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Green Chimneys Children's Services, Inc.

GUARDIAN PROFILE - Last Updated: 03/31/2017

I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff:

Chief Staff Officer:  Joseph Whalen

Employees:   Full-Time:  445  Part-Time:  120  Volunteers:  94

Does your organization utilize a management company for management and administration? No

Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. Green Chimneys Human Resources department supports all organization program operations by providing Recruitment, Training, Benefits management and employee relations services. The department consists of 2 Recruiters who prescreen employment, intern and volunteer applicants to provide hiring managers with the most qualified candidates to interview and hire. The Recruiters ensure that all state, federal and organization mandates are met before candidates begin work at Green Chimneys. The department also has 2 Training Associates who are responsible for teaching a wide variety of classes to provide employees with information they need to understand the organization and work with our clients. Our Benefits Associate manages the wide array of health benefits offered to our employees, as well as working closing with our fiscal department to manage the cost of such things as unemployment insurance and workers compensation claims. In addition to overseeing all of these HR functions, our Director of Human Resources works closely with employees and managers to minimize risk and ensure personnel policies and procedures are followed, as well as intervening on employee relations matters.

Continuous training programs help provide the needed learning opportunities to build confident and educated employees who understand the organizations evolving vision, mission and goals. The long-term and safety related benefits of effective trainings strengthens the therapeutic milieu to better serve our vulnerable clients.

Our trainings focus mainly on prevention and reduction of crises. A lack of training and accountability can result in tragic incidents for the children and our direct care staff alike.

Here is a snapshot of the orientation training framework:

o Our orientation / on-boarding process differs in length for direct care (essential) vs. (non-essential) positions not directly related to the children. All staff must complete our Day 1 orientation. This day is comprised of a series of presentations and trainings that thoroughly outline agency expectations. The Executive Director welcomes the staff and provides a historical to present day overview of the agency. This is followed by the Human Resources Director who discusses the HR role and outlines relevant policies and procedures. Thereafter, the staff trainer conducts the class on child abuse reporting and identification describing everyones mandated reporter roles. We then take the group to the farm for a tour led by farm staff. After lunch, there is a segment on Medicaid compliance, an overview of Sanctuary and finally, benefits for eligible staff.
o After day one, direct care staff is required to complete a four day intensive training in Therapeutic Crisis Intervention. This Cornell University designed curriculum teaches specific communication strategies to assist children in crisis along with physical interventions when necessary.
o The following Monday continues with compliance classes. Namely, blood borne pathogens, Red Cross CPR/AED and Standard First Aid.
o The last day of orientation (also required for non direct care staff) is a full series of topics related to Sanctuary, outlining shared language, psychobiology of trauma, vicarious trauma strategies and intervention tools.

General practices for staff training
o We have on-going staff training programs. Many classes are required for OCFS compliance and to meet COA standards. Every six months an agency training calendar is published.

Trainers
o We currently have two designated staff trainers who work in the Human Resources department. The primary duties involve facilitating current classes, maintaining employee training records in the HR database, administrative functions, coordinating other trainers, developing new courses and updating existing materials. Our approach to staff training is collaborative. There are many subject matter experts working here and we encourage them to share their knowledge with colleagues at meetings, clinical seminars and also staff training events. We require certain job titles to be trainers in applicable areas. For instance, within direct care our crisis intervention team and childcare unit supervisors are all TCI trainers. When staff attend outside educational seminars and conferences we often have them present information back on a smaller scale to their departments to share their learning.
o Not everyone is comfortable presenting alone. Staff often team up to present enjoying the support of a co-trainer and giving them more confidence. For regular classes, we schedule trainers six months in advance based on our training calendar and their schedules. Various topics are also undertaken by clinicians as well as outside speakers and field experts.

Training Delivery
o Our trainings are primarily delivered live and in group settings. Whenever possible, we will schedule different times and dates to accommodate a.m. and p.m. schedules. The majority of trainings take place on our Brewster campus. Our training center is not the only location utilized for classes. The school, dorms and other conference rooms are often used. We also conduct limited classes at our NYC locations. We offer a few on-line trainings to ensure consistency and lower costs when possible for some compliance related topics.

Training Evaluation and Documentation
o Certain classes such as TCI require performance tests at the end in written formats as well as oral aspects and physical testing to measure trainees knowledge retention and ability to perform the skills taught. We document all trainings in an electronic human resources database (ABRA) and have the ability to print out current training reports for each employee including everything they've taken at Green Chimneys and what may be due.

