Equine Welfare Network Guardian
2019

Hoofbeats Therapeutic Riding Center
EQUINE WELFARE NETWORK GUARDIAN PROFILE
Last Updated: 05/08/2019

We are proud to be an EQUUS Foundation 2019 Guardian and share our horse care & use practices with the public.

MISSION & PROGRAMS

Our organization provides equine-assisted activities and/or therapies (EAAT) for individuals with special needs using certified instructors, specialists, therapists, counselors, trainers and/or facilitators (full-time, part-time, independent contractors, and/or service providers) who have certified training applicable for people with special needs and specific to the program offerings - either on staff or accompanying clients when participating in our programs.
Our organization provides community outreach and/or public education programs involving horses.

100% of our total programs and services are horse-related.

Number of facilities/locations where horses used in our programs are HOUSED AND CARED for:
     1. Hoofbeats Therapeutic Riding Center

Our organization does not use foster facilities

Mission:
"Horses Helping People." Our therapy herd helps people physically, mentally, emotionally, and spiritually.

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
Hoofbeats' main goal is to provide a soft place to land for children and adults who are struggling with physical, mental, emotional, learning, and spiritual issues. Hoofbeats’ strategy to achieve this goal is to follow the lead of our gifted therapy horses as they work to heal our riders. Hoofbeats horses are psychologists, nurses, and nurturing elementary school teachers. We are blessed that our horses are full partners with us in working to accomplish our goal.
     
     Hoofbeats’ accomplishments are built on our 25-year tradition of service to our community. Hoofbeats is a Premier Center of the Professional Association of Therapeutic Horsemanship International and a member of the Therapeutic Riding Association of Virginia, Special Olympics of Virginia, the EQUUS Foundation Equine Welfare Network, and the Global Federation of Animal Sanctuaries. Hoofbeats also has been honored by local organizations: The Rotary Club presented Hoofbeats with an Award for Excellence in Service to Humanity, and the Lexington-Rockbridge County Chamber of Commerce named Hoofbeats People’s Choice Award winner for Humanitarian of the Year.
     
     Hoofbeats’ capabilities include our therapy herd of miracle workers and our two dedicated instructors, who between them have more than 50 years’ experience dealing with horses' physical, emotional, and mental health. Hoofbeats has a broad program that features riding sessions, drill teams, dinner theater, a sensory trail, natural horsemanship and groundwork, Special Olympics competition, an open competition show team, and a "Barn Rat" program for at-risk youths. We are blessed with hard-working volunteers. We also are grateful for our fine facilities located on the grounds of the Virginia Horse Center.
     
     Our long-term plans to sustain Hoofbeats’ programs include working to further enhance our relationship with the Virginia Horse Center, maintaining a solid lesson program, and expanding our groundwork and natural horsemanship program. In addition, we want to be able to fund regular continuing education opportunities for our instructors. Finally, we would like to add another instructor to our staff.

Horse Rescue, Rehabilitation, Retraining & Re-homing:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     N/A

Equine Assisted Activities and Therapies (EAAT):
Our organization provides the following equine-assisted activities and/or therapies (EAAT):
    Equine-Assisted Activities (EAA)
    Equine-Assisted Therapy (EAT)
    Equine-Assisted Learning (EAL)
    Therapeutic Riding (Adaptive Riding)
Not Checked:
    Equine-Facilitated Psychotherapy (EFP)
    Hippotherapy
    Interactive Vaulting
    Therapeutic Driving

Our organization provides services for the following specific populations:
Children (10 & Under)
Tweens (11-12)
Teens (13-18)
Young Adults (19-21)
Adults (Over 21)
Seniors (65-79)
Elderly (80 & Over)
Veterans
Socioeconomically Disadvantaged
At-Risk Youth

Our organization provides services to individuals with:
Amputation, Arthritis, Attention Deficit Disorder (ADD), Autism, Behavioral disorders, Cerebral palsy, Chronic illness, Cognitive disabilities, Development delay or disability, Down Syndrome, Emotional disabilities, Genetic conditions/disorders, Grief, Head Trauma/Brain Injury, Hearing impairment, Intellectual disability, Joint abnormalities, Juvenile delinquency, Language impairment, Learning disabilities, Life-threatening illness, Mental health disabilities, Multiple sclerosis, Obsessive Compulsive Disorder (OCD), Pervasive Developmental Disorder (PDD), Physical disabilities, Post Traumatic Stress Disorder (PTSD), Speech impairment, Stroke, Traumatic Brain Injury (TBI), Visual impairment

