growth of military veterans leading to self-sufficiency, recovery and stability; as well as family and community re-integration by encouraging the veterans’ transition from a crippling survival-mode existence into a life filled with hope through trauma-focused, relationship-rich EAAT. The HEH motto is: It’s not about surviving— it’s about thriving!

At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must all equine organizations ensure that horses are treated humanely when interacting with people with and without special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people:
     Small Miracles Equine Staff are considered a part of our family. They are treated with the utmost respect and care. Every member of our human staff are equine-experienced— knowledgeable in not only the physical signs of equine illness or discomfort, but also the state of the horse’s emotional and mental health. Careful, vigilant monitoring of how our horses are interacted with both physically and mentally takes place. Volunteers are extensively trained regarding the care and handling of our equine. Additionally, no one with a history of animal abuse is allowed to participate as a student, volunteer or staff member.
     Small Miracles understands that providing EAAT can be stressful for horses. As a PATH, Intl. Member-Center, we adhere fully to their equine protocol. However, we go above and beyond PATH's detailed regimen to ensure our horses'sense of well-being. Should a horse exhibit signs of physical or emotional discomfort, they are immediately evaluated and a plan of action occurs.
     The horses spend minimal time in a stall. They are turned out after therapy lessons and on weekends to “be horses” and relax physically and emotionally. They are fed grain twice a day with free access to hay, water and shelter. Massages and carrot stretches provide extra pampering. Only highly skilled equestrians are allowed to school the horses.
     Small Miracles serves three uniquely different groups— those with special needs/disabilities, at-risk children & youth (most of whom have experienced neglect/abuse, poverty, and disparity); and military veterans navigating PTSD, TBI, Military Sexual Abuse, major depression and Substance Use Disorder. The horses seek out social and nurturing engagement, exhibiting positive emotional behaviors with each group.


Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     In addition to our weekly EAAT groups, Small Miracles is annually involved in multiple community outreaches. We provide required Service Learning for high schools and intern placement, as well as one-time experiential EAAT for college/university students pursuing degrees in animal therapy, physical therapy, social work, counseling, etc. During every outreach, we advocate for not just our horses, but for all horses. We educate the people on the proper care and handling of the horses and that horses are sentient creatures capable of thoughts, feelings and emotions.

DEFINITIONS:
Equine Assisted Activities and Therapies (EAAT): Any activity that incorporates equine interactions and/or the equine environment, mounted or ground-based, including horsemanship instruction aimed at contributing positively to the cognitive, physical, emotional and social well-being of individuals with special needs, psychotherapy and/or mental health counseling aimed at achieving goals set forth by the mental health professional and the client, occupational therapy, physical therapy, and speech-language pathology treatment strategies that utilize equine movement, and experiential learning approaches that promote the development of life skills for educational, professional and personal goals.

Special Needs: Any difficulty or difficulties (such as a physical, emotional, behavioral, or learning disability or impairment) that require or benefit from assistance and support from certified specialists, therapists, counselors, instructors, trainers and/or facilitators. The difficulty may not be limited to a health issue but may result from the interaction between the individual and the society in which he or she lives arising from an abusive or unhealthy environment and a lack of resources, including economic resources, which can impact an individual's ability to successfully transition into adulthood and being at-risk of a future with less than optimal outcomes.

At-Risk: Refers to being at-risk of a future with less than optimal outcomes. Youth are considered at-risk for a number of reasons, such as if they are homeless or transient, involved in drugs or alcohol, abused sexually, physically or emotionally, mentally ill, neglected at home or live in stressful family environments, lacking social or emotional supports, and involved with delinquent peers. At-Risk youth are likely to be involved in a number of risky behaviors, such as running away, skipping school, drinking under age, engaging in sexual behavior, displaying disruptive behavior, bullying/harassment, fighting, and committing acts of vandalism.


GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff & Volunteers:
Chief Staff Officer (CSO):  Sherri Russell, Executive/Program Director
Employees:   Full-Time:  2  Part-Time:  9  Volunteers:  100

Staff Recruitment, Screening and Training processes:
    Prospective staff complete a written application
    Prospective staff must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every member of the staff is required to complete a Liability Release/Hold Harmless Agreement
    Every member of the staff is required to provide Emergency Medical Information
    Every member of the staff is required to sign a Photo Release
    Every member of the staff is required to undergo a Background Check and Random Drug Screening
    Every member of the staff provides parent/guardian information if applicable
    Every member of the staff carries current health insurance
    Every member of the staff has a written job description
    Every member of the staff is evaluated on an annual and as needed basis or with any change in their job description
    Every member of the staff is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
    Every member of the staff receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Every member of the staff has a supervisor and is responsible for keeping their supervisor up to date on work related activities
    The organization provides an Employee Handbook to every member of the staff
    The Employee Handbook includes employee-related information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    The Employee Handbook is reviewed annually and updated
    One or more staff members are trained in CPR and human first aid
    One or more staff members are trained in equine first aid
Not Checked:

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application
    Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
    Every volunteer is required to provide Emergency Medical Information
    Every volunteer is required to sign a Photo Release
    Every volunteer is required to undergo a Background Check and Random Drug Screening
    Every volunteer provides parent/guardian information if applicable
    Every volunteer has a written job description
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
    Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
    Every volunteer carries current health insurance

Please provide any additional explanation regarding your governance, staffing and volunteer practices or further explanation of your answers above.
Financial documents are available via Guidestar.

Governing Body:
Board meetings per year:  14
Number of Board Members:  18  Number of Voting Board Members:  16

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member.
Sherri Russell, Executive/Program Director and J.R. Russell, Barn/Facility/Equine Manager are married.

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes

Organization documents available on our website:
    Most recent Annual Report
    Volunteer Handbook

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Volunteer Handbook
    Bylaws

Additional Comments:
Financial documents are available via Guidestar.
Financial Reporting:
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Audit
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2018? No
View The IRS Form 990/Pro Forma 990

POLICIES

Acquisition
Our organization acquires horses/equines from the following source(s):
    Donation  
    Free Lease  
    Purchase/Adoption from Owner  

Our organization does not acquire horses/equines from the following source(s):
    Purchase from auction, kill pen or feedlot  
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization will accept the following:
    Geldings
    Mares

Not Checked:
    Pregnant Mares
    Foals
    Stallions
    Only Stallions to be castrated
Definitions:
Donated: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Free Lease: The ownership of the horse is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the horse is transferred to the organization utilizing a free lease document.
Purchased: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase document.
Surrendered: The ownership and custody of the horse is relinquished to the organization by its owner/trainer/responsible agent without the use of a donation document.
Seized: The ownership and custody of the horse is transferred to the organization as a result of the horse being seized by law enforcement or another agency and removed from the owner.
Abandoned: The ownership and custody of the horse is transferred to the organization as a result of the horse being abandoned by the owner or the owner was unable to be located.
Returned: The horse was previously a part of the organization, was adopted, and ownership and custody of the horse has been transferred back to the organization.

Feral/Wild Horse: Free-roaming horses that are descendants of the domesticated horse and have no or limited human contact.

Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.


Our organization will accept the following breeds:
    American Saddlebred
    Appaloosa
    Arabian
    Donkey/Mule/Burro
    Draft
    Friesian
    Hackney
    Miniature Horse
    Morgan
    National Show Horse
    Paint
    Quarter Horse
    Standardbred
    Tennessee Walking Horse
    Thoroughbred
    Warm Blood
    Mixed Breed
    Andalusian/Lusitano
    Icelandic Horse
    Haflinger
    Norwegian Fjord
    Gypsy Vanner
    Paso Fino
    Pinto
    Appendix Quarter Horse
    Rocky Mountain Horse
    Missouri Fox Trotter

Not Checked
    Mustang
    Other
    Feral/Wild

Additional information about our acquisition policies and practices:
Small Miracles does not have the resources in which to rescue and/or rehabilitate equine directly from auction/kill/feedlots/surrender. However, some of our current and past equine staff, which have been rescued from neglect and abuse by a third party and then donated to us, have become beloved members of the Small Miracles family.


