Equine Welfare Network Guardian
2019-2020

Brook Hill Farm
EQUINE WELFARE NETWORK GUARDIAN PROFILE
Last Updated: 05/27/2020

We are proud to be an EQUUS Foundation 2019-2020 Guardian and share our horse care & use practices with the public.

MISSION & PROGRAMS

Our organization provides programs involved with equine rescue, adoption & retirement
Our organization conducts Equine Assisted Activities and Therapies (EAAT) which are in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine-Assisted Activities and Therapies (EAAT).

Our organization provides community outreach and/or public education programs involving horses.

Our organization is directly responsible for the care and shelter of horses.

100% of our total programs and services are horse-related.

Number of facilities/locations where horses used in our programs are HOUSED AND CARED FOR or were HOUSED AND CARED FOR during 2019:
     1. Brook Hill Retirement Center for Horses, Inc

Our organization does not use foster, overflow and/or satellite facilities

Mission:
Brook Hill Farm, a non-profit horse rescue and therapeutic riding organization, exists to provide rehabilitation focused services and safe haven for unwanted horses, as well as offers a therapeutic riding program for personal growth and equine education for the community.

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
Brook Hill has rescued and rehabilitated 504 horses since its inception. The farm is fully accredited by the Global Federation of Animal Sanctuaries, the Thoroughbred Aftercare Alliance, and has a contract with the county to serve as the shelter for horses.
      Brook Hill continues to maintain and grow its rescue and educational programs and therefore continue its positive impact on people in the community by reducing the number of unwanted horses and provides educational programs for the community. For example, the farm offers a program teaching basic horse care, helping to prevent horses ending up in the rescue pipeline.
      Brook Hill Farm has 3 long term goals. First, the farm needs to continue to replace all original fencing. We have completed over 2/3 of the fencing on the 60 acre property. Each year we do at least a 3,000 foot section. Second, we continue to strive to being able to offer competitive salary money to keep and maintain the staff, with the ultimate goal of having 8 full time employees. Third, we will focus on fundraising to secure the funding for the indoor arena. This project will take precedence in 2020, as an indoor arena is needed to continue our rehabilitation work with the rescue horses during inclement weather.
      To ensure that Brook Hill Farm will be sustainable, in 2016 Brook Hill Farm set up an endowment. Currently we have $80,000 divided into two endowment accounts. Each year we add funds to these accounts, to continue to provide sustainability for the organization.

Horse Rescue, Rehabilitation, Retraining & Re-homing:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     One of only a few fully accredited horse rescues by the Global Federation of Animal Sanctuaries, and fully accredited by the Thoroughbred Aftercare Alliance for the care of our thoroughbreds, horses that are no longer useful and/or injured that have been relinquished or seized are evaluated by our staff of knowledgeable professionals. The horses are put into a rehabilitation program carried out by college interns and volunteers. Once healed, the horse is available for placement in a life-time adoption agreement with a carefully screened applicant or used in a Therapeutic riding program. Brook Hill also provides sanctuary at the farm. Up to 40 horses are kept on the property at any one time; the total number of horses served in any year fluctuates based on recovery time and placement. To date we have helped over 504 horses since our inception!

Equine Assisted Activities and Therapies (EAAT):
Our organization provides the following equine-assisted activities and/or therapies (EAAT):
    Therapeutic Horsemanship: Riding
    Therapeutic Horsemanship: Ground-Based Horsemanship
    Equine-Interactive Therapy: Psychotherapy/Counseling (Mental Health)
    Equine-Interactive Learning: Academic and/or Vocational Learning
    Equine-Interactive Learning: Self-improvement, Wellness, Team Building, and/or Personal or Professional Coaching
Not Checked:
    Therapeutic Horsemanship: Driving
    Therapeutic Horsemanship: Vaulting
    Equine-Interactive Therapy: Occupational Therapy, Physical Therapy, Speech-Language Pathology

Our organization provides services for the following specific populations:
Children (10 & Under)
Tweens (11-12)
Teens (13-18)
Young Adults (19-21)
Adults (Over 21)
Seniors (65-79)
Elderly (80 & Over)
Veterans
Racial Minorities
Ethnic Minorities
Socioeconomically Disadvantaged
At-Risk Youth

Our organization provides services to individuals with:
Alzheimers/Dementia, Amputation, Arthritis, Attention Deficit Disorder (ADD), Autism, Behavioral disorders, Cerebral palsy, Chronic illness, Cognitive disabilities, Cystic Fibrosis, Development delay or disability, Down Syndrome, Economic disadvantages, Emotional disabilities, Epilepsy, Genetic conditions/disorders, Grief, Head Trauma/Brain Injury, Hearing impairment, Intellectual disability, Joint abnormalities, Juvenile delinquency, Language impairment, Learning disabilities, Life-threatening illness, Mental health disabilities, Multiple sclerosis, Muscular dystrophy, Obsessive Compulsive Disorder (OCD), Orthopedic issues, Paralysis, Physical disabilities, Post Traumatic Stress Disorder (PTSD), Speech impairment, Stroke, Substance abuse/addiction, Terminal illness, Traumatic Brain Injury (TBI), Visual impairment, Weight Control disorders

Overview of our programs involved with providing EAAT to individuals with special needs:
     Brook Hill Farm, a Path Premier Riding Center, provides the following programs:
     1) Rockin’ Riders,” A Traditional Therapeutic Riding Experience - Therapeutic riding uses equine-assisted activities for the purpose of contributing positively to cognitive, physical, emotional and social well-being of people with disabilities. A disability does not have to limit a person from riding horses. In fact, experiencing the motion of a horse can be very therapeutic. Because horseback riding rhythmically moves the rider's body in a manner similar to a human gait, riders with physical disabilities often show improvement in flexibility, balance and muscle strength. In addition to the therapeutic benefits, horseback riding also provides recreational opportunities for individuals with disabilities to enjoy the outdoors. At Brook Hill Farm, we use re-trained rescue horses in our program, and professional staff and volunteers work closely with riders to ensure safe riding sessions. A new rider is generality assisted by two side-walkers who walk alongside the horse, as well as a horse leader, and a certified therapeutic riding instructor (CTRI). Unlike most programs, with the help of licensed educators and our licensed counselor, our program includes teaching life skills and horse knowledge, and allows socialization among the participants. This program is also open to disabled Veterans.
     