Overview of our programs involved with providing EAAT to individuals with special needs:
     Hoofbeats provides riding sessions, drill teams, a sensory trail, natural horsemanship and groundwork, Special Olympics competition, an open competition show team, and a "Barn Rat" program as described below:
     
     Riding sessions: Hoofbeats offers three eight-week riding sessions in spring, summer, and fall. Lessons are dressage-based recreational instruction that is goal oriented toward a capstone "Dinner Theater" event at the conclusion of each session. At Dinner Theater, riders demonstrate their new skills to family and friends in a positive yet challenging atmosphere. During the sessions, riders also may join Hoofbeats drill teams in demonstrations, flag drills, or horse shows. In addition, riders compete in Special Olympics of Virginia competitions each fall.
     
     Drill teams: Hoofbeats is known for its unique contribution to the field of therapeutic riding with its use of the drill team. This form of riding is often called the "ballet of the horse." It is based on the movements of dressage and first appeared as entertainment for royal courts. Hoofbeats presented this approach nationally at the 2002 North American Riding for the Handicapped Association conference, and has since seen the use of drill team riding expand nationwide. Drill team riding promotes teamwork and camaraderie while it develops correct use of aids, accuracy of movements, spacing, sequencing, and planning ahead.
     
     Hoofbeats has three levels of drill: The younger crowd is called the "Drill Bits," the older crew is known as "The Cronies on Ponies," and the most serious invitational team that does demonstrations and competitions is called the "Little Hoofer Drill Team." There is something for everyone at every level in drill team.
     
     Our teams also are invited to perform as flag bearers for other equestrian events. It is an entertaining way to connect with community members whether or not they have knowledge about horses. It is also a great way to showcase what disabled riders are capable of doing.
     
     Sensory trail: Ryan's Trail opened in November 2010. It is named in memory of one of our long-time riders who loved going out of the ring. The one-mile sensory trail gives our disabled riders the opportunity to go deep into nature and experience the natural world through the senses. The rider experiences the movement of the horse as it walks through different footing such as sand, mulch, or rock dust, or as the horse climbs up and over hills designed to challenge the rider's balance as the horse's center of balance changes. The rider hears the wind in the trees and the horse's footfalls as they cross a wooden bridge. Riders see frogs in rain puddles, butterflies in bushes, and birds in trees. A trellis encourages riders to look up and use fine- and gross-motor skills to work pulleys and leave messages for other riders, or work for treats or small treasures. The final hill is designed to be full of color and fragrances, featuring lavender, azalea, and butterfly gardens.
     
     Natural horsemanship and groundwork: Hoofbeats' natural horsemanship and groundwork activities focus on developing leadership skills and relationship training. Riders learn planning, sequencing, self-control, and how to communicate clearly.
     
     Special Olympics: Hoofbeats has been active with Special Olympics of Virginia since 1998. The state games are held annually in the fall at the Virginia Horse Center where we are located.
     
     Open competition show team: Riders are selected each session to participate in Hoofbeats' "Hear the Beat" or "Dressage with a View" shows. Riders are expected to act as members of a team, and this experience gives them a chance to prove to themselves that they can compete in an open show venue. Show team participation promotes riders' self-esteem and enhances their social acceptance in the larger community.
     
     "Barn Rat" program: This program for at-risk youths allows kids to come to Hoofbeats to learn work skills. Participants sign a code of conduct and have the opportunity to learn about horses, the horse industry, and themselves.

At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must all equine organizations ensure that horses are treated humanely when interacting with people with and without special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people:
     Hoofbeats has an intensive screening process for our horses. One in 12 horses that comes to us will decide to stay with us and will love its job. Hoofbeats horses are the psychologists, nurses, nurturing elementary school teachers, and mothers of the horse world.
     
     Our instructors have more than 50 years of experience dealing with horses' physical, emotional, and mental health. We feel that, just as in the human world, there are horses that are equipped to do special jobs. Our horses choose do to this special job: The horses take great pride in their work by demonstrating a level of confidence that what they think and what they feel matters.
     
