Rocking Horse Ranch Therapeutic Riding Program, Inc.
EQUINE WELFARE NETWORK GUARDIAN PROFILE
Last Updated: 07/23/2018

We are proud to be an EQUUS Foundation 2018 Guardian and share our horse care & use practices with the public.

MISSION & PROGRAMS

Our organization provides equine-assisted activities and/or therapies (EAAT) for individuals with special needs using certified instructors, specialists, therapists, counselors, trainers and/or facilitators (full-time, part-time, independent contractors, and/or service providers) who have certified training applicable for people with special needs and specific to the program offerings - either on staff or accompanying clients when participating in our programs.
Our organization provides community outreach and/or public education programs involving horses.

100% of our total programs and services are horse-related.

Number of facilities/locations where horses used in our programs are HOUSED AND CARED for:
     1. Rocking Horse Ranch Therapeutic Riding Program

Our organization does not use foster facilities

Mission:
The mission of Rocking Horse Ranch Therapeutic Riding Program is to provide equine assisted activities and therapy to children and adults with physical, cognitive, or psychological disabilities in eastern North Carolina.

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
*Missing

Equine Assisted Activities and Therapies (EAAT):
Our organization provides the following equine-assisted activities and/or therapies (EAAT):
*Missing
Not Checked:
    Equine-Assisted Activities (EAA)
    Equine-Assisted Therapy (EAT)
    Equine-Assisted Learning (EAL)
    Equine-Facilitated Psychotherapy (EFP)
    Hippotherapy
    Interactive Vaulting
    Therapeutic Driving
    Therapeutic Riding (Adaptive Riding)

Our organization provides services for the following specific populations:
*Missing

Our organization provides services to individuals with:
*Missing


Overview of our programs involved with providing EAAT to individuals with special needs:
     Rocking Horse Ranch serves children and adults with diagnosed disabilities from across eastern North Carolina. Typically, 60-70% of students come from Pitt County, where our facility is located, while the remainder come from the surrounding 10-12 counties. Most students self-refer, although we are actively building collaborations with various community organizations. Students' diagnoses includes autism, cerebral palsy, spina bifida, developmental delay, Down Syndrome, visual/hearing impairment, ADHD, learning disabilities, behavioral or psychiatric disorders, PTSD, spinal cord injury, traumatic brain injury, cancer, multiple sclerosis, and stroke.
     
     Our 9 PATH Intl. certified instructors teach all lessons, working with each student individually to achieve his/her personal goals, whether these goals place more emphasis on the therapeutic aspects of equine assisted activities or on the acquisition of riding skills as an adapted recreational activity.
     
     Most students entering our program begin in a private TR lesson and may later progress into a group riding lesson. Students who qualify now also have the opportunity to train with our instructors and compete in the annual state Special Olympics equestrian events.
     For small groups of students, there are also two programming modules, interactive vaulting and ground work, which focus on building teamwork skills, interpersonal communication, and behavioral self-awareness.
     
     Rocking Horse Ranch currently has the only active PATH Intl interactive vaulting program in the state of North Carolina.
     
     Included in group groundwork modules are our "Healing with Horses" group for cancer survivors done in collaboration with Vidant Cancer Center, the "Equine Services for Heroes" group, for veterans who need help re-integrating into their communities; there is also our new "Building Bridges" program which is a collaboration with the Pitt County Sheriff's Office to provide an opportunity for traumatized crime victims and witnesses to traumatic events to engage in positive interactions at Rocking Horse Ranch with both our miniature horses and sheriff’s deputies in order to promote participants’ psychological healing and to build trust with deputies.
     
     There are on-going studies being conducted by faculty from East Carolina University to determine the efficacy of both the "Healing With Horses" and "Building Bridges" programs.
     
     Finally, there is our "Minis On The Move" community outreach program, which is described below.

At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must all equine organizations ensure that horses are treated humanely when interacting with people with and without special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people: *Missing


DEFINITIONS:
Equine Assisted Activities and Therapies (EAAT): Any equine-assisted activity or therapy, mounted or ground-based, including but not limited to treatments that incorporate equine activities and/or the equine environment and/or experiential learning approaches that promote the development of life skills for educational, professional and personal goals through equine-assisted activities. Equine assisted activities include but are not limited to therapeutic riding, therapeutic driving, interactive vaulting, grooming and/or stable management.

