Equine Welfare Network Guardian
2019

Santa Ynez Valley Therapeutic Riding Program
EQUINE WELFARE NETWORK GUARDIAN PROFILE
Last Updated: 06/05/2019

We are proud to be an EQUUS Foundation 2019 Guardian and share our horse care & use practices with the public.

MISSION & PROGRAMS

Our organization provides equine-assisted activities and/or therapies (EAAT) for individuals with special needs using certified instructors, specialists, therapists, counselors, trainers and/or facilitators (full-time, part-time, independent contractors, and/or service providers) who have certified training applicable for people with special needs and specific to the program offerings - either on staff or accompanying clients when participating in our programs.
Our organization provides community outreach and/or public education programs involving horses.

100% of our total programs and services are horse-related.

Number of facilities/locations where horses used in our programs are HOUSED AND CARED for:
     1. Santa Ynez Valley Therapeutic Riding Program

Our organization does not use foster facilities

Mission:
The mission of the Santa Ynez Valley Therapeutic Riding Program is to provide professional horseback riding lessons and equine facilitated therapies to enhance the lives of people with special needs regardless of their ability to pay.
     
     Our slogan is Walk Trot Heal, and we get to be a part of healing people through horses and spreading joy every day.
     
     “The horse's gait, or walking pattern, is very similar to that of the human. Riding on a horse helps people who otherwise might have difficulty walking experience a proper form of gait. This, in turn, allows their muscles to be properly conditioned.
     
     It also stimulates the rider’s spinal cord and the part of the brain that controls speech. These benefits often carry through to other aspects of their lives, so we typically see lasting results.
     
     I have seen significant progress in patients even after just a few sessions of riding at the Santa Ynez Valley Therapeutic Riding Program." Mary Beth Johnson, Physical Therapist
     
     "Out of all the therapies I've tried for MS, therapeutic riding is by far the ultimate for my body and peace of mind." – Marie, current student.

Summary of organization's goals, strategies to achieve the goals, accomplishments, and capabilities to meet the goals, including its long-term plans to sustain its programs:
We complete a 3 year stategic plan and monitor our success every 6 months.
     
     Development Goals:
     Over the past 6 months, we have had fewer individual donations and grants overall, but we have secured a new donor and his scholarship endowment fund and learned that we are in four people’s estate plans. We have learned a great deal about endowments, planned giving, donor cultivation, and investments. This has solidified our focus on better donor development. We established a new board committee, the Ask Committee, and are working on hosting 2 luncheons a year in addition to our annual gala, role playing with board members on our elevator pitches for both donations and volunteers, asking board members to “talk up” the program to 3 or more people each month and report back, and are starting to take donors and potential donors to lunch monthly with our executive director and one board member.
     
     Program Goals:
     On the program side, we have implanted a new cloud-based data system for all our horse, volunteer, student, and donor information. This has been a huge undertaking, but is helping us see trends, improve our communication, and improve our professionalism.
     
     We will be hosting professional workshops to our staff, board, and parents with physical therapists and occupational therapists to learn the latest on best practices to work with people with disabilities.
     
     We are reconfiguring our facility to include more horse pens and a seperate turn-out area so that we can add two more horse to our herd and add more students. (We just had a blueprint completed.)
     
     We are in the beginning stages of a partnership with Marian Hospital in Santa Maria, which is owned by Dignity Health. This will have programatic and financial impacts on our program and we are very excited to develop the partnership. 25 people from the hospital will be visiting us on July 19.
     
     Financial Goals:
     Our goal is to diversify our revenue streams to eventually increase tuition to 25% of our budget. We need to add staffing to better serve our community and will need to do that through tuition and private donations. Based on outside council and our research with other therapeutic riding centers, we should strive to serve 100 people each week and operate with a $500k budget to be the most effective.
     
     As part of our 2019-2022 Strategic Plan, we are laying the groundwork to get to 80 students and a budget of $400k in the next three years. Right now, we serve 65 students a week with a $317k budget. We currently have two endowments: a $50k scholarship endowment (the donor will continue to make donations into until it reaches $250k), and a $31k endowment, which we will try to add to each year.
     
     We are exploring opening a thrift store in Solvang, Santa Ynez, or Buellton to assist with our sustainability.
     
     Our Long-term Goals (3-10 years)
     
     -Add a hippotherapy program with physical and occupational therapist (We are hosting an information session for interested therapists June 13. We are also beginning a partnership with Marian Hospital, which will be formalized late this year.)
     
     -Secure additional, expanded, or new location that would allow for more growth and more turn out space for our herd.
     
     -Expand our HELP (mental health) program to serve more at-risk youth, families, and adults.
     
     -Build tuition to a larger percentage of our budget.
     
     -Build our scholarship endowment to $1,000,000 to secure our mission (this may take more than 10 years)
     
     -Secure a $500k budget serving 100 people each week

Equine Assisted Activities and Therapies (EAAT):
Our organization provides the following equine-assisted activities and/or therapies (EAAT):
    Equine-Assisted Activities (EAA)
    Equine-Assisted Learning (EAL)
    Equine-Facilitated Psychotherapy (EFP)
    Therapeutic Riding (Adaptive Riding)
Not Checked:
    Equine-Assisted Therapy (EAT)
    Hippotherapy
    Interactive Vaulting
    Therapeutic Driving

Our organization provides services for the following specific populations:
Children (10 & Under)
Tweens (11-12)
Teens (13-18)
Young Adults (19-21)
Adults (Over 21)
Seniors (65-79)
Elderly (80 & Over)
Veterans
Socioeconomically Disadvantaged
At-Risk Youth

