Equine Welfare Network Guardian
2019

White Bird Appaloosa Horse Rescue
EQUINE WELFARE NETWORK GUARDIAN PROFILE
Last Updated: 07/30/2019

We are proud to be an EQUUS Foundation 2019 Guardian and share our horse care & use practices with the public.

MISSION & PROGRAMS

Our organization provides programs involved with equine rescue, adoption & retirement
Our organization provides community outreach and/or public education programs involving horses.

100% of our total programs and services are horse-related.

Number of facilities/locations where horses used in our programs are HOUSED AND CARED for:
     1. White Bird Appaloosa Horse Rescue

Our organization does not use foster facilities

Mission:
White Bird is dedicated to the rescue, rehabilitation, retraining where necessary, and rehoming of abused, neglected and at-risk Appaloosa and other equine breeds, specifically those in urgent need.

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
The Rescue has been in continuous operation for over sixteen years, and our goal has been to rescue at risk horses before they are either subject to a seizure order, or are in danger of the attention of "kill" buyers. Owners who become unable (or unwilling) to look after their horses will look for somewhere safe that they can trust. When contacted by an owner (or by someone concerned - a relative, a neighbor, or animal control) we will work with the owner to resolve the issue. It does not always result in taking in a horse at risk as it may be, for instance, simply a lack of hay (common problem this past year) so we often can work with the owner to problem solve. If the animal is genuinely in need of a rescue place then we will take it ourselves or, if full, work with other rescues to find a place. Funding comes from a variety of private donors, federated/state campaigns and grants. Wherever possible we try to attract sponsors for specific horses, and these are particularly welcome. We maintain a donor database, and send out regular newsletters to everyone who has donated or provided a service to the rescue. We also have a subscription to an online grant finding database. This year we are opening a conference facility to attract potential donors and volunteers with presentations and lectures on horse rescue related topics. Our business model has always featured both a conservative approach to expected revenue and a “worst case” expenditure scenario that has seldom been realized. We have managed this organization very conservatively, not only for the safety of the horses under our care, but because we believe that we owe our donors the best management of their funds that we can provide.

Horse Rescue, Rehabilitation, Retraining & Re-homing:
Overview of our programs involved with rescue, rehabilitation, retraining, re-homing and/or retirement:
     The Rescue is mainly concerned with catching at-risk horses before they are picked up by dealers and headed for the auction feed lots. This can be by working with owners to find homes, if there is no room at the rescue. The Rescue has excellent relations with local ACOs as another source of at-risk horses. Once at the Rescue each horse is given a thorough appraisal by our vet and needed treatment, provided farrier care, and remains in quarantine until declared healthy. Rehabilitation, retraining, and rehoming are also activities of the rescue.

Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     The Rescue interacts with local organizations. These include: 4H, elder and disabled groups, students in secondary and higher education, including college service fraternities and sororities, the local justice system, as well as sports teams. Visitors are educated about the rescue and rescued horses, and as volunteer groups, they can work with the horses and learn about their care and welfare.
     
     Specific programs include:
     
     1. Community Service opportunities for the justice system, and for students in secondary and higher education.
     2. Venue for 4H, Boy and Girl Scouts to learn about horse care and rescue issues.
     3. Venue for learning and cognitively impaired groups to enjoy the company of horses.

GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff & Volunteers:
Chief Staff Officer (CSO):  Jorg Huckabee-Mayfield
Employees:   Full-Time:  0  Part-Time:  0  Volunteers:  30

Staff Recruitment, Screening and Training processes:
    Not applicable; We do not have paid staff

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application
    Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
    Every volunteer is required to provide Emergency Medical Information
    Every volunteer provides parent/guardian information if applicable
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
    Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
    Every volunteer is required to sign a Photo Release
    Every volunteer is required to undergo a Background Check and Random Drug Screening
    Every volunteer carries current health insurance
    Every volunteer has a written job description
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated

Please provide any additional explanation regarding your governance, staffing and volunteer practices or further explanation of your answers above.
The Rescue has no paid employees but 2 board members who work full time in the operation of the Rescue, plus two volunteers who work part-time.
     The volunteer handbook is under re-development. It currently contains sections on volunteer responsibilities, health and safety policies, emergency policies, our policy on photos and printed information, and the care, feeding and treatment of rescued horses.