Special Needs: Any difficulty or difficulties (such as a physical, emotional, behavioral, or learning disability or impairment) that require or benefit from assistance and support from certified specialists, therapists, counselors, instructors, trainers and/or facilitators. The difficulty may not be limited to a health issue but may result from the interaction between the individual and the society in which he or she lives arising from an abusive or unhealthy environment and a lack of resources, including economic resources, which can impact an individual's ability to successfully transition into adulthood and being at-risk of a future with less than optimal outcomes.

At-Risk: Refers to being at-risk of a future with less than optimal outcomes. Youth are considered at-risk for a number of reasons, such as if they are homeless or transient, involved in drugs or alcohol, abused sexually, physically or emotionally, mentally ill, neglected at home or live in stressful family environments, lacking social or emotional supports, and involved with delinquent peers. At-Risk youth are likely to be involved in a number of risky behaviors, such as running away, skipping school, drinking under age, engaging in sexual behavior, displaying disruptive behavior, bullying/harassment, fighting, and committing acts of vandalism.


Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     Within the last 12-16 months, Rocking Horse Ranch has initiated a community outreach program, Minis On The Move, utilizing our 2 miniature horses to bring equine-assisted programs to people who cannot visit our facility. During this time, our staff and minis have visited local nursing homes, community organizations, and schools, having contact with over 350 individuals in 2017. These are typically one-time visits with an educational component based on the group being served.

GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff & Volunteers:
Chief Staff Officer (CSO):  Malaika Albrecht
Employees:   Full-Time:  1  Part-Time:  13  Volunteers:  110

Staff Recruitment, Screening and Training processes:
✔    Prospective staff complete a written application
✔    Prospective staff must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
✔    Every member of the staff is required to complete a Liability Release/Hold Harmless Agreement
✔    Every member of the staff is required to provide Emergency Medical Information
✔    Every member of the staff provides parent/guardian information if applicable
✔    Every member of the staff carries current health insurance
✔    Every member of the staff has a written job description
✔    Every member of the staff is evaluated on an annual and as needed basis or with any change in their job description
✔    Every member of the staff is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
✔    Every member of the staff receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
✔    Every member of the staff has a supervisor and is responsible for keeping their supervisor up to date on work related activities
✔    The organization provides an Employee Handbook to every member of the staff
✔    The Employee Handbook includes employee-related information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
✔    The Employee Handbook is reviewed annually and updated
✔    One or more staff members are trained in CPR and human first aid
✔    One or more staff members are trained in equine first aid
Not Checked:
    Every member of the staff is required to sign a Photo Release
    Every member of the staff is required to undergo a Background Check and Random Drug Screening

Volunteer Recruitment, Screening and Training processes:
✔    Prospective volunteers complete a written application
✔    Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
✔    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
✔    Every volunteer is required to provide Emergency Medical Information
✔    Every volunteer provides parent/guardian information if applicable
✔    Every volunteer carries current health insurance
✔    Every volunteer has a written job description
✔    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
✔    Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
✔    Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
✔    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
✔    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
✔    The organization records and maintains written attendance information and hours on every volunteer
✔    The organization provides a Volunteer Handbook to every volunteer
✔    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
✔    The Volunteer Handbook is reviewed annually and updated
✔    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
    Every volunteer is required to sign a Photo Release
    Every volunteer is required to undergo a Background Check and Random Drug Screening

Please provide any additional explanation regarding your governance, staffing and volunteer practices or further explanation of your answers above.
Signing of photo releases is voluntary for all staff, volunteers, and students. Per PATHIntl guidelines, all staff, volunteers, and students are covered by secondary insurance for any incidents that occur at our facility or when working off-site with RHR programming. Staff are also covered by workers' compensation insurance.
     Evaluation of volunteers is a constantly ongoing process by staff who directly supervise them in lessons or other work at our facility. We prefer to be as proactive as possible if problems with a volunteer arise, in terms of identifying the issue, immediately re-training the volunteer if possible, or re-assigning the volunteer elsewhere if necessary. The most recent 990's and financial compilations for Rocking Horse Ranch are posted on Guidestar.

