Equine Welfare Network Guardian
2018

Project HORSE, Inc.
EQUINE WELFARE NETWORK GUARDIAN PROFILE
Last Updated: 06/07/2018

We are proud to be an EQUUS Foundation 2018 Guardian and share our horse care & use practices with the public.

MISSION & PROGRAMS

Our organization provides equine-assisted activities and/or therapies (EAAT) for individuals with special needs using certified instructors, specialists, therapists, counselors, trainers and/or facilitators.
Our organization provides community outreach and/or public education programs involving horses.

100% of our total programs and services are horse-related.

Number of facilities/locations where horses used in our programs are HOUSED AND CARED for:
     1. Project Horse Inc.

Our organization does not use foster facilities

Mission:
Project Horse connects people in need of renewed hope and confidence with rehabilitated rescue horses, through innovative experiential learning, wellness and therapy programs. The calming presence of horses, with their keen ability to sense and respond to the human condition, provides an ideal environment for healing and self-discovery. Project Horse is dedicated to improving the quality of life for both horses and humans, creating a unique community of mutual healing and benefit.

Through therapeutic work with rescued horses, we help emotionally at-risk children, teens and adults in Northern Virginia and beyond to find hope and healing. We specialize in providing alternative therapy services to hard-to-reach clients and to those whom "talk therapy" has proven ineffective. Our horses are integral members of our treatment team, helping facilitate connection and authentic relationship. Our goal is to improve the quality of life for both humans and horses, based upon mutual respect and empathy.

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
*Missing

Horse Rescue, Rehabilitation, Retraining & Re-homing:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     NA

Equine Assisted Activities and Therapies (EAAT):
Our organization provides the following equine-assisted activities and/or therapies (EAAT):
*Missing
Not Checked:
    Equine-Assisted Activities (EAA)
    Equine-Assisted Therapy (EAT)
    Equine-Assisted Learning (EAL)
    Equine-Facilitated Psychotherapy (EFP)
    Hippotherapy
    Interactive Vaulting
    Therapeutic Driving
    Therapeutic Riding (Adaptive Riding)

Our organization provides services for the following specific populations:
*Missing

Our organization provides services to individuals with:
*Missing


Overview of our programs involved with providing EAAT to individuals with special needs:
     Through non-riding work with rescued horses, Project Horse provides therapy and wellness services to help individuals cope with mental health challenges and achieve personal development goals.
     
     Our therapy services support individuals of all ages with a wide range of emotional, cognitive and behavioral challenges. Therapy is provided to individuals, families, couples and groups, and services occur year-round. Our team of horses, licensed therapists and certified equine specialists work with a variety of client issues, including:
     
      • PTSD and trauma recovery
      • depression and anxiety
      • eating disorders
      • substance abuse
      • self harm
      • attachment disorders
      • Autism Spectrum Disorders (ASD)
      • ADD, AD/HD
      • selective mutism
     
     Our wellness services focus on providing clients of all ages a welcome respite from the busy demands of daily life, connecting people with natural world and one another.
     
     Project Horse offers serene open spaces, and with the gentle healing spirit of horses, individuals may find inner peace, discover new strengths, build confidence, and find rejuvenation. Our wellness programs include youth day camps, adult retreats, wellness workshops, leadership groups, family-strengthening workshops, and equine field trips.
     
     Wellness clients often develop skills that can help in many areas of their daily lives:
     
      • assertiveness, boundary setting and empowerment
      • social skills / peer relations
      • family reunification and reintegration
      • self care and wellness
      • transitioning to civilian life (for warriors & veterans)
      • Post Traumatic Growth (for warriors, veterans and their families)

At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must organizations providing EAAT ensure that horses are treated humanely when interacting with people with special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people with special needs: *Missing


DEFINITIONS:
Equine Assisted Activities and Therapies (EAAT): Any equine-assisted activity or therapy, mounted or ground-based, including but not limited to treatments that incorporate equine activities and/or the equine environment and/or experiential learning approaches that promote the development of life skills for educational, professional and personal goals through equine-assisted activities. Equine assisted activities include but are not limited to therapeutic riding, therapeutic driving, interactive vaulting, grooming and/or stable management.

