Equine Welfare Network Guardian
AWARDED ANNUALLY
Effective Date
May 11, 2020


SMILES, Special Methods in Learning Equine Skills
N2666 County Road. K
Darien, WI 53114
Phone: 262-882-3470

EIN: 39-1508173
Founded: 1985
Last Updated 2020-08-22

View our WEBSITE

SMILES, Special Methods in Learning Equine Skills
EQUINE WELFARE NETWORK GUARDIAN PROFILE
Effective Date: May 11, 2020 Last Updated: August 22, 2020

We are proud to be an EQUUS Foundation Guardian and share our horse care & use practices with the public.

MISSION & PROGRAMS

Our organization conducts Equine Assisted Services which are in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS).
Our organization does not provide community outreach and/or public education programs involving horses.
Our organization is directly responsible for the care and shelter of equines involved in our programs.
100% of our total programs and services are horse-related.
Number of facilities/locations where horses used in our programs are HOUSED AND CARED FOR or were HOUSED AND CARED FOR during 2019: 1
     1. SMILES  * Operational in 2019


Mission:
SMILES transcends traditional therapeutic methods by offering individuals, with special needs, of all ages, the joy of participating in an equine assisted program which provides social, emotional, physical and personal rewards.

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
Our goals are to improve the quality of life for adults and children living with special needs with non-traditional therapeutic interventions (Equine Assisted Activities and Therapies).
     
     We invest in the education of our PATH certified instructors and work on continuous improvement strategies to improve our program and outcomes. We have a knowledgeable staff, dedicated volunteers who are well trained, and a variety of community partnerships that make SMILES successful.
     
     We have a diverse funding plan that includes individual donors, corporate donors, foundations and grants, program fees and multiple special events. All of these funding streams help to ensure our sustainability into the future.

Equine Assisted Services (EAS):
Our organization provides the following equine assisted services (EAS):
    Therapeutic Mounted Services
    Therapeutic Unmounted Services
Not Checked:
    Therapeutic Driving Services
    Therapeutic Vaulting Services
    Equine-Assisted Psychotherapy/Counseling (Mental Health)
    Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
    Equine-Assisted Learning involving Academic Learning
    Equine-Assisted Learning involving Personal and/or Professional Development

Our organization provides services for the following specific populations:
Children (10 & Under)
Tweens (11-12)
Teens (13-18)
Young Adults (19-21)
Adults (Over 21)
Seniors (65-79)
Elderly (80 & Over)
Socioeconomically Disadvantaged

Our organization provides services to individuals with:
Alzheimers/Dementia, Amputation, Arthritis, Attention Deficit Disorder (ADD), Autism, Behavioral disorders, Cerebral palsy, Chronic illness, Cognitive disabilities, Cystic Fibrosis, Development delay or disability, Down Syndrome, Economic disadvantages, Emotional disabilities, Epilepsy, Genetic conditions/disorders, Grief, Head Trauma/Brain Injury, Hearing impairment, Intellectual disability, Joint abnormalities, Language impairment, Learning disabilities, Life-threatening illness, Mental health disabilities, Multiple sclerosis, Muscular dystrophy, Obsessive Compulsive Disorder (OCD), Orthopedic issues, Paralysis, Pervasive Developmental Disorder (PDD), Physical disabilities, Post Traumatic Stress Disorder (PTSD), Speech impairment, Spina bifida, Spinal cord injury, Stroke, Terminal illness, Traumatic Brain Injury (TBI), Visual impairment

Overview of our programs involved with providing EAS to individuals with special needs:
     Special Methods in Learning Equine Skills (SMILES), Inc. provides clients with special needs of all ages and abilities the opportunity to participate in Equine Assisted Activities and Therapies (EAAT) through mounted and unmounted programming. Our clients range in age from four years old to over eighty years old. We serve clients who have autism, cerebral palsy, are blind/visually impaired, those with cognitive/intellectual disabilities, are deaf/hard of hearing, have attention deficit disorders as well as those with mental illness. Our herd of 22+ therapy horses live on site at our 35-acre property.
     
     We are a Professional Association of Therapeutic Horsemanship (PATH) International Premier Accredited Center. This means that we have voluntarily elected to have site visits with PATH International to ensure we are meeting or exceeding the industry standards for center administration, equine welfare and activities, and facility safety. Being accredited also means that all equine assisted activities (both Therapeutic Riding and our unmounted program, HEARTS) are provided by PATH International Certified Professionals who have undergone a stringent certification process.
     