Our organization provides services to individuals with:
Alzheimers/Dementia, Attention Deficit Disorder (ADD), Autism, Behavioral disorders, Cerebral palsy, Cognitive disabilities, Development delay or disability, Down Syndrome, Economic disadvantages, Emotional disabilities, Genetic conditions/disorders, Head Trauma/Brain Injury, Intellectual disability, Juvenile delinquency, Learning disabilities, Mental health disabilities, Multiple sclerosis, Physical disabilities, Post Traumatic Stress Disorder (PTSD), Visual impairment

Overview of our programs involved with providing EAAT to individuals with special needs:
     We serve 300 Northern Santa Barbara County residents with special needs including various mental,
     physical, and emotional challenges such as Cerebral Palsy, Multiple Sclerosis, mental retardation, spinal cord injuries, and Autism each year. 67% of students are between 3 and 18, and33% are adults. 62% of students are male, 38% are female. Approximately 45% are Hispanic and 55% are Caucasian. 70% of students receive need-based scholarship. Full tuition covers 50% of the cost. Families needing financial assistance are asked to complete an application based on the CA School Lunch Program’s application. All Veterans are served free of charge (50% are men, 50% women, and 80% are seniors). We collaborate with six countywide schools, United Cerebral Palsy, Vandenberg Air Force Base, Solvang Parks & Rec, Hidden Wings, and CALM.
     
     Our programs include:
     
     Therapeutic Riding
     
     -Individual and group therapeutic riding lessons to children and adults with special needs
     
     -Patriot Riders (free weekly Veterans’ program)
     
     -Solvang School’s Special Education Class every Friday
     
     -SYV High School’s Special Education Class (vocational)
     
     -United Cerebral Palsy Applied Abilities Class every Tuesday
     
     -Summer Camp with United Way
     
     -Free Summer Camp for Foster Youth
     
     -Adult horsemanship program with Hidden Wings
     
     -8-week long sessions to North County special education and at-risk youth classes
     
     -Vandenberg Air Force Base Field Days for special needs children and their active duty parents
     
     -Travels with Teacup – a traveling program with our miniature horse to visit group homes, recovery residences and assisted living facilities.
     
     -Camps for all Valley kids in partnership with Solvang Parks & Recreation
     
     -Annual Riders Roundup Horse Show and BBQ for all students
     
     HELP (Horse Enlightened Learning & Psychotherapy)
     
     -CALM 8-week summer program for abused children with Dr. Claydon
     
     Students learn about our program from their doctors, therapists, schools, and other participants. We have a loyal Facebook following, submit quarterly press releases, and speak to service clubs.
     
     All of our programs are equine assisted activities.
     
     Our horses and facility are part of the Santa Barbara Equine Evacuation program. Santa Barbara Equine Evacuation is a nonprofit that manages large-scale evacuations in Santa Barbara County. Each horse added to their list has a detailed information sheet on health and feeding so that if the horse is moved to an evacuation site, their proper care will continue. They have a team of experienced handlers with trailers. With several natural disasters in our area over the last two years we (and our entire community) have stepped up our emergency preparedness. We are both an evacuation site, and all of our horses are registered with them to come and take off-site if our facility is evacuated.

At a time when equestrian sports are under pressure to protect horses while making those sports more accessible, so too must all equine organizations ensure that horses are treated humanely when interacting with people with and without special needs. Our organization takes the following steps to ensure that horses are benefiting from their interactions with people:
     All of our horses get at least one month off a year. We limit face petting and continually train volunteers and staff to maintain consisent handling techniques. The horses we have enjoy their interactions with people with special needs. When behavorioal issues arise we look first for health changes, training changes, and assess the need for additional time off. Our horses' state of mind is of the upmost importance to us. All horses are turned out several days a week and go on trail rides weekly. We are adding a seperate turnout area and three larger pens this year.


DEFINITIONS:
Equine Assisted Activities and Therapies (EAAT): Any equine-assisted activity or therapy, mounted or ground-based, including but not limited to treatments that incorporate equine activities and/or the equine environment and/or experiential learning approaches that promote the development of life skills for educational, professional and personal goals through equine-assisted activities. Equine assisted activities include but are not limited to therapeutic riding, therapeutic driving, interactive vaulting, grooming and/or stable management.

Special Needs: Any difficulty or difficulties (such as a physical, emotional, behavioral, or learning disability or impairment) that require or benefit from assistance and support from certified specialists, therapists, counselors, instructors, trainers and/or facilitators. The difficulty may not be limited to a health issue but may result from the interaction between the individual and the society in which he or she lives arising from an abusive or unhealthy environment and a lack of resources, including economic resources, which can impact an individual's ability to successfully transition into adulthood and being at-risk of a future with less than optimal outcomes.

At-Risk: Refers to being at-risk of a future with less than optimal outcomes. Youth are considered at-risk for a number of reasons, such as if they are homeless or transient, involved in drugs or alcohol, abused sexually, physically or emotionally, mentally ill, neglected at home or live in stressful family environments, lacking social or emotional supports, and involved with delinquent peers. At-Risk youth are likely to be involved in a number of risky behaviors, such as running away, skipping school, drinking under age, engaging in sexual behavior, displaying disruptive behavior, bullying/harassment, fighting, and committing acts of vandalism.


Community Outreach and/or Public Education:
Overview of our programs involved with providing community outreach and/or public education programs involving horses:
     Yes, we attend parades periodically with 1-2 horses to promote our program and offer a traveling program with our miniature horse, Teacup. Travels with Teacup visits skilled nursing facilitlies, senior centers, and other nonprofit organizations. Teacup interacts with several people at each visit. Teacup likes the attention and we will continue visiting 4-5 organizations a year as she continues to like the attention.