Special Needs: Any difficulty or difficulties (such as a physical, emotional, behavioral, or learning disability or impairment) that require or benefit from assistance and support from certified specialists, therapists, counselors, instructors, trainers and/or facilitators. The difficulty may not be limited to a health issue but may result from the interaction between the individual and the society in which he or she lives arising from an abusive or unhealthy environment and a lack of resources, including economic resources, which can impact an individual's ability to successfully transition into adulthood and being at-risk of a future with less than optimal outcomes.

At-Risk: Refers to being at-risk of a future with less than optimal outcomes. Youth are considered at-risk for a number of reasons, such as if they are homeless or transient, involved in drugs or alcohol, abused sexually, physically or emotionally, mentally ill, neglected at home or live in stressful family environments, lacking social or emotional supports, and involved with delinquent peers. At-Risk youth are likely to be involved in a number of risky behaviors, such as running away, skipping school, drinking under age, engaging in sexual behavior, displaying disruptive behavior, bullying/harassment, fighting, and committing acts of vandalism.


Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     In 2013, Project Horse created a meaningful outreach initiative by launching a very unique local program called the Mobile Minis™. With our miniature horses and gear in tow, we can literally take our mission and services "on the road".
     
     We attend a variety of community events with our Mobile Minis™, such as parades and fairs; we educate the public about the power of equine assisted therapy and wellness, and help reduce the stigma surrounding mental health issues; and we enable a variety of groups in the community to have access to our equine assisted programs.
     
     The Mobile Minis™ School Enrichment Program is a non-therapy program delivered at various Loudoun County Public Schools. This program enables us to provide services, during school hours, to special education students with a variety of emotional, behavioral, developmental and/or cognitive needs.
     
     The Mobile Minis™ team is currently made up of three wonderfully unique and large-personality rescue miniature horses: Jack, Penny and Fiona Fudge.
     
     For more information:
     https://www.projecthorse.org/outreach
     
     https://www.nbcwashington.com/news/local/Miniature-Horses-Bring-Comfort-to-the-Classroom-379724281.html

Our Programs/Activities involving animals other than horses:
 NA

GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff & Volunteers:
Chief Staff Officer (CSO):  Darcy Baer Woessner
Employees:   Full-Time:  2  Part-Time:  3  Volunteers:  20

Staff Recruitment, Screening and Training processes:
✔    Prospective staff complete a written application
✔    Prospective staff must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
✔    Every member of the staff is required to complete a Liability Release/Hold Harmless Agreement
✔    Every member of the staff is required to provide Emergency Medical Information
✔    Every member of the staff is required to sign a Photo Release
✔    Every member of the staff is required to undergo a Background Check and Random Drug Screening
✔    Every member of the staff provides parent/guardian information if applicable
✔    Every member of the staff carries current health insurance
✔    Every member of the staff has a written job description
✔    Every member of the staff is evaluated on an annual and as needed basis or with any change in their job description
✔    Every member of the staff is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
✔    Every member of the staff receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
✔    Every member of the staff has a supervisor and is responsible for keeping their supervisor up to date on work related activities
✔    The organization provides an Employee Handbook to every member of the staff
✔    The Employee Handbook includes employee-related information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
✔    The Employee Handbook is reviewed annually and updated
✔    One or more staff members are trained in CPR and human first aid
✔    One or more staff members are trained in equine first aid
Not Checked:

Volunteer Recruitment, Screening and Training processes:
✔    Prospective volunteers complete a written application
✔    Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
✔    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
✔    Every volunteer is required to provide Emergency Medical Information
✔    Every volunteer is required to sign a Photo Release
✔    Every volunteer is required to undergo a Background Check and Random Drug Screening
✔    Every volunteer provides parent/guardian information if applicable
✔    Every volunteer carries current health insurance
✔    Every volunteer has a written job description
✔    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
✔    Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
✔    Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
✔    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
✔    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
✔    The organization records and maintains written attendance information and hours on every volunteer
✔    The organization provides a Volunteer Handbook to every volunteer
✔    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
✔    The Volunteer Handbook is reviewed annually and updated
✔    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:

Please provide any additional explanation regarding your governance, staffing and volunteer practices or further explanation of your answers above.
Project Horse chooses to not maintain its internal documents or financial information on our public-facing website. However, all information about Project Horse is available to any member of the public, upon request. Our policy is to fulfill requests for information in 2-5 business days, and information is shared online, transmitted electronically, and/or made available via hard copy.
     