     2) Schooling with Horses – Equine Facilitated Learning and Academics “Aiding personal growth and development of life skills through horse interactions.” As a Premier Accredited Center by PATH International, Brook Hill offers professional Equine Facilitated Learning to Bedford County at-risk youth. This program offers many different activities involving the rescue horse as a partner, either under saddle or on the ground. The EFL learning process is planned and guided, with the goal being to increase the participant’s social competence and positive behavior.
     Horses are congruent; they provide immediate meaningful feedback of non-verbal behavior. In an EFL setting, the participants attempt to manage and direct their own behavior to evoke desirable responses from the horse. The participants learn to recognize and give non-verbal communication cues to their horses through pressure, release and posture. This process allows the participants and facilitators to reflect on their behavior and the horse’s response through thoughts, feelings and communication skills and then apply these skills to a human partner. The program is set up to improve self and social awareness, personal responsibility, goal directed behavior, self-management, communication skills, and positive behavior. A Licensed Educator works with the students on their educational skills, teaching math and English with the help of horses. A Certified Therapeutic Riding Instructor teaches the students to ride, and a licensed counselor provides therapy sessions in partnership with an Equine Specialist in Mental Health and Learning when the need arises due to behavioral issues. These at-risk youth are appointed by the Bedford County School System and the participants also work on their academics while they are at the farm.
     
     3) United Neigh: “An At-risk youth development program with the goal of High School graduation”
     United Neigh is an innovative program created for at-risk youth ages 12-18, led by adults and college interns, to teach its members basic horse care, horse rehabilitation, riding skills and personal accountability with the goal of decreasing the high school drop–out rate. The National Education Association’s Twelve Point Plan for Reducing the School Dropout Rate pinpoints “community-based, real-world learning experiences for students” and involvement in small after school groups as a key factor in increasing the rate of high school graduation. The farm’s unique program utilizes equine facilitated learning to provide just such an experience for at-risk youth in the City of Lynchburg and surrounding counties. This program is led by a licensed Educator, a licensed counselor, PATH International instructors, with the help of an Equine Specialist in Mental Health and learning.
     
     4) United Neigh Research Project
     Brook Hill Farm is conducting a research project in collaboration with Randolph College, to test the effectiveness of using Equine Assisted Learning combined with traditional tutoring to address the problem of adolescents dropping out of high school. If major threats to youth are those adversities that undermine basic protective systems for development, then efforts to promote competence and resilience in at-risk children should focus on strategies that protect or restore the efficacy of these basic systems. Equine Assisted Learning is a relatively new field that might be able to teach competence and resiliency, with the horse providing immediate and meaningful feedback. The EAL learning process is planned and guided, with the youth being able to address and alter their maladaptive behaviors in a new and challenging environment. Currently there is a pronounced lack of quantitative research to substantiate the effectiveness of EAL. It has been seen at Brook Hill Farm, that once the youth has developed competence and resilience through deliberate practice with the horses, that the youth are able to transfer those skills back into the classroom. This program is led by an Educator, a licensed counselor, Certified Therapeutic Riding Instructors, and an Equine Specialist in Mental Health and learning. To date, Brook Hill has a 100% graduation rate amongst its members.
     
     5)Seniors Helping Seniors - This program was developed to help support the horses in sanctuary at the farm, and is taught by a PATH certified CTRI. The senior horses and senior population have a lot in common – both cannot perform like they did in their youth, but both still want to be active! The horse’s ability to interact honestly with humans and other horses, plus the animal’s ability to mirror the nuances of human body language make the horse the perfect animal to allow seniors to socialize, improve confidence, and meet the physical tests of growing older, as well as share their horse experiences with the rest of us! This program meets weekly and includes: Coffee/Tea and educational talk about horses, grooming, leading, groundwork, riding, if appropriate, working with a certified riding instructor, sharing stories of their equestrian experiences in days gone by.
     
     6) Gaits 4 Change - This program was developed for youth in transition, those in social service programs, or those youth that do not fit in the Rockin’ Riders program, but are not yet ready for United Neigh. This group has up to four participants and meets once a week with a concentration of equine therapy for mental health and riding skills. This program is led by an Educator working with school work with the aid of horses, a licensed counselor and Equine Specialist in Mental Health and learning work with
     behavioral issues, and a CTRI that works with the students on their equestrian skills.
     
     7) Community Outreach
     Brook Hill Farm partners with existing programs such as the Salvation Army, Alliance for Children, Boy and Girl Scouts, Church groups, School Groups and others to provide a hands-on one day educational program in basic horse care and knowledge, that creates community awareness of the plight of the unwanted horse. This summer Brook Hill Farm plans to increase these programs to other groups in the community
     
     8) Heroes and Horses
     Brook Hill Farm offers a welcoming, family environment where veterans can get away, relax, and share time with fellow veterans, friendly staff members, and calming animals. This facilitates an environment of understanding and trust, which in turn significantly reduces stress and anxiety. Veterans master nonverbal communication in order to rebuild their ability to connect with themselves and others, work on teamwork and leadership skills, learn self-acceptance and exhibit more empathy with family and friends. The program is run by a licensed counselor, and encourages physical and cognitive rehabilitation, providing Veterans with a safe environment in which to regain their independence, confidence, and strength.

At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must all equine organizations ensure that horses are treated humanely when interacting with people with and without special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people:
     As a horse rescue, and a therapeutic riding center, Brook Hill is in the unique position where we are doing research to document the importance of meeting our horses physical and emotional needs. The Executive Director partners with Randolph College teaching Intro to Equine Science and Equine Assisted Therapies, where the welfare of the horse is of prime importance. Brook Hill Farm also has participated on the Equine Welfare Committee for PATH International, is involved with the Homes for Horses Coalition, and is on the Horse Council for the state of Virginia looking at ways to ensure that horses are treated humanely while doing this work. At Brook Hill Farm the horses roam 60 acres as a herd 24/7, and only participate one hour a day in a session, no more than 4 times a week. The rest of the time they are allowed to be horses. All the staff are trained in recognizing lameness and emotional burn-out. As a horse rescue and therapeutic riding center, most of our horses come to the rescue, heal from their lameness issue, and then partner in our program. We then will rotate them out of the program and put them up for adoption when they show us signs they are no longer happy in their job, or have just been in the program for a certain length of time. At this time we rotate another retrained horse into the program. We have been doing this successfully since 2001.


Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     1) Brook Hill Farm partners with Randolph College teaching college courses in Equine Science including a course entitled, Introduction to Equine Science, and Equine Assisted Therapies. The Executive Director is currently working on adding a class in Equine Behavior.
     
     2) College Interns - Educational opportunities in collaboration with regional schools including Virginia Tech are provided for college students to participate in internships earning them credit in the following fields: Animal Sciences, Animal Psychology, Biology, Business, Communications, and Pre-Veterinary Studies.
     
     3) Community Outreach Programs: Brook Hill Farm partners with existing programs such as the Salvation Army, Alliance for Children, Boy and Girl Scouts, Church groups, School Groups and others to provide a hands-on one day educational program in basic horse care and knowledge, that creates community awareness of the plight of the unwanted horse. This summer Brook Hill Farm plans to increase these programs to other groups in the community.
     
     4) Summer Program: In 2018 Brook Hill Farm offered a 5 day summer camp teaching children all about horses in a small group setting, including horse biology and the proper care of horses.

DEFINITIONS:
Equine Assisted Activities and Therapies (EAAT): Any activity that incorporates equine interactions and/or the equine environment, mounted or ground-based, including horsemanship instruction adapted to the ability/disability of those receiving services aimed at contributing positively to their cognitive, physical, emotional and social well-being, psychotherapy and/or mental health counseling aimed at achieving goals set forth by the mental health professional and the client, occupational therapy, physical therapy, and speech-language pathology treatment strategies that utilize equine movement, and experiential learning approaches that promote the development of life skills to achieve educational, professional and personal goals.

Special Needs: Any difficulty or difficulties (such as a physical, emotional, behavioral, or cognitive disability or impairment) that require or benefit from instructors, specialists, counselors, trainers and/or facilitators who have certified training for their scope of practice applicable to the people participating in the programs and specific to the program offerings. The difficulty may not be limited to a health issue but may result from the interaction between the individual and the society in which he or she lives arising from an abusive or unhealthy environment or situation and/or a lack of resources, including economic resources, placing them at risk of a future with less than optimal outcomes.

At-Risk: Refers to being at-risk of a future with less than optimal outcomes. Youth are considered at-risk for a number of reasons, such as if they are homeless or transient, involved in drugs or alcohol, abused sexually, physically or emotionally, mentally ill, neglected at home or live in stressful family environments, lacking social or emotional supports, and involved with delinquent peers. At-Risk youth are likely to be involved in a number of risky behaviors, such as running away, skipping school, drinking underage, engaging in sexual behavior, displaying disruptive behavior, bullying/harassment, fighting, and committing acts of vandalism.


GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff & Volunteers:
Chief Staff Officer (CSO):  Jo Anne Miller - Executive Director
Employees:   Full-Time:  7  Part-Time:  1  Volunteers:  1027
Staff Recruitment, Screening and Training processes:
    Prospective staff complete a written application
    Prospective staff must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every member of the staff is required to complete a Liability Release/Hold Harmless Agreement
    Every member of the staff is required to provide Emergency Medical Information
    Every member of the staff is required to sign a Photo Release
    Every member of the staff is required to undergo a Background Check
    Every member of the staff carries current health insurance
    Every member of the staff has a written job description
    Every member of the staff is evaluated on an annual and as needed basis or with any change in their job description
    Every member of the staff is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
    Every member of the staff receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Every member of the staff has a supervisor and is responsible for keeping their supervisor up to date on work related activities
    The organization provides an Employee Handbook to every member of the staff
    The Employee Handbook includes employee-related information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    The Employee Handbook is reviewed annually and updated
    One or more staff members are trained in CPR and human first aid
    One or more staff members are trained in equine first aid
Not Checked:
    Every member of the staff provides parent/guardian information if applicable
    Every member of the staff is subject to Random Drug Screening

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application
    Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
    Every volunteer is required to provide Emergency Medical Information
    Every volunteer is required to sign a Photo Release
    Every volunteer provides parent/guardian information if applicable
    Every volunteer carries current health insurance
    Every volunteer has a written job description
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
    Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
    Every volunteer is required to undergo a Background Check
    The organization provides a Volunteer Handbook to every volunteer
    Every volunteer is subject to Random Drug Screening

Governing Body:
Board meetings per year:  12
Number of Board Members:  10  Number of Voting Board Members:  10

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization.
Executive Director, owns the facility at which organization operates, and is compensated for rent for the facility. The Assistant Director also rents her land, and is compensated. Neither the Executive Director or the Assistant Director are board members, and cannot vote.

Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes

Disclosure:


Organization documents available on our website:
    Equine Intake Guidelines
    Adoption/Foster Agreement

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Volunteer Handbook
    Employee Handbook
    Bylaws

Additional explanation regarding governance, staffing and volunteer practices or further explanation of the answers above.
All the financial information etc. is available on Guidestar
     
     Volunteers are not required to undergo a background check - volunteers are never alone with children and are always supervised by a staff member. We do not use volunteers in our at-risk youth or school programs due to confidentiality.
     
     All of our handbooks and paperwork are available in the office for review. For example, we keep a volunteer handbook in the office at all times. Before a volunteer is able to begin participating, they must sit in the office, read and then sign off that they have read the volunteer handbook. (We found this has led to less paper being thrown away, and there is always a copy of the handbook available, should any questions arise!)