Governing Body:
Board meetings per year:  2
Number of Board Members:  6  Number of Voting Board Members:  6

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member.
Jorg Huckabee-Mayfield, President and Thomas F. Mayfield, Vice President, are husband and wife. Please note that both Officers can be removed from the BOD by simple majority vote, should the Board ever decide this to be in the best interests of the organization.

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization.
Founders (Board President/CSO & VP) own the facility used by the organization. The organization operates on the property under a lease agreement for $1/10 years.

Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes

Organization documents available on our website:
    Adoption/Foster Agreement

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Adoption/Foster Agreement

Additional Comments:
The Rescue has no paid employees but 2 board members who work full time in the operation of the Rescue, plus two volunteers who work part-time.
     The volunteer handbook is under re-development. It currently contains sections on volunteer responsibilities, health and safety policies, emergency policies, our policy on photos and printed information, and the care, feeding and treatment of rescued horses.
Financial Reporting:
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Compilation
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2018? No
View The IRS Form 990/Pro Forma 990

POLICIES

Acquisition
Our organization acquires horses/equines from the following source(s):
    Donation  
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization does not acquire horses/equines from the following source(s):
    Free Lease  
    Purchase/Adoption from Owner  
    Purchase from auction, kill pen or feedlot  

Our organization will accept the following:
    Geldings
    Mares
    Foals
    Only Stallions to be castrated

Not Checked:
    Pregnant Mares
    Stallions
Definitions:
Donated: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Free Lease: The ownership of the horse is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the horse is transferred to the organization utilizing a free lease document.
Purchased: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase document.
Surrendered: The ownership and custody of the horse is relinquished to the organization by its owner/trainer/responsible agent without the use of a donation document.
Seized: The ownership and custody of the horse is transferred to the organization as a result of the horse being seized by law enforcement or another agency and removed from the owner.
Abandoned: The ownership and custody of the horse is transferred to the organization as a result of the horse being abandoned by the owner or the owner was unable to be located.
Returned: The horse was previously a part of the organization, was adopted, and ownership and custody of the horse has been transferred back to the organization.

Feral/Wild Horse: Free-roaming horses that are descendants of the domesticated horse and have no or limited human contact.

Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.


Our organization will accept the following breeds:
    American Saddlebred
    Appaloosa
    Arabian
    Donkey/Mule/Burro
    Draft
    Friesian
    Hackney
    Miniature Horse
    Morgan
    National Show Horse
    Paint
    Quarter Horse
    Standardbred
    Tennessee Walking Horse
    Thoroughbred
    Warm Blood
    Mixed Breed
    Other
    Andalusian/Lusitano
    Icelandic Horse
    Haflinger
    Norwegian Fjord
    Gypsy Vanner
    Paso Fino
    Pinto
    Appendix Quarter Horse
    Rocky Mountain Horse
    Missouri Fox Trotter

Other breeds:
Whilst Appaloosas are our main concern, we will take ANY equine in desperate need except those we have specifically answered NO to.


Not Checked
    Mustang
    Feral/Wild

Additional information about our acquisition policies and practices:
The Rescue is intended for horses who have no other recourse. Whilst Appaloosas are our main concern, we will take ANY equine in desperate need except those we have specifically answered NO to.


Intake, Assessment & Training
Following arrival of the equine at the facility, the following is performed:
    Physical examination by a veterinarian
    Physical examination by trained barn staff
    Photographs are taken
    A Henneke Body Conditioning Score is assigned
    Physical examination by a farrier
    Coggins test
    Blood work other than Coggins
    Fecal test
    Vaccinations
    De-worming
    The horse is scanned to check for a microchip
    The horse is microchipped if the scan indicates that there is no microchip
    The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
Not Checked:
    Physical examination by a dentist
    The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time

The organization requires the following with respect to the health status of the horse prior to acceptance and arrival at the organization:
    A current Coggins
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.