     *Equine Intake Guidelines and Adoption/Foster Agreements are not relevant documents for Project Horse's operation since Project Horse is not an equine rescue organization. Project Horse is an equine assisted therapy, learning and wellness center only, and we do not experience regular turnover of our herd.

Governing Body:
Board meetings per year:  4
Number of Board Members:  7  Number of Voting Board Members:  7

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member.
Darcy Woessner, Project Horse's volunteer Executive Director, sits on the Board of Directors and is married to Andrew Woessner, the current Chairman of the Board.
     
     Maria Kimble, Project Horse's volunteer Director of Equine Wellness, is married to one of our Board Directors, Jeff Kimble.
     
     No other directors on the Board nor any other staff members are related to anyone else, in any way.
     
     No one, including full-time staff, is compensated.

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes

Organization documents available on our website:
    None

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Volunteer Handbook
    Employee Handbook
    Bylaws

Additional Comments:
Project Horse chooses to not maintain its internal documents or financial information on our public-facing website. However, all information about Project Horse is available to any member of the public, upon request. Our policy is to fulfill requests for information in 2-5 business days, and information is shared online, transmitted electronically, and/or made available via hard copy.
     
     *Equine Intake Guidelines and Adoption/Foster Agreements are not relevant documents for Project Horse's operation since Project Horse is not an equine rescue organization. Project Horse is an equine assisted therapy, learning and wellness center only, and we do not experience regular turnover of our herd.
Financial Reporting:
Month Fiscal Year Ends: *Missing
Type of Financial Reporting (Audit, Review, Compilation): *Missing
Type of IRS Filing (990, 990-EZ, 990-N): *Missing
Does the uploaded Pro Forma 990/990 represent 2018? *Missing
IRS Form 990/Pro Forma 990 has not been uploaded for this facility.

POLICIES

Acquisition
Our organization acquires horses/equines from the following source(s):
    Donation  
    Free Lease  
    Purchase/Adoption from Owner  
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization does not acquire horses/equines from the following source(s):
    Purchase from auction, kill pen or feedlot  

Our organization will accept the following:
    
    
    

Not Checked:
    
    
    
Definitions:
Donated: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Free Lease: The ownership of the horse is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the horse is transferred to the organization utilizing a free lease document.
Purchased: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase document.
Surrendered: The ownership and custody of the horse is relinquished to the organization by its owner/trainer/responsible agent without the use of a donation document.
Seized: The ownership and custody of the horse is transferred to the organization as a result of the horse being seized by law enforcement or another agency and removed from the owner.
Abandoned: The ownership and custody of the horse is transferred to the organization as a result of the horse being abandoned by the owner or the owner was unable to be located.
Returned: The horse was previously a part of the organization, was adopted, and ownership and custody of the horse has been transferred back to the organization.

Feral/Wild Horse: Free-roaming horses that are descendants of the domesticated horse and have no or limited human contact.

Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.


Our organization will accept the following breeds:
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing

Additional information about our acquisition policies and practices:
Project Horse does not have a facility that can provide an appropriate foaling or living environment for pregnant mares, or for mares with foals.
     
     Additionally, because we are a therapy and learning center with a variety of non-horse savvy clients of all ages, we are unable to house any stallions.


Intake, Assessment & Training
The organization requires the following with respect to the health status of the horse prior to acceptance and arrival at the organization:
✔    A current Coggins
✔    Vaccination records that have been administered within the last 12 months
✔    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
✔    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:

The organization has the following policies in place prior to a horse being accepted and/or arriving at the facility:
✔    Horses are not taken on trial
Not Checked:
    The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
    The horse is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    The owner is financially responsible for the shipping of the horse to and from the organization

Horses are assessed for following skills and behaviors:
✔    Retrieval from a pasture/paddock
✔    Leading with a halter and lead rope
✔    Temperament, disposition and attitude, such as rated from very calm to very high spirited
✔    Lunging
✔    Loading onto and unloading off a trailer
✔    Tolerance to unusual objects and loud noises
✔    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
✔    Grooming
✔    Bathing
✔    Clipping
✔    Tolerance to multiple handlers at the same time
Not Checked:
    Saddling
    Bridling
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Jumping
    Driving (Pulling a carriage)