Intake, Assessment & Training
Following arrival of the equine at the facility, the following is performed:
    Physical examination by trained barn staff
    Photographs are taken
    A Henneke Body Conditioning Score is assigned
    Physical examination by a farrier
    De-worming
Not Checked:
    Physical examination by a veterinarian
    Physical examination by a dentist
    Coggins test
    Blood work other than Coggins
    Fecal test
    Vaccinations
    The horse is scanned to check for a microchip
    The horse is microchipped if the scan indicates that there is no microchip
    The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
    The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time

The organization requires the following with respect to the health status of the horse prior to acceptance and arrival at the organization:
    A current Coggins
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
Not Checked:
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations

The organization has the following policies in place prior to a horse being accepted and/or arriving at the facility:
    The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
    The horse is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    The owner is financially responsible for the shipping of the horse to and from the organization
    Horses are on trial for 60 or more days
    The trial period may be reduced based on the horse's progress
    During the trial period, the organization accepts total financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care
    The trial period may be terminated by either the organization or the owner for any reason
Not Checked:
    Horses are not taken on trial
    Horses are on trial for up to 30 days
    Horses are on trial up to 60 days
    During the trial period, the organization accepts financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
    During the trial period, the owner/donor is financially responsible for the care of the horse, including board, feed, shoeing and any necessary veterinary care

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Loading onto and unloading off a trailer
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Clipping
    Tolerance to multiple handlers at the same time
Not Checked:
    Jumping
    Driving (Pulling a carriage)

The typical length of quarantine is:   Horses are not quarantined

Horses provided formal training (groundwork or riding):   2-3 times per week

Additional information about our intake, assessment & training policies and practices:
All new horses have been given a clean bill of health via a veterinarian prior to arrival. New horses are kept in a separate stall or pasture paddock to monitor for signs of stress such as colic. Should an equine require immediate farrier attention, the farrier is contacted; should the equine require veterinarian attention or assessment, the vet is contacted.


Breeding
The organization has the following policies related to breeding and stallions:
    Our organization does NOT breed horses.
Not Checked:
    Our organization breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses


Euthanasia
The organization has the following policies related to euthanasia:
    Our organization will never have a horse euthanized for space
    Our organization will never have a healthy horse euthanized under any circumstances
    Our organization may have a horse euthanized after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization does not euthanize horses under any circumstances.
    Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
    Euthanasia is done at the veterinarian's facility

Horses will be euthanized upon the recommendation of:
    Veterinarian
Not Checked:
    Senior staff member without a veterinarian's recommendation
    The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
    Not applicable. The organization does not euthanize horses

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. The organization does not euthanize horses

The organization utilizes the following methods of euthanasia:
    Intravenous administration of an overdose of barbiturates

Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete an application/contract which constitutes the agreement between our organization and the new owner
    Potential adopters/purchasers must visit our organization and be observed with the horse on site
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the horse to the adopter/purchaser's facility
    Adopters/purchasers can return a horse to our organization free of charge
    Adopters/purchasers are NOT required to provide updates
Not Checked:
    Our organization does NOT re-home a horse to first time horse owners
    Our organization will only re-home a horse to a location where another horse resides
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing a horse
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the horse
    Adopters/purchasers can return a horse to our organization for a fee
    Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away under any circumstances
    Our agreement states that re-homed horses CAN be sold or given away with prior written approval of our organization
    Our agreement states that re-homed horses cannot be bred
    Our agreement states that if there is any breach of contract the horse must be returned to our organization
    Our agreement states that our organization reserves the right to make unannounced visits to see the horse within the first year of adoption
    Our agreement states that our organization reserves the right to make scheduled visits to see the horse within the first two years of adoption
    Our agreement states that our organization reserves the right to visit the horse at any time.
    Adopters/purchasers are required to provide updates (photos, vet records) for one year
    Adopters/purchasers are required to provide updates (photos, vet records) for two years
    Adopters/purchasers are required to provide updates (photos, vet records) for three or more years
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Our organization requires references from the following:
    Personal/Other
Not Checked:
    Veterinarian
    Farrier
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase)

The average equine re-homing (adoption/purchase) fee received by your organization:
Not applicable; None received

Our organization has the following rehoming fee policies:
    Not applicable
Not Checked:
    All equines have one set fee
    Fees may vary depending on species
    Fees may vary depending on the equine level of training
    Fees may vary depending on the equine breed
    Fees may vary depending on the equine age
    Fees may vary depending on the equine type
    Fees may vary depending on the equine health and soundness

