Equine Welfare Network Guardian
2019

Thoroughbred Placement Resources, Inc.
EQUINE WELFARE NETWORK GUARDIAN PROFILE
Last Updated: 04/19/2019

We are proud to be an EQUUS Foundation 2019 Guardian and share our horse care & use practices with the public.

MISSION & PROGRAMS

Our organization provides programs involved with equine rescue, adoption & retirement
Our organization provides community outreach and/or public education programs involving horses.

100% of our total programs and services are horse-related.

Number of facilities/locations where horses used in our programs are HOUSED AND CARED for:
     1. Leighton Farm

Our organization does not use foster facilities

Mission:
Thoroughbred Placement Resources, Inc. improves the lives of Thoroughbred racehorses, both active and retired by providing training and rehabilitation while educating the public through the development of Breed Ambassadors.

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
We provide rehabilitation, retraining, and rehoming services to on average of 50 Thoroughbreds per year. We have extensive experience in lay-ups, post-surgical care, and rehabilitation, and a long record of success. Our best in class, comprehensive approach to retraining combines over 30 years of experience riding and training thoroughbreds with careful attention to foot care, dental health, and nutrition, and guidance from the very best trainers, including Joe Fargis, James Wofford, and Linda Zang. As a United States Dressage Federation bronze medalist, TPR’s Executive Director Kimberly Godwin Clark is ideally suited to giving retired racehorses the foundation they need to be successful after racing. We have particular expertise in assessing undesirable behaviors and providing corrective training. We take great pride in our ability to pair horse and human. We work diligently to ensure that each sale or adoption is successful. Our long record of creating happy partnerships speaks for itself.
     We develop breed ambassadors: horses that display the versatility, athleticism, and intelligence of the thoroughbred breed. The success of our breed ambassadors will increase demand for retired racehorses across equestrian disciplines. Examples include successful Third Level dressage competitor Mystical Harbor, who will advance to Fourth Level in 2019, Constant Star, winner of the Breeders’ Bridge to High Performance jumping contest, and Houdini, a four-star three-day eventer.
     Due to changes in the tax code, the volatile economic climate, and the fact that fewer organizations are offering grants to support retiring racehorses, fundraising is more challenging than ever before. We have developed a comprehensive plan to fund our programs in 2019 and beyond, including: (1) promotion of Ms. Clark’s book New Track, New Life; (2) creation of an online store with all profits to benefit TPR; (3) development and sale of new and innovative products for equestrians; (4) horse sponsorship program; (5) charity auction coinciding with the Triple Crown races; (6) end of year and Giving Tuesday promotions; (7) direct appeals to individuals in racing and other equestrian disciplines; and (8) sale of horses from TPR’s retraining program.

Horse Rescue, Rehabilitation, Retraining & Re-homing:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     TPR takes horses from the track and retrains them for new careers such as dressage, jumpers, eventing or even family horses. We also take horses in need of surgery and/or rehabilitation when possible with the goal of eventual rehoming/adoption. Additionally, we take horses who have been deemed "problem" horses and retrain them with the goal of rehoming them. We do rescue horses who are in peril. All horses are taken on an individual basis and the ability for us to fund each case is normally a critical factor.

Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     We hold clinics to teach people how to handle and retrain retired racehorses. We also have groups such as 4H come for visits and to hear about our work with the horses. We normally have at least one open house each year. We have Hobby Horses for Hope days in which children are invited to the farm to meet the horses, hear what we do and then have fund performing dressage and jumping with hobby horses.

Our Programs/Activities involving animals other than horses:
 We are 100% horse related.

GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff & Volunteers:
Chief Staff Officer (CSO):  Kimberly Godwin Clark
Employees:   Full-Time:  0  Part-Time:  0  Volunteers:  30

Staff Recruitment, Screening and Training processes:
✔    Not applicable; We do not have paid staff

Volunteer Recruitment, Screening and Training processes:
✔    Prospective volunteers complete a written application
✔    Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
✔    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
✔    Every volunteer is required to provide Emergency Medical Information
✔    Every volunteer is required to sign a Photo Release
✔    Every volunteer provides parent/guardian information if applicable
✔    Every volunteer has a written job description
✔    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
✔    Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
✔    Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
✔    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
✔    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
✔    The organization provides a Volunteer Handbook to every volunteer
✔    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
✔    The Volunteer Handbook is reviewed annually and updated
Not Checked:
    Every volunteer is required to undergo a Background Check and Random Drug Screening
    Every volunteer carries current health insurance
    The organization records and maintains written attendance information and hours on every volunteer
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility

Please provide any additional explanation regarding your governance, staffing and volunteer practices or further explanation of your answers above.
We do not have any employees but we do have an independent who comes and cleans the stalls, does water buckets, etc. We also have a person who will come close up the barn if I cannot. I live here and they all work with me and under my supervision.