     The physical and emotional benefits of Therapeutic Riding have been documented for years. Studies show that equine assisted therapies actually reduce stress hormones and increase social bonding hormones in people with autism. Equine assisted physical activities (such as Therapeutic Riding) also help to develop gross motor skills in children with Down Syndrome even more so than conventional adapted physical education. These are just a few examples of the science behind our programs.
     SMILES offers four (nine week) sessions of Therapeutic Riding per year taught by PATH, Int’l certified instructors. At SMILES, every client is treated as an individual. Our lesson plans are adapted to meet the personal goals of each client. Activities during the riding class are a critical part of the lesson plan and student success. These activities help riders to focus, bend, stretch, vocalize, interact with others and gain balance, all while sitting atop an over 1,000-pound animal. In addition to our highly qualified staff, SMILES enlists the help of hundreds of volunteers to make our classes happen. In some cases, it requires three volunteers to assist just one rider. In a class of up to six riders, we may need up to 18 volunteers per riding class. It takes over 11,000 hours of volunteer time to make the SMILES program run.
     
     SMILES also provides a unique and tailored unmounted program called HEARTS (Horse Experiences and Activities Resulting in Therapeutic Success). This specific type of EAAT allows clients the opportunity to work one-on-one with a certified instructor and their equine companion. Clients learn to groom, lead and care for their horse. This sensory-rich experience is unlike any traditional therapy offered.

At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must all equine organizations ensure that horses are treated humanely when interacting with people with and without special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people:
     We have a full-time Program Coordinator who oversees our herd of horses. This person is extremely knowledgeable in horses, horse care and horse behavior. She monitors the mental health of our horses on an ongoing basis. Volunteers, instructors and other staff are encouraged and asked to report any instances of behavioral issues to the Program Coordinator. When needed, we have given horses a break from participating in therapeutic riding. We have a specific pasture lot called the "vacation lot" for horses who need time away from work and respite from the day-to-day stresses of being a therapy horse.


GOVERNANCE, MANAGEMENT & FINANCIAL REPORTING

Staff & Volunteers:
Chief Staff Officer (CSO):  Kimberly Good
Employees:   Full-Time:  5  Part-Time:  2  Volunteers:  400
Staff Recruitment, Screening and Training processes:
    Prospective staff complete a written application
    Prospective staff must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every member of the staff is required to complete a Liability Release/Hold Harmless Agreement
    Every member of the staff is required to provide Emergency Medical Information
    Every member of the staff is required to sign a Photo Release
    Every member of the staff is required to undergo a Background Check
    Every member of the staff provides parent/guardian information if applicable
    Every member of the staff carries current health insurance
    Every member of the staff has a written job description
    Every member of the staff is evaluated on an annual and as needed basis or with any change in their job description
    Every member of the staff is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
    Every member of the staff receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Every member of the staff has a supervisor and is responsible for keeping their supervisor up to date on work related activities
    The organization provides an Employee Handbook to every member of the staff
    The Employee Handbook includes employee-related information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    The Employee Handbook is reviewed annually and updated
    One or more staff members are trained in CPR and human first aid
    One or more staff members are trained in equine first aid
Not Checked:
    Every member of the staff is subject to Random Drug Screening

Volunteer Recruitment, Screening and Training processes:
    Prospective volunteers complete a written application
    Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
    Every volunteer is required to provide Emergency Medical Information
    Every volunteer is required to sign a Photo Release
    Every volunteer provides parent/guardian information if applicable
    Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
    Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills
    The organization records and maintains written attendance information and hours on every volunteer
    The organization provides a Volunteer Handbook to every volunteer
    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
    The Volunteer Handbook is reviewed annually and updated
    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
    Every volunteer is required to undergo a Background Check
    Every volunteer carries current health insurance
    Every volunteer has a written job description
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    Every volunteer is subject to Random Drug Screening

Governing Body:
Board meetings per year:  12
Number of Board Members:  9  Number of Voting Board Members:  8

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member.
There are two board members who are related (uncle/niece relationship).