Governing Body:
Board meetings per year:  12
Number of Board Members:  17  Number of Voting Board Members:  16

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member.
Two of our board members, Dr Charles Willson and Wendy Willson, are a married couple, one a retired pediatrician and the other a paralegal who is employed by the law firm in which another of our board members (Tim Heinle) is an attorney. The retired physician previously served on our board many years ago, prior to the board involvement of his wife. Both of the Willson's are long time supporters of our program with extensive horse experience, having bred and raised show ponies for many years.

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization.
Two of our board members are employed by Vidant Medical Center, one (Ashley Rudolph) as a physician recruiter and the other (Blanks Walker) in Outpatient Rehabilitation Services. Rocking Horse Ranch has a collaborative arrangement with Vidant Cancer Center to provide equine facilitated mental health/learning modules for cancer survivors. Neither of these board members works with Cancer Center staff who are responsible for this collaboration, nor with patients who participate in and benefit from it.

Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes

Organization documents available on our website:
    None

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Volunteer Handbook
    Employee Handbook
    Bylaws

Additional Comments:
Signing of photo releases is voluntary for all staff, volunteers, and students. Per PATHIntl guidelines, all staff, volunteers, and students are covered by secondary insurance for any incidents that occur at our facility or when working off-site with RHR programming. Staff are also covered by workers' compensation insurance.
     Evaluation of volunteers is a constantly ongoing process by staff who directly supervise them in lessons or other work at our facility. We prefer to be as proactive as possible if problems with a volunteer arise, in terms of identifying the issue, immediately re-training the volunteer if possible, or re-assigning the volunteer elsewhere if necessary. The most recent 990's and financial compilations for Rocking Horse Ranch are posted on Guidestar.
Financial Reporting:
Month Fiscal Year Ends: *Missing
Type of Financial Reporting (Audit, Review, Compilation): *Missing
Type of IRS Filing (990, 990-EZ, 990-N): *Missing
Does the uploaded Pro Forma 990/990 represent 2018? *Missing
IRS Form 990/Pro Forma 990 has not been uploaded for this facility.

POLICIES

Acquisition
Our organization acquires horses/equines from the following source(s):
    Donation  
    Free Lease  
    Purchase/Adoption from Owner  

Our organization does not acquire horses/equines from the following source(s):
    Purchase from auction, kill pen or feedlot  
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization will accept the following:
    

Not Checked:
    
    
    
    
    
Definitions:
Donated: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Free Lease: The ownership of the horse is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the horse is transferred to the organization utilizing a free lease document.
Purchased: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase document.
Surrendered: The ownership and custody of the horse is relinquished to the organization by its owner/trainer/responsible agent without the use of a donation document.
Seized: The ownership and custody of the horse is transferred to the organization as a result of the horse being seized by law enforcement or another agency and removed from the owner.
Abandoned: The ownership and custody of the horse is transferred to the organization as a result of the horse being abandoned by the owner or the owner was unable to be located.
Returned: The horse was previously a part of the organization, was adopted, and ownership and custody of the horse has been transferred back to the organization.

Feral/Wild Horse: Free-roaming horses that are descendants of the domesticated horse and have no or limited human contact.

Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.


Our organization will accept the following breeds:
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing
    *Missing

Not Checked
    

Additional information about our acquisition policies and practices:
Because of our long evaluation process, we avoid situations in which we would have to make an immediate decision to keep/reject a horse for our program (ie auction sale). In our evaluation process, our objective is to identify those horses that we think will be long-term additions to our present herd in service to our population of students. We will not take into our program horses that, during the evaluation process, are judged to have significant chronic health, soundness, or behavioral issues, as our mission is not equine rehabilitation and we do not have funding to devote to the care of these animals. In our experience, horses being retired by owners and offered to us as donations are frequently either aged or not sound enough to be considered for our program. In the recent past, we have looked for horses to fill specific roles in our program, such as having the potential to be trained as an interactive vaulting horse or for a horse of sufficient size to be suitable for larger adult beginner independent lessons.