More Essential Topics

If you are unable to deliver appropriate trainings it can lead to a risk management nightmare with a range of undesired outcomes. Staff may fail to recognize medical emergencies, a direct care worker may react excessively to a child in crisis and an automobile accident involving an employee and an agency vehicle that didnt follow procedures can happen when core topics are neglected, unenforced or ignored.

Some core topics taught at Green Chimneys in addition to orientation:

o Emergency Response (Red Cross Classes)
o Clinical trainings to understand our client populations
o Staff-Client Relationships
o Defensive Driving
o Sexual harassment prevention

Governing Body:

Board meetings per year:  6

Number of Board Members:  24  Number of Voting Board Members:  24

Board Compensation:

Is Board Chair compensated?  No  Is Treasurer compensated?  No

Are there any other Voting Board Members that are compensated?  No

Board Relationships:

Are any members of the Board or Staff related to each other through family or business relationships? Yes

If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member. Donald Ross, a voting member of Green Chimneys' Board of Directors is the son of Samuel B. Ross, Jr., Phd., Founder of Green Chimneys and Managing Director of the Friends of Green Chimneys.

Board Affiliations:

Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes

If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization. Roderick MacCrae, Chair of the Board, is not compensated as a Board Member, but has worked one day a week for several decades as our Green Chimneys dentist. This is in addition to his private practice in nearby Putnam Lake.

Conflict of Interest:

Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes


II. PROGRAMS

1. What percent of your total programs and services are horse-related? 25

2. Describe your specific horse-related programs services or activities:
     Founded in 1947 and headquartered on a farm and wildlife center with more than 300 animals and birds in Brewster, NY, Green Chimneys has become nationally and internationally recognized as offering an extremely effective solution for healing and improving the life of some of the most troubled, traumatized, and emotionally, socially, behaviorally and mentally challenged children and families. Through our world renowned nature-based activities in our farm and gardens, children begin to reconnect with other living beings, nurture, feel success, reduce isolation, and reestablish the basis for healthy relationships. All children in our programs have the opportunity to participate in our therapeutic riding program which consists of year-round, weekly, equine assisted activity classes. The therapeutic riding program is divided into two equally important components: 1) The care of horses, which involves practical instruction in grooming and feeding as well as time for bonding; and 2) riding and driving, with an emphasis on the development of those physical and psychological skills and strengths required to be free and in control of one's horse and oneself. When a child develops a healthy relationship with a horse, it often becomes easier for that child to translate that feeling into his/her relationships with peers, teachers, and/or families. We presently have 17 equines serving more than 200 children each month through various equine activities.

Green Chimneys restores possibilities for emotionally challenged children by providing educational, therapeutic and residential services, while providing care for animals and nature thereby promoting a philosophy of dignity and worth for all living things. We provide therapeutic riding, equine assisted activities and equine facilitated psychotherapy as part of our therapeutic approach. We find that these equine activities teach children with challenges a variety of skills and coping behaviors including psycho-motor, language, social, academic and emotional skills.

With additional staff, we are now able to offer after school riding, an after-school Horse Club, as well as riding and horse activities on holidays and weekends. We have facilities to offer classes outdoors when the weather permits and indoors when it does not.

3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1

4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. Founded in 1947, Green Chimneys is an accredited not-for-profit organization helping more than 11,000 young people ages 3-21 throughout the Hudson Valley and New York Metropolitan region each year maximize their full potential by providing residential, educational, clinical and recreational services that create and nurture connections to the community and the natural world. Headquartered on a farm and wildlife center with more than 300 animals and birds in Brewster, NY, Green Chimneys has become nationally and internationally recognized as offering an extremely effective solution for healing and improving the life of some of the most emotionally, socially, behaviorally and mentally challenged children and families. Green Chimneys is distinguished for offering an unparalleled level of professional support focused on individual attention -- from social workers, teachers, psychologists, psychiatrists, speech pathologists, recreation, art, and animal and horticultural therapists -- who work as a team to address the needs of each child. Every day Green Chimneys programs serve approximately 1,200 children.