     When we interview prospective students, the horses interview them, too. And the horses volunteer to work with particular riders. For example, Ginger could spot depression in a prospective rider from a mile away. She instantly engaged them as they walked down the barn aisle, while the other horses showed no interest at all. Similarly, Harry would only greet teenage boys; he chose them and taught them to respect him and value the relationship. Blueberry stepped forward when children with Attention Deficit and Hyperactivity Disorder appeared; we called him the "funk filter" for his ability to take a child's unorganized energy and replace it with a sense of calm.
     
     We feel that it is rare in the horse world that a horse chooses to be a leader in a relationship. You can't force them to do it, or train them to do it, if they are not predisposed to this kind of service. We are blessed that our horses are full partners with us in working toward Hoofbeats' mission.


DEFINITIONS:
Equine Assisted Activities and Therapies (EAAT): Any equine-assisted activity or therapy, mounted or ground-based, including but not limited to treatments that incorporate equine activities and/or the equine environment and/or experiential learning approaches that promote the development of life skills for educational, professional and personal goals through equine-assisted activities. Equine assisted activities include but are not limited to therapeutic riding, therapeutic driving, interactive vaulting, grooming and/or stable management.

Special Needs: Any difficulty or difficulties (such as a physical, emotional, behavioral, or learning disability or impairment) that require or benefit from assistance and support from certified specialists, therapists, counselors, instructors, trainers and/or facilitators. The difficulty may not be limited to a health issue but may result from the interaction between the individual and the society in which he or she lives arising from an abusive or unhealthy environment and a lack of resources, including economic resources, which can impact an individual's ability to successfully transition into adulthood and being at-risk of a future with less than optimal outcomes.

At-Risk: Refers to being at-risk of a future with less than optimal outcomes. Youth are considered at-risk for a number of reasons, such as if they are homeless or transient, involved in drugs or alcohol, abused sexually, physically or emotionally, mentally ill, neglected at home or live in stressful family environments, lacking social or emotional supports, and involved with delinquent peers. At-Risk youth are likely to be involved in a number of risky behaviors, such as running away, skipping school, drinking under age, engaging in sexual behavior, displaying disruptive behavior, bullying/harassment, fighting, and committing acts of vandalism.


Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     Hoofbeats makes presentations each year to various civic organizations by invitation. Hoofbeats also gives barn tours to interested parties such as public school and homeschool groups as well as community organizations. In addition, Hoofbeats hosts Girl and Boy Scouts working on badge requirements.

Our Programs/Activities involving animals other than horses:
 N/A

GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff & Volunteers:
Chief Staff Officer (CSO):  Carol Gardner Branscome
Employees:   Full-Time:  2  Part-Time:  0  Volunteers:  30

Staff Recruitment, Screening and Training processes:
✔    Prospective staff must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
✔    Every member of the staff is required to complete a Liability Release/Hold Harmless Agreement
✔    Every member of the staff is required to provide Emergency Medical Information
✔    Every member of the staff is required to sign a Photo Release
✔    Every member of the staff carries current health insurance
✔    Every member of the staff has a written job description
✔    Every member of the staff is evaluated on an annual and as needed basis or with any change in their job description
✔    Every member of the staff is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
✔    Every member of the staff receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
✔    Every member of the staff has a supervisor and is responsible for keeping their supervisor up to date on work related activities
✔    The organization provides an Employee Handbook to every member of the staff
✔    The Employee Handbook includes employee-related information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
✔    The Employee Handbook is reviewed annually and updated
✔    One or more staff members are trained in CPR and human first aid
✔    One or more staff members are trained in equine first aid
Not Checked:
    Prospective staff complete a written application
    Every member of the staff is required to undergo a Background Check and Random Drug Screening
    Every member of the staff provides parent/guardian information if applicable

Volunteer Recruitment, Screening and Training processes:
✔    Prospective volunteers complete a written application
✔    Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
✔    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
✔    Every volunteer is required to provide Emergency Medical Information
✔    Every volunteer is required to sign a Photo Release
✔    Every volunteer provides parent/guardian information if applicable
✔    Every volunteer carries current health insurance
✔    Every volunteer has a written job description
✔    Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
✔    Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
✔    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
✔    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
✔    The organization records and maintains written attendance information and hours on every volunteer
✔    The organization provides a Volunteer Handbook to every volunteer
✔    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
✔    The Volunteer Handbook is reviewed annually and updated
✔    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
    Every volunteer is required to undergo a Background Check and Random Drug Screening
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description

Please provide any additional explanation regarding your governance, staffing and volunteer practices or further explanation of your answers above.
N/A

Governing Body:
Board meetings per year:  4
Number of Board Members:  6  Number of Voting Board Members:  6

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member.
Maria Pennine, Hoofbeats instructor, and Ellen Pennine, Hoofbeats board treasurer, are sisters.