Following arrival at the facility, the following is performed:
✔    Physical examination by a veterinarian
✔    Physical examination by trained barn staff
✔    Photographs are taken
✔    A Henneke Body Conditioning Score is assigned
✔    Physical examination by a farrier
✔    Physical examination by a dentist
✔    Coggins test
✔    Blood work other than Coggins
✔    Fecal test
✔    Vaccinations
✔    De-worming
✔    The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time
Not Checked:
    The horse is scanned to check for a microchip
    The horse is microchipped if the scan indicates that there is no microchip
    The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time

The typical length of quarantine is:   20 to 30 days

Horses provided formal training (groundwork or riding):   2-3 times per week

Additional information about our intake, assessment & training policies and practices:
Given the unique and low-stress nature of what we do at Project Horse, coupled by zero under saddle demands, we find that horses do not pass a useful period or become unmanageable. If a horse's behavior were to become aggressive, we would consult the vet, seeking an underlying discomfort and potential health problem. We welcome "retired" horses, since they can live out their lives in comfort and contentment at Project Horse, and still have a purpose and something that interests them (our work is emotionally and intellectually engaging for our horses without being physically taxing).

Breeding
The organization has the following policies related to breeding and stallions:
✔    Our organization does NOT breed horses.
✔    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses
Not Checked:
    Our organization breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses


Euthanasia
The organization has the following policies related to euthanasia:
✔    Our organization will never have a horse euthanized for space
✔    Our organization will never have a healthy horse euthanized
✔    Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
✔    Our organization may have a horse euthanized after all reasonable treatment options have been explored
✔    Euthanasia is done on site when possible to decrease trauma from transport
✔    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization does not euthanize horses under any circumstances.
    Euthanasia is done at the veterinarian's facility

Horses will be euthanized upon the recommendation of:
✔    Veterinarian
Not Checked:
    Senior staff member without a veterinarian's recommendation
    The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
    Not applicable. The organization does not euthanize horses

The following are authorized to administer the procedure for your organization in accordance with state laws:
✔    Veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. The organization does not euthanize horses

The organization utilizes the following methods of euthanasia:
    Intravenous administration of an overdose of barbiturates
    Intravenous administration of a solution of concentrated potassium chloride (KCl) with the horse in a surgical plane of general anesthesia

Additional information about our euthanasia policies and practices:
With respect to euthanasia of a physically healthy horse that is a danger to himself or others, we would first exhaust other options and work with our veterinarians/trainers before we would consider euthanasia. If euthanasia is the best option, we may opt for a necropsy to see if it was possible to determine if the euthanized horse (that appeared physically healthy) had a brain disease or injury.

Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
✔    Our organization does not re-home horses

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
✔    Horses may remain at our organization for their lifetimes
✔    In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
✔    In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
    Horses may be found suitable homes by our organization
    Horses may be returned to their owners
    Horses may be sent to auction
    If a suitable home cannot be located within 12 months, the horse may be euthanized

Does your organization provide horses to any facility to use in research or medical training? 
     No

Does your organization sell, donate or give a horse to an auction? 
     No

Additional information about our rehoming policies and practices:
Given the unique and low-stress nature of what we do at Project Horse, coupled by zero under saddle demands, we find that horses do not pass a useful period or become unmanageable. If a horse's behavior were to become aggressive, we would consult the vet, seeking an underlying discomfort and potential health problem. We welcome "retired" horses, since they can live out their lives in comfort and contentment at Project Horse, and still have a purpose and something that interests them (our work is emotionally and intellectually engaging for our horses without being physically taxing). The only horses that leave our organization would be the few horses that are boarded with Project Horse that are owned by other individuals. These horses seldom leave, but when they have, it's been because the owner has relocated out of the area. We make a lifelong commitment to the horses in our care, and the majority of horses residing with us have been permanently adopted by Project Horse.
Rehoming Application/Agreement not applicable.

FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Project Horse Inc.
Project Horse Inc.
18915 Lincoln Road Purcellville VA 20132
Contact: Darcy Woessner
Contact's Phone: 703-517-6964
Contact's Email: darcywoessner@projecthorse.org

Does your organization own, lease or use a part of this facility? Use

If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility:
Project Horse does not own this facility. Project Horse uses only a part of this facility.
(This information is noted here because the dropdown question above has not recorded our response after repeated attempts.)