Green Chimneys School for Special Education - Brewster and Carmel, NY - 242 students attend annually Green Chimneys School serves 242 students whom have been rejected from a public school because of severe behavioral, psychiatric and learning challenges. Green Chimneys School serves 75 school districts throughout Putnam County, NY and neighboring counties including New York City and Fairfield County, CT. Students first arrive at the school with a poor self-image and the feeling that they have failed at school and in their families. To meet the diverse needs of the students, we have developed a non-traditional program to help each individual achieve NYS standards according to their Individual Education Plan which can include year-round school. The population we serve includes boys and girls ages 5-20 who are bused to our special education day school from neighboring districts or who live in our residences. More than 80% of our students have multiple psychiatric diagnoses and 75% have had at least one psychiatric hospital stay prior to coming to Green Chimneys.

Residential Treatment Center - Brewster, NY - 139 residents annually
In our Residential Treatment Center we provide a home with intensive structure and emotional support to 102 boys and girls ages 5-20, who are primarily diagnosed with Attention Deficit Hyperactivity Disorder (ADHD), Bipolar Disorder, Aspergers Disorder, Depression, Pervasive Developmental Disorder, Anxiety and Social Phobia, Post Traumatic Stress Disorder, and/or Reactive Attachment Disorder. Green Chimneys offers an array of support services to help these children with life limiting conditions be successful in doing many things well, taking care of himself/herself and those around him or her, live a healthy and productive life, and cope with his or her challenges. The program includes individual, group and family counseling, occupational therapy, speech therapy, and medical, dental, and psychological services.

Farm and Wildlife Center
Animal Assisted Activity Program - Brewster and Carmel, NY - Through our world renowned nature-based farm and garden activities, children begin to reconnect with other living beings, nurture, feel success, reduce isolation and reestablish the basis for healthy relationships with other children and adults. Domesticated animals, such as horses, sheep, goats, chickens, dogs and other animals that are accustomed to living with people live on our farm and make up the majority of animal residents who provide close contact with our children. Animal welfare is at the core of our mission and great lengths are taken so each animal receives the utmost nutrition, housing and veterinary care.

Equine Program - Brewster and Carmel, NY (230 children and 16 equines participate annually) - All children in our programs have the opportunity to participate in our therapeutic riding program which consists of year-round, weekly, equine assisted activity classes on 1) the care of horses- grooming, feeding and bonding; and 2) riding and driving, with an emphasis on the development of the physical and psychological skills and strength required to be in control of one's horse and oneself. When a child develops a healthy relationship with a horse, it often becomes easier for that child to translate that feeling into his/her relationships with peers, teachers, and/or families.

Wildlife Rescue and Rehabilitation - Brewster, NY - The Center is dedicated to caring for injured and orphaned Birds of Prey (including falcons, eagles, and owls), fowl, reptiles, and wild animals while teaching children that not all animals are there to be handled, but should be respected in their lives away from humans. Whenever possible, rehabilitated wildlife is released back into the wild by the children who assisted with the animal's care. This release is often timed to coincide with the child's discharge from Green Chimneys and serves as a wonderful parallel between the animal and child's healing during their time with us.

Boni-Bel Farm - Brewster, NY (More than 1,000 students, employees, and families served annually) - Boni-Bel Farm is a working organic farm which produces vegetables, fruit, maple syrup, and honey for use in our kitchen, life skills classroom, and to be sold at our Country Store. Boni-Bel provides educational and vocational learning opportunities for all of our youth and visitors.

The Sam and Myra Ross Institute at Green Chimneys - Brewster and Carmel, NY - Dedicated to education and research on the human connection to animals and the natural world, the Institute researches, implements, and promotes a model for effective animal- and nature-based programming and treatment for children with special needs. Part of the Institute is the Farm Internship Program in which annually 30 interns, 21 years of age and older are introduced to the theoretical and practical principles of incorporating animals, plants and the natural world in the re-education, socialization and treatment of children experiencing crisis in their lives.

Dog Interaction Program - Brewster, NY
The Green Chimneys Dog Interaction Program allows students and residents to be actively involved in the everyday care, socialization and training of shelter dogs to help them become accustomed to human interaction, learn basic commands and become ready for adoption into loving homes. An interdepartmental team of therapists, teachers, dorm and recreation staff, and farm staff supervises children in daily care and recreation activities with the dogs during school hours, as well as interaction in the dorms in the evening.