The organization has the following policies in place prior to a horse being accepted and/or arriving at the facility:
    The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
    The horse is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    Horses are not taken on trial
Not Checked:
    The owner is financially responsible for the shipping of the horse to and from the organization

Horses are assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Loading onto and unloading off a trailer
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Bathing
    Tolerance to multiple handlers at the same time
Not Checked:
    Riding by a beginner and/or unbalanced rider
    Jumping
    Driving (Pulling a carriage)
    Clipping

The typical length of quarantine is:   20 to 30 days

Horses provided formal training (groundwork or riding):   As needed; no set schedule

Additional information about our intake, assessment & training policies and practices:
Animals received from Animal Control are not evaluated prior to arrival.


Breeding
The organization has the following policies related to breeding and stallions:
    Our organization does NOT breed horses.
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses
Not Checked:
    Our organization breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses


Euthanasia
The organization has the following policies related to euthanasia:
    Our organization will never have a horse euthanized for space
    Our organization will never have a healthy horse euthanized under any circumstances
    Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
    Our organization may have a horse euthanized after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization does not euthanize horses under any circumstances.
    Euthanasia is done at the veterinarian's facility

Horses will be euthanized upon the recommendation of:
    Veterinarian
Not Checked:
    Senior staff member without a veterinarian's recommendation
    The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
    Not applicable. The organization does not euthanize horses

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. The organization does not euthanize horses

The organization utilizes the following methods of euthanasia:
    Intravenous administration of an overdose of barbiturates

Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete an application/contract which constitutes the agreement between our organization and the new owner
    Our organization will only re-home a horse to a location where another horse resides
    Potential adopters/purchasers must visit our organization and be observed with the horse on site
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing a horse
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the horse to the adopter/purchaser's facility
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the horse
    Adopters/purchasers can return a horse to our organization free of charge
    Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away under any circumstances
    Our agreement states that re-homed horses cannot be bred
    Our agreement states that if there is any breach of contract the horse must be returned to our organization
    Our agreement states that our organization reserves the right to make unannounced visits to see the horse within the first year of adoption
    Our agreement states that our organization reserves the right to make scheduled visits to see the horse within the first two years of adoption
    Our agreement states that our organization reserves the right to visit the horse at any time.
    Adopters/purchasers are required to provide updates (photos, vet records) for three or more years
Not Checked:
    Our organization does NOT re-home a horse to first time horse owners
    Adopters/purchasers can return a horse to our organization for a fee
    Our agreement states that re-homed horses CAN be sold or given away with prior written approval of our organization
    Adopters/purchasers are NOT required to provide updates
    Adopters/purchasers are required to provide updates (photos, vet records) for one year
    Adopters/purchasers are required to provide updates (photos, vet records) for two years
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Our organization requires references from the following:
    Veterinarian
    Farrier
    Personal/Other
Not Checked:
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Transfer of ownership occurs:   Our organization retains ownership of the horse for its lifetime

The average equine re-homing (adoption/purchase) fee received by your organization:
$201 to $500

Our organization has the following rehoming fee policies:
    Fees may vary depending on the equine level of training
    Fees may vary depending on the equine breed
    Fees may vary depending on the equine age
    Fees may vary depending on the equine health and soundness
Not Checked:
    Not applicable
    All equines have one set fee
    Fees may vary depending on species
    Fees may vary depending on the equine type

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
    Horses may remain at our organization for their lifetimes
    Horses may be found suitable homes by our organization
    In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
    In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
    Horses may be returned to their owners
    Horses may be sent to auction
    If a suitable home cannot be located within 12 months, the horse may be euthanized

Does your organization provide horses to any facility to use in research or medical training? 
     No
Please explain where and for what purpose horses are provided to use in research or medical training? 
     N/A

Does your organization sell, donate or give a horse to an auction? 
     No
Describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. 
     N/A

Additional information about our rehoming policies and practices:
In that the Rescue retains the right to have the horse returned for a variety of reasons, the Rescue retains co-ownership of the horse throughout the rest of its life.
View Rehoming Application/Agreement

FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
White Bird Appaloosa Horse Rescue
White Bird Appaloosa Horse Rescue
1688 Burkes Tavern Road Burkeville VA 23922
Contact: Tom Mayfield
Contact's Phone: 434-767-2839
Contact's Email: whitebirdapps@gmail.com

Does your organization own, lease or use a part of this facility? Use

If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility:
The 50-acre facility was purchased in 2006 by the founders to house the Rescue. The Rescue has a 10-year lease on the entire farm, with the exception of the residence, a hay field, and one front field. The owners are: Tom and Jorg Mayfield, 1688 Burkes Tavern Road, Burkeville, VA 23922.