Our Programs/Activities involving animals other than horses:
 N/A

GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff & Volunteers:
Chief Staff Officer (CSO):  Robin Serritslev
Employees:   Full-Time:  2  Part-Time:  7  Volunteers:  61

Staff Recruitment, Screening and Training processes:
✔    Prospective staff complete a written application
✔    Prospective staff must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
✔    Every member of the staff is required to complete a Liability Release/Hold Harmless Agreement
✔    Every member of the staff is required to provide Emergency Medical Information
✔    Every member of the staff is required to sign a Photo Release
✔    Every member of the staff has a written job description
✔    Every member of the staff is evaluated on an annual and as needed basis or with any change in their job description
✔    Every member of the staff is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
✔    Every member of the staff receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
✔    Every member of the staff has a supervisor and is responsible for keeping their supervisor up to date on work related activities
✔    One or more staff members are trained in CPR and human first aid
✔    One or more staff members are trained in equine first aid
Not Checked:
    Every member of the staff is required to undergo a Background Check and Random Drug Screening
    Every member of the staff provides parent/guardian information if applicable
    Every member of the staff carries current health insurance
    The organization provides an Employee Handbook to every member of the staff
    The Employee Handbook includes employee-related information, such as hours of work, vacation, sick leave, dress code, cell phone usage, and the protocol for dismissal
    The Employee Handbook is reviewed annually and updated

Volunteer Recruitment, Screening and Training processes:
✔    Prospective volunteers complete a written application
✔    Prospective volunteers must provide in writing if they have ever been convicted of a felony, convicted of a sexual offense, or convicted for animal cruelty or neglect
✔    Every volunteer is required to complete a Liability Release/Hold Harmless Agreement
✔    Every volunteer is required to provide Emergency Medical Information
✔    Every volunteer is required to sign a Photo Release
✔    Every volunteer provides parent/guardian information if applicable
✔    Every volunteer has a written job description
✔    Every volunteer is updated on all the organization's policies and procedures on a annual and as needed basis or with any change in policy or procedure
✔    Every volunteer receives training that includes safety guidelines, confidentiality, horse handling, horse identification, and emergency procedures; additional training is job specific
✔    The organization records and maintains written attendance information and hours on every volunteer
✔    The organization provides a Volunteer Handbook to every volunteer
✔    The Volunteer Handbook includes volunteer-related information, such as hours of work, dress code, cell phone usage, and the protocol for dismissal
✔    The Volunteer Handbook is reviewed annually and updated
✔    The organization holds regular orientation sessions for volunteers and prospective volunteers that includes an overview of the organization, its mission, activities, volunteer responsibilities and expectations, safety guidelines, and a tour of the facility
Not Checked:
    Every volunteer is required to undergo a Background Check and Random Drug Screening
    Every volunteer carries current health insurance
    Every volunteer is evaluated on an annual and as needed basis or with any change in their job description
    Every volunteer is assigned a supervisor (staff member and/or senior volunteer) and is responsible for keeping their supervisor up to date on work related activities
    The supervisor assesses the volunteer's abilities and assigns specific duties to the volunteer based on their skills

Please provide any additional explanation regarding your governance, staffing and volunteer practices or further explanation of your answers above.
We are in compliance with PATH International for our employee and volunteer practices.

Governing Body:
Board meetings per year:  11
Number of Board Members:  10  Number of Voting Board Members:  9

Board Compensation:
Is Board Chair compensated?  No  Is Treasurer compensated?  No
Are there any other Voting Board Members that are compensated?  No

Board/Staff Relationships:
Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes

Organization documents available on our website:
    Volunteer Handbook

Organization documents available on request:
    Most recent Financials
    Most recent IRS Form 990
    Equine Intake Guidelines
    Volunteer Handbook
    Bylaws

Additional Comments:
We are in compliance with PATH International for our employee and volunteer practices.
Financial Reporting:
Month Fiscal Year Ends: 11
Type of Financial Reporting (Audit, Review, Compilation): Compilation
Type of IRS Filing (990, 990-EZ, 990-N): 990
Does the uploaded Pro Forma 990/990 represent 2018? No
View The IRS Form 990/Pro Forma 990

POLICIES

Acquisition
Our organization acquires horses/equines from the following source(s):
    Donation  
    Free Lease  
    Purchase/Adoption from Owner  

Our organization does not acquire horses/equines from the following source(s):
    Purchase from auction, kill pen or feedlot  
    Return  
    Surrender  
    Seizure  
    Abandonment  

Our organization will accept the following:
    
    

Not Checked:
    
    
    
    
Definitions:
Donated: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a donation document.
Free Lease: The ownership of the horse is maintained by the owner/trainer/responsible agent; the custody and responsibility for the shelter and care of the horse is transferred to the organization utilizing a free lease document.
Purchased: The ownership and custody of the horse is transferred to the organization by its owner/trainer/responsible agent utilizing a purchase document.
Surrendered: The ownership and custody of the horse is relinquished to the organization by its owner/trainer/responsible agent without the use of a donation document.
Seized: The ownership and custody of the horse is transferred to the organization as a result of the horse being seized by law enforcement or another agency and removed from the owner.
Abandoned: The ownership and custody of the horse is transferred to the organization as a result of the horse being abandoned by the owner or the owner was unable to be located.
Returned: The horse was previously a part of the organization, was adopted, and ownership and custody of the horse has been transferred back to the organization.

Feral/Wild Horse: Free-roaming horses that are descendants of the domesticated horse and have no or limited human contact.

Foal: An equine up to one year old; a colt is a male foal and a filly is a female foal.
Mare: A female equine.
Stallion: A male equine that has not been castrated.
Gelding: A castrated male equine.