Clearpool Environmental Education Center - Carmel, NY
Clearpool is an ideal nature-filled campus located on more than 340-acres of pristine woodlands 60 miles north of New York City. In October 2011, Clearpool became the fourth Model Forest site established in the New York City Water Supply region, setting aside 264 acres of privately-owned forestland to support environmental education and forest stewardship of the Croton Watershed within Putnam County. In addition to the Green Chimneys School (32 students), Summer Camp, public events, and Nature's Nursery School (20 students), Green Chimneys runs the Partner School Program (8,600 students participate each year) at Clearpool, in which we partner with public schools located throughout New York City and the Hudson Valley to implement a science curriculum in the classroom reinforced with hands-on experiences at Clearpool that strengthens academic achievement aligned with NYS Learning Standards. We also help teachers and students work on their communication, team building and problem solving skills utilizing our adventure education program as well as offer an annual conference on environmental sustainability.

Community Based Services - Putnam County, NY (390 youth receiving direct services and 400 youth provided outreach services annually)
GC-CBS serves at-risk youth in Putnam County including run-away, homeless, street, foster care, seriously emotionally disturbed and juvenile delinquent youth and their families by providing emergency shelter, counseling, connection to resources, a community outreach center, case management, therapeutic recreation, after-school programs, and other supportive services.

Programs open to the General Public - Brewster and Carmel, NY:
Special Events (More than 6,000 community members attend each year) - Green Chimneys hosts family-friendly events throughout the year including Birds of Prey Day, 4H Presentations, Senior Day, Little Folk Farm Days, Harvest Festival, and Nature-focused weekend programs at Clearpool. We encourage weekend visitors to our Brewster campus on weekends from 10 a.m. to 3 p.m..

Nature's Nursery (130 children attend annually) - Preschool, Kindergarten and before/after school programs for children ages 3-12. Enriching, age-appropriate activities are provided in a dynamic setting which supports social, physical, and emotional growth and a solid foundation for learning.

Summer Day Camp Program (1,800 children ages 3-18 attend each year) - Between the two camps, we have 550 acres ideal for summer camp with lakes, rivers, forests, hiking trails, fields, climbing tower, playgrounds, indoor pool, ropes courses, gardens and farm animals. Children swim, compete in games, play on the playground, engage in sports, do crafts, sing songs, kayak, canoe, and ride horses and ponies. We provide high-quality, affordable camp experiences to children from the surrounding communities and raise funds to offer scholarships for families in need.

Governance
Green Chimneys Childrens Services (1974) and Green Chimneys School (1947) are separate 501(c)(3) non-profit corporations partially funded by contracts with public agencies. The Friends of Green Chimneys, incorporated as its own 501(c)(3) non-profit in 1996, was established to raise additional needed funds for Green Chimneys programs. Joseph A. Whalen is the Executive Director of Green Chimneys and Dr. Samuel B. Ross, Jr. is the Managing Director of the Friends of Green Chimneys and the Founder of Green Chimneys.

Green Chimneys is accredited by the American Camp Association (ACA), Council on Accreditation (COA), National Commission for the Accreditation of Special Education Services (NCASES), and Professional Association of Therapeutic Horsemanship International (PATH) Premier Accredited Center. Green Chimneys is approved/licensed by NYS Board of Social Welfare, NYS Department of Health, NYS Department of Social Services, NYS Education Department, NYS Office of Children and Family Services, NYS Department of Environmental Conservation (DEC), US Department of Agriculture (USDA) and US Fish & Wildlife Service.

5. Does your organization operate programs involved with animals other than horses?  Yes



III. POLICIES

1. Describe your equine management philosophies, practices, policies and operations with respect to the use of the horses in your program, including the rehabilitation and retraining (if applicable), ongoing training, schooling and exercising plan for each horse and your policy as to the number and condition of the horses accepted by your organization. 
     Equine welfare is at the core of the Green Chimneys' mission and great lengths are taken so each horse receives the utmost nutrition, housing, and veterinary care. Equines are not objects to be used, but individual partners to interact with in a respectful manner. Behavioral enrichment is offered when needed and the staff is always vigilant that the animal benefits as much from their interactions with people as the children do. Experience has shown that the best way to prevent stress in therapy equines at the farm is to not ask too much of each horse, pony, or donkey in the first place. Prevention of stress is the key. Lots of breaks, rest periods, play time with other horses, and frequent evaluation of the animals helps the staff to make sure they flourish in the program. Tack is fitted to individual horses and refitting of all saddles and other tack takes place on an ongoing basis.