If not owned, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

If not owned, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     The Lease Agreement is for ten years, with about four years remaining. The start date is October 30, 2012, and it terminates on October 29, 2022. The founders have no need for the rescue to relocate, as the farm was purchased for this reason. So it is most likely that another lease would be signed. But the decision to relocate would be made by the entire Board, not just the founders, and this might occur if a better or larger facility became available.

If not owned, please provide the details as to what services are provided by the owner and if and how the owner is compensated. 
     The owners are paid $1 each ten year lease period. Per the Agreement, the Rescue provides its own insurance and is liable for routine maintenance of fences and shelters in leased area of the property. In the event of major damage to barns and buildings that cannot be considered routine maintenance, the owners will cover the costs of repairs, as these are insured. The owner pays for water and electric services.

Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     GFAS Accredited- full Accreditation in 2012 and 2016. Winner of 2014 Carole Noon Award for Sanctuary Excellence. The Rescue is a member of the Homes for Horses Coalition. Registered with Virginia Department of Agriculture and Consumer Services and the VA Department of Taxation. IRS 501c3.

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Nottoway County Sheriff's Office 266 West Courthouse Road P.O. Box 6 Nottoway, Virginia 23955 (434) 645-9044 (434) 645-1915 Fax ljparrish@nottowaysheriff.org

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     Global Federation of Animal Sanctuaries 623-252-5122 Email: contact@sanctuaryfederation.org Cindy Gendron Homes for Horses Coalition 4017 Bunch Walnuts Rd. Chesapeake, VA 23322 cindy@homesforhorses.org 757-932-0394 Dara Ruiz Foster/Placement Manager Cruelty Intervention Advocacy Humane Law Enforcement ASPCA ® 424 East 92nd street New York, NY 10128 P: 212-876-7700 ext 4436 C: 646-629-8900 work Dara.Ruiz@aspca.org Theresa J. ‘Terry’ Royall Commonwealth’s Attorney 300 West Courthouse Road PO Box 21 Nottoway, Virginia 23955 Office: (434) 645-8268 t.royall@nottoway.org

Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No

Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 3

Instructors Assigned to this Facility: (see Instructor Section below for details)
     1. Instructor: Jorg Huckabee-Mayfield
     2. Instructor: Michele Corneau
     3. Instructor: Tom Mayfield

White Bird Appaloosa Horse Rescue

Grounds
Total acreage dedicated specifically to the horses: 40
Our organization has use of the following at this facility:
Structures/Barns: 5  Run-in sheds: 7
Pastures: 2  Paddocks/Pens: 9
Uncovered Outdoor Rings: 1  Covered Outdoor Rings: 0  Indoor Rings: 0







Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/encosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to insure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 4-8
How many hours per day, on average, are horses turned out:
    Horses are out 16+ hours per day
    Horses are out 24/7 except they are brought in if there is inclement weather

The following describes the pastures at this facility:
✔    A dedicated staff person(s) is responsible for pasture management
✔    All pastures are fenced to prevent escape or injury
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
✔    Pastures have natural protection for horses (i.e., trees)
✔    Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Pastures are rotated

The following describes the turnout areas other than pastures at this facility:
✔    A dedicated staff person(s) is responsible for the maintenance of turnout areas
✔    All turnout areas are fenced to prevent escape or injury
✔    Turnout areas have man-made protection for horses (i.e., shelters)
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
✔    Hold Harmless signs are posted
✔    Authorized Personnel Only signs are posted
✔    Visitors are only permitted at specific times
✔    Visitors are only permitted in specific areas
✔    The perimeter of the property is fully fenced
Not Checked:
    A security guard is present at night
    Horses are checked overnight
    By Appointment Only signs are posted.
    No Trespassing signs are posted
    Entrance gates are locked at night
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service
    The property is fitted with a security system that is monitored internally by staff (or the property owner)