Financial Reporting:
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Review
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2019? No
View The IRS Form 990/Pro Forma 990

POLICIES

Acquisition
Our organization acquires horses/equines from the following source(s):
    Donation  
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization does not acquire horses/equines from the following source(s):
    Free Lease  
    Purchase/Adoption from Owner  
    Purchase from auction  
    Purchase kill pen or feedlot  

Our organization will accept the following:
    Geldings
    Mares
    Pregnant Mares
    Foals
    Only Stallions to be castrated

Not Checked:
    Stallions
Definitions:
Donated: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Free Lease: The ownership of the equine is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the equine is transferred to the organization utilizing a free lease document.
Purchased from Owner: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase document.
Purchased from Auction: The ownership and custody of the equine is transferred to the organization by purchasing the equine at an auction.
Purchased from Kill Pen: The ownership and custody of the equine is transferred to the organization by purchasing the equine from a kill pen.
Surrendered (Hardship): The ownership and custody of the equine is relinquished to the organization by its owner/trainer/responsible agent with or without the use of an intake document.
Seized: The ownership and custody of the equine is transferred to the organization as a result of the equine being seized by law enforcement or another agency and removed from the owner.
Abandoned: The ownership and custody of the equine is transferred to the organization as a result of the equine being abandoned by the owner or the owner was unable to be located.
Returned: The equine was previously a part of the organization, was adopted, and ownership and custody of the equine has been transferred back to the organization.
Transferred: The custody of the equine is transferred within an organization or from one organization to another non-profit or foster organization to provide retirement, retraining, rehabilitation and/or adoption services with no change in ownership.
Born: The equine was born at the facility.

Feral/Wild Horse: Free-roaming horses that are descendants of the domesticated horse and have no or limited human contact.

Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.


Our organization will accept the following breeds:
    American Saddlebred
    Appaloosa
    Arabian
    Draft
    Mustang
    Friesian
    Hackney
    Miniature Horse
    Morgan
    National Show Horse
    Paint
    Quarter Horse
    Standardbred
    Tennessee Walking Horse
    Thoroughbred
    Warm Blood
    Mixed Breed/Unknown
    Andalusian/Lusitano
    Icelandic Horse
    Haflinger
    Norwegian Fjord
    Gypsy Vanner
    Feral/Wild
    Paso Fino
    Pinto
    Appendix Quarter Horse
    Rocky Mountain Horse
    Missouri Fox Trotter

Not Checked
    Donkey/Mule/Burro
    Other

Intake, Assessment & Training
Following arrival of the equine at the facility, the following is performed:
    Physical examination by a veterinarian
    Physical examination by trained barn staff
    Photographs are taken
    A Henneke Body Conditioning Score is assigned
    Physical examination by a farrier
    Physical examination by a dentist
    Coggins test
    Blood work other than Coggins
    Fecal test
    Vaccinations
    De-worming
    The horse is scanned to check for a microchip
    The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
Not Checked:
    The horse is microchipped if the scan indicates that there is no microchip
    The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time

The organization requires the following with respect to the health status of the horse prior to acceptance and arrival at the organization:
    A current Coggins
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:

The organization has the following policies in place prior to a horse being accepted and/or arriving at the facility:
    The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    The owner is financially responsible for the shipping of the horse to and from the organization
    Horses are not taken on trial
Not Checked:
    The horse is evaluated at its place of residence

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Loading onto and unloading off a trailer
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Jumping
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Clipping
    Tolerance to multiple handlers at the same time
Not Checked:
    Lunging
    Driving (Pulling a carriage)

The typical length of quarantine is:   10 to 20 days

Horses provided formal training (groundwork or riding):   As needed; no set schedule

Additional information about our intake, assessment & training policies and practices:
Our intake, assessment and training policies and practices are based on each individual horse and its circumstances and needs. The above answers are based on averages. Horses that are surrendered are first screened through veterinarians - Brook Hill Farm's veterinarian talks with the horses current veterinarian to determine eligibility, rather than an actual visit to the farm.


Breeding
The organization has the following policies related to breeding and stallions:
    Our organization does NOT breed horse/equines.
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses
    Our organization prohibits the breeding of horses/equines when re-homed or this statement is not applicable as all horses/equines remain at our organization for their lifetimes and are not re-homed under any circumstances.
Not Checked:
    Our organization breeds horses/equines
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses


Euthanasia
The organization has the following policies related to euthanasia:
    Our organization will never have a horse euthanized for space
    Our organization will never have a healthy horse euthanized under any circumstances
    Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
    Our organization may have a horse euthanized after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Euthanasia is done at the veterinarian's facility
    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization does not euthanize horses under any circumstances.

Horses will be euthanized upon the recommendation of:
    Veterinarian
Not Checked:
    Senior staff member without a veterinarian's recommendation
    The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
    Not applicable. The organization does not euthanize horses

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian
    Veterinary student under the supervision of a licensed veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Not applicable. The organization does not euthanize horses

The organization utilizes the following methods of euthanasia:
    Intravenous administration of an overdose of barbiturates
    Intravenous administration of a solution of concentrated potassium chloride (KCl) with the horse in a surgical plane of general anesthesia

Additional information about our euthanasia policies and practices:
Euthanasia is only an option when there is no other humane option available. Reasons for euthanasia to include: terminal illness or injury where there is no possibility of recovery, behavioral problems that pose a perilous threat to other animals or humans, disease transmission, and old age where the quality of life is impaired by major loss of functions. This procedure is done under the guidance and recommendation of a licensed Veterinarian, and the veterinarian chooses the drug that is most appropriate.

Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete an application/contract which constitutes the agreement between our organization and the new owner
    Potential adopters/purchasers must visit our organization and be observed with the horse on site
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the horse
    Adopters/purchasers can return a horse to our organization free of charge
    Adopters/purchasers can return a horse to our organization for a fee
    Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away under any circumstances
    Our agreement states that re-homed horses cannot be bred
    Our agreement states that if there is any breach of contract the horse must be returned to our organization
    Our agreement states that our organization reserves the right to visit the horse at any time.
    Adopters/purchasers are required to provide updates (photos, vet records) for three or more years
Not Checked:
    Our organization does NOT re-home a horse to first time horse owners
    Our organization will only re-home a horse to a location where another horse resides
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing a horse
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the horse to the adopter/purchaser's facility
    Our agreement states that re-homed horses CAN be sold or given away with prior written approval of our organization
    Our agreement states that our organization reserves the right to make unannounced visits to see the horse within the first year of adoption
    Our agreement states that our organization reserves the right to make scheduled visits to see the horse within the first two years of adoption
    Adopters/purchasers are NOT required to provide updates
    Adopters/purchasers are required to provide updates (photos, vet records) for one year
    Adopters/purchasers are required to provide updates (photos, vet records) for two years
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Our organization requires references from the following:
    Veterinarian
    Farrier
    Personal/Other
Not Checked:
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase)