Governing Body:
Board meetings per year:  8
Number of Board Members:  7  Number of Voting Board Members:  5

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization.
Husband of Executive Director owns facility where programs are conducted. Owner is not compensated.

Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes

Organization documents available on our website:
    Adoption/Foster Agreement
    Volunteer Handbook
    Bylaws

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Volunteer Handbook
    Bylaws

Additional Comments:
We do not have any employees but we do have an independent who comes and cleans the stalls, does water buckets, etc. We also have a person who will come close up the barn if I cannot. I live here and they all work with me and under my supervision.
Financial Reporting:
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Review
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2018? Yes
View The IRS Form 990/Pro Forma 990

POLICIES

Acquisition
Our organization acquires horses/equines from the following source(s):
    Donation  
    Purchase from auction, kill pen or feedlot  
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization does not acquire horses/equines from the following source(s):
    Free Lease  
    Purchase/Adoption from Owner  

Our organization will accept the following:
    
    
    
    
    

Not Checked:
    
Definitions:
Donated: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Free Lease: The ownership of the horse is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the horse is transferred to the organization utilizing a free lease document.
Purchased: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase document.
Surrendered: The ownership and custody of the horse is relinquished to the organization by its owner/trainer/responsible agent without the use of a donation document.
Seized: The ownership and custody of the horse is transferred to the organization as a result of the horse being seized by law enforcement or another agency and removed from the owner.
Abandoned: The ownership and custody of the horse is transferred to the organization as a result of the horse being abandoned by the owner or the owner was unable to be located.
Returned: The horse was previously a part of the organization, was adopted, and ownership and custody of the horse has been transferred back to the organization.

Feral/Wild Horse: Free-roaming horses that are descendants of the domesticated horse and have no or limited human contact.

Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.


Our organization will accept the following breeds:
    

Not Checked
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    

Additional information about our acquisition policies and practices:
Our organization specializes in retired Thoroughbred racehorses and that is the breed we normally take in and rehab/rehome but on occasion we have taken other breeds. We primarily take in Thoroughbreds, but if there is a need and we are able to help, we help.


Intake, Assessment & Training
The organization requires the following with respect to the health status of the horse prior to acceptance and arrival at the organization:
✔    A current Coggins
✔    Vaccination records that have been administered within the last 12 months
✔    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
✔    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:

The organization has the following policies in place prior to a horse being accepted and/or arriving at the facility:
✔    The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
✔    The horse is evaluated at its place of residence
✔    The owner completes an application/contract which constitutes the agreement between the owner and our organization
✔    The owner is financially responsible for the shipping of the horse to and from the organization
✔    Horses are not taken on trial
Not Checked:

Horses are assessed for following skills and behaviors:
✔    Retrieval from a pasture/paddock
✔    Leading with a halter and lead rope
✔    Temperament, disposition and attitude, such as rated from very calm to very high spirited
✔    Saddling
✔    Bridling
✔    Lunging
✔    Loading onto and unloading off a trailer
✔    Mounting and dismounting
✔    Riding at the walk
✔    Riding at the trot
✔    Riding at the canter
✔    Riding by a beginner and/or unbalanced rider
✔    Jumping
✔    Tolerance to unusual objects and loud noises
✔    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
✔    Grooming
✔    Bathing
✔    Clipping
✔    Tolerance to multiple handlers at the same time
Not Checked:
    Driving (Pulling a carriage)

Following arrival at the facility, the following is performed:
✔    Physical examination by a veterinarian
✔    Physical examination by trained barn staff
✔    Photographs are taken
✔    A Henneke Body Conditioning Score is assigned
✔    Physical examination by a farrier
✔    Physical examination by a dentist
✔    Coggins test
✔    Vaccinations
✔    De-worming
✔    The horse is scanned to check for a microchip
✔    The horse is microchipped if the scan indicates that there is no microchip
✔    The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
Not Checked:
    Blood work other than Coggins
    Fecal test
    The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time

The typical length of quarantine is:   10 to 20 days

Horses provided formal training (groundwork or riding):   Daily

Additional information about our intake, assessment & training policies and practices:
Deworming, vaccinations, bloodwork and fecal tests are done if the horse has no veterinary history and/or if the vet doing the exam suggests they be done.