Our organization will accept the following breeds:
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    
    

Not Checked
    
    
    
    
    
    
    
    
    
    
    
    

Intake, Assessment & Training
The organization requires the following with respect to the health status of the horse prior to acceptance and arrival at the organization:
✔    A current Coggins
✔    Vaccination records that have been administered within the last 12 months
✔    If health records are not available or are out-of-date, our veterinarian will administer appropriate vaccinations
Not Checked:
    If health records are not available or are out-of-date, the owner is responsible for having vaccinations administered.

The organization has the following policies in place prior to a horse being accepted and/or arriving at the facility:
✔    The owner of a potential horse is interviewed over the phone or in person prior to seeing the horse
✔    The owner completes an application/contract which constitutes the agreement between the owner and our organization
✔    The owner is financially responsible for the shipping of the horse to and from the organization
✔    Horses are on trial up to 60 days
✔    During the trial period, the organization accepts total financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care
✔    The trial period may be terminated by either the organization or the owner for any reason
Not Checked:
    The horse is evaluated at its place of residence
    Horses are not taken on trial
    Horses are on trial for up to 30 days
    Horses are on trial for 60 or more days
    The trial period may be reduced based on the horse's progress
    During the trial period, the organization accepts financial responsibility for the care of the horse, including board, feed, shoeing and any necessary veterinary care, up to a fixed amount agreed upon by the organization and the owner
    During the trial period, the owner/donor is financially responsible for the care of the horse, including board, feed, shoeing and any necessary veterinary care

Horses are assessed for following skills and behaviors:
✔    Retrieval from a pasture/paddock
✔    Leading with a halter and lead rope
✔    Temperament, disposition and attitude, such as rated from very calm to very high spirited
✔    Saddling
✔    Bridling
✔    Lunging
✔    Loading onto and unloading off a trailer
✔    Mounting and dismounting
✔    Riding at the walk
✔    Riding at the trot
✔    Riding at the canter
✔    Riding by a beginner and/or unbalanced rider
✔    Tolerance to unusual objects and loud noises
✔    Known vices, i.e., cribbing, biting, kicking, weaving, stall walking, etc
✔    Grooming
✔    Bathing
✔    Tolerance to multiple handlers at the same time
Not Checked:
    Jumping
    Driving (Pulling a carriage)
    Clipping

Following arrival at the facility, the following is performed:
✔    Physical examination by a veterinarian
✔    Physical examination by trained barn staff
✔    A Henneke Body Conditioning Score is assigned
Not Checked:
    Photographs are taken
    Physical examination by a farrier
    Physical examination by a dentist
    Coggins test
    Blood work other than Coggins
    Fecal test
    Vaccinations
    De-worming
    The horse is scanned to check for a microchip
    The horse is microchipped if the scan indicates that there is no microchip
    The horse is confined to a designated and separate area for isolation and quarantine at the facility for a prescribed period of time
    The horse is confined to a designated and separate area for isolation and quarantine off-site for a prescribed period of time

The typical length of quarantine is:   Horses are not quarantined

Horses provided formal training (groundwork or riding):   Weekly

Breeding
The organization has the following policies related to breeding and stallions:
✔    Our organization does NOT breed horses.
Not Checked:
    Our organization breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, are permitted to house stallions
    The facility or facilities where our organization conducts its programs, including foster facilities, breeds horses
    The facility or facilities where our organization conducts its programs, including foster facilities, does NOT breed horses


Euthanasia
The organization has the following policies related to euthanasia:
✔    Our organization will never have a horse euthanized for space
✔    Our organization will never have a healthy horse euthanized
✔    Our organization may have a horse euthanized after all reasonable treatment options have been explored
✔    Euthanasia is done on site when possible to decrease trauma from transport
✔    Disposal of the carcass is handled within 24 hours
Not Checked:
    Our organization does not euthanize horses under any circumstances.
    Our organization may have a healthy horse euthanized if it is a threat to itself, other horses, or people
    Euthanasia is done at the veterinarian's facility

Horses will be euthanized upon the recommendation of:
✔    Veterinarian
Not Checked:
    Senior staff member without a veterinarian's recommendation
    The Board of Directors, or a member of the Board of Directors, without a veterinarian's recommendation
    Not applicable. The organization does not euthanize horses

The following are authorized to administer the procedure for your organization in accordance with state laws:
✔    Veterinarian
Not Checked:
    A certified euthanasia technician
    Senior staff with appropriate training
    Employee of animal control shelter or humane society with appropriate training
    Veterinary student under the supervision of a licensed veterinarian
    Not applicable. The organization does not euthanize horses

The organization utilizes the following methods of euthanasia:
    Intravenous administration of a solution of concentrated potassium chloride (KCl) with the horse in a surgical plane of general anesthesia

Additional information about our euthanasia policies and practices:
We only have a horse euthanized if our veterinarian recommends that it as the only humane option. The form of euthanisia is for our veterinarian to decide. We have full faith in his judgement and humane treatment of all animals.

