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Providence Therapeutic Equestrian Center

GUARDIAN PROFILE - Last Updated: 04/05/2017

I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff:

Chief Staff Officer:  Lori Kepford

Employees:   Full-Time:  1  Part-Time:  0  Volunteers:  25

Does your organization utilize a management company for management and administration? No

Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. All volunteers participate in a brief training to familiarize them with their volunteer duties. A one hour training provided at the beginning of the spring session encompasses all volunteer responsibilities. Other "on the job" training is provided upon joining the volunteer force.

Human resource documents including the executive director job description, bylaws, and conflict of interest statementlare on file.

Governing Body:

Board meetings per year:  4

Number of Board Members:  5  Number of Voting Board Members:  5

Board Compensation:

Is Board Chair compensated?  No  Is Treasurer compensated?  No

Are there any other Voting Board Members that are compensated?  No

Board Relationships:

Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:

Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes

If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization. Executive Director owns facility that the organization leases.

Conflict of Interest:

Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes


II. PROGRAMS

1. What percent of your total programs and services are horse-related? 100

2. Describe your specific horse-related programs services or activities:
     We provide weekly horseback riding lessons and other equine assisted activities to children and adults with special needs.

3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1

4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. We only provide horse-related activities

5. Does your organization operate programs involved with animals other than horses?  No



III. POLICIES

1. Describe your equine management philosophies, practices, policies and operations with respect to the use of the horses in your program, including the rehabilitation and retraining (if applicable), ongoing training, schooling and exercising plan for each horse and your policy as to the number and condition of the horses accepted by your organization. 
     The horses used in the program undergo thorough training and are chosen for their gentleness. Before accepted as a therapy horse, each one has a trial period of one month to determine their acceptance of unusual or spastic movement and whether they are responsive and adept at meeting the unique needs of their riders. During the month of training, the horse will be introduced to all of the “games” and apparatus that are used in the course of therapeutic riding. During the month of training only able bodied riders will assist in introducing the horse to the new situations.

A minimum of 4 times each week every horse is exercised by lunging and/or ridden by an able bodied, balanced rider to help maintain both physical and mental stability. The activities/exercises involve some of the same activities/exercises that exist in the therapy classes so that the horses may be introduced to new situations or have a chance to practice existing routines with an able bodied rider.

Both therapeutic riding and other equine assisted learning activities are conducted at PTEC. We intend to maintain a small program (no more than 10 classes per week) so it is our contention that no more than 6 equines will ever be in residence (we currently have 5 horses). While horses will primarily walk in therapy classes, nevertheless we only accept horses that can walk/trot/canter, with the exception of gaited horses.

Horses are assessed on a daily basis with regard to their soundness to continue in the program. If a horse presents with an on-going issue and it is determined that sufficient improvement will not occur, the horse will be retired. A suitable home will be secured.

2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase, auction sale, retirement). 
     Horses are acquired via donation and/or lease.

3. Describe under what circumstances horses leave your organization. Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives you have to attract potential adopters. Please include your policies and practices with respect to horses that are no longer useful or manageable and horses that need to be retired. 
     Horses are assessed daily. If it is determined that a horse is no longer able to fulfill its duties as a therapy horse, it will be retired. Horses will only be retired to people known to the organization and known to have a suitable pasture and barn. Additionally, the person will have suitable income to support the veterinarian and worming needs of the horse.

4. For new horses, describe your initial assessment process for each horse (i.e. physical examination, test ride, health record, Coggins test, quarantine, veterinary consult, etc.). 
     Each prospect must have a thorough health record to accompany the horse. The horse must be up to date on shots and Coggins test.

The horses used in the program undergo thorough training and are chosen for their gentleness. Before accepted as a therapy horse, each one has a trial period of one month to determine their acceptance of unusual or spastic movement and whether they are responsive and adept at meeting the unique needs of their riders. During the month of training, the horse will be introduced to all of the “games” and apparatus that are used in the course of therapeutic riding. During the month of training only able bodied riders will assist in introducing the horse to the new situations.