Breeding
The organization has the following policies related to breeding and stallions:
✔    Our organization does NOT breed horses.
Not Checked:
    Our organization breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses


Euthanasia
The organization has the following policies related to euthanasia:
✔    Our organization will never have a horse euthanized for space
✔    Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
✔    Our organization may have a horse euthanized after all reasonable treatment options have been explored
✔    Euthanasia is done on site when possible to decrease trauma from transport
✔    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization does not euthanize horses under any circumstances.
    Our organization will never have a healthy horse euthanized
    Euthanasia is done at the veterinarian's facility

Horses will be euthanized upon the recommendation of:
✔    Veterinarian
Not Checked:
    Senior staff member without a veterinarian's recommendation
    The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
    Not applicable. The organization does not euthanize horses

The following are authorized to administer the procedure for your organization in accordance with state laws:
✔    Veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. The organization does not euthanize horses

The organization utilizes the following methods of euthanasia:
    Intravenous administration of a solution of concentrated potassium chloride (KCl) with the horse in a surgical plane of general anesthesia

Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
✔    All potential adopters/purchasers complete an application/contract which constitutes the agreement between our organization and the new owner
✔    Our organization will only re-home a horse to a location where another horse resides
✔    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing a horse
✔    Adopters/purchasers can return a horse to our organization free of charge
✔    Our agreement states that re-homed horses CAN be sold or given away with prior written approval of our organization
✔    Our agreement states that re-homed horses cannot be bred
✔    Our agreement states that if there is any breach of contract the horse must be returned to our organization
✔    Our agreement states that our organization reserves the right to make unannounced visits to see the horse within the first year of adoption
✔    Our agreement states that our organization reserves the right to make scheduled visits to see the horse within the first year of adoption
✔    Our agreement states that our organization reserves the right to visit the horse at any time.
✔    Adopters/purchasers are required to provide updates (photos, vet records) for one year
Not Checked:
    Our organization does NOT re-home a horse to first time horse owners
    Potential adopters/purchasers must visit our organization and be observed with the horse on site
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the horse to the adopter/purchaser's facility
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the horse
    Adopters/purchasers can return a horse to our organization for a fee
    Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away under any circumstances
    Adopters/purchasers are NOT required to provide updates
    Adopters/purchasers are required to provide updates (photos, vet records) for two years
    Adopters/purchasers are required to provide updates (photos, vet records) for three or more years
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Our organization requires references from the following:
✔    Veterinarian
✔    Farrier
✔    Personal/Other
Not Checked:
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase)

The average equine re-homing (adoption/purchase) fee received by your organization:
$201 to $500

Our organization has the following rehoming fee policies:
✔    Fees may vary depending on the equine level of training
✔    Fees may vary depending on the equine health and soundness
Not Checked:
    Not applicable
    All equines have one set fee
    Fees may vary depending on species
    Fees may vary depending on the equine breed
    Fees may vary depending on the equine age
    Fees may vary depending on the equine type

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
✔    Horses may remain at our organization for their lifetimes
✔    Horses may be found suitable homes by our organization
✔    Horses may be returned to their owners
✔    In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
✔    In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
    Horses may be sent to auction
    If a suitable home cannot be located within 12 months, the horse may be euthanized

Does your organization provide horses to any facility to use in research or medical training? 
     No

Does your organization sell, donate or give a horse to an auction? 
     No
View Rehoming Application/Agreement

FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Leighton Farm
Leighton Farm
13130 Molly Berry Road Upper Marlboro MD 20772
Contact: Kimberly Clark
Contact's Phone: 410-802-8425
Contact's Email: kclark@goodhorse.org

Does your organization own, lease or use a part of this facility? Lease

If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility:
Kimberly and William Clark
13130 Molly Berry Road
Upper Marlboro, MD 20772

If not owned, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

If not owned, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     My husband owns Leighton Farm. TPR does have a lease agreement with him for it's use. We have a year to find a new facility and would relocate horses, using foster farms in the interim if needed. The agreement is self renewing each year. It began in November 2008.

