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Horse Heritage Educational Program

GUARDIAN PROFILE - Last Updated: 03/31/2017

I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff:

Chief Staff Officer:  Elissa S Wellhausen

Employees:   Full-Time:  0  Part-Time:  3  Volunteers:  58

Does your organization utilize a management company for management and administration? No

Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. All staff (paid or volunteer) must complete applications, including background checks. They are trained using a volunteer manual which has a job description for each job. Everyone has access to regular trainings throughout the year. There are annual evaluations that are conducted by the board of directors.

Governing Body:

Board meetings per year:  5

Number of Board Members:  5  Number of Voting Board Members:  4

Board Compensation:

Is Board Chair compensated?  No  Is Treasurer compensated?  No

Are there any other Voting Board Members that are compensated?  No

Board Relationships:

Are any members of the Board or Staff related to each other through family or business relationships? Yes

If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member. Ryan Wellhausen and Elissa Wellhausen are married

Board Affiliations:

Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:

Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes


II. PROGRAMS

1. What percent of your total programs and services are horse-related? 100

2. Describe your specific horse-related programs services or activities:
     We provide equine assisted activities and therapies. This includes therapeutic horseback riding, equine facilitated learning, and hippotherapy.

3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1

4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. none

5. Does your organization operate programs involved with animals other than horses?  No



III. POLICIES

1. Describe your equine management philosophies, practices, policies and operations with respect to the use of the horses in your program, including the rehabilitation and retraining (if applicable), ongoing training, schooling and exercising plan for each horse and your policy as to the number and condition of the horses accepted by your organization. 
     Horses that are brought in to our program are screened for suitability and trainability. This screening can take up to 3 months before our equine manager may be satisfied that the horse is a good match for the program. During that screening horses are schooled and exposed to as many of the experiences they would see while they are working. Any horse in our program undergoes at least 1 hour per week of schooling in addition to their regular workload.

We are able to accept up to 14 horses for any season. These horses must come to us in good condition physically and mentally. Care must be shown as far as body condition, hoof care, immunizations and deworming.

2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase, auction sale, retirement). 
     Horses are donated to our program on a care lease system. We take over the care and wellness of horses that are being actively used.

3. Describe under what circumstances horses leave your organization. Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives you have to attract potential adopters. Please include your policies and practices with respect to horses that are no longer useful or manageable and horses that need to be retired. 
     Horses that are no longer able to perform their job duties for either age related reasons, health or attitude, are returned to their owners.

4. For new horses, describe your initial assessment process for each horse (i.e. physical examination, test ride, health record, Coggins test, quarantine, veterinary consult, etc.). 
     Potential horses are examined by our director for physical suitability and general attitude. We then have 2-3 staff members ride the horse to see the adaptability of the horse to different riding styles. Horses must show care and have gotten all vaccinations and be dewormed on schedule. New horses are kept separate for 3-6 weeks.

5. Describe your overall horse health care plan and how you assess and monitor the health of your horses on an ongoing basis. Include a description of your vaccination and worming schedule. Include a description of your health/veterinary care plan for at-risk animals, geriatric horses and horses with serious issues. 
     All horses are observed daily for general health. There is an annual vet check which includes teeth and overall wellness. Horses are vaccinated annually as directed by our veterinarian and dewormed 3 times per year. Geriatric horses are given the opportunity to have separate feeding stations and receive additional senior feed.

6. What is the euthanasia policy? Please include specifically under what circumstances your organization will euthanize a horse and whether your organization will euthanize a healthy but difficult horse for space: 
     We do not have a euthanasia policy as we do not own any horses.

7. What is the breeding policy? Please include specifically if horses become pregnant while in your care, and if there is a no-breeding clause in the documentation your organization uses to adopt, donate, sell, etc. a horse: 
     We do not have a breeding policy as we do not own any horses.

8. Does your organization provide horses to any facility to use in research or medical training? 
     No

9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training? 
     n/a

10. Does your organization sell, donate or give a horse to an auction? 
     No

11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. 
     n/a

12. Does your organization place horses in foster care? 
     No

13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: 
     n/a

14. What is the average equine adoption fee/donation received by your organization: Not applicable; None received

15. Adoption Fee Policies
  Not applicable; Fees are not collected; Horses are not offered for adoption.
  Adoption fees may vary depending on the equine health and soundness.

16. What is your position regarding varying adoption fees vs. one set fee:
  Our organization feels that increasing/varying fees may discourage adoptions.
  Our organization feels that increasing/varying fees may extend the length of stay for individual equines in our care.

17. Provide any additional explanation to your answers if needed:



IV. FACILITIES

This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.

Total facilities at which our organization operates horse-related programs: 1

.

Location 1 of 1
Horse Heritage Arena

3150 Church Rd Valley WA 99181

1. Facility General Questions

1. Name of Contact: Elissa Wellhausen

2. Contact's Phone: 509-844-2556

3. Contact's Email: elissa@horseheritage.org

4. Does your organization own, lease or use a part of this facility? Use

5. If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility: Ryan Wellhausen
3150 Church Rd
Valley, WA 99181
(509)937-4165

6. If your organization does not own this facility, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

7. If your organization does not own this facility, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     Jan 1, 2017 - Dec 31, 2017 Annually renewed

8. If your organization leases or uses a part of this facility, please provide the details as to what services are provided by the owner and if and how the owner is compensated.. 
     The facility owner provides safe and adequate fencing. They also provide a secure tack area and office space. Power and internet is provided by the owner. Horse Heritage rents the arena on a per hour basis as it is needed. Horse Heritage rents the office space on a monthly basis.

9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 2.