FACILITY INFORMATION:
Trillium Farm, LLC
18915 Lincoln Road
Purcellville, VA 20132
540-751-4466
Email: jmatthews@tmgworld.net
Owners: Joseph & Tanya Matthews

If not owned, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

If not owned, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     Project Horse and Trillium Farm, LLC (owned by the Matthews family) have a legal lease contract in place. The contract is for a five (5) year term. The original contract is dated September 1, 2016. The organization and property owners have a mutual understanding that this is a long-term lease arrangement, and each party has every intention of renewing the agreement when it reaches its term expiration. However, if the time comes to terminate the lease arrangement, Project Horse will be granted adequate time to identify and secure another similarly equipped lease property in western Loudoun County. You may contact the property owners to verify this.

If not owned, please provide the details as to what services are provided by the owner and if and how the owner is compensated. 
     Project Horse pays the owner a monthly lease fee to have exclusive use of the equine facility, which includes 2 large pastures with run-in sheds, paddock with run-in shed, outdoor riding ring, and large single aisle barn (including stalls and hay loft areas). We have shared use of common areas such as a gathering building (for private and public events) and parking areas. The owner, in exchange for Project Horse's monthly lease payment, handles all maintenance of common areas, buildings and fencing. Project Horse is responsible for all horse care and related expenses, as well as pasture maintenance (self care).

Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     N/A

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Loudoun County Animal Care & Control 39820 Charles Town Pike (Route 9) Waterford, VA 20197 Tel.: 540-882-3211 Email: animals@loudoun.gov Nina Stively is the current Director.

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     Since Project Horse is not an equine rescue, we are typically not contacted about horse welfare issues. However, if we learn of a horse welfare issue, we reach out to Loudoun County Animal Care & Control and/or the Loudoun County Sheriff's Office. Loudoun County Sheriff Administrative Office 803 Sycolin Road SE Leesburg, VA 20175 Tel.: 703-777-0407 or 703-777-1021 Project Horse also has a working relationship with an equine advocacy group in Virginia, as follows: Dominion Equine Welfare 10603 Orchard St. Fairfax, VA 22030 Tim Parmly, Co-Founder Tel.: 703-472-6609 Email: dominionequinewelfare@gmail.com www.dominionequinewelfare.com

Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 2

Instructors Assigned to this Facility: (see Instructor Section below for details)
     1. Instructor: Darcy Woessner
     2. Instructor: Maria Kimble

Grounds
Total acreage dedicated specifically to the horses: 10
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 2
Pastures: 2  Paddocks/Pens: 3
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 0  Indoor Rings: 0







Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/encosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to insure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 9-12
How many hours per day, on average, are horses turned out:
    Horses are out 9 to 15 hours per day
    Horses are out 16+ hours per day

The following describes the pastures at this facility:
✔    A dedicated staff person(s) is responsible for pasture management
✔    All pastures are fenced to prevent escape or injury
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
✔    Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Pastures are rotated
    Pastures have natural protection for horses (i.e., trees)

The following describes the turnout areas other than pastures at this facility:
✔    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
✔    A dedicated staff person(s) is responsible for the maintenance of turnout areas
✔    All turnout areas are fenced to prevent escape or injury
✔    Turnout areas have man-made protection for horses (i.e., shelters)
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
✔    By Appointment Only signs are posted.
✔    No Trespassing signs are posted
✔    Hold Harmless signs are posted
✔    Authorized Personnel Only signs are posted
✔    Visitors are only permitted at specific times
✔    Visitors are only permitted in specific areas
Not Checked:
    A security guard is present at night
    Horses are checked overnight
    Entrance gates are locked at night
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
    The perimeter of the property is fully fenced

Veterinarian Information
*Vet Assessment Not Current.

Veterinarian: Dr. Mia Lee
Clinic Name: Solstice Equine Veterinary Service    Street: 38707 Triticum Lane    City: Lovettsville  State: VA    Zip: 20180
Phone: 571-223-5891  
Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Onsite computer with onsite backup storage system
    Our organization utilizes a software application to maintain records
    Our organization would use free cloud-based barn management software if available

The following items are consistent with our feed management plan and practices:
✔    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
✔    Feed plans are determined in consultation with a veterinarian
✔    Supplement plans are determined in consultation with a veterinarian
✔    Horses are fed in individual stalls
✔    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔    The feed chart is centrally located and updated as needed
✔    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔    Feed, supplements and hay types are clearly labeled
✔    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔    Medications are kept in a locked, climate-controlled area
Not Checked:
    Horses are fed in groups