If not owned, please provide the details as to what services are provided by the owner and if and how the owner is compensated. 
     Owner is not compensated - he does this for his wife - and the horses. He mows, makes all farm/barn repairs as needed.

Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     We are fully accredited by the Global Federation of Animal Sanctuaries and the Thoroughbred Accreditation Alliance.

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Prince Georges County Animal Management Division 3750 Brown Station Road Upper Marlboro, MD 20772 (301) 780-7200 Fax: (301) 780-7258 Prince Georges County Animal Management Division Rodney Taylor, Associate Director Terri Littlejohn, Assistant Associate Director 3750 Brown Station Road Upper Marlboro, MD 20772 (301) 780-7200 Fax: (301) 780-7258

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     Maryland Jockey Club P.O. Box 130 Laurel, MD 20725 Racing Secretary, Georgeanne Hale (301) 725-0400 Pimlico 5201 Park Heights Avenue Baltimore, MD 21215 Racing Secretary, Georgeanne Hale (410) 542-9400

Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No

Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 1

Instructors Assigned to this Facility: (see Instructor Section below for details)
     1. Instructor: Kimberly Clark

Grounds
Total acreage dedicated specifically to the horses: 20
Our organization has use of the following at this facility:
Structures/Barns: 2  Run-in sheds: 4
Pastures: 3  Paddocks/Pens: 2
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 0  Indoor Rings: 0







Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/encosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to insure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 9-12
How many hours per day, on average, are horses turned out:
    Horses are out 9 to 15 hours per day
    Horses are out 24/7 except they are brought in to feed

The following describes the pastures at this facility:
✔    A dedicated staff person(s) is responsible for pasture management
✔    All pastures are fenced to prevent escape or injury
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
✔    Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Pastures are rotated
    Pastures have natural protection for horses (i.e., trees)

The following describes the turnout areas other than pastures at this facility:
✔    A dedicated staff person(s) is responsible for the maintenance of turnout areas
✔    All turnout areas are fenced to prevent escape or injury
✔    Turnout areas have man-made protection for horses (i.e., shelters)
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
✔    Horses are checked overnight
✔    No Trespassing signs are posted
✔    Hold Harmless signs are posted
✔    Visitors are only permitted at specific times
✔    Visitors are only permitted in specific areas
Not Checked:
    A security guard is present at night
    By Appointment Only signs are posted.
    Authorized Personnel Only signs are posted
    Entrance gates are locked at night
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
    The perimeter of the property is fully fenced

Veterinarian Information
Vet Assessment  conducted on 01/16/2019
Veterinarian: Morgan Dove
Clinic Name: Chesapeake Equine    Street: P.O. Box 978    City: Bowie  State: MD    Zip: 20718
Phone: 410-365-0779  
Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Onsite computer with onsite backup storage system
    The organization utilizes its own system to maintain records
    Our organization would use free cloud-based barn management software if available

The following items are consistent with our feed management plan and practices:
✔    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
✔    Feed plans are determined in consultation with a veterinarian
✔    Supplement plans are determined in consultation with a veterinarian
✔    Horses are fed in individual stalls
✔    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔    The feed chart is centrally located and updated as needed
✔    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔    Feed, supplements and hay types are clearly labeled
✔    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔    Medications are kept in a locked, climate-controlled area
Not Checked:
    Horses are fed in groups

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔    Horses are assigned a Henneke Body Condition score upon arrival at the facility
✔    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
✔    Horses at our facility may be treated by an equine chiropractor
✔    Horses at our facility may be treated by an equine acupuncturist
✔    Horses at our facility may be treated by an equine massage therapist
✔    Horses at our facility may be treated by an equine nutritionist
Not Checked:
    The Henneke Body Condition score is updated monthly
    The Henneke Body Condition score is updated annually
    The Henneke Body Condition score is updated with each visit by the veterinarian
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse annually and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
    A weight limit of no more than 20% of the horse’s weight is established for each horse and is kept with the horse’s records and updated when needed