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
    Horses may remain at our organization for their lifetimes
    Horses may be found suitable homes by our organization
    Horses may be returned to their owners
    In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
    Horses may be sent to auction
    In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
    If a suitable home cannot be located within 12 months, the horse may be euthanized

Does your organization provide horses to any facility to use in research or medical training? 
     No

Does your organization sell, donate or give a horse to an auction? 
     No

Additional information about our rehoming policies and practices:
Most of our Equine Staff remain with us for their lifetime, while enjoying a kind and fulfilling life as a therapy horse. Due to our various programs, the horses can continue to teach valuable life lessons for our participants through unmounted lessons. If a horse shows signs of a need to retire, the owners who have requested First Right of Refusal are contacted. If the owner is no longer interested we keep the horse, unless an alternative, very good forever home is found.
View Rehoming Application/Agreement

FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Small MiraclesTherapeutic Equestrian Center, Inc.
Small MiraclesTherapeutic Equestrian Center, Inc.
1026 Rock Springs Drive Kingsport TN 37664
Contact: Sherri Russell, Executive/Program Director
Contact's Phone: 423-349-1111
Contact's Email: sherrism13@gmail.com

Does your organization own, lease or use a part of this facility? Own

Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     Small Miracles adheres to PATH, Intl. mandatory standards and suggested guidelines.

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Sullivan County Animal Control, 380 Massengill Road, Blountville, TN 37617 http://www.sullivancountytnanimalshelter.org 423-279-2741

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     Local contact: Horse Haven of Tennessee 2417 Reagan Rd., Knoxville, TN 37931 Phone: (865) 609-4030 Website: www.horsehaventn.org Email: horsehavenoftn.gmail.com National Advocacy contact: PATH, Intl. P.O. Box 33150 Denver, CO 80233 https://www.pathintl.org/quick-links/contact-us 800-369-7433 or 303-452-1212

Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 3

Instructors Assigned to this Facility: (see Instructor Section below for details)
     1. Instructor: Deborah Ferraro
     2. Instructor: Natalie Swanner
     3. Instructor: Sherri Russell

Small MiraclesTherapeutic Equestrian Center, Inc.

Grounds
Total acreage dedicated specifically to the horses: 9
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 4
Pastures: 4  Paddocks/Pens: 1
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 1  Indoor Rings: 1







Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/encosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to insure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 4-8
How many hours per day, on average, are horses turned out:
    Horses are out 9 to 15 hours per day

The following describes the pastures at this facility:
✔    A dedicated staff person(s) is responsible for pasture management
✔    All pastures are fenced to prevent escape or injury
✔    Electric fencing is used; electric wires or tape fence are visibly marked
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
✔    Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    Barbed wire is used for fencing
    Pastures are rotated
    Pastures have natural protection for horses (i.e., trees)

The following describes the turnout areas other than pastures at this facility:
✔    A dedicated staff person(s) is responsible for the maintenance of turnout areas
✔    All turnout areas are fenced to prevent escape or injury
✔    Electric fencing is used; electric wires or tape fence are visibly marked
✔    Turnout areas have man-made protection for horses (i.e., shelters)
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    Barbed wire is used for fencing

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔    No Trespassing signs are posted
✔    Hold Harmless signs are posted
✔    Authorized Personnel Only signs are posted
✔    Entrance gates are locked at night
✔    Visitors are only permitted at specific times
✔    Visitors are only permitted in specific areas
✔    The property is fitted with motion lights
✔    The property is fitted with a security system monitored by police or a professional service
✔    The perimeter of the property is fully fenced
Not Checked:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
    A security guard is present at night
    Horses are checked overnight
    By Appointment Only signs are posted.
    The property is fitted with a security system that is monitored internally by staff (or the property owner)

Small MiraclesTherapeutic Equestrian Center, Inc.