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes

Organization documents available on our website:
    Equine Intake Guidelines
    Adoption/Foster Agreement

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Volunteer Handbook
    Bylaws

Additional Comments:
N/A
Financial Reporting:
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Compilation
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2018? Yes
View The IRS Form 990/Pro Forma 990

POLICIES

Acquisition
Our organization acquires horses/equines from the following source(s):
    Donation  
    Free Lease  
    Return  

Our organization does not acquire horses/equines from the following source(s):
    Purchase/Adoption from Owner  
    Purchase from auction, kill pen or feedlot  
    Surrender  
    Seizure  
    Abandonment  

Our organization will accept the following:
    
    

Not Checked:
    
    
    
    
Definitions:
Donated: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Free Lease: The ownership of the horse is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the horse is transferred to the organization utilizing a free lease document.
Purchased: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase document.
Surrendered: The ownership and custody of the horse is relinquished to the organization by its owner/trainer/responsible agent without the use of a donation document.
Seized: The ownership and custody of the horse is transferred to the organization as a result of the horse being seized by law enforcement or another agency and removed from the owner.
Abandoned: The ownership and custody of the horse is transferred to the organization as a result of the horse being abandoned by the owner or the owner was unable to be located.
Returned: The horse was previously a part of the organization, was adopted, and ownership and custody of the horse has been transferred back to the organization.

Feral/Wild Horse: Free-roaming horses that are descendants of the domesticated horse and have no or limited human contact.

Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.


Our organization will accept the following breeds:
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    

Other breeds:
Shetland pony


Not Checked
    
    
    
    
    
    
    
    
    
    
    
    
    

Intake, Assessment & Training
The organization requires the following with respect to the health status of the horse prior to acceptance and arrival at the organization:
✔    A current Coggins
✔    Vaccination records that have been administered within the last 12 months
✔    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.

The organization has the following policies in place prior to a horse being accepted and/or arriving at the facility:
✔    The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
✔    The horse is evaluated at its place of residence
✔    The owner completes an application/contract which constitutes the agreement between the owner and our organization
✔    The owner is financially responsible for the shipping of the horse to and from the organization
✔    Horses are on trial for 60 or more days
✔    During the trial period, the organization accepts total financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care
✔    The trial period may be terminated by either the organization or the owner for any reason
Not Checked:
    Horses are not taken on trial
    Horses are on trial for up to 30 days
    Horses are on trial up to 60 days
    The trial period may be reduced based on the horse's progress
    During the trial period, the organization accepts financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
    During the trial period, the owner/donor is financially responsible for the care of the horse, including board, feed, shoeing and any necessary veterinary care

Horses are assessed for following skills and behaviors:
✔    Retrieval from a pasture/paddock
✔    Leading with a halter and lead rope
✔    Temperament, disposition and attitude, such as rated from very calm to very high spirited
✔    Saddling
✔    Bridling
✔    Lunging
✔    Loading onto and unloading off a trailer
✔    Mounting and dismounting
✔    Riding at the walk
✔    Riding at the trot
✔    Riding at the canter
✔    Riding by a beginner and/or unbalanced rider
✔    Tolerance to unusual objects and loud noises
✔    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
✔    Grooming
✔    Bathing
✔    Clipping
✔    Tolerance to multiple handlers at the same time
Not Checked:
    Jumping
    Driving (Pulling a carriage)

Following arrival at the facility, the following is performed:
✔    Physical examination by a veterinarian
✔    Physical examination by trained barn staff
✔    Photographs are taken
✔    A Henneke Body Conditioning Score is assigned
✔    Physical examination by a farrier
✔    Physical examination by a dentist
✔    De-worming
✔    The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
Not Checked:
    Coggins test
    Blood work other than Coggins
    Fecal test
    Vaccinations
    The horse is scanned to check for a microchip
    The horse is microchipped if the scan indicates that there is no microchip
    The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time

The typical length of quarantine is:   Up to 10 days

Horses provided formal training (groundwork or riding):   As needed; no set schedule

Additional information about our intake, assessment & training policies and practices:
Our horses must have a fairly high level of training before they arrive and be ready to begin a new career as a therapy horse.