Rehoming
Our organization has the following re-homing (adoption/purchase) policies and procedures in place:
✔    All potential adopters/purchasers complete an application/contract which constitutes the agreement between our organization and the new owner
✔    Our organization does NOT re-home a horse to first time horse owners
✔    Potential adopters/purchasers must visit our organization and be observed with the horse on site
✔    Our organization conducts a site visit of the adopter/purchaser's facility before the transfer of the horse to the adopter/purchaser's facility
✔    Potential adopters/purchasers are encouraged to do a short-term, on-site foster with the horse
✔    Adopters/purchasers can return a horse to our organization free of charge
✔    Our agreement states that re-homed horses CAN be sold or given away with prior written approval of our organization
✔    Our agreement states that if there is any breach of contract the horse must be returned to our organization
✔    Our agreement states that our organization reserves the right to make scheduled visits to see the horse within the first year of adoption
✔    Adopters/purchasers are required to provide updates (photos, vet records) for two years
Not Checked:
    Our organization will only re-home a horse to a location where another horse resides
    The distance of a potential adopter/purchaser's home from our facility is a consideration for when re-homing a horse
    Adopters/purchasers can return a horse to our organization for a fee
    Our agreement states that re-homed horses CANNOT be sold, auctioned, or given away under any circumstances
    Our agreement states that re-homed horses cannot be bred
    Our agreement states that our organization reserves the right to make unannounced visits to see the horse within the first year of adoption
    Our agreement states that our organization reserves the right to visit the horse at any time.
    Adopters/purchasers are NOT required to provide updates
    Adopters/purchasers are required to provide updates (photos, vet records) for one year
    Adopters/purchasers are required to provide updates (photos, vet records) for three or more years
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Our organization requires references from the following:
✔    Personal/Other
Not Checked:
    Veterinarian
    Farrier
    Our organization does not re-home horses under any circumstances; our organization retains custody of our horses and ensures care of the horses for their lifetimes.

Transfer of ownership occurs:   Immediately (at the time of adoption/purchase)

The average equine re-homing (adoption/purchase) fee received by your organization:
Not applicable; None received

Our organization has the following rehoming fee policies:
✔    Fees may vary depending on the equine level of training
✔    Fees may vary depending on the equine breed
✔    Fees may vary depending on the equine age
✔    Fees may vary depending on the equine type
✔    Fees may vary depending on the equine health and soundness
Not Checked:
    Not applicable
    All equines have one set fee
    Fees may vary depending on species

Our organization has the following policies and procedures related to horses that need to be retired, are no longer useful, or are no longer manageable:
✔    Horses may remain at our organization for their lifetimes
✔    Horses may be found suitable homes by our organization
✔    Horses may be returned to their owners
✔    In the case a horse is unsound and/or unhealthy and cannot be treated to relieve suffering, the horse may be euthanized
Not Checked:
    Horses may be sent to auction
    In the case a horse is unmanageable and demonstrates repeated dangerous behaviors, the horse may be euthanized
    If a suitable home cannot be located within 12 months, the horse may be euthanized

Does your organization provide horses to any facility to use in research or medical training? 
     No

Does your organization sell, donate or give a horse to an auction? 
     No

Additional information about our rehoming policies and practices:
We have not re-homed a horse (other than a lease return) in more than 10 years.
View Rehoming Application/Agreement

FACILITY INFORMATION

Total facilities at which our organization cares for and shelters horses used in our programs: 1
Santa Ynez Valley Therapeutic Riding Program
Santa Ynez Valley Therapeutic Riding Program
195 Refugio Rd. Santa Ynez CA 93460
Contact: Margaret Fowler
Contact's Phone: 805-455-7496
Contact's Email: santayneztrp@aol.com

Does your organization own, lease or use a part of this facility? Lease

If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility:
Santa Ynez Valley Equestrian Association
David Hunsicker, President
PO Box 207
Santa Ynez, CA 93460
(805)570-2350
dlhunsicker@hughes.net

If not owned, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

If not owned, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     10 year written free renewable lease, starting April 2014 ending April 2024. There are no plans for ending this lease as it benefits both nonprofit organizations. If we had to leave we would lease part of another local barn.

If not owned, please provide the details as to what services are provided by the owner and if and how the owner is compensated. 
     We benefit from a free lease. We pay for utilities and all maintenance and improvements of property.

Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     Yes, we are a Premier Accredited PATH International center. We went through the 5-year re-accreditation process in June 2017. In compliance with PATH standards we have written policies for human resources, equine care, facility maintenance, emergency preparedness, lesson planning, safety, etc.

Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Santa Barbara County Animal Control 5473 Overpass Rd. Goleta, CA 93117 (805) 681-5285

Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     None, other than Dr. Bramsen and PATH International.

Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 4

Instructors Assigned to this Facility: (see Instructor Section below for details)
     1. Instructor: Cheryl Smith
     2. Instructor: Dell Richardson
     3. Instructor: Kim Blades
     4. Instructor: Margaret Fowler

Grounds
Total acreage dedicated specifically to the horses: 3
Our organization has use of the following at this facility:
Structures/Barns: 0  Run-in sheds: 0
Pastures: 0  Paddocks/Pens: 8
Uncovered Outdoor Rings: 2  Covered Outdoor Rings: 0  Indoor Rings: 0







How many hours per day, on average, are horses turned out:
    Horses are out 1 to 3 hours per day

The following describes the pastures at this facility:
✔    This facility does not have pastures where horses can graze on pasture grass
Not Checked:
    This facility has a written plan in place for pasture management, which includes guidelines for seeding, fertilizing, irrigation, mowing, dragging, harrowing, manure removal, removal of debris, the control of poisonous plants, and a schedule for cleaning
    A dedicated staff person(s) is responsible for pasture management
    All pastures are fenced to prevent escape or injury
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
    Pastures are rotated
    Pastures have natural protection for horses (i.e., trees)
    Pastures have man-made protection for horses (i.e., shelters)