2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase, auction sale, retirement). 
     The majority of our horses are donated. Green Chimneys does occasionally purchase animals based on the needs of the current program and the number of animals kept in the barn.

3. Describe under what circumstances horses leave your organization. Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives you have to attract potential adopters. Please include your policies and practices with respect to horses that are no longer useful or manageable and horses that need to be retired. 
     Green Chimneys makes an ethical commitment to each horse that is donated to us from either the equine community or an animal control agency. We have written agreements with the original donor to have first right of refusal if the horse does not fit into the program anymore. If a horse no longer fits into the program due to age, health, or temperament, an appropriate lifetime home is found for the horse among our volunteers or friends. We require references, do farm visits, and stay in touch with these people. Older horses near the end of their lives are retired on our farm and continue to be active doing groundwork only with the children, until the time comes that our veterinarian and staff decide it is time to put the horse down.

4. For new horses, describe your initial assessment process for each horse (i.e. physical examination, test ride, health record, Coggins test, quarantine, veterinary consult, etc.). 
     Any potential horse must be up to date on all vaccinations, health certificate, Coggins test, and dewormer program. We also like to see the history records on any farrier or vet visits. The donating owner is required to come visit the property and fill out an animal surrender form. Staff from Green Chimneys then proceeds to visit the horse in question to evaluate if it can work for a therapeutic program; this includes riding the animal, handling and groundwork, examining its current living situation and turn out situation. If the animal is suitable for our needs, we take it under a trial basis. Upon arrival, the horse is placed in a quarantine paddock until we have had our vet examine the horse and pronounce it healthy. Our trial period is 60 days and includes a slow integration into our riding program. We have a list of accomplishments the horse must perform before being allowed to work directly with the children. This allows enough time to ensure the horse will fit in our program and thrive while living here. After the trial period, a horse is then fully accepted into our program or denied and given back to the donating owner.

5. Describe your overall horse health care plan and how you assess and monitor the health of your horses on an ongoing basis. Include a description of your vaccination and worming schedule. Include a description of your health/veterinary care plan for at-risk animals, geriatric horses and horses with serious issues. 
     Our horses' health is monitored on a daily basis. All staff and interns are trained in basic horse first aid and recognizing and treating sickness or injury. All emergency contact information is posted throughout the barn in case of emergency. All horses are vaccinated twice a year for EWT, West Nile, PHF, Rhino/flu, and once per year for rabies. All horses are kept on a strict 6-week deworming program. Dewormer pastes are rotated to prevent parasite resistance. An individual binder is kept on each horse to monitor any health issues. This allows the barn manager to closely follow the health of the geriatric or at risk horses. All staff and interns are made aware of specific illnesses/lamenesses/allergies. Every horse is groomed and examined every day to ensure proper monitoring of health. A horse first aid kit is kept in the barn at all times.

6. What is the euthanasia policy? Please include specifically under what circumstances your organization will euthanize a horse and whether your organization will euthanize a healthy but difficult horse for space: 
     The following is a procedure we developed as a guide for other organizations on the subject of equine euthanasia. It grew out of our own struggle with this sensitive topic.

When to Treat and When to Euthanize:
Setting some Guidelines

Developed by Michael Kaufmann for Green Chimneys and a presentation for the Global Association of Sanctuaries

1. As a center team, discuss equine quality of life, orthopedic surgery, colic surgery and other costly medical procedures from a philosophical, emotional and economic perspective BEFORE there is a medical crisis with a horse. Having this conversation can give everyone a sense of where they stand.

2. Have a meeting with your veterinarian and discuss your center equine care budget before there is a medical emergency. Let your vet see the financial capacity and limitations you may have. This will help them in guiding you through an emergency with realistic options.

3. Anticipate and prevent medical problems through good stewardship.

4. Involve your center board. The board and Executive Director can prepare for the financial ramifications of a potentially expensive equine medical procedure during the budget process. Is there an equine emergency fund set aside or does the budget anticipate emergencies and costly procedures?

5. Have a separate equine care advisory group. This group should consist of three of four people who have deep equine backgrounds, but are not directly involved in your center. When an equine medical crisis presents itself and there is dispute over what should be done, presenting the case to this group and allowing them to give you their thoughts can give a center impartial feedback.