Breeding
The organization has the following policies related to breeding and stallions:
✔    Our organization does NOT breed horses.
Not Checked:
    Our organization breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses


Euthanasia
The organization has the following policies related to euthanasia:
✔    Our organization will never have a horse euthanized for space
✔    Our organization will never have a healthy horse euthanized
✔    Our organization may have a horse euthanized after all reasonable treatment options have been explored
✔    Euthanasia is done on site when possible to decrease trauma from transport
✔    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization does not euthanize horses under any circumstances.
    Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
    Euthanasia is done at the veterinarian's facility

Horses will be euthanized upon the recommendation of:
✔    Veterinarian
Not Checked:
    Senior staff member without a veterinarian's recommendation
    The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
    Not applicable. The organization does not euthanize horses

The following are authorized to administer the procedure for your organization in accordance with state laws:
✔    Veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. The organization does not euthanize horses

The organization utilizes the following methods of euthanasia:
    Intravenous administration of an overdose of barbiturates

Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
✔    All potential adopters/purchasers complete an application/contract which constitutes the agreement between our organization and the new owner
✔    Our organization will only re-home a horse to a location where another horse resides
✔    Potential adopters/purchasers must visit our organization and be observed with the horse on site
✔    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing a horse
✔    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the horse to the adopter/purchaser's facility
✔    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the horse
✔    Adopters/purchasers can return a horse to our organization free of charge
✔    Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away under any circumstances
✔    Our agreement states that re-homed horses cannot be bred
✔    Our agreement states that if there is any breach of contract the horse must be returned to our organization
✔    Our agreement states that our organization reserves the right to make unannounced visits to see the horse within the first year of adoption
✔    Our agreement states that our organization reserves the right to make scheduled visits to see the horse within the first year of adoption
✔    Our agreement states that our organization reserves the right to visit the horse at any time.
✔    Adopters/purchasers are NOT required to provide updates
Not Checked:
    Our organization does NOT re-home a horse to first time horse owners
    Adopters/purchasers can return a horse to our organization for a fee
    Our agreement states that re-homed horses CAN be sold or given away with prior written approval of our organization
    Adopters/purchasers are required to provide updates (photos, vet records) for one year
    Adopters/purchasers are required to provide updates (photos, vet records) for two years
    Adopters/purchasers are required to provide updates (photos, vet records) for three or more years
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Our organization requires references from the following:
✔    Veterinarian
✔    Farrier
✔    Personal/Other
Not Checked:
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase)

The average equine re-homing (adoption/purchase) fee received by your organization:
Not applicable; None received

Our organization has the following rehoming fee policies:
✔    Not applicable
Not Checked:
    All equines have one set fee
    Fees may vary depending on species
    Fees may vary depending on the equine level of training
    Fees may vary depending on the equine breed
    Fees may vary depending on the equine age
    Fees may vary depending on the equine type
    Fees may vary depending on the equine health and soundness

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
✔    Horses may remain at our organization for their lifetimes
✔    Horses may be found suitable homes by our organization
✔    Horses may be returned to their owners
✔    In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
    Horses may be sent to auction
    In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
    If a suitable home cannot be located within 12 months, the horse may be euthanized

Does your organization provide horses to any facility to use in research or medical training? 
     No

Does your organization sell, donate or give a horse to an auction? 
     No

Additional information about our rehoming policies and practices:
N/A
View Rehoming Application/Agreement

FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Hoofbeats Therapeutic Riding Center
Hoofbeats Therapeutic Riding Center
487 Maury River Rd. Lexington VA 24450
Contact: Carol Branscome
Contact's Phone: 540-464-3337
Contact's Email: carol@hoof-beats.com

Does your organization own, lease or use a part of this facility? Lease

If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility:
Virginia Horse Center, 487 Maury River Rd., Lexington, VA 24450

Contact: Kelly Douglas, 540-464-2960, kdouglas@horsecenter.org

If not owned, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

If not owned, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     Hoofbeats has a yearlong lease running Jan. 1 through Dec. 31. We plan to renew our lease, as we have for the past 13 years.