Intake, Assessment & Training
The organization requires the following with respect to the health status of the horse prior to acceptance and arrival at the organization:
✔    A current Coggins
✔    Vaccination records that have been administered within the last 12 months
✔    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
Not Checked:
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations

The organization has the following policies in place prior to a horse being accepted and/or arriving at the facility:
✔    The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
✔    The horse is evaluated at its place of residence
✔    The owner completes an application/contract which constitutes the agreement between the owner and our organization
✔    Horses are on trial up to 60 days
✔    The trial period may be reduced based on the horse's progress
✔    During the trial period, the organization accepts total financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care
✔    The trial period may be terminated by either the organization or the owner for any reason
Not Checked:
    The owner is financially responsible for the shipping of the horse to and from the organization
    Horses are not taken on trial
    Horses are on trial for up to 30 days
    Horses are on trial for 60 or more days
    During the trial period, the organization accepts financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
    During the trial period, the owner/donor is financially responsible for the care of the horse, including board, feed, shoeing and any necessary veterinary care

Horses are assessed for following skills and behaviors:
✔    Retrieval from a pasture/paddock
✔    Leading with a halter and lead rope
✔    Temperament, disposition and attitude, such as rated from very calm to very high spirited
✔    Saddling
✔    Bridling
✔    Lunging
✔    Loading onto and unloading off a trailer
✔    Mounting and dismounting
✔    Riding at the walk
✔    Riding at the trot
✔    Riding at the canter
✔    Riding by a beginner and/or unbalanced rider
✔    Tolerance to unusual objects and loud noises
✔    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
✔    Grooming
✔    Bathing
✔    Clipping
✔    Tolerance to multiple handlers at the same time
Not Checked:
    Jumping
    Driving (Pulling a carriage)

Following arrival at the facility, the following is performed:
✔    Physical examination by a veterinarian
✔    Physical examination by trained barn staff
✔    A Henneke Body Conditioning Score is assigned
✔    Physical examination by a farrier
✔    The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
Not Checked:
    Photographs are taken
    Physical examination by a dentist
    Coggins test
    Blood work other than Coggins
    Fecal test
    Vaccinations
    De-worming
    The horse is scanned to check for a microchip
    The horse is microchipped if the scan indicates that there is no microchip
    The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time

The typical length of quarantine is:   Up to 10 days

Horses provided formal training (groundwork or riding):   Daily

Additional information about our intake, assessment & training policies and practices:
Each prospective horse is first evaluated by members of our staff at its home location if possible, and, if considered a good candidate for our program, it is then brought to our facility for a 4-6 week trial. Prior to arrival, the owner must provide us with a current negative Coggins test as well as all other recent vet and farrier records. During the trial period, the horse is stabled and turned out apart from our regular herd and is not used with or around any students; staff members assess the horse's ground manners, gaits under saddle, tolerance for ramps, lesson props, leaders and sidewalkers, and unbalanced riders, ending with full mock lessons using multiple staff members. During this time, our vet also performs a health and soundness pre-purchase type of evaluation. Temperment, size, soundness and quality of gaits, ground manners, and ability to perform specific types of activities (ie lead line or independent lessons) are all elements that factor into our final decision, much more so than breed or appearance. The decision to keep or return a prospective lesson horse is made jointly with all staff involved in the evaluation and giving consideration to the recommendation of our vet.

Breeding
The organization has the following policies related to breeding and stallions:
✔    Our organization does NOT breed horses.
Not Checked:
    Our organization breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses


Euthanasia
The organization has the following policies related to euthanasia:
✔    Our organization will never have a horse euthanized for space
✔    Our organization will never have a healthy horse euthanized
✔    Our organization may have a horse euthanized after all reasonable treatment options have been explored
✔    Euthanasia is done on site when possible to decrease trauma from transport
✔    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization does not euthanize horses under any circumstances.
    Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
    Euthanasia is done at the veterinarian's facility

Horses will be euthanized upon the recommendation of:
✔    Veterinarian
Not Checked:
    Senior staff member without a veterinarian's recommendation
    The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
    Not applicable. The organization does not euthanize horses

The following are authorized to administer the procedure for your organization in accordance with state laws:
✔    Veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. The organization does not euthanize horses

The organization utilizes the following methods of euthanasia:
    Intravenous administration of an overdose of barbiturates

Additional information about our euthanasia policies and practices:
Euthanasia of a program-owned horse is only considered in the setting of escalating chronic health problems or a severe acute medical condition, and would be based on quality of life as well as safely issues for both the horse and the staff handling him, and taking into account the availability of financially feasible options to treat or improve the horse' s condition. The decision to euthanize would always be made in consultation with our vet as well as with the input of staff members. At no time would we consider euthanasia simply as a means of managing the number of horses in our herd.

Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
✔    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
✔    Horses may remain at our organization for their lifetimes
✔    Horses may be returned to their owners
✔    In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
    Horses may be found suitable homes by our organization
    Horses may be sent to auction
    In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
    If a suitable home cannot be located within 12 months, the horse may be euthanized

Does your organization provide horses to any facility to use in research or medical training? 
     No

Does your organization sell, donate or give a horse to an auction? 
     No

Additional information about our rehoming policies and practices:
Rocking Horse Ranch does not routinely rehome horses; therefore we do not have a Re-homing Agreement. Our policy regarding horses that can no longer be used in our program depends on whether these are owned by or on loan to the program. In the past 10 years, 3 "loaned" horses have been returned to their owners, either at our request or that of the owner. One horse owned by the program became burned out after 3 years and, after trying time off, retraining, etc, was placed in a new home with a single owner - this placement was facilitated by our vet. It is our policy to place an aged but still relatively healthy retired horse with a private owner only if a very suitable retirement situation can be found, and if we are completely satisfied with the housing, care and proposed use of our retired horse. Otherwise a program horse will be retired on our property. Since 2003, we have retired 3 program owned horses from the riding program; one remained on site and eventually was euthanized for health reasons; after more than a year of retirement on site, the other two were eventually placed into single owner situations as pasture mates for other horses.
View Rehoming Application/Agreement

FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Rocking Horse Ranch Therapeutic Riding Program
Rocking Horse Ranch Therapeutic Riding Program
1721 Blue Banks Farm Rd Greenville NC 27834
Contact: Malaika Albrecht
Contact's Phone: 252-752-0153
Contact's Email: info@rhrnc.com

Does your organization own, lease or use a part of this facility? Own

Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? No
If no, please explain and specifically describe the areas in which the facility is not compliant.
     After reviewing their website, while we do follow many of their guidelines, there are several relative to rescue/rehabilitation that do not apply to our mission and program situation. Our mission focuses on providing equine related services to people with disabilities; our commitment to our horses is to provide them with the best possible care because they are the foundation of our program team. While we do at times take donated horses into our program, they are healthy, serviceable animals in need of neither rescue nor sanctuary. We believe that our membership in and compliance with standards of the organizations noted below (#8) is more in line with our mission and is sufficient to ensure that our horses receive the excellent care that they deserve.

If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     For more than 20 years, Rocking Horse Ranch has chosen to be a member center of PATHIntl (formerly NARHA) because it is the organization that best fits our mission and we feel that their standards of equine management are most applicable to our program. In 2017 , we successfully completed the accreditation process in order to become recognized as a PATHIntl Premier Center. In addition, we are also in compliance with the care guidelines of the American Association of Equine Practitioners.

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Michelle Whaley, Pitt County Animal Control, 4550 County Home Rd, Greenville, NC 27834 252-329-4387 (no email address)

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     NA

Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 9

Instructors Assigned to this Facility: (see Instructor Section below for details)
     1. Instructor: Amber Decker
     2. Instructor: Ashlyn Batten
     3. Instructor: Carolyn Shultzaberger
     4. Instructor: Cheryl Meola
     5. Instructor: Malaika Albrecht
     6. Instructor: Sandra Rogers
     7. Instructor: Sherri Moore
     8. Instructor: Tracy Parham
9 -> 8 - The total number of instructors entered for this facility does not match the number of instructors assigned to this facility under Instructors

Grounds
Total acreage dedicated specifically to the horses: 16
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 1
Pastures: 4  Paddocks/Pens: 3
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 0  Indoor Rings: 0






Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/encosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to insure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 4-8
How many hours per day, on average, are horses turned out:
    Horses are out 16+ hours per day

The following describes the pastures at this facility:
✔    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
✔    A dedicated staff person(s) is responsible for pasture management
✔    All pastures are fenced to prevent escape or injury
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
✔    Pastures are rotated
✔    Pastures have natural protection for horses (i.e., trees)
✔    Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following describes the turnout areas other than pastures at this facility:
✔    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
✔    A dedicated staff person(s) is responsible for the maintenance of turnout areas
✔    All turnout areas are fenced to prevent escape or injury
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Turnout areas have man-made protection for horses (i.e., shelters)

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔    No Trespassing signs are posted
✔    Hold Harmless signs are posted
✔    Authorized Personnel Only signs are posted
✔    Visitors are only permitted at specific times
✔    Visitors are only permitted in specific areas
✔    The perimeter of the property is fully fenced
Not Checked:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
    A security guard is present at night
    Horses are checked overnight
    By Appointment Only signs are posted.
    Entrance gates are locked at night
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)

Veterinarian Information
*Vet Assessment Not Current.

Veterinarian: Dr. Linda Balot
Clinic Name: Greenville Mobile Equine Service    Street: 3203 Quail Pointe Dr    City: Greenville  State: NC    Zip: 27858
Phone: 252-353-6111  
Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)

The following items are consistent with our feed management plan and practices:
✔    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
✔    Feed plans are determined in consultation with a veterinarian
✔    Supplement plans are determined in consultation with a veterinarian
✔    Horses are fed in individual stalls
✔    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔    The feed chart is centrally located and updated as needed
✔    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔    Feed, supplements and hay types are clearly labeled
✔    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔    Medications are kept in a locked, climate-controlled area
Not Checked:
    Horses are fed in groups

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔    Horses are assigned a Henneke Body Condition score upon arrival at the facility
✔    The Henneke Body Condition score is updated with each visit by the veterinarian
✔    Photographs are taken of each horse annually and kept with the horse's health records
✔    A weight limit of no more than 20% of the horse’s weight is established for each horse and is kept with the horse’s records and updated when needed
✔    Horses at our facility may be treated by an equine massage therapist
Not Checked:
    The Henneke Body Condition score is updated monthly
    The Henneke Body Condition score is updated annually
    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
    Horses at our facility may be treated by an equine chiropractor
    Horses at our facility may be treated by an equine acupuncturist
    Horses at our facility may be treated by an equine nutritionist

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    The protocol for each horse is determined in consultation with a veterinarian
    Fecal testing is performed prior to the use of a de-wormer.

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly Traps and Tapes
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
✔    All staff are trained in best practices related to biosecurity
✔    A specific individual is assigned to care for sick, affected and/or quarantined horses
✔    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
✔    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
✔    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
✔    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
✔    Latex gloves are worn when working with sick, affected and/or quarantined horses
Not Checked:
    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
    The organization has a written biosecurity plan
    All volunteers are trained in best practices related to biosecurity
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses

The following represent the manure removal practices in place at facility:
✔    Manure piles are composted or spread on pastures
Not Checked:
    Manure is stored in dumpster(s)
    Manure is piled in an area where horses are not located
    Manure piles are covered
    Manure is hauled, sold or given away
    Our organization adheres to the manure management guidelines set by state and/or local authorities

The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔    Horses are assigned the same stall/location each day
✔    Name plates are located on the stall
✔    Photos are located on the stall
✔    Horses wear halters with nametags
✔    A notebook or binder with photos and information on each horse is easily accessible
✔    A map/diagram is posted showing the location of each horse with horse names and photos
✔    Horse photos and profiles are available on the website
✔    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions
Not Checked:
    Staff/volunteers are provided training on confirmation, markings, colors, and breeds
    Horses are assigned the same stall/location each day

