GUARDIAN PROFILE - Last Updated: 04/29/2017
I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST
Chief Staff Officer:  Jennifer McVoy
Employees: Full-Time: 0 Part-Time: 0 Volunteers: 30
Does your organization utilize a management company for management and administration? No
Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. We have a comprehensive training program for all volunteers who are involved with the horses in any way. Due to the confidential nature of our Equine Assisted Psychotherapy program, volunteers are not used in sessions. Any volunteers who assist in horse care receive training that includes information on our organization and our mission, information about off the track Thoroughbreds and their unique needs, comprehensive safety procedures, horse health care basics and what to look for in possible illness or lameness in horses and what procedures to take, as well as training in daily care and barn maintenance.
Board meetings per year: 12
Number of Board Members: 10 Number of Voting Board Members: 10
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Are any members of the Board or Staff related to each other through family or business relationships? No
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? Yes
1. What percent of your total programs and services are horse-related? 100
2. Describe your specific horse-related programs services or activities:
As an accredited facility with the Thoroughbred Aftercare Alliance, we rescue thoroughbred horses off the race tracks in the Midwest.
We rehabilitate, and re-train these horses and use them in our Equine Assisted Psychotherapy program as therapy horses to help people heal from trauma and other emotional issues.
3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1
4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals.
5. Does your organization operate programs involved with animals other than horses? No
1. Describe your equine management philosophies, practices, policies and operations with respect
to the use of the horses in your program, including the rehabilitation and retraining (if applicable),
ongoing training, schooling and exercising plan for each horse and your policy as to the number and
condition of the horses accepted by your organization.
When a horse comes to our farm from the track, the first thing we do is to have a thorough health check, de-worm and vaccinate when appropriate. If the horse is healthy, we give the horse a week or so to acclimate to the farm in a stall with short periods of daily turnout in a private paddock. When the horse is adjusted we turn them out in a pasture with two or three other horses. We allow the horses three to four months of down time before we begin the re-training process. We then begin by doing ground work with the horse and move on to training under saddle. During this time we evaluate the horse to determine what discipline they are best suited for. We have experience in all disciplines from western pleasure to dressage, to jumpers, so we are able to train the horse for what they are most suited for and not just what we "want" them to be. After three to six months of re-training, we determine whether the horse is best suited for a career as a therapy or lesson horse, in which case we will keep them on the farm if we have need, or as a show,trail, family or companion horse, in which case we will offer them for adoption.
We strongly believe that horses are happier and healthier when living out side, so we keep our horses out in pastures of 3 to 4 horses with run-in shelters, unless they are injured or have other health issues which require them to stay in a stall. We have the ability for individual turn out when needed. Horses have access to hay at all times and we have automatic and heated Nelson waterers in each pasture and stall.
When horses are in training, they get worked 4-5 times per wee.
2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase,
auction sale, retirement).
The majority of our horses are acquired directly from the track. We have a close relationship with one of the track Veterinarians,who notifies us when there is a horse that is being retired due to injury, age, or non-performance and is at risk of going to auction. In some cases horses are donated,and in other cases we have purchased them if we feel they are at risk of going to the auction and owners are not willing to donate.
3. Describe under what circumstances horses leave your organization.
Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives
you have to attract potential adopters.
Please include your policies and practices with respect to horses that are no longer useful or manageable and horses
that need to be retired.
Because of our Equine Assisted Psychotherapy program which does not involve riding but just interactions with the horses, even geriatric horses or those with injuries are very useful because the clients we work with have very diverse needs and issues. We do offer horses for adoption when we have an appropriate home for them so that we can continue to rescue more horses., however, we do not get rid of horses because they are not able to be ridden or because they need specialized care. The only situation in which we euthanize horses is if they are in significant pain and their quality of life has been severely compromised.
4. For new horses, describe your initial assessment process for each horse (i.e. physical examination,
test ride, health record, Coggins test, quarantine, veterinary consult, etc.).
When we acquire a horse, whenever possible we have them examined by a veterinarian before they leave the track or any other place we might get them from. When we get them home, they initially stay separated from other horses initially so we can assess them for any illness or injury.
5. Describe your overall horse health care plan and how you assess and monitor the health of your
horses on an ongoing basis. Include a description of your vaccination and worming schedule.
Include a description of your health/veterinary care plan for at-risk animals, geriatric horses
and horses with serious issues.
We de-worm horses and trim horses every 6-8 weeks. Horses are vaccinated in the spring and fall. We are fortunate to have two Veterinarians on our Board of Directors who frequently visit the farm to check on the overall health of all the horses. Each horse has an individual feed and health care plan. Because all horses that has an injury or other health care issues are different, we have a very individualized plan for each horse including a turn out schedule, or hand walking if necessary, a specific feeding schedule and any needed specialized feed or supplements.