The average equine re-homing (adoption/purchase) fee received by your organization:
Not applicable; None received

Our organization has the following rehoming fee policies:
    Not applicable
Not Checked:
    All equines have one set fee
    Fees may vary depending on species
    Fees may vary depending on the equine level of training
    Fees may vary depending on the equine breed
    Fees may vary depending on the equine age
    Fees may vary depending on the equine type
    Fees may vary depending on the equine health and soundness

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
    Horses may remain at our organization for their lifetimes
    Horses may be found suitable homes by our organization
    In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
    In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
    Horses may be returned to their owners
    Horses may be sent to auction
    If a suitable home cannot be located within 12 months, the horse may be euthanized

Does your organization provide horses to any facility to use in research or medical training? 
     Yes
Please explain where and for what purpose horses are provided to use in research or medical training? 
     All of our studies have been done in conjunction with a college or University. We have been a part of college study on herd behavior, a medical procedure, and discovering the best over the counter product for rain rot. We partner with colleges and provide internships for students in pre-vet and veterinary studies

Does your organization sell, donate or give a horse to an auction? 
     No

Additional information about our rehoming policies and practices:
Due to insurance, Brook Hill Farm has had to amend their adoption contract to transfer ownership. To be sure that the horse returns to Brook Hill Farm if the adoption is unsuccessful, the contract now states that: If the recipient fails to comply with any of the conditions or regulations in the contract, Brook Hill Farm reserves the right to regain possession of the named horse. The named horse may not be bought sold or traded. If the adopter is not able to care for the named horse, it must be transferred back to Brook Hill Farm. Horses are checked on by Brook Hill Farm contacting the adopter's vet on a yearly basis to get an update.
View Re-homing Agreement

FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Brook Hill Retirement Center for Horses, Inc
Brook Hill Retirement Center for Horses, Inc
7289 Bellevue Road Forest VA 24551
Contact: Jo Anne Miller
Contact's Phone: 540-586-7432
Contact's Email: executivedirector@brookhillfarm.org

Does your organization own, lease or use a part of this facility? Lease

If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility:
Jo Anne and Jay Miller

If not owned, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

If not owned, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     Prepared by: B. Leigh Drewry, Jr., Cunningham Drewry Tax Map Reference No: 114 A 120 THIS LEASE AGREEMENT, made this 1st day of July, 2011, by and between JAY R. AND JOANNE E. MILLER, Grantor, herein referred to as "Landlord," whose address is 7289 Bellevue Road, Forest, VA 24551, BROOK HILL RETIREMENT CENTER FOR HORSES, INC., Grantee, herein referred to as "Tenant," whose address is 7289 Bellevue Road, Forest, VA 24551. WITNESSETH: THAT for and in consideration of the mutual covenants contained herein, the Landlord and Tenant hereby covenant and agree as follows: PREMISES Landlord agrees to lease to Tenant the hereinafter described premises solely for the purpose or purposes specified herein, and subject to the terms and conditions herein set forth for a term of twenty (20) years, to commence on the 1st day of July, 2011, and to end on the 30th day of June, 2031: Fenced pastures, Barn 1, Barn 2 and the 2 room house of the total property consisting of 43.95 acres known locally as Brook Hill Farm with an address of 7289 Bellevue Road, Forest, Bedford County, VA and bearing Tax Map #114 A 120. This does not include the main dwelling, 2 outbuildings and surrounding yard. Brook Hill Farm also has access to additional acreage on a neighboring property on a year to year basis, bringing the total acreage used for the horses to 60 acres. An additional 12 acres is also available. It is the goal of the current management team of Brook Hill Farm for the organization to last far beyond the current Staff. Since its inception in 2001, it has been the goal of the farm to establish an endowment for the eventual purchase of property for the organization to continue. This endowment is built into the long term plan, and will begin to be a reality in 2015.

If not owned, please provide the details as to what services are provided by the owner and if and how the owner is compensated; please provide the specific amount that the owner receives for services provided.  
     PREMISES Landlord agrees to lease to Tenant the hereinafter described premises solely for the purpose or purposes specified herein, and subject to the terms and conditions herein set forth for a term of twenty (20) years, to commence on the 1st day of July, 2011, and to end on the 30th day of June, 2031: Fenced pastures, Barn 1, Barn 2 and the 2 room house of the total property consisting of 43.95 acres known locally as Brook Hill Farm with an address of 7289 Bellevue Road, Forest, Bedford County, VA and bearing Tax Map #114 A 120. This does not include the main dwelling, 2 outbuildings and surrounding yard. Brook Hill Farm also has access to additional acreage on a neighboring property on a year to year basis, bringing the total acreage used for the horses to 60 acres. An additional 12 acres is also available. The owner is compensated monthly, but at year end much of the monthly rent is donated back to the organization.

If this facility is recognized as compliant with the published standards of an accrediting organization, is accredited, and/or is licensed by local, state and/or federal authorities, please provide the details:
     2012 - Present: Fully Accredited by the Global Federation of Animal Sanctuaries 2015 - Present: Fully Accredited by the Thoroughbred Aftercare Alliance 2016 - Present: PATH International Premier Center "Brook Hill Farm stands out among a field of many wonderful equine rescues in their attention to detail beyond the expected excellence in equine care and rehabilitation," said Jeannine Alexander, GFAS Deputy Director-Equine. "Brook Hill Farm has successfully developed an incredibly professional administrative structure that anchors the confidence their supporters have in their organization. For example, they have created a detailed business/strategic plan that clearly tells the story of their past achievements and highlights their strategic road map to future success. We are so pleased with their plan that we have asked and been granted permission to share some of their document templates with rescues/sanctuaries that are in the process of GFAS Verification or Accreditation. In 2015 we shared this plan on a GFAS webinar,