Veterinarian Information
Vet Assessment  conducted on 03/22/2019
Veterinarian: Phil Elsea, DVM
Clinic Name: Mountain Empire Large Animal Hospital    Street: 4340 N. Roan Street    City: Johnson City  State: TN    Zip: 37615
Phone: 423-282-6194  
Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)

The following items are consistent with our feed management plan and practices:
✔    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
✔    Feed plans are determined in consultation with a veterinarian
✔    Supplement plans are determined in consultation with a veterinarian
✔    Horses are fed in individual stalls
✔    Horses are fed in groups
✔    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔    The feed chart is centrally located and updated as needed
✔    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔    Feed, supplements and hay types are clearly labeled
✔    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔    Medications are kept in a locked, climate-controlled area
Not Checked:

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔    Horses are assigned a Henneke Body Condition score upon arrival at the facility
✔    The Henneke Body Condition score is updated monthly
✔    The Henneke Body Condition score is updated with each visit by the veterinarian
✔    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
✔    A weight limit of no more than 20% of the horse’s weight is established for each horse and is kept with the horse’s records and updated when needed
Not Checked:
    The Henneke Body Condition score is updated annually
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse annually and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
    Horses at our facility may be treated by an equine chiropractor
    Horses at our facility may be treated by an equine acupuncturist
    Horses at our facility may be treated by an equine massage therapist
    Horses at our facility may be treated by an equine nutritionist

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    The protocol for each horse is determined in consultation with a veterinarian
    Fecal testing is performed prior to the use of a de-wormer.

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly Traps and Tapes
    Fly Spray Repellent
    Fly Masks
    Fans

The following represent the biosecurity practices in place at facility:
✔    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
✔    The organization has a written biosecurity plan
✔    All staff are trained in best practices related to biosecurity
✔    All volunteers are trained in best practices related to biosecurity
✔    A specific individual is assigned to care for sick, affected and/or quarantined horses
✔    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
✔    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
✔    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
✔    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
✔    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
✔    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
✔    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
✔    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
✔    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
✔    Latex gloves are worn when working with sick, affected and/or quarantined horses
✔    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses
Not Checked:

The following represent the manure removal practices in place at facility:
✔    Manure is piled in an area where horses are not located
✔    Manure is hauled, sold or given away
✔    Manure piles are composted or spread on pastures
✔    Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
    Manure is stored in dumpster(s)
    Manure piles are covered

The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔    Horses are assigned the same stall/location each day
✔    Name plates are located on the stall
✔    Photos are located on the stall
✔    Horses wear halters with nametags
✔    A notebook or binder with photos and information on each horse is easily accessible
✔    A map/diagram is posted showing the location of each horse with horse names and photos
✔    Horse photos and profiles are available on the website
✔    Staff/volunteers are provided training on confirmation, markings, colors, and breeds
✔    Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔    Saddles are shared
✔    Saddle pads are shared
✔    Bridles are shared
✔    Bits are shared
✔    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
✔    Blankets, sheets and turn out apparel are cleaned regularly as needed
✔    Tack is cleaned weekly
✔    Tack is inspected for overall working condition before each use by trained personnel
✔    Tack is assessed for fit before each use by trained personnel
✔    Tack is assessed for fit by trained personnel when a horse's body condition changes
✔    Tack is assessed for fit by trained personnel when a horse's disposition changes
✔    Assigned tack is clearly labeled
✔    Tack is stored in a climate-controlled location
✔    Helmets are shared
✔    Helmets are replaced after a fall
✔    Helmets are replaced at least every five years.
Not Checked:
     All horses have specifically assigned tack, apparel and equipment that is not shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
     Halters are shared
    Tack is cleaned after each use
    Tack is cleaned only when needed
    This facility enlists the services of a professional saddle fitter at least once a year
    Helmets are cleaned/disinfected after each use


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔    Emergency procedures are posted prominently
✔    Emergency phone numbers are posted prominently
✔    The facility maintains at least two weeks of hay, feed, shavings and medications
✔    The facility collects and maintains medical information from staff, volunteers, and clients
✔    The facility maintains appropriate liability and/or workers' compensation insurance
✔    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
✔    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
    The facility owns or has access to a generator

The written EPP addresses the following areas:
✔    Local fire department and/or the state's emergency planning department procedures
✔    Medical emergencies for clients, staff, and volunteers
✔    Medical emergencies for horses
✔    Evacuation plans
✔    Power outages
✔    Fire
✔    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
✔    Protocols to notify emergency personnel
✔    Building/facility exit plans
Not Checked:
    Terrorist attacks