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔     All horses have specifically assigned tack, apparel and equipment that is not shared
✔    Saddles are shared
✔    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
✔    Blankets, sheets and turn out apparel are cleaned regularly as needed
✔    Tack is cleaned only when needed
✔    Tack is inspected for overall working condition before each use by trained personnel
✔    Tack is assessed for fit by trained personnel when a horse's body condition changes
✔    Tack is assessed for fit by trained personnel when a horse's disposition changes
✔    Assigned tack is clearly labeled
✔    Tack is stored in a climate-controlled location
✔    Helmets are shared
✔    Helmets are replaced after a fall
✔    Helmets are replaced at least every five years.
Not Checked:
    Saddle pads are shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
     Halters are shared
    Tack is cleaned after each use
    Tack is cleaned weekly
    Tack is assessed for fit before each use by trained personnel
    This facility enlists the services of a professional saddle fitter at least once a year
    Helmets are cleaned/disinfected after each use


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔    Emergency phone numbers are posted prominently
✔    The facility maintains at least two weeks of hay, feed, shavings and medications
✔    The facility collects and maintains medical information from staff, volunteers, and clients
✔    The facility maintains appropriate liability and/or workers' compensation insurance
✔    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
✔    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
    Emergency procedures are posted prominently
    The facility owns or has access to a generator

The written EPP addresses the following areas:
✔    Medical emergencies for clients, staff, and volunteers
✔    Medical emergencies for horses
✔    Evacuation plans
✔    Fire
✔    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
✔    Protocols to notify emergency personnel
✔    Building/facility exit plans
Not Checked:
    Local fire department and/or the state's emergency planning department procedures
    Power outages
    Terrorist attacks

The facility follows the specific procedures to help PREVENT emergency situations:
✔    Smoking is strictly prohibited
✔    NO SMOKING signs are posted prominently
✔    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
✔    Aisles and doorways are kept clear
Not Checked:
    Hay is stored away from permanent or temporary structures where horses are stalled
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Annually
Electrical Systems are checked: Not at all/NA
Fencelines are checked: Weekly
Turnout Areas are checked: Weekly
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Semi-annually
Review of safety protocols with staff are conducted: Annually
Review of safety protocols with volunteers are conducted: Semi-annually
The Emergency Preparedness Plan is reviewed and updated: Annually

Horse Transportion
2-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  1 Access offsite;
3-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  1 Access offsite;
4-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
6-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;


Equine Assisted Activities & Therapies (EAAT)
Total number of individual clients (not lessons) served annually:
Total number of individual clients participating in unmounted activities per week:
Total number of individual clients participating in mounted activities per week:
Total number of horses participating in EAAT programs at this facility:
Number of horses aged 3-8:
Number of horses aged 9-14:
Number of horses aged 15-20:
Number of horses aged over 20:
Average number of mounted hours per day each horse works:
Average number of unmounted hours per day each horse works:
Total number:
Total number of mounted horse hours per week:
Total number of unmounted horse hours per week:
Number of days per week that mounted programs are conducted at this facility:
Number of weeks per year that mounted programs are conducted at this facility:
Number of days per week that unmounted programs are conducted at this facility:
Number of weeks per year that unmounted programs are conducted at this facility:
Additional explanation: In January, 2017, there were 11 horses at our facility participating in our lesson program at the start of the year. By the end of the spring lesson session we determined, with input from our vet, that one pony needed to be retired (initially on site and later given to a good home as a pasture mate) and in the fall another pony was brought into the program as a free lease after a successful trial period. In December of 2017, we acquired a horse as a free lease, who now is part of our lesson program as our 12th program horse, but was only at our facility for about 3 weeks in 2017. The two young horses (age 3-8) are our miniature horses.

Equine Costs and Inventory
Prior Year information not updated.






FACILITY INVENTORY SUMMARY

Total Facilities: 1
The horse inventory numbers are incorrect.

Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
Donated
Free Lease
Purchase/Adoption from Owner
Purchased from Auction/Kill Pen/Feedlot
Surrendered
Seized
Abandoned
Returned
Total intakes
LESS: Horse Departure during 2018
Horses adopted/sold:
Horses transferred/returned
Horses deceased
0 Total departures
 Number of horses involved with your programs on December 31, 2018
 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
 Total number of horses permanently retired.