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Officer Jonathan Jackson 1345 Falling Creek Road Bedford, Virginia 24523 540-586-4800 J.Jackson@BedfordSheriff.org

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     Thoroughbred Aftercare Alliance Janice Towles: jtowles@jockeyclub.com,(859)224-2762 c/o The Jockey Club, 821 Corporate Dr., Lexington, KY 40503 Global Federation of Animal Sanctuaries Valerie Taylor: Equine, valerie@sanctuaryfederation.org,(623)252-5122 PO Box 32294, Washington, DC 20007 Homes for Horses Coalition Cindy Gendron: cindy@homesforhorses.org or (757)932-0394 VAERO - Virginia Alliance for Equine Rescue Organizations Co-Chairs Jo Anne Miller , Jorg Huckabee-Mayfield Jorg - 1688 Burke’s Tavern Road, Burkeville, VA 23922 (434)767-2839 Previous Co-Chairs Equine Welfare Committee PATH International - JoAnne Miller, Marcie Ehrman Marcie - marcie210@hotmail.com

Does your organization conduct Equine Assisted Activities and Therapies (EAAT) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine-Assisted Activities and Therapies (EAAT)? Yes

Total number of instructors, specialists, therapists, counselors, coaches and/or facilitators (full-time, part-time, volunteer, independent contractors, and/or service providers accompanying clients) that conduct Equine Assisted Activities and Therapies (EAAT) programs in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine-Assisted Activities and Therapies (EAAT) AT THIS FACILITY:  4

EAAT Service Providers Assigned to this Facility: (see EAAT Service Provider Section below for details)
     1. Amy Swortzel
     2. Jane Burks
     3. Jo Anne Miller
     4. Maria Muller

Brook Hill Retirement Center for Horses, Inc

Grounds
Total number of horses involved with your programs at this facility: 40
Of the total number of horses involved with your programs at this facility, the number of horses that are microchipped: 0
Total number of horses at this facility INCLUDING those not involved with your programs: 40
Maximum capacity of horses at this facility: 40
Total acreage dedicated specifically to the horses: 60
Our organization has use of the following at this facility:
Structures/Barns: 3  Run-in sheds: 3
Pastures: 3  Paddocks/Pens: 2
Uncovered Outdoor Rings: 3  Covered Outdoor Rings: 0  Indoor Rings: 0







Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/enclosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to ensure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 0-3;
How many hours per day, on average, are horses turned out:
    Horses are out 24/7
    Horses are out 24/7 except they are brought in to feed
    Horses are out 24/7 except they are brought in if there is inclement weather
    Horses are out 24/7 except when they are being trained
    Horses are out 24/7 except when they are used for the conduct of the organization's programs

The following describes the pastures at this facility:
✔    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
✔    A dedicated staff person(s) is responsible for pasture management
✔    All pastures are fenced to prevent escape or injury
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
✔    Pastures are rotated
✔    Pastures have natural protection for horses (i.e., trees)
✔    Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following describes the turnout areas other than pastures at this facility:
✔    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
✔    A dedicated staff person(s) is responsible for the maintenance of turnout areas
✔    All turnout areas are fenced to prevent escape or injury
✔    Turnout areas have man-made protection for horses (i.e., shelters)
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
✔    Horses are checked overnight
✔    By Appointment Only signs are posted.
✔    No Trespassing signs are posted
✔    Hold Harmless signs are posted
✔    Authorized Personnel Only signs are posted
✔    Visitors are only permitted at specific times
✔    Visitors are only permitted in specific areas
✔    The property is fitted with motion lights
Not Checked:
    A security guard is present at night
    Entrance gates are locked at night
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
    The perimeter of the property is fully fenced

Brook Hill Retirement Center for Horses, Inc

Veterinarian Information
Vet Assessment  conducted on 01/25/2020
Veterinarian: Dr. Ronald Fessler
Clinic Name: Windhaven Equine Clinic
Po Box 2189
Forest   VA   24551
Phone: 434-525-5112

Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)
    Onsite computer with onsite backup storage system
    Onsite computer with cloud-based backup storage system
    Our organization utilizes a software application to maintain records
    The organization utilizes its own system to maintain records
    Our organization would use free cloud-based barn management software if available

The following items are consistent with our feed management plan and practices:
✔    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
✔    Feed plans are determined in consultation with a veterinarian
✔    Supplement plans are determined in consultation with a veterinarian
✔    Horses are fed in individual stalls
✔    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔    The feed chart is centrally located and updated as needed
✔    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔    Feed, supplements and hay types are clearly labeled
✔    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔    Medications are kept in a locked, climate-controlled area
Not Checked:
    Horses are fed in groups

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔    Horses are assigned a Henneke Body Condition score upon arrival at the facility
✔    The Henneke Body Condition score is updated with each visit by the veterinarian
✔    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
✔    Photographs are taken of each horse annually and kept with the horse's health records
✔    Horses at our facility may be treated by an equine chiropractor
✔    Horses at our facility may be treated by an equine acupuncturist
✔    Horses at our facility may be treated by an equine massage therapist
✔    Horses at our facility may be treated by an equine nutritionist
Not Checked:
    The Henneke Body Condition score is updated monthly
    The Henneke Body Condition score is updated annually
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records

Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines in our care:
✔    Our organization evaluates the weight-carrying and workload limitations for each equine at least annually
✔    Our organization maintains a written record for each equine that documents the results of each evaluation of weight-carrying and workload limitations
Not Checked:
✔    Equines are not ridden; not applicable

The following variables are considered in determining the weight-carrying and workload limitations for each equine:
✔    Equine age, weight, breed, body condition, fitness, balance, health and soundness
✔    Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
✔    Size, shape, condition and angle of the hooves
✔    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
✔    Weight and proper fit of the saddle and other equipment
✔    Terrain and footing in the working environment
✔    Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
✔    Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
✔    Temperature and/or weather conditions
✔    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
Not Checked:
✔    Equines are not ridden; not applicable

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    The protocol for each horse is determined in consultation with a veterinarian
    Fecal testing is performed prior to the use of a de-wormer.