If not owned, please provide the details as to what services are provided by the owner and if and how the owner is compensated. 
     The Virginia Horse Center provides security for the center as well as maintenance for the arena and paddocks. Hoofbeats' monthly rent is $1,000.

Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     Hoofbeats is accredited by the Professional Association of Therapeutic Horsemanship International (PATH International), which accredits therapeutic riding centers, as well as the Global Federation of Animal Sanctuaries (GFAS), which accredits equine organizations that utilize donated or rescued horses in their programs and ensure lifetime humane care of those horses through adoption or retirement.

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Rockbridge County Sheriff's Department, 258 Greenhouse Rd., Lexington, VA 24450, Animal Control 540-463-7328, rcsopatrol@yahoo.com

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     1. Global Federation of Animal Sanctuaries: PO Box 32294, Washington, DC 20007; contact person is Robin Mason, robin@sanctuaryfederation.org, 623-252-5122. 2. PATH International: PO Box 33150, Denver, CO 80233; pathintl@pathintl.org; 800-369-7433 and 303-452-1212.

Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 2

Instructors Assigned to this Facility: (see Instructor Section below for details)
     1. Instructor: Carol Branscome
     2. Instructor: Maria Pennine

Grounds
Total acreage dedicated specifically to the horses: 12
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 5
Pastures: 0  Paddocks/Pens: 3
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 0  Indoor Rings: 0







Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/encosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to insure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 4-8
How many hours per day, on average, are horses turned out:
    Horses are out 9 to 15 hours per day

The following describes the pastures at this facility:
✔    This facility does not have pastures where horses can graze on pasture grass
✔    All pastures are fenced to prevent escape or injury
✔    Electric fencing is used; electric wires or tape fence are visibly marked
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
✔    Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    A dedicated staff person(s) is responsible for pasture management
    Barbed wire is used for fencing
    Pastures are rotated
    Pastures have natural protection for horses (i.e., trees)

The following describes the turnout areas other than pastures at this facility:
✔    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
✔    A dedicated staff person(s) is responsible for the maintenance of turnout areas
✔    All turnout areas are fenced to prevent escape or injury
✔    Electric fencing is used; electric wires or tape fence are visibly marked
✔    Turnout areas have man-made protection for horses (i.e., shelters)
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    Barbed wire is used for fencing

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔    A security guard is present at night
✔    Horses are checked overnight
✔    By Appointment Only signs are posted.
✔    No Trespassing signs are posted
✔    Authorized Personnel Only signs are posted
Not Checked:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
    Hold Harmless signs are posted
    Entrance gates are locked at night
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
    The perimeter of the property is fully fenced

Veterinarian Information
Vet Assessment  conducted on 03/12/2019
Veterinarian: Dr. Tracy Bell
Clinic Name: Bell Veterinary Service    Street: 1111 Bell Town Rd.    City: Lexington  State: VA    Zip: 24450
Phone: 877-295-8831  
Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)

The following items are consistent with our feed management plan and practices:
✔    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
✔    Feed plans are determined in consultation with a veterinarian
✔    Supplement plans are determined in consultation with a veterinarian
✔    Horses are fed in individual stalls
✔    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔    The feed chart is centrally located and updated as needed
✔    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔    Feed, supplements and hay types are clearly labeled
✔    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔    Medications are kept in a locked, climate-controlled area
Not Checked:
    Horses are fed in groups

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔    Horses are assigned a Henneke Body Condition score upon arrival at the facility
✔    The Henneke Body Condition score is updated monthly
✔    The Henneke Body Condition score is updated with each visit by the veterinarian
✔    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
✔    Photographs are taken of each horse annually and kept with the horse's health records
✔    Horses at our facility may be treated by an equine chiropractor
✔    Horses at our facility may be treated by an equine acupuncturist
✔    Horses at our facility may be treated by an equine massage therapist
✔    Horses at our facility may be treated by an equine nutritionist
Not Checked:
    The Henneke Body Condition score is updated annually
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
    A weight limit of no more than 20% of the horse’s weight is established for each horse and is kept with the horse’s records and updated when needed