Summary: on 1/1/2018+ Intakes - 0 Departures = on 12/31/2018

*Missing Total number of all horses on December 31, 2018
*Missing Maximum capacity of horses on December 31, 2018




FACILITY COST SUMMARY

Total Facilities: 1

Actual Horse Care Costs
$     Feed (Grain/Hay)
$     Bedding
$     Veterinarian
$     Farrier
$     Dentist
$     Other Therapies
$     Manure Removal
$     Medications & Supplements
$     Horse Transportation
$     Maintenance
$     Horse/Barn Supplies
$     Horse Care Staff
$     Horse Training
$     Other direct horse-related costs not including overhead or other program costs.
*Missing     2018 Total Horse Care Costs
Donated Horse Care Costs
$     Feed (Grain/Hay)
$     Bedding
$     Veterinarian
$     Farrier
$     Dentist
$     Other Therapies
$     Manure Removal
$     Medications & Supplements
$     Horse Transportation
$     Maintenance
$     Horse/Barn Supplies
$     Horse Care Staff
$     Horse Training
$     Other direct horse-related costs not including overhead or other program costs.
$     2018 Total Donated Costs





INSTRUCTOR INFORMATION

V. INSTRUCTORS

     1. Amber Decker

         Facility Participation:

         Rocking Horse Ranch Therapeutic Riding Program

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATHIntl
Enter the year that the certification was awarded: 2010
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Registered therapeutic riding instructor

     2. Ashlyn Batten

         Facility Participation:

         Rocking Horse Ranch Therapeutic Riding Program

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATHIntl
Enter the year that the certification was awarded: 2011
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Registered therapeutic riding instructor
Additional information about this instructor: This instructor also serves as program Volunteer Coordinator

     3. Carolyn Shultzaberger

         Facility Participation:

         Rocking Horse Ranch Therapeutic Riding Program

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATHIntl
Enter the year that the certification was awarded: 2004
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Registered therapeutic riding instructor

     4. Cheryl Meola

         Facility Participation:

         Rocking Horse Ranch Therapeutic Riding Program

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATHIntl
Enter the year that the certification was awarded: 2004
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Registered therapeutic riding instructor
Certification 2:
Provide the name of the certifying organization: PATHIntl
Enter the year that the certification was awarded: 2017
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Equine Specialist in Mental Health and Learning
Additional information about this instructor: This instructor also has a PhD in psychology and is a licensed professional counselor in North Carolina. She is one of our lead instructors in our equine assisted mental health and learning programs and also brings some of her private practice clients to Rocking Horse Ranch to participate in group EFP sessions.

     5. Malaika Albrecht

         Facility Participation:

         Rocking Horse Ranch Therapeutic Riding Program

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATHIntl
Enter the year that the certification was awarded: 2010
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Registered therapeutic riding instructor
Certification 2:
Provide the name of the certifying organization: PATHIntl
Enter the year that the certification was awarded: 2013
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Equine Specialist in Mental Health and Learning
Additional information about this instructor: This instructor is also a licensed clinical social worker and is also a certified equine massage and Reiki practitioner. She became Executive Director of Rocking Horse Ranch Therapeutic Riding Program, Inc. on July 1, 2104.

     6. Sandra Rogers

         Facility Participation:

         Rocking Horse Ranch Therapeutic Riding Program

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATHIntl
Enter the year that the certification was awarded: 2003
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Registered therapeutic riding instructor
Certification 2:
Provide the name of the certifying organization: PATHIntl
Enter the year that the certification was awarded: 2012
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Equine specialist in mental health and learning

     7. Sherri Moore

         Facility Participation:

         Rocking Horse Ranch Therapeutic Riding Program

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATHIntl
Enter the year that the certification was awarded: 2008
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Registered therapeutic riding instructor
Certification 2:
Provide the name of the certifying organization: PATHIntl
Enter the year that the certification was awarded: 2014
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: interactive vaulting instructor
Additional information about this instructor: This instructor is the program's only full time employee, working as both the barn/equine manager and as a part-time TR and vaulting instructor. She now serves on the PATHIntl vaulting committee and was recently elected as the state representative to PATHIntl for North Carolina.

     8. Tracy Parham

         Facility Participation:

         Rocking Horse Ranch Therapeutic Riding Program

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATHIntl
Enter the year that the certification was awarded: 1997
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Registered therapeutic riding instructor