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly Spray Repellent
    Fly Masks
    Fans

The following represent the biosecurity practices in place at facility:
✔    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
✔    The organization has a written biosecurity plan
✔    All staff are trained in best practices related to biosecurity
✔    All volunteers are trained in best practices related to biosecurity
✔    A specific individual is assigned to care for sick, affected and/or quarantined horses
✔    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
✔    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
✔    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
✔    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
✔    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
✔    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
✔    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
✔    Latex gloves are worn when working with sick, affected and/or quarantined horses
✔    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses
Not Checked:
    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use

The following represent the manure removal practices in place at facility:
✔    Manure piles are composted or spread on pastures
✔    Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
    Manure is stored in dumpster(s)
    Manure is piled in an area where horses are not located
    Manure piles are covered
    Manure is hauled, sold or given away

The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔    Horses are assigned the same stall/location each day
✔    Name plates are located on the stall
✔    A notebook or binder with photos and information on each horse is easily accessible
✔    A map/diagram is posted showing the location of each horse with horse names and photos
✔    Staff/volunteers are provided training on confirmation, markings, colors, and breeds
✔    Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
    Photos are located on the stall
    Horses wear halters with nametags
    Horse photos and profiles are available on the website
    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔     All horses have specifically assigned tack, apparel and equipment that is not shared
✔    Saddle pads are shared
✔    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
✔    Blankets, sheets and turn out apparel are cleaned regularly as needed
✔    Tack is cleaned after each use
✔    Tack is inspected for overall working condition before each use by trained personnel
✔    Tack is assessed for fit before each use by trained personnel
✔    Tack is assessed for fit by trained personnel when a horse's body condition changes
✔    Tack is assessed for fit by trained personnel when a horse's disposition changes
✔    Assigned tack is clearly labeled
✔    Tack is stored in a climate-controlled location
✔    Helmets are replaced after a fall
Not Checked:
    Saddles are shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
     Halters are shared
    Tack is cleaned weekly
    Tack is cleaned only when needed
    This facility enlists the services of a professional saddle fitter at least once a year
    Helmets are shared
    Helmets are cleaned/disinfected after each use
    Helmets are replaced at least every five years.
    Equines are not ridden; not applicable.


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔    Emergency procedures are posted prominently
✔    Emergency phone numbers are posted prominently
✔    The facility owns or has access to a generator
✔    The facility maintains at least two weeks of hay, feed, shavings and medications
✔    The facility collects and maintains medical information from staff, volunteers, and clients
✔    The facility maintains appropriate liability and/or workers' compensation insurance
✔    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
✔    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:

The written EPP addresses the following areas:
✔    Local fire department and/or the state's emergency planning department procedures
✔    Medical emergencies for clients, staff, and volunteers
✔    Medical emergencies for horses
✔    Evacuation plans
✔    Power outages
✔    Fire
✔    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
✔    Terrorist attacks
✔    Protocols to notify emergency personnel
✔    Building/facility exit plans
Not Checked:

The facility follows the specific procedures to help PREVENT emergency situations:
✔    Smoking is strictly prohibited
✔    NO SMOKING signs are posted prominently
✔    Hay is stored away from permanent or temporary structures where horses are stalled
✔    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
✔    Aisles and doorways are kept clear
✔    Heaters with automatic shutoff settings are used
Not Checked:

How often are the following checked or performed?
Fire Extinguishers are checked: Monthly
Smoke detectors are checked: Monthly
Electrical Systems are checked: Monthly
Fence lines are checked: Weekly
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Monthly
Review of safety protocols with staff are conducted: Monthly
Review of safety protocols with volunteers are conducted: Monthly
The Emergency Preparedness Plan is reviewed and updated: Annually

Equine Transportation
2-horse trailer with truck or van:
    1 Owned onsite  0 Access onsite but not owned  1 Access offsite;
3-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse trailer with truck or van:
    1 Owned onsite  0 Access onsite but not owned  0 Access offsite;
6-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;


Equine Assisted Activities & Therapies (EAAT)
         
2019 EAAT Operations Mounted Only Unmounted Only Both Mounted & Unmounted Total
Horses/Equines participating in EAAT programs at this facility        
Number of horses/equines aged 3-8 0 0 0 0
Number of horses/equines aged 9-14 0 0 2 2
Number of horses/equines aged 15-20 0 0 8 8
Number of horses/equines Over 20 0 0 15 15
Total number of horses/equines participating in EAAT programs at this facility 0 0 25 25
         
  Mounted Unmounted    
Number of hours per day each horse works 1 1  
Number of days per week each horse works 3 3  
         
Clients participating in EAAT programs at this facility Mounted Only Unmounted Only Both Mounted & Unmounted Total
Total number of individual clients (not lessons) served annually 0 0 200 200
Average number of clients (not lessons) participating in activities per week 0 0 75 75
         
  Mounted Unmounted    
Number of days per week programs are conducted at this facility 5 5  
Number of weeks per year programs are conducted at this facility 50 50  
         
  Mounted Unmounted    
Average wait list time for a client 6 Months 6 Months  
         

Additional explanation: As both a horse rescue and an EAAT facility, we have a process that combines the two. A horse is brought to Brook Hill Farm and is evaluated by the veterinarian. A plan is put into place to address physical and psychological issues. Once a horse is released by the Vet, the horse is evaluated/trained by the staff and put into our therapeutic programs - from unmounted EFP, to mounted, lead line only, up to our United Neigh Program where our clients with emotional disabilities compete at Pony Club Championships. Once the horse works in our therapeutic programs and we are able to evaluate what level job is appropriate, they are put up for adoption. Those that have specific issues (for example one horse is a true diabetic)and are not adoptable as designated by a Vet, then they remain in our EAAT program. The horses in the program work from one day a week, to up to 4 days a week, for no longer than one, one hour session. These sessions can be mounted or unmounted, depending on the need of the client.

Brook Hill Retirement Center for Horses, Inc was operational during 2019.