2. Facility Horse-Related Questions

1. Enter the total acreage dedicated specifically to the horses: 6

2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. 1 Large pasture - 6.5 treed acres fenced by high tensile electric fence 1 Corral - .5 treed acres fenced by boards

3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
     Horses are only turned out to graze at night and only 3-4 horses at a time. Otherwise they stay in the corral area.

4. How many hours of daily turnout do the horses get? (Estimate or Average) 8

5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
     Outdoor arena 40'x75'. Hog Fuel (bark and wood chip) surface. Price and availability are the determining factors.

6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes

7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     Professional Association of Therapeutic Horsemanship International - Compliant Center

9. Describe the availability/accessibility of emergency horse transportation at this facility.
     6 horse trailer available at all times

10. Do the horses have specific tack assignments? Yes

11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
     Annual evaluation of saddle fitting. Individual bridles set to specific horse for bit and sizing. Horses are not blanketed.

12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
     Photo id cards.

13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
     No stalls

14. Describe your feed, feed management plan and your guidelines for the use of supplements.
     We feed high quality grass hay at 2#/100#BW to all horses. They have free choice salt block at all times.

15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
     All our horses are evaluated 3-4 times per year. We adjust their feed based on theses scores.

16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
     We do not have a specific plan other than regular deworming, vaccination and spreading manure to dry in the sun.

17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
     We have an agreement with another local facility to evacuate horses to their arena if need be during emergency situations.

18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
     The property owner lives on the property and is responsible for security.

19. Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     STEVENS COUNTY SHERIFF Kendle Allen 215 South Oak Street, Room # 108 Colville, WA 99114 Telephone: (509) 684-5296, TTY: (800) 833-6388, Fax: (509) 684-7583

20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     n/a


Veterinarian Information

View The Vet Checklist conducted on 03/16/2017

Veterinarian: Randy Scott

Clinic Name: Mt. Spokane Veterinary Hospital    Street: 17117 N Newport Hwy    City: Mead  State: WA    Zip: 99021

Phone: 509-238-1585    Email: none


Instructors assigned to this Facility
(see Instructor Section)

     1. Instructor: Ashley Karsh

     2. Instructor: Elissa Wellhausen


3. Facility Horse-Related Inventory Questions

1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 6.

1-b. Enter the total number of horses housed at this facility: 6

1-c. Enter the maximum capacity of horses at this facility: 9

2016 Horse Inventory

1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes

2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.

           + 0 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.

           + 0 2-c. Total number of horses returned.

6 = Total of 2a-2c

           - 0 2-d. Total number of horses adopted during the year.

           - 0 2-e. Total number of horses transferred to another facility during the year.

           - 0 2-f. Total number of horses deceased during the year.

0 = Total of 2d-2f

2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.

            6 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.

            0 2-i. Total number of horses permanently retired.


2016 Horse Care Costs

$4900     Feed (Grain/Hay).

$0     Bedding.

$500     Veterinarian.

$1200     Farrier.

$120     Dentist.

$0     Manure Removal.

$0     Medications & Supplements.

$1000     Horse/Barn Supplies.

$0     Horse Care Staff.

$0     Horse Training.

$0     Other direct horse-related costs not including overhead or other program costs.

$7720     2016 Total Horse Care Costs

$     2016 Total Donated Horse Care Costs

2190     Grand total of the total number of days each equine was in the care of this facility during 2016.

Average cost per day per horse: $4
Question 3 ($7,720 ) divided by Question 4 (2190).

Average length of stay for an equine: 365 days
Question 4 (2190) divided by total of Questions 2a-c (6).


4. Self Assessment

I. Facility & Grounds
A.Operational

     1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time

      4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time

B. Structural

      1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? Most of the time

      2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? Most of the time

      3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time

      4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time

      5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time

      6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? No

      7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses?

      8. Are the horses housed in stalls/enclosures? No

C. Paddocks/Yard/Pastures/Turnout

      1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time

      2. Fencing - type, height, safety: Are these spaces appropriately fenced? All

      3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA

      4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All

      5. Condition of paddock/yard: Are these spaces free from equipment and debris? Most

      6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time

      7. Cleanliness: How often are these spaces cleaned? Less often than weekly

II. Horse Care

      1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months

      2. Dental Care: How often is dental care provided for each horse? Not at all or when issue arises

      3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Not at all or when issue arises

      4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week

      5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time

      6. Drinking water: How often do horses have access to clean drinking water? All of the time



6. Public-Related Questions
(required if programs serve individuals with special needs)

1. How many clients participate in the programs at this facility? 15

2. How many hours per week do you operate the horse-related programs at this facility? 5

3. How many weeks per year do you operate the horse-related programs at this facility? 20

4. What is the average wait list time? 0 Weeks(Weeks/Months/Years)

5. How many hours per day does each horse work? (Estimate or Average)

    Mounted: 3.00  Un-Mounted: 1.00  Total: 4

6. How many days per week does each horse work? (Estimate or Average) 2

7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 80%

8. Provide any additional explanation to your answers if needed. n/a


V. Instructors/Trainers


     1. *Instructor: Ashley Karsh

         *Facility Participation:

         Horse Heritage Arena

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH International

Enter the year that the certification was awarded. (yyyy)2016

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Equine Assisted Activities and Therapies

Please use the space below to share any additional information about this instructor. Extensive horse knowledge and involvement in 4-H program


     2. *Instructor: Elissa Wellhausen

         *Facility Participation:

         Horse Heritage Arena

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship International

Enter the year that the certification was awarded. (yyyy)2011

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Therapeutic and adaptive riding and equine facilitated learning registered certification