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    A de-wormer is used without fecal testing

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
✔    All staff are trained in best practices related to biosecurity
Not Checked:
    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
    The organization has a written biosecurity plan
    All volunteers are trained in best practices related to biosecurity
    A specific individual is assigned to care for sick, affected and/or quarantined horses
    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
    Latex gloves are worn when working with sick, affected and/or quarantined horses
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses

The following represent the manure removal practices in place at facility:
✔    Manure is piled in an area where horses are not located
✔    Manure is hauled, sold or given away
Not Checked:
    Manure is stored in dumpster(s)
    Manure piles are covered
    Manure piles are composted or spread on pastures
    Our organization adheres to the manure management guidelines set by state and/or local authorities

The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔    Horses are assigned the same stall/location each day
✔    Name plates are located on the stall
✔    Photos are located on the stall
✔    A notebook or binder with photos and information on each horse is easily accessible
Not Checked:
    Horses wear halters with nametags
    A map/diagram is posted showing the location of each horse with horse names and photos
    Horse photos and profiles are available on the website
    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions
    Staff/volunteers are provided training on confirmation, markings, colors, and breeds
    Horses are assigned the same stall/location each day

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔    Saddles are shared
✔    Saddle pads are shared
✔    Bridles are shared
✔    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
✔    Blankets, sheets and turn out apparel are cleaned regularly as needed
✔    Tack is cleaned weekly
✔    Tack is inspected for overall working condition before each use by trained personnel
✔    Tack is assessed for fit before each use by trained personnel
✔    Tack is assessed for fit by trained personnel when a horse's disposition changes
✔    Assigned tack is clearly labeled
✔    Helmets are shared
✔    Helmets are cleaned/disinfected after each use
✔    Helmets are replaced after a fall
✔    Helmets are replaced at least every five years.
Not Checked:
     All horses have specifically assigned tack, apparel and equipment that is not shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
     Halters are shared
    Tack is cleaned after each use
    Tack is cleaned only when needed
    Tack is assessed for fit by trained personnel when a horse's body condition changes
    This facility enlists the services of a professional saddle fitter at least once a year
    Tack is stored in a climate-controlled location


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔    Emergency phone numbers are posted prominently
✔    The facility maintains at least two weeks of hay, feed, shavings and medications
✔    The facility collects and maintains medical information from staff, volunteers, and clients
✔    The facility maintains appropriate liability and/or workers' compensation insurance
✔    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
✔    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
    Emergency procedures are posted prominently
    The facility owns or has access to a generator

The written EPP addresses the following areas:
✔    Local fire department and/or the state's emergency planning department procedures
✔    Medical emergencies for clients, staff, and volunteers
✔    Medical emergencies for horses
✔    Evacuation plans
✔    Power outages
✔    Fire
✔    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
✔    Terrorist attacks
✔    Protocols to notify emergency personnel
✔    Building/facility exit plans
Not Checked:

The facility follows the specific procedures to help PREVENT emergency situations:
✔    Smoking is strictly prohibited
✔    NO SMOKING signs are posted prominently
✔    Hay is stored away from permanent or temporary structures where horses are stalled
✔    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
✔    Aisles and doorways are kept clear
✔    Heaters with automatic shutoff settings are used
Not Checked:

How often are the following checked or performed?
Fire Extinguishers are checked: Quarterly
Smoke detectors are checked: Annually
Electrical Systems are checked: Annually
Fencelines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Annually
Review of safety protocols with volunteers are conducted: Annually
The Emergency Preparedness Plan is reviewed and updated: Annually

Horse Transportion
2-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  2 Access offsite;
3-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
6-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;


Equine Assisted Activities & Therapies (EAAT)
Total number of individual clients (not lessons) served annually: 56
Total number of individual clients participating in unmounted activities per week: 4
Total number of individual clients participating in mounted activities per week: 32
Total number of horses participating in EAAT programs at this facility: 7
Number of horses aged 3-8: 0
Number of horses aged 9-14: 0
Number of horses aged 15-20: 4
Number of horses aged over 20: 3
Average number of mounted hours per day each horse works: 1
Average number of unmounted hours per day each horse works: 1
Total number: 2
Total number of mounted horse hours per week: 35
Total number of unmounted horse hours per week: 5
Number of days per week that mounted programs are conducted at this facility: 5
Number of weeks per year that mounted programs are conducted at this facility: 30
Number of days per week that unmounted programs are conducted at this facility: 5
Number of weeks per year that unmounted programs are conducted at this facility: 30
Additional explanation: Hoofbeats operates an outdoor program from April through October. We do not have a covered arena.