6. What is the euthanasia policy? Please include specifically under what circumstances your organization
will euthanize a horse and whether your organization will euthanize a healthy but difficult horse
Our policy is to only euthanize horses is if they are in significant pain and their quality of life has been severely compromised. We would not euthanize a difficult buy healthy horse unless that horse is determined to be dangerous to people and interventions have not been successful.
7. What is the breeding policy? Please include specifically if horses become pregnant while in your
care, and if there is a no-breeding clause in the documentation your organization uses to adopt,
donate, sell, etc. a horse:
We do not breed horses and it is included in our adoption contract that horses are not to be bred. Stallions would be castrated as soon as appropriate after arriving at our facility. Any foals would be kept with their mothers until 6 months of age unless there was some factor that required an exception to assure the health of the foal and mother.
8. Does your organization provide horses to any facility to use in research or medical
9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training? NA
10. Does your organization sell, donate or give a horse to an auction?
11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA
12. Does your organization place horses in foster care?
13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA
14. What is the average equine adoption fee/donation received by your organization: $751 to $1,000
15. Adoption Fee Policies
Adoption fees may vary depending on the equine level of training.
Adoption fees may vary depending on the equine breed.
Adoption fees may vary depending on the equine age.
Adoption fees may vary depending on the equine type.
Adoption fees may vary depending on the equine health and soundness.
16. What is your position regarding varying adoption fees vs. one set fee:
Our organization approves of this concept.
17. Provide any additional explanation to your answers if needed:
This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.
Total facilities at which our organization operates horse-related programs: 1.
Location 1 of 1
Out Side In Stables
12511 152nd Ave. Grand Haven MI 49417
1. Facility General Questions
1. Name of Contact: Jennifer McVoy
2. Contact's Phone: 616-405-7986
3. Contact's Email: firstname.lastname@example.org
4. Does your organization own, lease or use a part of this facility? Own
5-8. Not Applicable.
9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes
10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 2.
2. Facility Horse-Related Questions
1. Enter the total acreage dedicated specifically to the horses: 20
2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. This facility has 5 separate pastures, all with run-in sheds and heated, automatic waterers. All pastures are fenced with three rail 4" flexible fencing (Centaur). There is a four stall barn where horses can have in and out access to a pasture. This barn is used for any horses with special needs or health issues. Construction is currently being finished on a new 20 stall barn with 70x200 arena and office space.
3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
Horses are outside with run-in shelters unless they have specific health concerns, where they need to be in a stall. In this situation, turn out is based on their health care or rehabilitation plan. Horses are divided into five pastures with no more than four horses in each pasture.
4. How many hours of daily turnout do the horses get? (Estimate or Average) 24
5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
We have two outdoor arenas. One 100x200 riding arena with sand footing and a smaller 100x60 arena used for therapy activities. We also have a 70x200 indoor arena with limestone base and sand footing, which can be used as one arena or divided into two smaller arenas for therapy or training purposes.
6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable
8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
9. Describe the availability/accessibility of emergency horse transportation at this facility.
We own a truck and horse trailer that is always available for emergency transportation.
10. Do the horses have specific tack assignments? Yes
11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
Each horse has their own halter, and a saddle and bridle if they are ridden to assure the proper fit for each horse. When a horse begins a training or riding program it is fitted for a saddle and bridle with the appropriate bit. Tack is labeled with the horses names.
12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
Any volunteers who are involved with horses have extensive training and knowledge of all of our horses. In addition, there is a pasture chart posted in the feed room with names of each horse in the pasture.
13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
If horses are stall bound, they are hand walked 2-3 times per day if they are able. In addition, each stall has a semi-private paddock where they can be turned out alone or with just one other horse if needed.
14. Describe your feed, feed management plan and your guidelines for the use of supplements.
Our horses have 24 hour access to hay through round bales in each pasture. They receive grain two times daily based on their nutritional needs. We feed Purina feeds and provide supplements as necessary.
15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
We aim to keep our horses closer to a 6 on the Henneke Body Conditioning Score. Because many of our horses do become performance horses, we monitor their condition and feeding program and adjust to their individual needs. By aiming to keep them at a six, if we notice that they are loosing or gaining weight we can change their feeding program before they drop below a 5 or above a 7. In the winter, our horses are worked less so their grain is adjusted accordingly. Unless a horse gets to an eight and we feel they are starting to become unhealthy, they get free choice hay at all times. If they continue to gain weight with only free choice hay, and a regular exercise schedule, we move them to a separate pasture where we can more closely control and monitor their intake of hay.