The facility follows the specific procedures to help PREVENT emergency situations:
✔    Smoking is strictly prohibited
✔    NO SMOKING signs are posted prominently
✔    Hay is stored away from permanent or temporary structures where horses are stalled
✔    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
✔    Aisles and doorways are kept clear
✔    Heaters with automatic shutoff settings are used
Not Checked:

How often are the following checked or performed?
Fire Extinguishers are checked: Semi-annually
Smoke detectors are checked: Daily
Electrical Systems are checked: Daily
Fencelines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Annually
Review of safety protocols with staff are conducted: Daily
Review of safety protocols with volunteers are conducted: Daily
The Emergency Preparedness Plan is reviewed and updated: Annually

Horse Transportion
2-horse trailer with truck or van:
    1 Owned onsite  0 Access onsite but not owned  0 Access offsite;
3-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
6-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;


Equine Assisted Activities & Therapies (EAAT)
Total number of individual clients (not lessons) served annually: 464
Total number of individual clients participating in unmounted activities per week: 60
Total number of individual clients participating in mounted activities per week: 23
Total number of horses participating in EAAT programs at this facility: 13
Number of horses aged 3-8: 0
Number of horses aged 9-14: 0
Number of horses aged 15-20: 5
Number of horses aged over 20: 8
Average number of mounted hours per day each horse works: 3
Average number of unmounted hours per day each horse works: 3
Total number: 6
Total number of mounted horse hours per week: 23
Total number of unmounted horse hours per week: 60
Number of days per week that mounted programs are conducted at this facility: 4
Number of weeks per year that mounted programs are conducted at this facility: 40
Number of days per week that unmounted programs are conducted at this facility: 5
Number of weeks per year that unmounted programs are conducted at this facility: 50
Additional explanation: The average waiting list time for new students varies upon the time and day being requested, as well as to the type of instruction needed (i.e. individualized lesson plan or group, mounted or unmounted lessons, etc.)

Small MiraclesTherapeutic Equestrian Center, Inc.

Equine Costs and Inventory

2018 Operations: This facility was operational during 2018.

2018 Horse Care Costs
Actual Horse Care Costs
$9779     Feed (Grain/Hay)
$0     Bedding
$6203     Veterinarian
$3900     Farrier
$     Dentist
$0     Other Therapies
$0     Manure Removal
$6056     Medications & Supplements
$250     Horse Transportation
$6758     Maintenance
$560     Horse/Barn Supplies
$85322     Horse Care Staff
$1000     Horse Training
$1105     Other direct horse-related costs not including overhead or other program costs.
$120933     2018 Total Horse Care Costs
Donated Horse Care Costs
$1277     Feed (Grain/Hay)
$1000     Bedding
$1249     Veterinarian
$0     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$1673     Medications & Supplements
$122     Horse Transportation
$7300     Maintenance
$46     Horse/Barn Supplies
$53280     Horse Care Staff
$2130     Horse Training
$116     Other direct horse-related costs not including overhead or other program costs.
$68193     2018 Total Donated Costs


Additional Explanation:
Our veterinarian performs dental exams and services on each horse annually and as needed. "Other costs" include tack. Small Miracles depends upon our trained volunteers to help care for our Equine Staff. Volunteers donated an estimated 6,000 hours of equine care including feeding, grooming and stall/run-in shed/pasture, facility and barn maintenance. During our local United Way's annual Day of Caring, we received over $5,800 in donated labor and materials in which to maintain the barn, fencing, pastures/run-in sheds and arenas. Small Miracles has no bedding cost because our local paper mill donates equine-safe shavings. All manure is kept within 3-sided concrete storage areas and donated to individual and nonprofit community gardeners.

Average cost per day per horse: $26
Average length of stay for an equine: 316 days
Based on a total of 4737 days equines were in the care of this facility during 2018

Small MiraclesTherapeutic Equestrian Center, Inc.