6. Know when it is time to discuss and when it is time to act. Ultimately one person has to make a decision no matter what the team feels. This can be a lonely and difficult spot to be in. But it is critical that there is someone, either the executive director or the program director who is willing and able to consider all options and input, but then steps up and just makes a decision in an expedient way on behalf of the horse and the center.

7. Euthanasia of a horse confronts people with their own emotions. Death, dying and loss can be difficult to experience and must be processed by each individual at your center. Separating the human reaction to euthanasia from what the horse may actually need is helpful. Having a mental health professional in your team who can help guide and identify feelings can be a support.

7. What is the breeding policy? Please include specifically if horses become pregnant while in your care, and if there is a no-breeding clause in the documentation your organization uses to adopt, donate, sell, etc. a horse: 
     We do not breed horses. All of our horses are gelded.

8. Does your organization provide horses to any facility to use in research or medical training? 
     No

9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training?  NA

10. Does your organization sell, donate or give a horse to an auction? 
     No

11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA

12. Does your organization place horses in foster care? 
     No

13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA

14. What is the average equine adoption fee/donation received by your organization: Not applicable; None received

15. Adoption Fee Policies
  Not applicable; Fees are not collected; Horses are not offered for adoption.

16. What is your position regarding varying adoption fees vs. one set fee:
  Our organization has never considered this concept.

17. Provide any additional explanation to your answers if needed:



IV. FACILITIES

This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.

Total facilities at which our organization operates horse-related programs: 1

.

Location 1 of 1
Green Chimneys Brewster Campus

400 Doansburg Road, Box 719 Brewster NY 10509

1. Facility General Questions

1. Name of Contact: Carol Grubman

2. Contact's Phone: 845-279-2995

3. Contact's Email: cgrubman@greenchimneys.org

4. Does your organization own, lease or use a part of this facility? Own

5-8. Not Applicable.

9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 5.


2. Facility Horse-Related Questions

1. Enter the total acreage dedicated specifically to the horses: 25

2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. We have 6 smaller turn out paddocks for small groups of horses ranging from half an acre to three acres. Two of our fields are larger pastures. We also have a small pen for sick horses. All equine fencing complies with PATH International standards and is predominantly wood fencing. All equine paddocks and pastures have open three sided sheds. In 2008 we completed construction of a state-of-the-art 22-horse stall barn.

3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
     Great care goes into the maintenance of all pastures. Paddocks are mucked daily to ensure manure build up does not happen. In our two larger fields, manure is mucked daily from the turn out sheds. For manure throughout the field, we drag the pastures biweekly. This breaks up and spreads the manure to allow it to turn to soil faster. This also helps with parasite control. Dragging the pastures also helps to level any sloping areas and prevent holes or dips in paddocks. We use a rotation system to allow paddocks a rest period, so grass can grow. Horses are rotated through different pastures to ensure one pasture does not get over-grazed.

4. How many hours of daily turnout do the horses get? (Estimate or Average) 21

5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
     For riding within a ring we have two outdoor riding rings and one indoor riding ring. The outdoor riding rings are of sand footing, which is dragged weekly to reduce compaction. Both outdoor rings are on level ground and have good run-off. The indoor ring has SRS silica and fibberblend performance footing which is kept moist through use of an overhead sprinkler system. The indoor ring is attached to the main barn and is also located on level ground.

6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes

7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     N/A

9. Describe the availability/accessibility of emergency horse transportation at this facility.
     Green Chimneys has a truck and trailer on the property at all times. In case of emergency, this trailer is available to transport any horse to a nearby clinic.

10. Do the horses have specific tack assignments? Yes

11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
     Each horse has its tack assessed and fitted on a regular basis. Staff at the horse barn frequently check that all pads and blankets fit horse properly and are not causing any health issues for horse. If any tack becomes questionable, better tack is found and fitted for that horse.

12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
     We have a profile picture on display of every horse kept at Green Chimneys. These profiles contain a picture of each horse, but also have the age, name, breed, markings, and personality likes/dislikes about each horse. Each stall also has the horse’s name on display. Each intern is given a booklet with a picture and description of each horse to keep on hand while learning the horses.

13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
     While we have a beautiful 22-horse stall barn, we believe that horses do best when kept in small herds in turnout. Horses are turned out in paddocks or fields with three sided run in sheds at all times, except when they are working with the children, are in need of medical treatment or must be confined inside due to terrible weather or individual medical needs.