16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
If a horse needs to be euthanized, and can be transported to the Veterinary office, we prefer to take them there and have them cremated or disposed of by the veterinarian. Under no circumstances do we keep a carcass on the property. Our stalls are cleaned twice a day to reduce the parasites. We spread the manure over the 25 acres of property when needed and have the excess hauled away by a local farmer on a regular basis.
17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
To prevent the possibility of a fire, no hay is stored in the barn and our electrical system is checked annually by a licensed electrician. Fortunately, in Michigan, we aren't at high risk for tornadoes, hurricanes, or earthquakes. Our greatest concern is the harsh winters when power outages are a possibility, we have a generator and have had a system set up that we can run the water and essential electric off a generator.
18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
We have a gate at the entrance to our drive and the director lives on site and regularly monitors the facility and the animals.
19. Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
Ottawa County Animal Control 12220 Filmore Street West Olive, MI 49460 (616)738-4000
20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
Thoroughbred Aftercare Alliance c/o The Jockey Club 821 Corporate Dr. Lexington, KY 40503 859-224-2756 email@example.com
View The Vet Checklist conducted on 04/28/2017
Veterinarian: Jolee Wennerstien
Clinic Name: Robbins Road Animal Clinic Street: Robbins Road City: Grand Haven State: MI Zip: 49417
Phone: 616-842-7610 Email: firstname.lastname@example.org
Instructors assigned to this Facility
(see Instructor Section)
1. Instructor: Jennifer McVoy
2. Instructor: Lexie Carr
3. Facility Horse-Related Inventory Questions
1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 18.
1-b. Enter the total number of horses housed at this facility: 18
1-c. Enter the maximum capacity of horses at this facility: 20
2016 Horse Inventory
1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes
18 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.
+ 4 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.
+ 0 2-c. Total number of horses returned.
22 = Total of 2a-2c
- 3 2-d. Total number of horses adopted during the year.
- 0 2-e. Total number of horses transferred to another facility during the year.
- 0 2-f. Total number of horses deceased during the year.
3 = Total of 2d-2f
19 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.
19 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.
0 2-i. Total number of horses permanently retired.
2016 Horse Care Costs
$22965 Feed (Grain/Hay).
$0 Manure Removal.
$0 Medications & Supplements.
$5140 Horse/Barn Supplies.
$0 Horse Care Staff.
$0 Horse Training.
$0 Other direct horse-related costs not including overhead or other program costs.
$40920 2016 Total Horse Care Costs
$ 2016 Total Donated Horse Care Costs
6752 Grand total of the total number of days each equine was in the care of this facility during 2016.
Average cost per day per horse: $6
Question 3 ($40,920 ) divided by Question 4 (6752).
Average length of stay for an equine: 307 days
Question 4 (6752) divided by total of Questions 2a-c (22).
4. Self Assessment
I. Facility & Grounds
1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time
2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time
3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time
4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time
1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time
2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time
3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time
4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time
5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? Most of the time
6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes
7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses?
8. Are the horses housed in stalls/enclosures? Yes-Some of the time
8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All
8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week
8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time
1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time
2. Fencing - type, height, safety: Are these spaces appropriately fenced? All
3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. Most
4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All
5. Condition of paddock/yard: Are these spaces free from equipment and debris? All
6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time
7. Cleanliness: How often are these spaces cleaned? Weekly
II. Horse Care
1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months
2. Dental Care: How often is dental care provided for each horse? Annually
3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually
4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week
5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time
6. Drinking water: How often do horses have access to clean drinking water? All of the time
6. Public-Related Questions
(required if programs serve individuals with special needs)
1. How many clients participate in the programs at this facility? 60
2. How many hours per week do you operate the horse-related programs at this facility? 32
3. How many weeks per year do you operate the horse-related programs at this facility? 50
4. What is the average wait list time? 0 Weeks(Weeks/Months/Years)
5. How many hours per day does each horse work? (Estimate or Average)
Mounted:  Un-Mounted:  Total: 0 *Missing/Error
6. How many days per week does each horse work? (Estimate or Average) 4
7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 20%
8. Provide any additional explanation to your answers if needed.
1. *Instructor: Jennifer McVoy
Out Side In Stables
Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? No
Please use the space below to share any additional information about this instructor. Ms. McVoy has 38 years of horse experience in training, showing breeding and horse care. She has experience with many breeds and disciplines. She is an expert in the field of Equine Assisted Psychotherapy and has a vast knowledge of horse behavior.
2. *Instructor: Lexie Carr
Out Side In Stables
Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? No
Please use the space below to share any additional information about this instructor. Lexie has been training and showing horses for 20 years. She has won numerous national titles and a very strong knowledge base on horse care and horse behavior.