White Bird Appaloosa Horse Rescue

Veterinarian Information
Vet Assessment  conducted on 04/18/2019
Veterinarian: Randall Scarrow
Clinic Name: Southside Equine Services    Street: 4733 Red House Road    City: Phenix  State: VA    Zip: 23959
Phone: 434-248-5881  
Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Our organization utilizes a software application to maintain records

The following items are consistent with our feed management plan and practices:
✔    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
✔    Feed plans are determined in consultation with a veterinarian
✔    Supplement plans are determined in consultation with a veterinarian
✔    Horses are fed in individual stalls
✔    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔    The feed chart is centrally located and updated as needed
✔    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔    Feed, supplements and hay types are clearly labeled
✔    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔    Medications are kept in a locked, climate-controlled area
Not Checked:
    Horses are fed in groups

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔    Horses are assigned a Henneke Body Condition score upon arrival at the facility
✔    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
✔    A weight limit of no more than 20% of the horse’s weight is established for each horse and is kept with the horse’s records and updated when needed
✔    Horses at our facility may be treated by an equine chiropractor
✔    Horses at our facility may be treated by an equine acupuncturist
✔    Horses at our facility may be treated by an equine massage therapist
Not Checked:
    The Henneke Body Condition score is updated monthly
    The Henneke Body Condition score is updated annually
    The Henneke Body Condition score is updated with each visit by the veterinarian
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse annually and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
    Horses at our facility may be treated by an equine nutritionist

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    A de-wormer is used without fecal testing

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly Traps and Tapes
    Premise Sprays/Insecticides
    Fly Spray Repellent
    Fly Masks
    Fly Sheets
    Fans

The following represent the biosecurity practices in place at facility:
✔    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
✔    All staff are trained in best practices related to biosecurity
✔    All volunteers are trained in best practices related to biosecurity
✔    A specific individual is assigned to care for sick, affected and/or quarantined horses
✔    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
✔    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
✔    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
✔    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
✔    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
✔    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
✔    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
✔    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
✔    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
✔    Latex gloves are worn when working with sick, affected and/or quarantined horses
✔    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses
Not Checked:
    The organization has a written biosecurity plan

The following represent the manure removal practices in place at facility:
✔    Manure is piled in an area where horses are not located
✔    Manure is hauled, sold or given away
✔    Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
    Manure is stored in dumpster(s)
    Manure piles are covered
    Manure piles are composted or spread on pastures

The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔    Horses are assigned the same stall/location each day
✔    Name plates are located on the stall
✔    Photos are located on the stall
✔    Horses wear halters with nametags
✔    A notebook or binder with photos and information on each horse is easily accessible
✔    A map/diagram is posted showing the location of each horse with horse names and photos
✔    Horse photos and profiles are available on the website
✔    Staff/volunteers are provided training on confirmation, markings, colors, and breeds
✔    Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔     All horses have specifically assigned tack, apparel and equipment that is not shared
✔    Saddles are shared
✔    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
✔    Blankets, sheets and turn out apparel are cleaned regularly as needed
✔    Tack is cleaned only when needed
✔    Tack is inspected for overall working condition before each use by trained personnel
✔    Tack is assessed for fit before each use by trained personnel
✔    Tack is assessed for fit by trained personnel when a horse's disposition changes
✔    Assigned tack is clearly labeled
✔    Tack is stored in a climate-controlled location
✔    Helmets are replaced after a fall
Not Checked:
    Saddle pads are shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
     Halters are shared
    Tack is cleaned after each use
    Tack is cleaned weekly
    Tack is assessed for fit by trained personnel when a horse's body condition changes
    This facility enlists the services of a professional saddle fitter at least once a year
    Helmets are shared
    Helmets are cleaned/disinfected after each use
    Helmets are replaced at least every five years.