2019 Brook Hill Retirement Center for Horses, Inc Equine Census
41 Total number of horses involved with your programs on January 1, 2019
PLUS: Horse Intake during 2019
0 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction
0 Purchased from Kill Pen/Feedlot
2 Surrendered
2 Seized
2 Abandoned
1 Returned
0 Transfer
0 Born at facility
7 Total intakes
LESS: Horse Departure during 2019
4 Horses adopted/sold:
0 Horses transferred/returned
1 Horses deceased
7 Horses euthanized
12 Total departures
36 Number of horses involved with your programs on December 31, 2019
10 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
26 Total number of horses permanently retired.

Summary: 41 on 1/1/2019+ 7 Intakes - 12 Departures = 36 on 12/31/2019



7 Horse Intake Detail during 2019 0
0 Donated 0
0 Free Leased 0
0 Purchased from Owner 0
0 Purchased from Auction 0
0 Purchased from Kill Pen/Feedlot 0
2 Surrendered 0
2Thoroughbred1 Aged 10-14  1 Mares1 Aged 15-20  1 Geldings
2 Seized 0
2Thoroughbred1 Aged 15-20  1 Mares1 Aged Over 20  1 Geldings
2 Abandoned 0
2Thoroughbred1 Aged 15-20  1 Geldings1 Aged Over 20  1 Mares
1 Returned 0
1Quarter Horse1 Aged 15-20  1 Mares
0 Transferred 0
0 Born at facility 0


4 Re-homing Detail Horses adopted/sold by breed, age & gender during 2019:  
1Appaloosa1 Aged 3-9  1 Geldings
1Arabian1 Aged Over 20  1 Geldings
1Quarter Horse1 Aged 15-20  1 Geldings
1Warm Blood1 Aged 10-14  1 Geldings


FACILITY CENSUS SUMMARY

Total Facilities: 1
Brook Hill Retirement Center for Horses, Inc: 2019 - Yes

41 Total number of horses involved with your programs on January 1, 2019
PLUS: Horse Intake during 2019
0 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction
0 Purchased from Kill Pen/Feedlot
2 Surrendered
2 Seized
2 Abandoned
1 Returned
0 Transfer
0 Born at facility
7 Total intakes
LESS: Horse Departure during 2019
4 Horses adopted/sold:
0 Horses transferred/returned
1 Horses deceased
7 Horses euthanized
12 Total departures
36 Number of horses involved with your programs on December 31, 2019
10 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
26 Total number of horses permanently retired.

Summary: 41 on 1/1/2019+ 7 Intakes - 12 Departures = 36 on 12/31/2019



FACILITY COST SUMMARY

Total Facilities: 1
Brook Hill Retirement Center for Horses, Inc: 2019 - Yes

Actual Horse Care Costs
$47598     Feed (Grain/Hay)
$0     Bedding
$4106     Veterinarian
$7045     Farrier
$1905     Dentist
$0     Other Therapies
$0     Manure Removal
$20147     Medications & Supplements
$1038     Horse Transportation
$13100     Maintenance
$6760     Horse/Barn Supplies
$26000     Horse Care Staff
$15000     Horse Training
$20198     Other direct horse-related costs not including overhead or other program costs.
$162897     2019 Total Horse Care Costs
Donated Horse Care Costs
$10000     Feed (Grain/Hay)
$4000     Bedding
$25000     Veterinarian
$4000     Farrier
$2000     Dentist
$1000     Other Therapies
$1000     Manure Removal
$4000     Medications & Supplements
$0     Horse Transportation
$5000     Maintenance
$3000     Horse/Barn Supplies
$12000     Horse Care Staff
$20000     Horse Training
$40000     Other direct horse-related costs not including overhead or other program costs.
$131000     2019 Total Donated Costs

/ Brook Hill Retirement Center for Horses, Inc: Other Costs: Rent, Utilities, Phone, Taxes

Average direct cost per day per horse: $8
Average total cost per day per horse: $11
Average length of stay for an equine: 306 days (14704/48)



EAAT SERVICE PROVIDER INFORMATION


Equine Assisted Activities and Therapies (EAAT):
Our organization provides the following equine-assisted activities and/or therapies (EAAT):
    Therapeutic Horsemanship: Riding
    Therapeutic Horsemanship: Ground-Based Horsemanship
    Equine-Interactive Therapy: Psychotherapy/Counseling (Mental Health)
    Equine-Interactive Learning: Academic and/or Vocational Learning
    Equine-Interactive Learning: Self-improvement, Wellness, Team Building, and/or Personal or Professional Coaching
Not Checked:
    Therapeutic Horsemanship: Driving
    Therapeutic Horsemanship: Vaulting
    Equine-Interactive Therapy: Occupational Therapy, Physical Therapy, Speech-Language Pathology

     1. Amy Swortzel

         FACILITY PARTICIPATION:

         Brook Hill Retirement Center for Horses, Inc

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Horsemanship: Riding

         Therapeutic Horsemanship: Ground-Based Horsemanship

         Equine-Interactive Learning: Academic and/or Vocational Learning

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Amy is a licensed teacher and holds a CTRI and ESMHL certificates through PATH International.


     2. Jane Burks

         FACILITY PARTICIPATION:

         Brook Hill Retirement Center for Horses, Inc

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Horsemanship: Riding

         Therapeutic Horsemanship: Ground-Based Horsemanship

         Equine-Interactive Therapy: Psychotherapy/Counseling (Mental Health)

         Equine-Interactive Learning: Self-improvement, Wellness, Team Building, and/or Personal or Professional Coaching

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Jane is a licensed counselor, and works with certified CTRIs or ESMHL when working with clients.


     3. Jo Anne Miller

         FACILITY PARTICIPATION:

         Brook Hill Retirement Center for Horses, Inc

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Horsemanship: Riding

         Therapeutic Horsemanship: Ground-Based Horsemanship

         Equine-Interactive Learning: Academic and/or Vocational Learning

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Jo Anne Miller is a CTRI and ESMHL certified through PATH International. She is the Executive Director of the organization, holds a degree in education, and currently serves as an Adjunct Professor of Equine Science at Randolph College, teaching courses in equine behavior, introduction to equine science, and equine assisted therapies.


     4. Maria Muller

         FACILITY PARTICIPATION:

         Brook Hill Retirement Center for Horses, Inc

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Horsemanship: Riding

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         Maria is and Instructor in Training through PATH International.