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes

Disclosure:


Organization documents available on our website:
    Most recent Annual Report
    Equine Intake Guidelines
    Volunteer Handbook

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Most recent Annual Report
    Equine Intake Guidelines
    Adoption/Foster Agreement
    Volunteer Handbook
    Employee Handbook
    Bylaws

Financial Reporting:
Month Fiscal Year Ends: 12
Type of Financial Reporting (Audit, Review, Compilation): Audit
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2019? No
View The IRS Form 990/Pro Forma 990


EQUINE COSTS

Total Facilities: 1
SMILES: 2019 - Yes

Actual Horse Care Costs
$8821     Feed (Grain/Hay)
$2548     Bedding
$4856     Veterinarian
$13450     Farrier
$1280     Dentist
$2500     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$650     Horse Transportation
$0     Maintenance
$525     Horse/Barn Supplies
$15000     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$49630     2019 Total Horse Care Costs
Donated Horse Care Costs
$0     Feed (Grain/Hay)
$0     Bedding
$8200     Veterinarian
$1000     Farrier
$200     Dentist
$2000     Other Therapies
$500     Manure Removal
$0     Medications & Supplements
$0     Horse Transportation
$0     Maintenance
$0     Horse/Barn Supplies
$18000     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$29900     2019 Total Donated Costs

/ SMILES: I put an estimate of $18,000 under "horse care staff" on the Donated Expense line as we have a large number of volunteers who help us care for our herd and I put an approximate number of hours at $10/hour per person.

Average direct cost per day per horse: $4
Average total cost per day per horse: $6
Average length of stay for an equine: 345 days (7938/23)


POLICIES

Acquisition
Our organization acquires horses/equines from the following source(s):
    Donation  
    Free Lease  
    Purchase/Adoption from Owner  

Our organization does not acquire horses/equines from the following source(s):
    Purchase from auction  
    Purchase kill pen or feedlot  
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization will accept the following:
    Geldings
    Mares

Not Checked:
    Pregnant Mares
    Foals
    Stallions
    Only Stallions to be castrated
Intake, Assessment & Training
Prior to a horse being accepted and/or arriving at the facility, the organization requires the following with respect to the health status of the horse:
    A current Coggins
    Vaccination records that have been administered within the last 12 months
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.
    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:

Prior to a horse being accepted and/or arriving at the facility, the organization has the following policies in place:
    The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
    The horse is evaluated at its place of residence
    The owner completes an application/contract which constitutes the agreement between the owner and our organization
    Horses are on trial up to 60 days
    Horses are on trial for 60 or more days
    The trial period may be reduced based on the horse's progress
    During the trial period, the organization accepts total financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care
    The trial period may be terminated by either the organization or the owner for any reason
Not Checked:
    The owner is financially responsible for the shipping of the horse to and from the organization
    Horses are not taken on trial
    Horses are on trial for up to 30 days
    During the trial period, the organization accepts financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
    During the trial period, the owner/donor is financially responsible for the care of the horse, including board, feed, shoeing and any necessary veterinary care

Upon intake, the organization has the following quarantine policy in place:
*Missing
The typical length of quarantine is:   Horses are not quarantined

Following arrival of the equine at the facility, the following is performed:
    Physical examination by a veterinarian
    Physical examination by trained barn staff
    Photographs are taken
    Physical examination by a farrier
Not Checked:
    A Henneke Body Conditioning Score is assigned
    Physical examination by a dentist
    Coggins test
    Blood work other than Coggins
    Fecal test
    Vaccinations
    De-worming
    The horse is scanned to check for a microchip
    The horse is microchipped if the scan indicates that there is no microchip

Following arrival at the facility, the horse is assessed for following skills and behaviors:
    Retrieval from a pasture/paddock
    Leading with a halter and lead rope
    Temperament, disposition and attitude, such as rated from very calm to very high spirited
    Saddling
    Bridling
    Lunging
    Mounting and dismounting
    Riding at the walk
    Riding at the trot
    Riding at the canter
    Riding by a beginner and/or unbalanced rider
    Tolerance to unusual objects and loud noises
    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
    Grooming
    Tolerance to multiple handlers at the same time
Not Checked:
    Loading onto and unloading off a trailer
    Jumping
    Driving (Pulling a carriage)
    Bathing
    Clipping

Horses provided formal training (groundwork or riding):   As needed; no set schedule


Breeding
The organization has the following policies related to breeding and stallions:
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses.
    Our organization prohibits the breeding of horses/equines when re-homed or this statement is not applicable as all horses/equines remain at our organization for their lifetimes and are not re-homed under any circumstances.
Not Checked:
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions

Euthanasia
The organization has the following policies related to euthanasia:
    Our organization will never have a horse euthanized for space
    Our organization will never have a healthy horse euthanized under any circumstances
    Our organization may have a horse euthanized after all reasonable treatment options have been explored
    Euthanasia is done on site when possible to decrease trauma from transport
    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
    Euthanasia is done at the veterinarian's facility

Horses will be euthanized upon the recommendation of:
    Veterinarian
Not Checked:
    Senior staff member without a veterinarian's recommendation
    The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
    Not applicable. The organization does not euthanize horses

The following are authorized to administer the procedure for your organization in accordance with state laws:
    Veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. The organization does not euthanize horses

The organization utilizes the following methods of euthanasia:
    Intravenous administration of an overdose of barbiturates

Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
    All potential adopters/purchasers complete a contract which constitutes the agreement between our organization and the new owner
    Our organization does NOT re-home a horse to first time horse owners
    Our organization will only re-home a horse to a location where another horse resides
    Potential adopters/purchasers must visit our organization and be observed with the horse on site
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing a horse
    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the horse to the adopter/purchaser's facility
    Adopters/purchasers are NOT required to provide updates
Not Checked:
    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the horse
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

The uploaded Re-homing agreement includes the following re-homing (adoption/purchase) statements:
    Our agreement states that re-homed horses CAN be sold or given away with prior written approval of our organization
    Our agreement states that re-homed horses cannot be bred
    Our agreement states that if there is any breach of contract the horse must be returned to our organization
    Our agreement states that our organization reserves the right to make unannounced visits
    Our agreement states that our organization reserves the right to make scheduled visits
    Our agreement states that adopters/purchasers can return a horse to our organization free of charge
Not Checked:
    Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away under any circumstances
    Our agreement states that adopters/purchasers can return a horse to our organization for a fee
    Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for one year
    Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for two years
    Our agreement states that adopters/purchasers are required to provide updates (photos, vet records) for three or more years
    None of the statements are included.

Our organization requires references from the following:
    Veterinarian
    Farrier
Not Checked:
    Personal/Other
    Not applicable or no references required.

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase)

The average equine re-homing (adoption/purchase) fee received by your organization:
Not applicable; None received

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
    Horses remain at our organization for their lifetimes
    Horses may be found suitable homes by our organization
    Horses may be returned to their owners
    In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
    Horses may be sent to auction
    In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
    If a suitable home cannot be located within 12 months, the horse may be euthanized

View Re-homing Agreement

EQUINE CARE & SHELTER/FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1

SMILES
SMILES
N2666 County Road K Darien WI 53114
Contact: Kim Good
Contact's Phone: 262-882-3470
Contact's Email: smiles@smilestherapeuticriding.org

Please list all local, state and federal licenses held by the organization, including the expiration dates, or indicate that no licenses are required at the local, state or federal level. Please also list if this facility is accredited and recognized as compliant with the published standards of an accrediting organization, including the name of the organization and the date of the accreditation.
     *Missing

Does your organization own, lease or use a part of this facility? Own

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     County Humane Officer: Cindy Wrobel 262-723-1000 ext: 5 animalcop999@hotmail.com Lakeland Animal Shelter P.O. Box 1000 Elkhorn, WI 53121

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     These are the only authorities we work with:
     County Humane Officer: Cindy Wrobel
     262-723-1000 ext: 5
     animalcop999@hotmail.com
     
     Lakeland Animal Shelter
     P.O. Box 1000
     Elkhorn, WI 53121

Does your organization conduct Equine Assisted Services (EAS) at this facility in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS)? Yes

Total number of Equine Assisted Service Providers AT THIS FACILITY, including instructors, specialists, therapists, counselors, coaches and/or facilitators (full-time, part-time, volunteer, independent contractors, and/or providers accompanying clients) that conduct Equine Assisted Services (EAS) in accordance with the EQUUS Foundation Guidelines on Qualifications of Organizations Conducting Equine Assisted Services (EAS) AT THIS FACILITY:  5

Equine Assisted Service Providers Assigned to this Facility: (see Equine Assisted Service Provider Section below for details)