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔    Emergency procedures are posted prominently
✔    Emergency phone numbers are posted prominently
✔    The facility owns or has access to a generator
✔    The facility maintains at least two weeks of hay, feed, shavings and medications
✔    The facility collects and maintains medical information from staff, volunteers, and clients
✔    The facility maintains appropriate liability and/or workers' compensation insurance
✔    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
✔    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:

The written EPP addresses the following areas:
✔    Local fire department and/or the state's emergency planning department procedures
✔    Medical emergencies for clients, staff, and volunteers
✔    Medical emergencies for horses
✔    Evacuation plans
✔    Power outages
✔    Fire
✔    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
✔    Protocols to notify emergency personnel
✔    Building/facility exit plans
Not Checked:
    Terrorist attacks

The facility follows the specific procedures to help PREVENT emergency situations:
✔    Smoking is strictly prohibited
✔    NO SMOKING signs are posted prominently
✔    Hay is stored away from permanent or temporary structures where horses are stalled
✔    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
✔    Aisles and doorways are kept clear
Not Checked:
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Annually
Electrical Systems are checked: Annually
Fencelines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Not at all/NA
Review of safety protocols with staff are conducted: Annually
Review of safety protocols with volunteers are conducted: Annually
The Emergency Preparedness Plan is reviewed and updated: Annually

Horse Transportion
2-horse trailer with truck or van:
    2 Owned onsite  0 Access onsite but not owned  0 Access offsite;
3-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
4-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
6-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;


Equine Assisted Activities & Therapies (EAAT)
Total number of individual clients (not lessons) served annually:
Total number of individual clients participating in unmounted activities per week:
Total number of individual clients participating in mounted activities per week:
Total number of horses participating in EAAT programs at this facility:
Number of horses aged 3-8:
Number of horses aged 9-14:
Number of horses aged 15-20:
Number of horses aged over 20:
Average number of mounted hours per day each horse works:
Average number of unmounted hours per day each horse works:
Total number:
Total number of mounted horse hours per week:
Total number of unmounted horse hours per week:
Number of days per week that mounted programs are conducted at this facility:
Number of weeks per year that mounted programs are conducted at this facility:
Number of days per week that unmounted programs are conducted at this facility:
Number of weeks per year that unmounted programs are conducted at this facility:
Additional explanation: Our sanctuary horses are used for exposure/educational purposes. They provide an opportunity for adults and children to communicate with these beautiful animals and to learn about the issues that necessitate the need for rescues. Interraction may include leading, grooming and instruction in horse care. Horses to be adopted out are ridden by their trainer and potential adopters.

White Bird Appaloosa Horse Rescue

Equine Costs and Inventory

2018 Operations: This facility was operational during 2018.

2018 Horse Care Costs
Actual Horse Care Costs
$43963     Feed (Grain/Hay)
$0     Bedding
$9670     Veterinarian
$4374     Farrier
$3600     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$2808     Horse Transportation
$22262     Maintenance
$6572     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$93249     2018 Total Horse Care Costs
Donated Horse Care Costs
$43963     Feed (Grain/Hay)
$0     Bedding
$9670     Veterinarian
$4374     Farrier
$3600     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$2808     Horse Transportation
$22262     Maintenance
$6572     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$93249     2018 Total Donated Costs


Additional Explanation:
Costs for Veterinary and medications are usually combined. Have estimated split, but total sum of Vet+Meds is correct. Dental work included in veterinary fees. bedding is a donated item, with no cash transaction.

Average cost per day per horse: $9
Average length of stay for an equine: 281 days
Based on a total of 10680 days equines were in the care of this facility during 2018

White Bird Appaloosa Horse Rescue

Equine Inventory

2018 Operations: This facility was operational during 2018.

2018 Horse Care Costs

2018 White Bird Appaloosa Horse Rescue Horse Inventory
30 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
0 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction/Kill Pen/Feedlot
4 Surrendered
2 Seized
0 Abandoned
2 Returned
8 Total intakes
LESS: Horse Departure during 2018
5 Horses adopted/sold:
2 Horses transferred/returned
3 Horses deceased
10 Total departures
28 Number of horses involved with your programs on December 31, 2018
28 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 30 on 1/1/2018+ 8 Intakes - 10 Departures = 28 on 12/31/2018