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    The protocol for each horse is determined in consultation with a veterinarian
    A de-wormer is used without fecal testing

Fly/Insect Control: What remedies are used to control flies and insects?
    Premise Sprays/Insecticides
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
✔    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
✔    The organization has a written biosecurity plan
✔    All staff are trained in best practices related to biosecurity
✔    All volunteers are trained in best practices related to biosecurity
✔    A specific individual is assigned to care for sick, affected and/or quarantined horses
✔    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
✔    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
✔    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
✔    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
✔    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
✔    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
✔    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
✔    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
✔    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
✔    Latex gloves are worn when working with sick, affected and/or quarantined horses
Not Checked:
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses

The following represent the manure removal practices in place at facility:
✔    Manure is piled in an area where horses are not located
✔    Manure is hauled, sold or given away
✔    Manure piles are composted or spread on pastures
✔    Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
    Manure is stored in dumpster(s)
    Manure piles are covered

The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔    Horses are assigned the same stall/location each day
✔    Horses wear halters with nametags
✔    Horse photos and profiles are available on the website
✔    Staff/volunteers are provided training on confirmation, markings, colors, and breeds
✔    Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
    Name plates are located on the stall
    Photos are located on the stall
    A notebook or binder with photos and information on each horse is easily accessible
    A map/diagram is posted showing the location of each horse with horse names and photos
    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔    Saddles are shared
✔    Bridles are shared
✔    Bits are shared
✔    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
✔    Blankets, sheets and turn out apparel are cleaned regularly as needed
✔    Tack is cleaned weekly
✔    Tack is inspected for overall working condition before each use by trained personnel
✔    Tack is assessed for fit before each use by trained personnel
✔    Tack is stored in a climate-controlled location
✔    Helmets are replaced after a fall
Not Checked:
     All horses have specifically assigned tack, apparel and equipment that is not shared
    Saddle pads are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
     Halters are shared
    Tack is cleaned after each use
    Tack is cleaned only when needed
    Tack is assessed for fit by trained personnel when a horse's body condition changes
    Tack is assessed for fit by trained personnel when a horse's disposition changes
    This facility enlists the services of a professional saddle fitter at least once a year
    Assigned tack is clearly labeled
    Helmets are shared
    Helmets are cleaned/disinfected after each use
    Helmets are replaced at least every five years.


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔    Emergency procedures are posted prominently
✔    Emergency phone numbers are posted prominently
✔    The facility owns or has access to a generator
✔    The facility maintains at least two weeks of hay, feed, shavings and medications
✔    The facility collects and maintains medical information from staff, volunteers, and clients
✔    The facility maintains appropriate liability and/or workers' compensation insurance
✔    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
✔    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:

The written EPP addresses the following areas:
✔    Local fire department and/or the state's emergency planning department procedures
✔    Medical emergencies for clients, staff, and volunteers
✔    Medical emergencies for horses
✔    Evacuation plans
✔    Power outages
✔    Fire
✔    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
✔    Protocols to notify emergency personnel
Not Checked:
    Terrorist attacks
    Building/facility exit plans

The facility follows the specific procedures to help PREVENT emergency situations:
✔    Smoking is strictly prohibited
✔    NO SMOKING signs are posted prominently
✔    Hay is stored away from permanent or temporary structures where horses are stalled
✔    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
✔    Aisles and doorways are kept clear
✔    Heaters with automatic shutoff settings are used
Not Checked:

How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Annually
Electrical Systems are checked: Annually
Fencelines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Daily
Review of safety protocols with volunteers are conducted: Daily
The Emergency Preparedness Plan is reviewed and updated: Annually

Horse Transportion
2-horse trailer with truck or van:
    0 Owned onsite  1 Access onsite but not owned  0 Access offsite;
3-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse trailer with truck or van:
    0 Owned onsite  1 Access onsite but not owned  0 Access offsite;
6-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;


Equine Assisted Activities & Therapies (EAAT)
This organization does not conduct EAAT at this facility.