14. Describe your feed, feed management plan and your guidelines for the use of supplements.
     Each horse’s diet is constructed on an individual need basis. All horses are monitored on a daily basis for any changes in weight and body condition. The feed amounts are updated by the barn manager and displayed in the feed room. All horses at Green Chimneys receive supplements as needed. All medications are based on the individual’s need and the veterinarian’s recommendation.

15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
     The barn manager uses the Henneke Body Conditioning Score to monitor a horses overall body condition. If the horse appears to be wavering too high or too low on the body score, their feed amounts and supplements are looked at and adjusted as needed. Exercise levels are also adjusted as needed.

16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
     We take great care at Green Chimneys to ensure the spread of disease is controlled. We use a variety of fly control systems from fly spray to fly predators (insects that kill flies). We keep all our animals on a dewormer program and rotate pastures regularly. We dispose of 90% of the manure in a dumpster which is picked up by an organics company and turned into compost. The other 10% of manure is out in pastures. We use a drag to break up and distribute the manure. This exposes any parasite eggs to the sun which helps to prevent them from hatching. Carcasses are picked up and transported by a professional transport company. Our veterinarian team routinely does fecal exams to monitor the status of the parasite control program. Any time a change occurs, we are notified and take the necessary steps. The area within and surrounding the barn and pastures is kept as clean as possible; never leaving food or grain out, sweeping throughout the day, and scrubbing water and feed buckets daily.

17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
     Green Chimneys has several emergency plans and procedures in place for both humans and animals. Fire drills are performed regularly. While training any new staff, interns or volunteers, we go over our specific area plans for emergencies. There are designated meeting points for people to go to in case of fire. There are also designated spots to bring horses in case of emergencies. In the event of disastrous weather (hurricane, blizzard), where it may be dangerous for people to be outside caring for horses, we bring all the horses into the barn where they are kept until it is safe to be outside. There are several fire extinguishers strategically located throughout the barn. There are emergency exit signs to direct people of the proper exits. Fire alarms are also installed within the barn.

18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
     Green Chimneys has several security staff that stay on premise on weekends and after school hours. They patrol all areas of the barn and pastures. All gates, doors and sheds are locked at all times. Several signs displaying entry, staff only, or keep back are displayed at appropriate areas. The barn itself is closed up at the end of each day, with a chain across all entryways. Any hazardous items, medications, dangerous tools, grain and important documents are kept in locked areas of the barn and are only accessed by staff.

19. Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Putnam County Sheriff's Department, 3 County Center, Carmel, NY 10512

20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     N/A


Veterinarian Information

View The Vet Checklist conducted on 03/07/2017

Veterinarian: Dr. Jenn Engler, DVM

Clinic Name: Mid-Hudson Vet    Street: 394 Route 52    City: Carmel  State: NY    Zip: 10512

Phone: 845-225-3100    Email: office@midhudsonvet.net


Instructors assigned to this Facility
(see Instructor Section)

     1. Instructor: Aimee O'Brien

     2. Instructor: Christina Horn

     3. Instructor: Michael Kaufmann

     4. Instructor: Miyako Kinoshita

     5. Instructor: Samantha Arevalo


3. Facility Horse-Related Inventory Questions

1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 17.

1-b. Enter the total number of horses housed at this facility: 17

1-c. Enter the maximum capacity of horses at this facility: 22

2016 Horse Inventory

1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes

18 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.

           + 3 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.

           + 1 2-c. Total number of horses returned.

22 = Total of 2a-2c

           - 0 2-d. Total number of horses adopted during the year.

           - 0 2-e. Total number of horses transferred to another facility during the year.

           - 2 2-f. Total number of horses deceased during the year.

2 = Total of 2d-2f

20 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.

            19 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.

            1 2-i. Total number of horses permanently retired.


2016 Horse Care Costs

$28250     Feed (Grain/Hay).

$5100     Bedding.

$11000     Veterinarian.

$12000     Farrier.

$1600     Dentist.

$4250     Manure Removal.

$21810     Medications & Supplements.

$5000     Horse/Barn Supplies.

$52250     Horse Care Staff.

$28250     Horse Training.

$500     Other direct horse-related costs not including overhead or other program costs.

$170010     2016 Total Horse Care Costs

$     2016 Total Donated Horse Care Costs

6935     Grand total of the total number of days each equine was in the care of this facility during 2016.

Average cost per day per horse: $25
Question 3 ($170,010 ) divided by Question 4 (6935).