28 Total number of all horses at this facility on December 31, 2018
30 Maximum capacity of horses at this facility on December 31, 2018


8 Detail Horse Intake during 2018
0 Donated
0 Free Leased
0 Purchased from Owner
0 Purchased from Auction/Kill Pen/Feedlot
4 Surrendered
3Appaloosa
1 Aged 3-9
1 Geldings
1 Aged 10-14
1 Geldings
1 Aged 15-20
1 Geldings
1Quarter Horse
1 Aged Over 20
1 Geldings

2 Seized
2Appaloosa
1 Aged 3-9
1 Geldings
1 Aged Over 20
1 Geldings

0 Abandoned
2 Returned
1Appaloosa
1 Aged Over 20
1 Geldings
1Quarter Horse
1 Aged 15-20
1 Geldings



Re-homing Detail during 2018:
5 Horses adopted/sold by breed, age & intended use:
1Appaloosa
Aged Under 3
Aged 3-9
Aged 10-14
Aged 15-20 for Pasture Mate  
1 Aged Over 20 for EAAT/Therapy  
2Miniature Horse
Aged Under 3
Aged 3-9
Aged 10-14
2 Aged 15-20 for Pasture Mate  
Aged Over 20
1Quarter Horse
Aged Under 3
Aged 3-9
Aged 10-14
Aged 15-20
1 Aged Over 20 for Pasture Mate  
1Thoroughbred
Aged Under 3
Aged 3-9
Aged 10-14
Aged 15-20
1 Aged Over 20 for Pasture Mate  







FACILITY INVENTORY SUMMARY

Total Facilities: 1
White Bird Appaloosa Horse Rescue

30 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
0 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction/Kill Pen/Feedlot
4 Surrendered
2 Seized
0 Abandoned
2 Returned
8 Total intakes
LESS: Horse Departure during 2018
5 Horses adopted/sold:
2 Horses transferred/returned
3 Horses deceased
10 Total departures
28 Number of horses involved with your programs on December 31, 2018
28 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 30 on 1/1/2018+ 8 Intakes - 10 Departures = 28 on 12/31/2018

28 Total number of all horses on December 31, 2018
30 Maximum capacity of horses on December 31, 2018




FACILITY COST SUMMARY

Total Facilities: 1
White Bird Appaloosa Horse Rescue

Actual Horse Care Costs
$43963     Feed (Grain/Hay)
$0     Bedding
$9670     Veterinarian
$4374     Farrier
$3600     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$2808     Horse Transportation
$22262     Maintenance
$6572     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$93249     2018 Total Horse Care Costs
Donated Horse Care Costs
$43963     Feed (Grain/Hay)
$0     Bedding
$9670     Veterinarian
$4374     Farrier
$3600     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$2808     Horse Transportation
$22262     Maintenance
$6572     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$93249     2018 Total Donated Costs

Average cost per day per horse: $9




INSTRUCTOR INFORMATION

V. INSTRUCTORS

     1. Jorg Huckabee-Mayfield

         Facility Participation:

         White Bird Appaloosa Horse Rescue

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: GFAS- accredited
Enter the year that the certification was awarded: 2012
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Accreditation of the rescue and sanctuary. We teach the public about the needs of rescued horses and how to properly care for them, so our best measure of competence is through GFAS.
Additional information about this instructor: Has 45 years of experience. Received the GFAS Carole Noon Award for Sanctuary Excellence in 2014. Serves on the Steering Committee for the National Homes for Horses Coalition. Co-founder of the Virginia Alliance of Equine Rescue Organizations

     2. Michele Corneau

         Facility Participation:

         White Bird Appaloosa Horse Rescue

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? No
Additional information about this instructor: Michelle is an experienced natural horsemanship trainer with a specialty in unhandled/feral horses.

     3. Tom Mayfield

         Facility Participation:

         White Bird Appaloosa Horse Rescue

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? No
Additional information about this instructor: Tom is an experienced handler who starts horses off in basic ground manners. He also mentors new volunteers in safely handling horses.