5. Describe your overall horse health care plan and how you assess and monitor the health of your horses on an ongoing basis. Include a description of your vaccination and worming schedule. Include a description of your health/veterinary care plan for at-risk animals, geriatric horses and horses with serious issues. 
     Twice a year all horses receive vaccinations and yearly routine dental exams. A worming schedule is followed for seasonal and rotational worming (eg. January/February – Pyrantel, March/April- Benzimidazole, May/June – Ivermectin, July/Aug – Pyrantel, Sept/October – Benzimidazole, November/December – Ivermectin). Horses are assessed daily for health issues. Upon discovery of an issue, the horse is monitored and, if needed, the veterinarian will visit the farm to determine further care. At-risk animals are isolated, the veterinarian consulted, and permitted to heal. Geriatric horses and those with serious issues will be retired. A suitable retirement home will be secured so it is assured that the horse will live out its life well fed with regular veterinarian visits.

6. What is the euthanasia policy? Please include specifically under what circumstances your organization will euthanize a horse and whether your organization will euthanize a healthy but difficult horse for space: 
     We will never euthanize a healthy yet difficult horse for space. Only when a veterinarian indicates that a horse will not recover and is in great pain will we euthanize.

7. What is the breeding policy? Please include specifically if horses become pregnant while in your care, and if there is a no-breeding clause in the documentation your organization uses to adopt, donate, sell, etc. a horse: 
     We will never breed any of our horses. There will never be a stallion on our premises. Only geldings and mares will be included in the herd, therefore, there will be no pregnancies. No pregnant horses will be accepted into the program.

8. Does your organization provide horses to any facility to use in research or medical training? 
     No

9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training?  NA

10. Does your organization sell, donate or give a horse to an auction? 
     No

11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA

12. Does your organization place horses in foster care? 
     No

13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA

14. What is the average equine adoption fee/donation received by your organization: Not applicable; None received

15. Adoption Fee Policies
  Not applicable; Fees are not collected; Horses are not offered for adoption.

16. What is your position regarding varying adoption fees vs. one set fee:
  Our organization has never considered this concept.

17. Provide any additional explanation to your answers if needed:



IV. FACILITIES

This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.

Total facilities at which our organization operates horse-related programs: 1

.

Location 1 of 1
Providence Therapeutic Equestrian Center

5133 Stauffer Road Morral OH 43337

1. Facility General Questions

1. Name of Contact: Lori Kepford

2. Contact's Phone: 740-341-6537

3. Contact's Email: providencetec@yahoo.com

4. Does your organization own, lease or use a part of this facility? Lease

5. If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility: Lori Kepford, 5133 Stauffer Road, Morral, OH 43337
Contact person is Lori Kepford

6. If your organization does not own this facility, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

7. If your organization does not own this facility, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     The length of the written agreement is for 10 years, January 1, 2012 - January 1, 2022. At the end of this time the agreement will be revisited and, most likely, written for another 10 years.

8. If your organization leases or uses a part of this facility, please provide the details as to what services are provided by the owner and if and how the owner is compensated.. 
     The owner of the facility charges $1 per year for each year the organization leases the facility. The organization will provide everything that it uses for the program. The owner assures that the property will be available for the program for the length of time the program is in operation.

9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 2.


2. Facility Horse-Related Questions

1. Enter the total acreage dedicated specifically to the horses: 6

2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. There are 4 pastures with board fencing. The barn is 40' X 80'. The barn functions as a run-in-shed because all horses have access to the barn and pastures; they can come and go as they please. During classes the horses that are not used in class will be stall bound.

3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
     Hay is supplemented all year round. Because horses have access at will to pastures, they do not over graze the pastures. Nevertheless, pasture maintenance is ongoing with seasonal overseeding, fertilization and resting. Grass is plentiful 6 months out of the year.

4. How many hours of daily turnout do the horses get? (Estimate or Average) 20

5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
     The area where training, riding and equine related activities take place is a 40' X 60' arena with sand as footing. This is an exterior area so the sand permits good drainage and comfortable footing for all horses.

6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes

7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     N/A

9. Describe the availability/accessibility of emergency horse transportation at this facility.
     There is a road to the barn and appropriate transportation devices at hand. Horse trailer and truck to pull trailer are accessible.