Equine Costs and Inventory

2018 Operations: This facility was operational during 2018.

2018 Horse Care Costs
Actual Horse Care Costs
$9570     Feed (Grain/Hay)
$1100     Bedding
$1150     Veterinarian
$2600     Farrier
$460     Dentist
$785     Other Therapies
$0     Manure Removal
$73     Medications & Supplements
$0     Horse Transportation
$0     Maintenance
$1136     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$16874     2018 Total Horse Care Costs
Donated Horse Care Costs
$2300     Feed (Grain/Hay)
$0     Bedding
$0     Veterinarian
$0     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$0     Horse Transportation
$0     Maintenance
$0     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$2300     2018 Total Donated Costs


Additional Explanation:
NA

Average cost per day per horse: $8
Average length of stay for an equine: 284 days
Based on a total of 1988 days equines were in the care of this facility during 2018

2018 Hoofbeats Therapeutic Riding Center Horse Inventory
7 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
0 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Total intakes
LESS: Horse Departure during 2018
0 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
0 Total departures
7 Number of horses involved with your programs on December 31, 2018
7 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 7 on 1/1/2018+ 0 Intakes - 0 Departures = 7 on 12/31/2018

7 Total number of all horses at this facility on December 31, 2018
10 Maximum capacity of horses at this facility on December 31, 2018







FACILITY INVENTORY SUMMARY

Total Facilities: 1
Hoofbeats Therapeutic Riding Center

7 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
0 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Total intakes
LESS: Horse Departure during 2018
0 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
0 Total departures
7 Number of horses involved with your programs on December 31, 2018
7 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 7 on 1/1/2018+ 0 Intakes - 0 Departures = 7 on 12/31/2018

7 Total number of all horses on December 31, 2018
10 Maximum capacity of horses on December 31, 2018




FACILITY COST SUMMARY

Total Facilities: 1
Hoofbeats Therapeutic Riding Center

Actual Horse Care Costs
$9570     Feed (Grain/Hay)
$1100     Bedding
$1150     Veterinarian
$2600     Farrier
$460     Dentist
$785     Other Therapies
$0     Manure Removal
$73     Medications & Supplements
$0     Horse Transportation
$0     Maintenance
$1136     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$16874     2018 Total Horse Care Costs
Donated Horse Care Costs
$2300     Feed (Grain/Hay)
$0     Bedding
$0     Veterinarian
$0     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$0     Horse Transportation
$0     Maintenance
$0     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$2300     2018 Total Donated Costs

Average cost per day per horse: $8




INSTRUCTOR INFORMATION

V. INSTRUCTORS

     1. Carol Branscome

         Facility Participation:

         Hoofbeats Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATH International
Enter the year that the certification was awarded: 1994
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: PATH International Certified Instructor, Member No. 10005
Certification 2:
Provide the name of the certifying organization: Special Olympics of Virginia
Enter the year that the certification was awarded: 1998
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Certified Instructor
Additional information about this instructor: Carol Branscome graduated from Radford University in 1985 with a major in sociology and a minor in English. She rode on the intercollegiate invitational eventing team and was a member of the Radford Redcoats drill team. She is a lifelong horse owner and competitive rider with more than 35 years' experience teaching riding, horsemanship, and stable management. Her specialties are dressage and synchronized team riding (quadrille) for the disabled.

     2. Maria Pennine

         Facility Participation:

         Hoofbeats Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATH International
Enter the year that the certification was awarded: 1998
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: PATH International Certified Instructor, Member No. 38819
Certification 2:
Provide the name of the certifying organization: Special Olympics of Virginia
Enter the year that the certification was awarded: 1998
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Special Olympics Coach
Additional information about this instructor: Before coming to Hoofbeats Therapeutic Riding Center, Maria Pennine worked for nine years at the Rhode Island Zoo where she was an elephant trainer.