     1. Christie Breen
     2. Katie Boss
     3. Katie Kanelos
     4. Katie Luessenhop
     5. Tiffany Howell

SMILES

Grounds
Total number of horses involved with your programs at this facility: 23
Of the total number of horses involved with your programs at this facility, the number of horses that are microchipped: 0
Total number of horses at this facility INCLUDING those not involved with your programs: 23
Maximum capacity of horses at this facility: 25
Total acreage dedicated specifically to the horses: 30+
Our organization has use of the following at this facility:
Structures/Barns: 1  Run-in sheds: 3
Pastures: 4  Paddocks/Pens: 5
Uncovered Outdoor Rings: 1  Covered Outdoor Rings:   Indoor Rings: 1






Regarding structures at this facility where horses are stalled:
Do horses have assigned stalls in the structure(s)?    Yes    
Do all stalls/enclosures allow horses to lie down, stand up and turn around?    Yes    
Is there adequate ceiling & beam height (a minimum of 12 feet above the tip of the horse's ear) when standing in all stalls/enclosures?    Yes    
How often are the stalls/enclosures cleaned? 6-7 Days a Week
Are floors constructed and maintained for both good drainage and traction?    Yes    
Is there a ventilation and circulation system in place to control temperature and prevent buildup of toxic gases?    Yes    
Is wiring inaccessible to horses and maintained for safety?    Yes    
Are fire prevention/protection measures (fire alarms, extinguishers and sprinkler systems) maintained and in good working order?     Yes    
Is there adequate lighting to ensure safety in all areas of facility?     Yes    
Are emergency contacts, including veterinarian contact information, conspicuously posted in easily accessible locations?    Yes    
Are human and equine first aid kits easily accessible?     Yes    

How many hours per day, on average, are horses stalled? 4-8
How many hours per day, on average, are horses turned out:
    Horses are out 24/7 except they are brought in to feed
    Horses are out 24/7 except they are brought in if there is inclement weather
    Horses are out 24/7 except when they are being trained
    Horses are out 24/7 except when they are used for the conduct of the organization's programs

The following describes the pastures at this facility:
    A dedicated staff person(s) is responsible for pasture management
    All pastures are fenced to prevent escape or injury
    Electric fencing is used; electric wires or tape fence are visibly marked
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures are rotated
    Pastures have natural protection for horses (i.e., trees)
    Pastures have man-made protection for horses (i.e., shelters)
Not Checked:
    This facility does not have pastures where horses can graze on pasture grass
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    Barbed wire is used for fencing

The following describes the turnout areas other than pastures at this facility:
    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
    A dedicated staff person(s) is responsible for the maintenance of turnout areas
    All turnout areas are fenced to prevent escape or injury
    Electric fencing is used; electric wires or tape fence are visibly marked
    Turnout areas have man-made protection for horses (i.e., shelters)
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    Barbed wire is used for fencing

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
    Hold Harmless signs are posted
    Authorized Personnel Only signs are posted
    Entrance gates are locked at night
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    The property is fitted with a security system that is monitored internally by staff (or the property owner)
Not Checked:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
    A security guard is present at night
    Horses are checked overnight
    By Appointment Only signs are posted.
    No Trespassing signs are posted
    The property is fitted with motion lights
    The property is fitted with a security system monitored by police or a professional service
    The perimeter of the property is fully fenced

SMILES

Veterinarian Information
Vet Assessment  conducted on 04/04/2020
Veterinarian: Philip D. Burns
Clinic Name: Elkhorn Veterinary Clinic
205 East O'Connor Drive
Elkhorn   WI   53121
Phone: 262-723-2644

Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Onsite computer with cloud-based backup storage system

The following items are consistent with our feed management plan and practices:
    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
    Feed plans are determined in consultation with a veterinarian
    Supplement plans are determined in consultation with a veterinarian
    Horses are fed in individual stalls
    Horses are fed in groups
    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
    The feed chart is centrally located and updated as needed
    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
    Feed, supplements and hay types are clearly labeled
    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
    Medications are kept in a locked, climate-controlled area
Not Checked:

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
    Horses at our facility may be treated by an equine chiropractor
    Horses at our facility may be treated by an equine massage therapist
    Horses at our facility may be treated by an equine nutritionist
Not Checked:
    Horses are assigned a Henneke Body Condition score upon arrival at the facility
    The Henneke Body Condition score is updated monthly
    The Henneke Body Condition score is updated annually
    The Henneke Body Condition score is updated with each visit by the veterinarian
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse annually and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
    Horses at our facility may be treated by an equine acupuncturist