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔    Horses are assigned a Henneke Body Condition score upon arrival at the facility
✔    The Henneke Body Condition score is updated monthly
✔    The Henneke Body Condition score is updated with each visit by the veterinarian
✔    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
✔    Photographs are taken of each horse annually and kept with the horse's health records
✔    Horses at our facility may be treated by an equine chiropractor
✔    Horses at our facility may be treated by an equine acupuncturist
✔    Horses at our facility may be treated by an equine massage therapist
✔    Horses at our facility may be treated by an equine nutritionist
Not Checked:
    The Henneke Body Condition score is updated annually
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
    A weight limit of no more than 20% of the horse’s weight is established for each horse and is kept with the horse’s records and updated when needed

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    The protocol for each horse is determined in consultation with a veterinarian
    Fecal testing is performed prior to the use of a de-wormer.

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly parasites
    Fly Traps and Tapes
    Premise Sprays/Insecticides
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
✔    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
✔    All staff are trained in best practices related to biosecurity
✔    All volunteers are trained in best practices related to biosecurity
✔    A specific individual is assigned to care for sick, affected and/or quarantined horses
✔    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
✔    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
✔    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
✔    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
✔    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
✔    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
✔    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
✔    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
✔    Latex gloves are worn when working with sick, affected and/or quarantined horses
✔    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses
Not Checked:
    The organization has a written biosecurity plan
    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use

The following represent the manure removal practices in place at facility:
✔    Manure is stored in dumpster(s)
✔    Manure is hauled, sold or given away
Not Checked:
    Manure is piled in an area where horses are not located
    Manure piles are covered
    Manure piles are composted or spread on pastures
    Our organization adheres to the manure management guidelines set by state and/or local authorities

The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔    Horses are assigned the same stall/location each day
✔    Name plates are located on the stall
✔    Horses wear halters with nametags
✔    A notebook or binder with photos and information on each horse is easily accessible
✔    Horse photos and profiles are available on the website
✔    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions
✔    Staff/volunteers are provided training on confirmation, markings, colors, and breeds
✔    Horses are assigned the same stall/location each day
Not Checked:
    Photos are located on the stall
    A map/diagram is posted showing the location of each horse with horse names and photos

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔     All horses have specifically assigned tack, apparel and equipment that is not shared
✔    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
✔    Tack is cleaned after each use
✔    Tack is inspected for overall working condition before each use by trained personnel
✔    Tack is stored in a climate-controlled location
Not Checked:
    Saddles are shared
    Saddle pads are shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
    Blankets, sheets and turn out apparel are cleaned regularly as needed
     Halters are shared
    Tack is cleaned weekly
    Tack is cleaned only when needed
    Tack is assessed for fit before each use by trained personnel
    Tack is assessed for fit by trained personnel when a horse's body condition changes
    Tack is assessed for fit by trained personnel when a horse's disposition changes
    This facility enlists the services of a professional saddle fitter at least once a year
    Assigned tack is clearly labeled
    Helmets are shared
    Helmets are cleaned/disinfected after each use
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔    Emergency procedures are posted prominently
✔    Emergency phone numbers are posted prominently
✔    The facility owns or has access to a generator
✔    The facility maintains at least two weeks of hay, feed, shavings and medications
✔    The facility collects and maintains medical information from staff, volunteers, and clients
✔    The facility maintains appropriate liability and/or workers' compensation insurance
✔    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
Not Checked:
    The organization has a written emergency preparedness/safety plan (EPP)

The facility follows the specific procedures to help PREVENT emergency situations:
✔    Smoking is strictly prohibited
✔    NO SMOKING signs are posted prominently
✔    Hay is stored away from permanent or temporary structures where horses are stalled
✔    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
✔    Aisles and doorways are kept clear
✔    Heaters with automatic shutoff settings are used
Not Checked:

How often are the following checked or performed?
Fire Extinguishers are checked: Quarterly
Smoke detectors are checked: Not at all/NA
Electrical Systems are checked: Semi-annually
Fencelines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Quarterly
Review of safety protocols with staff are conducted: Quarterly
Review of safety protocols with volunteers are conducted: Quarterly
The Emergency Preparedness Plan is reviewed and updated: Quarterly