Equine Costs and Inventory

2018 Operations: This facility was operational during 2018.

2018 Horse Care Costs
Actual Horse Care Costs
$25155     Feed (Grain/Hay)
$2860     Bedding
$14080     Veterinarian
$10095     Farrier
$2377     Dentist
$     Other Therapies
$     Manure Removal
$770     Medications & Supplements
$     Horse Transportation
$2122     Maintenance
$5976     Horse/Barn Supplies
$     Horse Care Staff
$14391     Horse Training
$     Other direct horse-related costs not including overhead or other program costs.
$77826     2018 Total Horse Care Costs
Donated Horse Care Costs
$     Feed (Grain/Hay)
$     Bedding
$     Veterinarian
$     Farrier
$     Dentist
$     Other Therapies
$     Manure Removal
$     Medications & Supplements
$6500     Horse Transportation
$     Maintenance
$     Horse/Barn Supplies
$35000     Horse Care Staff
$50000     Horse Training
$30000     Other direct horse-related costs not including overhead or other program costs.
$121500     2018 Total Donated Costs


Additional Explanation:
My husband donates the use of Leighton Farm and all of it's facilities. We price the value at $2500 per month which is conservative for our area.

Average cost per day per horse: $21
Average length of stay for an equine: 243 days
Based on a total of 3650 days equines were in the care of this facility during 2018

2018 Leighton Farm Horse Inventory
12 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
3 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
3 Total intakes
LESS: Horse Departure during 2018
3 Horses adopted/sold:
Horses transferred/returned
Horses deceased
3 Total departures
12 Number of horses involved with your programs on December 31, 2018
8 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
4 Total number of horses permanently retired.

Summary: 12 on 1/1/2018+ 3 Intakes - 3 Departures = 12 on 12/31/2018

12 Total number of all horses at this facility on December 31, 2018
16 Maximum capacity of horses at this facility on December 31, 2018

Additional Explanation:
While we can have up to 16 horse at our facility, we must have the funding to sustain them properly.



3 Detail Horse Intake during 2018
3 Donated
3Thoroughbred
1 Aged 3-9
1 Geldings
2 Aged 10-14
1 Geldings
1 Mares

0 Free Leased
0 Purchased from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned


Re-homing Detail during 2018:
3 Horses adopted/sold by breed, age & intended use:
3Thoroughbred
Aged Under 3
1 Aged 3-9 for Recreation  
2 Aged 10-14 for Recreation  
Aged 15-20
Aged Over 20







FACILITY INVENTORY SUMMARY

Total Facilities: 1
Leighton Farm

12 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
3 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
3 Total intakes
LESS: Horse Departure during 2018
3 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
3 Total departures
12 Number of horses involved with your programs on December 31, 2018
8 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
4 Total number of horses permanently retired.

Summary: 12 on 1/1/2018+ 3 Intakes - 3 Departures = 12 on 12/31/2018

12 Total number of all horses on December 31, 2018
16 Maximum capacity of horses on December 31, 2018




FACILITY COST SUMMARY

Total Facilities: 1
Leighton Farm

Actual Horse Care Costs
$25155     Feed (Grain/Hay)
$2860     Bedding
$14080     Veterinarian
$10095     Farrier
$2377     Dentist
$0     Other Therapies
$0     Manure Removal
$770     Medications & Supplements
$0     Horse Transportation
$2122     Maintenance
$5976     Horse/Barn Supplies
$0     Horse Care Staff
$14391     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$77826     2018 Total Horse Care Costs
Donated Horse Care Costs
$0     Feed (Grain/Hay)
$0     Bedding
$0     Veterinarian
$0     Farrier
$0     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$6500     Horse Transportation
$0     Maintenance
$     Horse/Barn Supplies
$35000     Horse Care Staff
$50000     Horse Training
$30000     Other direct horse-related costs not including overhead or other program costs.
$121500     2018 Total Donated Costs

Average cost per day per horse: $21




INSTRUCTOR INFORMATION

V. INSTRUCTORS

     1. Kimberly Clark

         Facility Participation:

         Leighton Farm

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? No
Additional information about this instructor: I work regularly with Grand Prix Dressage Coach, Elizabeth Madlener, Olympian Jim Wofford and Joe Fargis. I galloped racehorses for 30 years, giving me the appropriate skills to transition retiring racehorses from race to sporthorses. We do not give riding lessons to anyone - only ride and retrain retired racehorses.