Our organization has the following policies and procedures in place pertaining to the weight-carrying or workload capabilities of horses/equines in our care:
    Our organization evaluates the weight-carrying and workload limitations for each equine at least annually
    Our organization maintains a written record for each equine that documents the results of each evaluation of weight-carrying and workload limitations
Not Checked:
    Equines are not ridden; not applicable

The following variables are considered in determining the weight-carrying and workload limitations for each equine:
    Equine age, weight, breed, body condition, fitness, balance, health and soundness
    Equine conformation to include the top line, length of back, strength and width of loin, bone density (measured by the circumference of the cannon bone just below the knee)
    Participant weight, height, body proportions, balance, fitness and riding skills as well as behavioral issues and safety concerns
    Weight and proper fit of the saddle and other equipment
    Duration and frequency of working sessions, as the frequency with which an equine is subjected to maximum weight carrying and/or workload
    Nature and pace of work, repetitive or varied, radius of turns, degree of incline and regularity of footing when equine is subject to maximum weight-carrying capacity
Not Checked:
    Size, shape, condition and angle of the hooves
    Terrain and footing in the working environment
    Temperature and/or weather conditions
    Seasonal impact on the equines' workload and weight-carrying capabilities and limitations
    Equines are not ridden; not applicable

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    Fecal testing is performed prior to the use of a de-wormer.

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly Traps and Tapes
    Fly Spray Repellent
    Fly Masks
    Fans

The following represent the biosecurity practices in place at facility:
    Horses/equines are not quarantined.
Not Checked:
    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
    The organization has a written biosecurity plan
    All staff are trained in best practices related to biosecurity
    All volunteers are trained in best practices related to biosecurity
    A specific individual is assigned to care for sick, affected and/or quarantined horses
    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
    Latex gloves are worn when working with sick, affected and/or quarantined horses
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses

The following represent the manure removal practices in place at facility:
    Manure is piled in an area where horses are not located
    Manure is hauled, sold or given away
    Our organization adheres to the manure management guidelines set by state and/or local authorities
Not Checked:
    Manure is stored in dumpster(s)
    Manure piles are covered
    Manure piles are composted or spread on pastures

The following steps are taken to help staff and volunteers readily identify each horse on the property::
    Horses are assigned the same stall/location each day
    Name plates are located on the stall
    Photos are located on the stall
    A notebook or binder with photos and information on each horse is easily accessible
    A map/diagram is posted showing the location of each horse with horse names and photos
    Horse photos and profiles are available on the website
    Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
    Horses wear halters with nametags
    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions
    Staff/volunteers are provided training on confirmation, markings, colors, and breeds

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
    Saddles are shared
    Saddle pads are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
    Tack is cleaned only when needed
    Tack is inspected for overall working condition before each use by trained personnel
    Tack is assessed for fit by trained personnel when a horse's body condition changes
    Tack is assessed for fit by trained personnel when a horse's disposition changes
    Assigned tack is clearly labeled
    Helmets are shared
    Helmets are cleaned/disinfected after each use
    Helmets are replaced after a fall
    Helmets are replaced at least every five years.
Not Checked:
     All horses have specifically assigned tack, apparel and equipment that is not shared
    Bridles are shared
    Bits are shared
     Halters are shared
    Tack is cleaned after each use
    Tack is cleaned weekly
    Tack is assessed for fit before each use by trained personnel
    This facility enlists the services of a professional saddle fitter at least once a year
    Tack is stored in a climate-controlled location
    Equines are not ridden; not applicable.


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
    Emergency phone numbers are posted prominently
    The facility maintains at least two weeks of hay, feed, shavings and medications
    The facility collects and maintains medical information from staff, volunteers, and clients
    The facility maintains appropriate liability and/or workers' compensation insurance
    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
    Emergency procedures are posted prominently
    The facility owns or has access to a generator

The written EPP addresses the following areas:
    Local fire department and/or the state's emergency planning department procedures
    Medical emergencies for clients, staff, and volunteers
    Medical emergencies for horses
    Evacuation plans
    Fire
    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
    Protocols to notify emergency personnel
    Building/facility exit plans
Not Checked:
    Power outages
    Terrorist attacks