Horse Transportion
2-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  1 Access offsite;
3-horse trailer with truck or van:
    1 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
6-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;


Equine Assisted Activities & Therapies (EAAT)
Total number of individual clients (not lessons) served annually:
Total number of individual clients participating in unmounted activities per week:
Total number of individual clients participating in mounted activities per week:
Total number of horses participating in EAAT programs at this facility:
Number of horses aged 3-8:
Number of horses aged 9-14:
Number of horses aged 15-20:
Number of horses aged over 20:
Average number of mounted hours per day each horse works:
Average number of unmounted hours per day each horse works:
Total number:
Total number of mounted horse hours per week:
Total number of unmounted horse hours per week:
Number of days per week that mounted programs are conducted at this facility:
Number of weeks per year that mounted programs are conducted at this facility:
Number of days per week that unmounted programs are conducted at this facility:
Number of weeks per year that unmounted programs are conducted at this facility:
Additional explanation: On average, we have 20 clients per week come out for unmounted sessions at Project Horse. The actual number varies week to week, depending on the weather and the programs we are currently offering (and whether or not they are for groups or individuals). We do not currently offer mounted programs for clients and therefore we do not have a wait list.

Equine Costs and Inventory
Missing






FACILITY INVENTORY SUMMARY

Total Facilities: 1
The horse inventory numbers are incorrect.

Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
Donated
Free Lease
Purchase/Adoption from Owner
Purchased from Auction/Kill Pen/Feedlot
Surrendered
Seized
Abandoned
Returned
Total intakes
LESS: Horse Departure during 2018
Horses adopted/sold:
Horses transferred/returned
Horses deceased
0 Total departures
 Number of horses involved with your programs on December 31, 2018
 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
 Total number of horses permanently retired.

Summary: on 1/1/2018+ Intakes - 0 Departures = on 12/31/2018

*Missing Total number of all horses on December 31, 2018
*Missing Maximum capacity of horses on December 31, 2018




FACILITY COST SUMMARY

Total Facilities: 1

Actual Horse Care Costs
$     Feed (Grain/Hay)
$     Bedding
$     Veterinarian
$     Farrier
$     Dentist
$     Other Therapies
$     Manure Removal
$     Medications & Supplements
$     Horse Transportation
$     Maintenance
$     Horse/Barn Supplies
$     Horse Care Staff
$     Horse Training
$     Other direct horse-related costs not including overhead or other program costs.
*Missing     2018 Total Horse Care Costs
Donated Horse Care Costs
$     Feed (Grain/Hay)
$     Bedding
$     Veterinarian
$     Farrier
$     Dentist
$     Other Therapies
$     Manure Removal
$     Medications & Supplements
$     Horse Transportation
$     Maintenance
$     Horse/Barn Supplies
$     Horse Care Staff
$     Horse Training
$     Other direct horse-related costs not including overhead or other program costs.
$     2018 Total Donated Costs

Based on a total of *Missing days equines were in the care of this organization during 2018




INSTRUCTOR INFORMATION

V. INSTRUCTORS

     1. Darcy Woessner

         Facility Participation:

         Project Horse Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: EAGALA
Enter the year that the certification was awarded: 2009
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: EAGALA provides training and certification for the safe and effective use of horses in therapy and experiential learning. EAGALA focuses on non-riding activities and use of horses only.
Additional information about this instructor: This individual is the founder of Project Horse as well as the Executive Director. In addition to extensive horse training, managing and handling experience, she has over 6000 hours of experience as a certified equine specialist, co-facilitating individual and group non-riding programs for Project Horse. This individual has also completed the First Level (Basic Training) of Natural Lifemanship and is enrolled in a training program to become a certified equine professional in Trauma Focused-Equine Assisted Psychotherapy (TF-EAP).

     2. Maria Kimble

         Facility Participation:

         Project Horse Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: EAGALA
Enter the year that the certification was awarded: 2015
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: EAGALA provides training and certification for the safe and effective use of horses in therapy and experiential learning. EAGALA focuses on non-riding activities and use of horses only.
Additional information about this instructor: This individual is the Director of Equine Wellness. In addition to extensive horse training, managing and handling experience, she has over 5000 hours of experience as a certified equine specialist, co-facilitating individual and group non-riding programs for Project Horse.