The following describes the turnout areas other than pastures at this facility:
✔    This facility has a written plan in place for the maintenance of turnout areas, which includes a schedule for cleaning, manure removal, and dragging
✔    A dedicated staff person(s) is responsible for the maintenance of turnout areas
✔    All turnout areas are fenced to prevent escape or injury
✔    Fencing checks, such as broken or missing planks, loose fence posts, exposed or loose nails, detached wires, etc., are done regularly
Not Checked:
    This facility does not have turnout areas
    Barbed wire is used for fencing
    Electric fencing is used; electric wires or tape fence are visibly marked
    Turnout areas have man-made protection for horses (i.e., shelters)

The following policies and procedures are in place at the facility to restrict public access and to keep horses safe:
✔    Entrance gates are locked at night
✔    The property is fitted with motion lights
✔    The property is fitted with a security system that is monitored internally by staff (or the property owner)
✔    The perimeter of the property is fully fenced
Not Checked:
    The property owner, staff member or caretaker lives on the premises and ensures that public access is restricted and is responsible for the security of the facility and horses
    A security guard is present at night
    Horses are checked overnight
    By Appointment Only signs are posted.
    No Trespassing signs are posted
    Hold Harmless signs are posted
    Authorized Personnel Only signs are posted
    Visitors are only permitted at specific times
    Visitors are only permitted in specific areas
    The property is fitted with a security system monitored by police or a professional service

Veterinarian Information
Vet Assessment  conducted on 05/29/2019
Veterinarian: Ben Bramsen, DVM
Clinic Name: Oak Leaf Veterinary Care    Street: PO Box 399    City: Los Olivos  State: CA    Zip: 93441
Phone: 805-688-3643  
Equine Care
Horse Health Care/Barn Management Records: What system is used to collect and store health/horse care records?
    Notebook or equivalent (technology not utilized)
    Onsite computer with cloud-based backup storage system
    Our organization utilizes a software application to maintain records

The following items are consistent with our feed management plan and practices:
✔    Horses are provided with individualized feeding plans, including supplements, according to age and any health issues
✔    Feed plans are determined in consultation with a veterinarian
✔    Supplement plans are determined in consultation with a veterinarian
✔    Horses are fed in individual stalls
✔    Horses are fed in groups
✔    Staff and volunteers are trained in proper feed measurements and protocols and observed periodically to ensure they are feeding correctly
✔    The feed chart is centrally located and updated as needed
✔    The area(s) where hay, feed, grain, and supplements are stored are kept clean, free of debris and chemicals, and protected from weather and other animals in rodent-proof and mold-proof containers and grain bins
✔    Feed, supplements and hay types are clearly labeled
✔    Water sources, i.e., buckets, troughs, automatic waterers, etc. are kept clean, free of debris and chemicals, and protected from weather and other animals
✔    Medications are kept in a locked, climate-controlled area
Not Checked:

Our organization has the following policies and procedures in place pertaining to the ongoing assessment of horses in its care:
✔    Horses are assigned a Henneke Body Condition score upon arrival at the facility
✔    The Henneke Body Condition score is updated annually
✔    A weight limit of no more than 20% of the horse’s weight is established for each horse and is kept with the horse’s records and updated when needed
✔    Horses at our facility may be treated by an equine chiropractor
✔    Horses at our facility may be treated by an equine acupuncturist
✔    Horses at our facility may be treated by an equine massage therapist
Not Checked:
    The Henneke Body Condition score is updated monthly
    The Henneke Body Condition score is updated with each visit by the veterinarian
    Photographs are taken of each horse upon arrival at the facility and kept with the horse's health records
    Photographs are taken of each horse monthly and kept with the horse's health records
    Photographs are taken of each horse annually and kept with the horse's health records
    Photographs are taken of each horse with each visit by the veterinarian and kept with the horse's health records
    Horses at our facility may be treated by an equine nutritionist

Do horses have access to clean drinking water at all times?     Yes    

Hoof Care: How often is hoof care provided for each horse? Every 4-8 weeks and when an issue arises

Dental Care: How often is dental care provided for each horse? Annually and when an issue arises

Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually and when an issue arises

Horse checks: How often are horses visually and physically checked by personnel at the facility? Every day or 6 days a week

Parasite Control: Our organization has the following worming protocols in place: (Check all that apply
    The protocol for each horse is determined in consultation with a veterinarian

Fly/Insect Control: What remedies are used to control flies and insects?
    Fly parasites
    Feed Through Products
    Fly Traps and Tapes
    Fly Spray Repellent
    Fly Masks

The following represent the biosecurity practices in place at facility:
✔    All staff are trained in best practices related to biosecurity
Not Checked:
    Our organization follows the AAEP's Biosecurity Guidelines and/or the UC Davis Biosecurity Guidelines
    The organization has a written biosecurity plan
    All volunteers are trained in best practices related to biosecurity
    A specific individual is assigned to care for sick, affected and/or quarantined horses
    Sick, affected and/or quarantined horses are cared for last if the caretaker must also care for healthy horses
    Sick, affected and/or quarantined horses do not have contact with other horses or other animals
    Restricted access signs are posted at primary points of access to sick, affected and/or quarantined horses
    Hand sanitizers and footbaths are available at all primary points of access to sick, affected and/or quarantined horses
    Manure and bedding from sick, affected and/or quarantined horses is disposed of in specific areas designated for infectious materials - not put in open air piles, and not spread on pastures
    Stalls, aisle ways, and common areas are disinfected after conclusion of the quarantine
    Horse trailers/vans used by sick, affected and/or quarantined horses are cleaned and disinfected after each use and cleaning takes place away from where horses are sheltered
    Horse-specific equipment used by sick, affected and/or quarantined horses is not shared and is clearly labeled
    Shared equipment used by sick, affected and/or quarantined horses is cleaned of organic debris and disinfected after each use
    Latex gloves are worn when working with sick, affected and/or quarantined horses
    Personnel are required to leave the facility (or shower and change clothing) after working with quarantined horses