The facility follows the specific procedures to help PREVENT emergency situations:
    Smoking is strictly prohibited
    NO SMOKING signs are posted prominently
    Hay is stored away from permanent or temporary structures where horses are stalled
    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
    Aisles and doorways are kept clear
Not Checked:
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Annually
Smoke detectors are checked: Annually
Electrical Systems are checked: Annually
Fence lines are checked: Weekly
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Annually
Review of safety protocols with staff are conducted: Quarterly
Review of safety protocols with volunteers are conducted: Quarterly
The Emergency Preparedness Plan is reviewed and updated: Annually

Equine Transportation
2-horse trailer with truck or van:
     Owned onsite   Access onsite but not owned  4 Access offsite;
3-horse trailer with truck or van:
    1 Owned onsite   Access onsite but not owned  3 Access offsite;
4-horse trailer with truck or van:
     Owned onsite   Access onsite but not owned   Access offsite;
6-horse trailer with truck or van:
     Owned onsite   Access onsite but not owned   Access offsite;
8-horse trailer with truck or van:
     Owned onsite   Access onsite but not owned   Access offsite;
10-horse trailer with truck or van:
     Owned onsite   Access onsite but not owned   Access offsite;


Equine Assisted Services (EAS)
         
2019 EAS Operations Mounted Only Unmounted Only Both Mounted & Unmounted Total
Horses/Equines participating in EAS programs at this facility        
Number of horses/equines aged 3-8 0 0
Number of horses/equines aged 9-14 0 0 5 5
Number of horses/equines aged 15-20 0 2 5 7
Number of horses/equines Over 20 0 1 9 10
Total number of horses/equines participating in EAS programs at this facility 0 3 19 22
         
  Mounted Unmounted    
Number of hours per day each horse works 2 1  
Number of days per week each horse works 6 6  
         
Clients participating in EAS programs at this facility Mounted Only Unmounted Only Both Mounted & Unmounted Total
Total number of individual clients (not lessons) served annually 178 13 12 203
Average number of clients (not lessons) participating in activities per week 90 5 9 104
         
  Mounted Unmounted    
Number of days per week programs are conducted at this facility 6 5  
Number of weeks per year programs are conducted at this facility 36 36  
         
  Mounted Unmounted    
Average wait list time for a client 0 0  
         

Additional explanation: We are currently seeking a draft horse, a draft cross (or two) as well as a pony.



EQUINE ASSISTED SERVICE PROVIDERS


Equine Assisted Services (EAS):
Our organization provides the following Equine Assisted Services (EAS):
    Therapeutic Mounted Services
    Therapeutic Unmounted Services
Not Checked:
    Therapeutic Driving Services
    Therapeutic Vaulting Services
    Equine-Assisted Psychotherapy/Counseling (Mental Health)
    Equine-Assisted Occupational Therapy/Physical Therapy/Speech-Language Pathology
    Equine-Assisted Learning involving Academic Learning
    Equine-Assisted Learning involving Personal and/or Professional Development

5: Total number of Equine Assisted Service Providers at SMILES
     1. Christie Breen

         FACILITY PARTICIPATION:

         SMILES

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         PATH Int'l Certified Therapeutic Riding Instructor


     2. Katie Boss

         FACILITY PARTICIPATION:

         SMILES

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         PATH Int'l Certified Therapeutic Riding Instructor


     3. Katie Kanelos

         FACILITY PARTICIPATION:

         SMILES

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         PATH Int'l Certified Therapeutic Riding Instructor


     4. Katie Luessenhop

         FACILITY PARTICIPATION:

         SMILES

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         PATH Int'l Certified Therapeutic Riding Instructor


     5. Tiffany Howell

         FACILITY PARTICIPATION:

         SMILES

         RELATIONSHIP: Employee

         SERVICES PROVIDED:

         Therapeutic Mounted Services

         Therapeutic Unmounted Services

         DEGREES, LICENSES AND/OR CERTIFICATIONS

         PATH Int'l Certified Therapeutic Riding Instructor



EQUINE CENSUS SUMMARY

Total Facilities: 1
SMILES: 2019 - Yes

20 Total number of horses involved with your programs on January 1, 2019
PLUS: Horse Intake during 2019
3 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction
0 Purchased from Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
3 Total intakes
LESS: Horse Departure during 2019
0 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
0 Horses euthanized
0 Total departures
23 Number of horses involved with your programs on December 31, 2019
23 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 20 on 1/1/2019+ 3 Intakes - 0 Departures = 23 on 12/31/2019