10. Do the horses have specific tack assignments? Yes

11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
     Each horse has their own bitless bridle, bit bridle and halter. Depending on the size of the rider, different saddles are used on different horses. Each saddle, however, is fitted to horses so consideration of rider and saddle fit is made for each horse per class session. The PATH International saddle fitting guidelines are used to assess the proper saddle fit. All blankets that are used are therapeutic blankets with appropriate padding.

12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
     At the beginning of each spring session a volunteer training session is held where volunteers are introducted to all of the horses and their volunteer duties. At this time volunteers are given an opportunity to practice with their respective horse. Furthermore, each horse has their name on their stall door and halters with their name.

13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
     None of the horses are stall bound. All horses can come and go as they please. The only time horses will be stall bound is when there is a class in session (1 to 2 hours, 3 days a week).

14. Describe your feed, feed management plan and your guidelines for the use of supplements.
     Only one person is responsible for feeding the horses. An equine nutritionist is consulted for each new horse. Feed consists of pellets that have been researched to promote optimal health. For those horses who seem to gain weight easily, muzzles are worn when grass is abundant. Further considerations are made for those who appear to have weight or joint issues: a pelleted feed that includes glucosamine and does not contain sugar or starch is fed. If this does not address the weight issue, then a veterinarian is consulted for possible supplemental medicine. Finally free salt and minerals are provided in each horse's stall. Good quality grass hay is offered year round.

15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
     We use the Henneke Body Conditioning Score to guide us in assessing each horse to help to determine the amount and type of feed for each one. We routinly compare horses to a visual guide that rates the horses according to the scale.

16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
     The manure management and disposal procedures includes the use of a dumpster for biweekly removal of manure. Water buckets are cleaned every-other day so fresh water is abundant. In the event of a death, carcass disposal plan includes the removal of the animal from the area and disposed of by creamation at an appropriate facility. The parasite cotrol plan includes the regular removal of manure from the property as well as a feed-through paracite control and dewormers. Stalls are picked daily with complete removal and replacement of bedding once a month. Further parasite control is maintained through the removal of manure from the pastures. Finally, a fecal-count is conducted once a year. A veterinarian was consulted in the development of these plans and they were approved.

17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
     Primary and secondary veterinarian phone numbers are posted at several public locations throughout the facility. Volunteers are trained to recognize serious problems and the propoer procedures to alert instructors and barn manager. A horse first aid kit is kept in the barn along with fire extinguishers. No smoking is permitted at the facility. All instructors are trained in CPR/First Aid. Upon the threat of inclement weather, all horses are secured in their stalls until the weather has passed.

18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
     The facility has a secured gate that prevents access to the barn road when classes are not in session. All gates to pastures are secured with clips and chains. The stall doors also contain clips to maintain access to stalls. There is an on-premises caretaker.

19. Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Marion Area Human Society 2264 Richland Rd Marion, OH 43302 (740) 389-6548 Email: manager@mahspets.org

20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     Ohio Department of Agriculture Division of Animal Health 8995 E. Main St. Reynoldsburg, OH 43068 614-728-6220 animal@agri.ohio.gov


Veterinarian Information

View The Vet Checklist conducted on 03/30/2017

Veterinarian: Dr. Bimbo Welker

Clinic Name: OSU Large Animal Services    Street: 16410 County Home Road    City: Marysville  State: OH    Zip: 43040

Phone: 937- 642-29    Email: welker.14@osu.edu


Instructors assigned to this Facility
(see Instructor Section)

     1. Instructor: Lori Kepford

     2. Instructor: Suzanne Favors


3. Facility Horse-Related Inventory Questions

1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 7.

1-b. Enter the total number of horses housed at this facility: 7

1-c. Enter the maximum capacity of horses at this facility: 7

2016 Horse Inventory

1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes

Additional explanation:We exist on an army of volunteers so there is no cost for horse care staff.

2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.

           + 0 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.

           + 0 2-c. Total number of horses returned.

7 = Total of 2a-2c

           - 0 2-d. Total number of horses adopted during the year.

           - 0 2-e. Total number of horses transferred to another facility during the year.

           - 0 2-f. Total number of horses deceased during the year.

0 = Total of 2d-2f

2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.

            7 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.

            0 2-i. Total number of horses permanently retired.


2016 Horse Care Costs

$9566     Feed (Grain/Hay).