The following represent the manure removal practices in place at facility:
✔    Manure is stored in dumpster(s)
✔    Manure is hauled, sold or given away
Not Checked:
    Manure is piled in an area where horses are not located
    Manure piles are covered
    Manure piles are composted or spread on pastures
    Our organization adheres to the manure management guidelines set by state and/or local authorities

The following steps are taken to help staff and volunteers readily identify each horse on the property::
✔    Name plates are located on the stall
✔    A notebook or binder with photos and information on each horse is easily accessible
✔    Staff/volunteers are provided training on confirmation, markings, colors, and breeds
✔    Team leaders work with new staff/volunteers until they are able to identify the horses
Not Checked:
    Horses are assigned the same stall/location each day
    Photos are located on the stall
    Horses wear halters with nametags
    A map/diagram is posted showing the location of each horse with horse names and photos
    Horse photos and profiles are available on the website
    Staff and volunteers are provided with an information packet with horse profiles, including photos and detailed descriptions

Our organization has the following policies and procedures in place pertaining to tack, apparel and equipment:
✔    Saddles are shared
✔    Saddle pads are shared
✔    Tack is cleaned only when needed
✔    Tack is inspected for overall working condition before each use by trained personnel
✔    Tack is assessed for fit before each use by trained personnel
✔    Tack is assessed for fit by trained personnel when a horse's body condition changes
✔    Tack is assessed for fit by trained personnel when a horse's disposition changes
✔    Assigned tack is clearly labeled
✔    Helmets are shared
✔    Helmets are cleaned/disinfected after each use
✔    Helmets are replaced after a fall
✔    Helmets are replaced at least every five years.
Not Checked:
     All horses have specifically assigned tack, apparel and equipment that is not shared
    Bridles are shared
    Bits are shared
    Blankets are shared
    Sheets are shared
    Turnout apparel is shared
    Blankets, sheets and turn out apparel are fitted and utilized for each horse appropriate to the horse's needs and the weather conditions
    Blankets, sheets and turn out apparel are cleaned regularly as needed
     Halters are shared
    Tack is cleaned after each use
    Tack is cleaned weekly
    This facility enlists the services of a professional saddle fitter at least once a year
    Tack is stored in a climate-controlled location


Emergency Preparedness
The following plans, policies, and procedures are in place at the facility to handle emergencies and address weather related issues, fire safety procedures, and/or any additional hazardous scenarios the facility could potentially experience:
✔    Emergency procedures are posted prominently
✔    Emergency phone numbers are posted prominently
✔    The facility maintains at least two weeks of hay, feed, shavings and medications
✔    The facility collects and maintains medical information from staff, volunteers, and clients
✔    The facility maintains appropriate liability and/or workers' compensation insurance
✔    All staff/volunteers are briefed regularly on emergency preparedness/safety procedures
✔    The organization has a written emergency preparedness/safety plan (EPP)
Not Checked:
    The facility owns or has access to a generator

The written EPP addresses the following areas:
✔    Local fire department and/or the state's emergency planning department procedures
✔    Medical emergencies for clients, staff, and volunteers
✔    Medical emergencies for horses
✔    Evacuation plans
✔    Fire
✔    Natural Disasters - thunderstorm, hurricanes, earthquakes, tornados, etc
✔    Protocols to notify emergency personnel
Not Checked:
    Power outages
    Terrorist attacks
    Building/facility exit plans

The facility follows the specific procedures to help PREVENT emergency situations:
✔    Smoking is strictly prohibited
✔    Permanent or temporary structures where horses are stalled are kept free of dust, cobwebs, trash, cleaning rags, and other flammable items
Not Checked:
    NO SMOKING signs are posted prominently
    Hay is stored away from permanent or temporary structures where horses are stalled
    Aisles and doorways are kept clear
    Heaters with automatic shutoff settings are used

How often are the following checked or performed?
Fire Extinguishers are checked: Semi-annually
Smoke detectors are checked: Not at all/NA
Electrical Systems are checked: Not at all/NA
Fencelines are checked: Daily
Turnout Areas are checked: Daily
Sprinkler systems are checked: Not at all/NA
Fire drills are conducted: Annually
Review of safety protocols with staff are conducted: Annually
Review of safety protocols with volunteers are conducted: Annually
The Emergency Preparedness Plan is reviewed and updated: Annually

Horse Transportion
2-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
3-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  3 Access offsite;
4-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
6-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
8-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;
10-horse trailer with truck or van:
    0 Owned onsite  0 Access onsite but not owned  0 Access offsite;


Equine Assisted Activities & Therapies (EAAT)
Total number of individual clients (not lessons) served annually: 300
Total number of individual clients participating in unmounted activities per week: 10
Total number of individual clients participating in mounted activities per week: 55
Total number of horses participating in EAAT programs at this facility: 12
Number of horses aged 3-8: 0
Number of horses aged 9-14: 0
Number of horses aged 15-20: 5
Number of horses aged over 20: 7
Average number of mounted hours per day each horse works: 2
Average number of unmounted hours per day each horse works: .5
Total number: 2.5
Total number of mounted horse hours per week: 6
Total number of unmounted horse hours per week: .5
Number of days per week that mounted programs are conducted at this facility: 5
Number of weeks per year that mounted programs are conducted at this facility: 48
Number of days per week that unmounted programs are conducted at this facility: 1
Number of weeks per year that unmounted programs are conducted at this facility: 48
Additional explanation: We are in compliance with PATH International standards and report monthly to our Executive Director and Board an horse lesson usage hours, time off, and training.