Total days that equines were in the care of SMILES, Special Methods in Learning Equine Skills during 2019: 7938


2019 SMILES Equine Census
20 Total number of horses involved with your programs on January 1, 2019
PLUS: Horse Intake during 2019
3 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction
0 Purchased from Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Transfer
0 Born at facility
3 Total intakes
LESS: Horse Departure during 2019
0 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
0 Horses euthanized
0 Total departures
23 Number of horses involved with your programs on December 31, 2019
23 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 20 on 1/1/2019+ 3 Intakes - 0 Departures = 23 on 12/31/2019



3 Horse Intake Detail during 2019 0
3 Donated 0
1Draft1 Aged 15-20  1 Geldings
1Paint1 Aged 15-20  1 Geldings
1Quarter Horse1 Aged 10-14  1 Geldings
0 Free Leased 0
0 Purchased from Owner 0
0 Purchased from Auction 0
0 Purchased from Kill Pen/Feedlot 0
0 Surrendered 0
0 Seized 0
0 Abandoned 0
0 Returned 0
0 Transferred 0
0 Born at facility 0







Definitions:
Donated: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Free Lease: The ownership of the equine is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the equine is transferred to the organization utilizing a free lease document.
Purchased from Owner: The ownership and custody of the equine is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase document.
Purchased from Auction: The ownership and custody of the equine is transferred to the organization by purchasing the equine at an auction.
Purchased from Kill Pen: The ownership and custody of the equine is transferred to the organization by purchasing the equine from a kill pen.
Surrendered (Hardship): The ownership and custody of the equine is relinquished to the organization by its owner/trainer/responsible agent with or without the use of an intake document.
Seized: The ownership and custody of the equine is transferred to the organization as a result of the equine being seized by law enforcement or another agency and removed from the owner.
Abandoned: The ownership and custody of the equine is transferred to the organization as a result of the equine being abandoned by the owner or the owner was unable to be located.
Returned: The equine was previously a part of the organization, was adopted, and ownership and custody of the equine has been transferred back to the organization.
Transferred: The custody of the equine is transferred within an organization or from one organization to another non-profit or foster organization to provide retirement, retraining, rehabilitation and/or adoption services with no change in ownership.
Born: The equine was born at the facility.

Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.

Equine Assisted Services (EAS): Any activity that incorporates equine interactions and/or the equine environment, mounted or unmounted, to include 1) psychotherapy and/or mental health counseling aimed at achieving goals set forth by the licensed mental health professional and the client, 2) occupational therapy, physical therapy, and speech-language pathology treatment strategies utilizing equine movement set forth by the licensed therapist and the client, 3) horsemanship instruction adapted to the ability/disability of those receiving services, for the puropse of contributing positively to their cognitive, physical, emotional and social well-being conducted by a certified professional, and 4) experiential learning approaches that promote the development of life skills to achieve educational, professional and personal goals conducted by a licensed educator, mental health professional or coach. Please refer to our Guidelines for Conducting EAS for additional information.

Special Needs: Any difficulty or difficulties (such as a physical, emotional, behavioral, or cognitive disability or impairment) that require or benefit from instructors, specialists, counselors, trainers and/or facilitators who have certified training for their scope of practice applicable to the people participating in the programs and specific to the program offerings. The difficulty may not be limited to a health issue but may result from the interaction between the individual and the society in which he or she lives arising from an abusive or unhealthy environment or situation and/or a lack of resources, including economic resources, placing them at risk of a future with less than optimal outcomes.

At-Risk: Refers to being at-risk of a future with less than optimal outcomes. Youth are considered at-risk for a number of reasons, such as if they are homeless or transient, involved in drugs or alcohol, abused sexually, physically or emotionally, mentally ill, neglected at home or live in stressful family environments, lacking social or emotional supports, and involved with delinquent peers. At-Risk youth are likely to be involved in a number of risky behaviors, such as running away, skipping school, drinking underage, engaging in sexual behavior, displaying disruptive behavior, bullying/harassment, fighting, and committing acts of vandalism.

Community Outreach: Refers to activities and public education programs aimed at educating the public about the horse-human bond, issues impacting the welfare of horses, and how horses change lives. This could include, but is not limited to, any activity OTHER THAN Equine Assisted Services (EAS) that require a credentialed service provider, such as off site visits from horses, on site tours, seminars and clinics, camps, community service hours, able-bodied mounted and unmounted lessons, etc.