Equine Inventory

2018 Operations: This facility was operational during 2018.

2018 Horse Care Costs

2018 Small MiraclesTherapeutic Equestrian Center, Inc. Horse Inventory
13 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
0 Donated
2 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
2 Total intakes
LESS: Horse Departure during 2018
0 Horses adopted/sold:
0 Horses transferred/returned
2 Horses deceased
2 Total departures
13 Number of horses involved with your programs on December 31, 2018
13 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 13 on 1/1/2018+ 2 Intakes - 2 Departures = 13 on 12/31/2018

13 Total number of all horses at this facility on December 31, 2018
15 Maximum capacity of horses at this facility on December 31, 2018


2 Detail Horse Intake during 2018
0 Donated
2 Free Leased
2Quarter Horse
2 Aged Over 20
2 Mares

0 Purchased from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned








FACILITY INVENTORY SUMMARY

Total Facilities: 1
Small MiraclesTherapeutic Equestrian Center, Inc.

13 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
0 Donated
2 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
2 Total intakes
LESS: Horse Departure during 2018
0 Horses adopted/sold:
0 Horses transferred/returned
2 Horses deceased
2 Total departures
13 Number of horses involved with your programs on December 31, 2018
13 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 13 on 1/1/2018+ 2 Intakes - 2 Departures = 13 on 12/31/2018

13 Total number of all horses on December 31, 2018
15 Maximum capacity of horses on December 31, 2018




FACILITY COST SUMMARY

Total Facilities: 1
Small MiraclesTherapeutic Equestrian Center, Inc.

Actual Horse Care Costs
$9779     Feed (Grain/Hay)
$0     Bedding
$6203     Veterinarian
$3900     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$6056     Medications & Supplements
$250     Horse Transportation
$6758     Maintenance
$560     Horse/Barn Supplies
$85322     Horse Care Staff
$1000     Horse Training
$1105     Other direct horse-related costs not including overhead or other program costs.
$120933     2018 Total Horse Care Costs
Donated Horse Care Costs
$1277     Feed (Grain/Hay)
$1000     Bedding
$1249     Veterinarian
$0     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$1673     Medications & Supplements
$122     Horse Transportation
$7300     Maintenance
$46     Horse/Barn Supplies
$53280     Horse Care Staff
$2130     Horse Training
$116     Other direct horse-related costs not including overhead or other program costs.
$68193     2018 Total Donated Costs

Average cost per day per horse: $26




INSTRUCTOR INFORMATION

V. INSTRUCTORS

     1. Deborah Ferraro

         Facility Participation:

         Small MiraclesTherapeutic Equestrian Center, Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATH, Intl
Enter the year that the certification was awarded: 2007
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Deborah Ferraro is a Registered Certified Therapeutic Riding Instructor and a Certified Equine Specialist in Mental Health & Learning with PATH, International.
Additional information about this instructor: Deborah is retired from Eastman Chemical Company.She has earned her B.S. degrees in Animal Science and Chemistry and a Masters Degree in Education. Deborah utilized her Animal Science and Chemistry Degree to help develop nutritional equine feed early in her career. Also a seasoned equestrian, Deborah was a member of the University of Tennessee Riding Team.

     2. Natalie Swanner

         Facility Participation:

         Small MiraclesTherapeutic Equestrian Center, Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATH, Intl.
Enter the year that the certification was awarded: 2009
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Registered PATH, Intl. Certified Instructor

     3. Sherri Russell

         Facility Participation:

         Small MiraclesTherapeutic Equestrian Center, Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATH, Intl
Enter the year that the certification was awarded: 2008
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Sherri has earned four registered PATH Certifications: Therapeutic Riding Instructor, Mentor,Equine Specialist in Mental Health & Learning and Equine Services for Heroes.
Additional information about this instructor: Sherri Russell is Small Miracles’ Executive/Program Director. Sherri also continues to directly serve our students through the utilization of four separate Professional Association of Therapeutic Horsemanship (PATH), Intl. certifications: Registered Certified Therapeutic Riding Instructor, Certified Mentor, Certified Equine Specialist in Mental Health & Learning and Equine Services for Heroes. Sherri has worked for many years in the non-profit sector as a steering committee member and counselor with high-risk teens and in Equine-Assisted Activities & Therapies programs. She also has a beloved sister with Down syndrome, which gives Sherri a personal perspective on the care and advocacy needed for families with a member who has a special need. Her membership with the American Quarter Horse Association also provides many lesson ideas, such as utilizing AQHA riding patterns. Sherri incorporates her multiple talents into every program, creating an exciting adventure for all of our students.