Average length of stay for an equine: 315 days
Question 4 (6935) divided by total of Questions 2a-c (22).


4. Self Assessment

I. Facility & Grounds
A.Operational

     1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time

      4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time

B. Structural

      1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time

      2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time

      3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time

      4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time

      5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time

      6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes

      7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes

      8. Are the horses housed in stalls/enclosures? Yes-Some of the time

      8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All

      8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week

      8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time

C. Paddocks/Yard/Pastures/Turnout

      1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time

      2. Fencing - type, height, safety: Are these spaces appropriately fenced? All

      3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA

      4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All

      5. Condition of paddock/yard: Are these spaces free from equipment and debris? All

      6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time

      7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week

II. Horse Care

      1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months

      2. Dental Care: How often is dental care provided for each horse? Annually

      3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually

      4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week

      5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time

      6. Drinking water: How often do horses have access to clean drinking water? All of the time



6. Public-Related Questions
(required if programs serve individuals with special needs)

1. How many clients participate in the programs at this facility? 200

2. How many hours per week do you operate the horse-related programs at this facility? 55

3. How many weeks per year do you operate the horse-related programs at this facility? 52

4. What is the average wait list time? 0 (Weeks/Months/Years)

5. How many hours per day does each horse work? (Estimate or Average)

    Mounted: 2.00  Un-Mounted: 1.00  Total: 3

6. How many days per week does each horse work? (Estimate or Average) 4

7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 50%

8. Provide any additional explanation to your answers if needed.


V. Instructors/Trainers


     1. *Instructor: Aimee O'Brien

         *Facility Participation:

         Green Chimneys Brewster Campus

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Certified Horsemanship Association

Enter the year that the certification was awarded. (yyyy)2014

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Western Instructor, Level 2, and English Instructor, Level 1

Certification 2:

Provide the name of the certifying organization.PATH

Enter the year that the certification was awarded. (yyyy)2015

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Registered Therapeutic Riding Instructor

Certification 3:

Provide the name of the certifying organization.

Enter the year that the certification was awarded. (yyyy)2015

Is the instructor's certification considered 'active' by the certifying organization? No

Briefly describe the nature/level of the certification.


     2. *Instructor: Christina Horn

         *Facility Participation:

         Green Chimneys Brewster Campus

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH

Enter the year that the certification was awarded. (yyyy)2014

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Advanced Instructor Previously, Registered Instructor (2007)

Certification 2:

Provide the name of the certifying organization.PATH

Enter the year that the certification was awarded. (yyyy)2012

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.ESMHL Equine Specialist for Mental Health and Learning

Certification 3:

Provide the name of the certifying organization.EAGALA

Enter the year that the certification was awarded. (yyyy)2012

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Equine Specialist

Please use the space below to share any additional information about this instructor. PATH Mentor CHA Level 2 Western Instructor CHA Level 2 English Instructor Special Olympics Equestrian Skills Coach


     3. *Instructor: Michael Kaufmann

         *Facility Participation:

         Green Chimneys Brewster Campus

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH

Enter the year that the certification was awarded. (yyyy)1989

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Renewed in 2008. Registered Therapeutic Riding Instructor. The Registered Instructor is the entry-level certification required for PATH International Centers. The PATH Intl. certification program focuses on education in a progression that culminates in a test of your successful application of that knowledge, including practical and hands-on skills. Registered Level Instructor is able to conduct a safe, basic equestrian lesson to individuals with disabilities.


     4. *Instructor: Miyako Kinoshita

         *Facility Participation:

         Green Chimneys Brewster Campus

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH

Enter the year that the certification was awarded. (yyyy)2000

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Advanced Therapeutic Riding Instructor. A PATH International Advanced Instructor is knowledgeable in horse mastership and understands disabilities and their relationships to therapeutic riding. He/she is able to demonstrate instruction that shows progression in riding skills in safe, challenging lessons. PATH Intl. has developed criteria which outline the skills and knowledge an instructor must possess in order to achieve certification at the PATH Intl. Advanced Level.


     5. *Instructor: Samantha Arevalo

         *Facility Participation:

         Green Chimneys Brewster Campus

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH

Enter the year that the certification was awarded. (yyyy)2016

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Registered Therapeutic Riding Instructor