$300     Bedding.

$1210     Veterinarian.

$1635     Farrier.

$520     Dentist.

$1645     Manure Removal.

$653     Medications & Supplements.

$6772     Horse/Barn Supplies.

$0     Horse Care Staff.

$0     Horse Training.

$0     Other direct horse-related costs not including overhead or other program costs.

$22301     2016 Total Horse Care Costs

$     2016 Total Donated Horse Care Costs

2555     Grand total of the total number of days each equine was in the care of this facility during 2016.

Average cost per day per horse: $9
Question 3 ($22,301 ) divided by Question 4 (2555).

Average length of stay for an equine: 365 days
Question 4 (2555) divided by total of Questions 2a-c (7).


4. Self Assessment

I. Facility & Grounds
A.Operational

     1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time

      4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time

B. Structural

      1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time

      2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time

      3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time

      4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time

      5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time

      6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes

      7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses?

      8. Are the horses housed in stalls/enclosures? Yes-Some of the time

      8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All

      8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week

      8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time

C. Paddocks/Yard/Pastures/Turnout

      1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time

      2. Fencing - type, height, safety: Are these spaces appropriately fenced? All

      3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA

      4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All

      5. Condition of paddock/yard: Are these spaces free from equipment and debris? All

      6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time

      7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week

II. Horse Care

      1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months

      2. Dental Care: How often is dental care provided for each horse? Annually

      3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually

      4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week

      5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time

      6. Drinking water: How often do horses have access to clean drinking water? All of the time



6. Public-Related Questions
(required if programs serve individuals with special needs)

1. How many clients participate in the programs at this facility? 23

2. How many hours per week do you operate the horse-related programs at this facility? 10

3. How many weeks per year do you operate the horse-related programs at this facility? 25

4. What is the average wait list time? 0 Weeks(Weeks/Months/Years)

5. How many hours per day does each horse work? (Estimate or Average)

    Mounted: 2.00  Un-Mounted: 1.00  Total: 3

6. How many days per week does each horse work? (Estimate or Average) 3

7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 70%

8. Provide any additional explanation to your answers if needed. We have an Equine-Assisted Counseling program which is entirely on the ground. All horses are involved in the program but do not work everyday or are in every counseling session. This is not a large component of our programming yet, but it is anticicpated that it will grow.


V. Instructors/Trainers


     1. *Instructor: Lori Kepford

         *Facility Participation:

         Providence Therapeutic Equestrian Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH International

Enter the year that the certification was awarded. (yyyy)2012

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.The certification is for a Registered Therapeutic Riding Instructor.

Certification 2:

Provide the name of the certifying organization.EAGALA

Enter the year that the certification was awarded. (yyyy)2015

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified as an Equine Specialist to work as a member of a team together with an Mental Health specialist to conduct equine-assisted counseling.

Please use the space below to share any additional information about this instructor. The Professional Association for Therapeutic Horsemanship International has very rigorous standards for certification. Both a teaching and a riding test, after an intense workshop, are conducted. Only those who meet and exceed their standards for both teaching and riding are awarded the Registered Therapeutic Riding Instructor certification. Twenty hours of continuing education is required each year. Equine Assited Growth and Learning Association certifies people as Equine Specialists and/or Mental Health Specialists to conduct equine-assisted counseling.


     2. *Instructor: Suzanne Favors

         *Facility Participation:

         Providence Therapeutic Equestrian Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH International

Enter the year that the certification was awarded. (yyyy)2002

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.This is required for all registered therapeutic riding instructors

Certification 2:

Provide the name of the certifying organization.EAGALA

Enter the year that the certification was awarded. (yyyy)2015

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certification required of an Equine Specialist who works as a team member with a Mental Health Specialist in equine-assisted counseling.

Please use the space below to share any additional information about this instructor. The Professional Association for Therapeutic Horsemanship International has very rigorous standards for certification. Both a teaching and a riding test, after an intense workshop, are conducted. Only those who meet and exceed their standards for both teaching and riding are awarded the Registered Therapeutic Riding Instructor certification. Twenty hours of continuing education is required each year. Equine Assited Growth and Learning Association certifies people as Equine Specialists and/or Mental Health Specialists to conduct equine-assisted counseling.