Equine Costs and Inventory

2018 Operations: This facility was operational during 2018.

2018 Horse Care Costs
Actual Horse Care Costs
$20816     Feed (Grain/Hay)
$     Bedding
$6815     Veterinarian
$3660     Farrier
$     Dentist
$     Other Therapies
$4248     Manure Removal
$3627     Medications & Supplements
$200     Horse Transportation
$2928     Maintenance
$531     Horse/Barn Supplies
$32316     Horse Care Staff
$     Horse Training
$     Other direct horse-related costs not including overhead or other program costs.
$75141     2018 Total Horse Care Costs
Donated Horse Care Costs
$2000     Feed (Grain/Hay)
$     Bedding
$1000     Veterinarian
$500     Farrier
$5000     Dentist
$     Other Therapies
$     Manure Removal
$     Medications & Supplements
$     Horse Transportation
$2000     Maintenance
$     Horse/Barn Supplies
$     Horse Care Staff
$     Horse Training
$     Other direct horse-related costs not including overhead or other program costs.
$10500     2018 Total Donated Costs


Additional Explanation:
Horse care staff includes Barn Manager and two Barn Assistants that feed and muck.

Average cost per day per horse: $19
Average length of stay for an equine: 365 days
Based on a total of 4015 days equines were in the care of this facility during 2018

2018 Santa Ynez Valley Therapeutic Riding Program Horse Inventory
11 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
0 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Total intakes
LESS: Horse Departure during 2018
0 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
0 Total departures
11 Number of horses involved with your programs on December 31, 2018
11 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 11 on 1/1/2018+ 0 Intakes - 0 Departures = 11 on 12/31/2018

11 Total number of all horses at this facility on December 31, 2018
12 Maximum capacity of horses at this facility on December 31, 2018

Additional Explanation:
We added one donated Fresian mare in 2019 and currently have 12 horses. We had no changes in 2018.








FACILITY INVENTORY SUMMARY

Total Facilities: 1
Santa Ynez Valley Therapeutic Riding Program

11 Total number of horses involved with your programs on January 1, 2018
PLUS: Horse Intake during 2018
0 Donated
0 Free Lease
0 Purchase/Adoption from Owner
0 Purchased from Auction/Kill Pen/Feedlot
0 Surrendered
0 Seized
0 Abandoned
0 Returned
0 Total intakes
LESS: Horse Departure during 2018
0 Horses adopted/sold:
0 Horses transferred/returned
0 Horses deceased
0 Total departures
11 Number of horses involved with your programs on December 31, 2018
11 Total number of active horses (not retired) including
horses undergoing rehabilitation and/or retraining.
0 Total number of horses permanently retired.

Summary: 11 on 1/1/2018+ 0 Intakes - 0 Departures = 11 on 12/31/2018

11 Total number of all horses on December 31, 2018
12 Maximum capacity of horses on December 31, 2018




FACILITY COST SUMMARY

Total Facilities: 1
Santa Ynez Valley Therapeutic Riding Program

Actual Horse Care Costs
$20816     Feed (Grain/Hay)
$0     Bedding
$6815     Veterinarian
$3660     Farrier
$0     Dentist
$0     Other Therapies
$4248     Manure Removal
$3627     Medications & Supplements
$200     Horse Transportation
$2928     Maintenance
$531     Horse/Barn Supplies
$32316     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$75141     2018 Total Horse Care Costs
Donated Horse Care Costs
$2000     Feed (Grain/Hay)
$0     Bedding
$1000     Veterinarian
$500     Farrier
$5000     Dentist
$0     Other Therapies
$0     Manure Removal
$0     Medications & Supplements
$0     Horse Transportation
$2000     Maintenance
$     Horse/Barn Supplies
$0     Horse Care Staff
$0     Horse Training
$0     Other direct horse-related costs not including overhead or other program costs.
$10500     2018 Total Donated Costs

Average cost per day per horse: $19




INSTRUCTOR INFORMATION

V. INSTRUCTORS

     1. Cheryl Smith

         Facility Participation:

         Santa Ynez Valley Therapeutic Riding Program

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATH
Enter the year that the certification was awarded: 2016
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: PATH Certified Instructor
Additional information about this instructor: Cheryl is a new instructor and our barn assistant.

     2. Dell Richardson

         Facility Participation:

         Santa Ynez Valley Therapeutic Riding Program

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATH
Enter the year that the certification was awarded: 2018
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: PATH Certified Instructor

     3. Kim Blades

         Facility Participation:

         Santa Ynez Valley Therapeutic Riding Program

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATH International
Enter the year that the certification was awarded: 2008
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Certified Therapeutic Riding Instructor with PATH International.
Certification 2:
Provide the name of the certifying organization: EAGALA
Enter the year that the certification was awarded: 2009
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Level One Certified with EAGALA
Certification 3:
Provide the name of the certifying organization.PATH
Enter the year that the certification was awarded: 2015
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: PATH Mentor Instructor

     4. Margaret Fowler

         Facility Participation:

         Santa Ynez Valley Therapeutic Riding Program

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Certification 1:
Provide the name of the certifying organization: PATH International
Enter the year that the certification was awarded: 2004
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Certified Therapeutic Riding Instructor and Certified Equine Specialist with PATH International. Currently working towards PATH Advanced Certification.
Certification 2:
Provide the name of the certifying organization: EAGALA
Enter the year that the certification was awarded: 2009
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Level One Certified with EAGALA
Certification 3:
Provide the name of the certifying organization.AHA
Enter the year that the certification was awarded: 2004
Is the instructor's certification considered 'Active' by the certifying organization? Yes
Briefly describe the nature/level of the certification: Basic English and Western Riding Instructor Certification.