GUARDIAN PROFILE - Last Updated: 03/23/2017
I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST
Chief Staff Officer:  Lee Rast
Employees: Full-Time: 1 Part-Time: 1 Volunteers: 0
Does your organization utilize a management company for management and administration? No
Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. Our full time barn hand and the part-time help are the only paid employees. They are evaluated annually. There is no formal job description and evaluations are informal and ongoing.
Board meetings per year: 4
Number of Board Members: 5 Number of Voting Board Members: 5
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member. Philip Rast CEO, CFO Lee Rast Executive Director, Secretary (husband and wife, non compensated owners of the organization and property)
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? Yes
1. What percent of your total programs and services are horse-related? 100
2. Describe your specific horse-related programs services or activities:
Rescue, rehabilitation, training, re-homing and sanctuary for equines
3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1
4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. none
5. Does your organization operate programs involved with animals other than horses? No
1. Describe your equine management philosophies, practices, policies and operations with respect
to the use of the horses in your program, including the rehabilitation and retraining (if applicable),
ongoing training, schooling and exercising plan for each horse and your policy as to the number and
condition of the horses accepted by your organization.
We accept horses of all ages that have been abandoned, neglected, starved, abused. We accept elderly horses that no longer ride and who have health issues that make them unadoptable. Each is evaluated and either placed in sanctuary or placed in rehab. If the horse is able to be adopted with training, he is trained. Our population is limited to 75 equine.
2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase,
auction sale, retirement).
Our horses are acquired through owner surrender, seizure by authorities, or retirement. We do not buy horses.
3. Describe under what circumstances horses leave your organization.
Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives
you have to attract potential adopters.
Please include your policies and practices with respect to horses that are no longer useful or manageable and horses
that need to be retired.
We are particularly selective in any adoptive home as we are very cognizant of the past of each horse. Most of our horses are in sanctuary here and stay until their deaths. Should a suitable adoptive home be found for one of our adoptable horses,a lengthy adoption application is completed, site visited, background checked, etc. We do not advertise adoptable horses and we do ask an adoption fee. Any horse that is placed is done so by word of mouth and the potential new home has many good references.
4. For new horses, describe your initial assessment process for each horse (i.e. physical examination,
test ride, health record, Coggins test, quarantine, veterinary consult, etc.).
Depending upon the history of the animal, he is evaluated by a licensed veterinarian, vaccinated, Coggins pulled, dewormed. Quarantine is dependent upon his circumstances although he is separated from the different herds for a few days. After evaluating his behavior, the Ranch Manager along with the Executive Director determine which pasture he would benefit from.
5. Describe your overall horse health care plan and how you assess and monitor the health of your
horses on an ongoing basis. Include a description of your vaccination and worming schedule.
Include a description of your health/veterinary care plan for at-risk animals, geriatric horses
and horses with serious issues.
Every horse is evaluated on a daily basis for injuries or illness. Vaccinations are done on every horse on arrival (if they are not up to date) and annually thereafter. De-worming is done twice annually as directed by our veterinarian. A licensed veterinarian is on call 24/7.
6. What is the euthanasia policy? Please include specifically under what circumstances your organization
will euthanize a horse and whether your organization will euthanize a healthy but difficult horse
No horse is ever euthanized for space. We have a strict euthanasia policy that indicates the acceptable reason for such action. It is only used when the quality of the life of the horse is nil and/or when injury or illness has no good prognosis. The decision must be made with two people--the vet and the CEO, or the vet and the Ranch Manager in the CEO's absence.
7. What is the breeding policy? Please include specifically if horses become pregnant while in your
care, and if there is a no-breeding clause in the documentation your organization uses to adopt,
donate, sell, etc. a horse:
There is NO breeding at RCR. Only geldings and mares are accepted. The only exception might be a colt too young to geld. On the rare occasion that mares and newborn foals are accepted, they remain together for at least 6 mos before weaning.
8. Does your organization provide horses to any facility to use in research or medical
9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training? NA
10. Does your organization sell, donate or give a horse to an auction?
11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA
12. Does your organization place horses in foster care?
13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA
14. What is the average equine adoption fee/donation received by your organization: $501 to $750
15. Adoption Fee Policies
Adoption fees may vary depending on the equine level of training.
16. What is your position regarding varying adoption fees vs. one set fee:
Our organization approves of this concept.
17. Provide any additional explanation to your answers if needed:
This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.
Total facilities at which our organization operates horse-related programs: 1.
Location 1 of 1
Red Clay Ranch Equine Rescue and Sanctuary, Inc.
364 Parker Rd Lyerly GA 30730
1. Facility General Questions
1. Name of Contact: Lee Rast
2. Contact's Phone: 4049645665
3. Contact's Email: email@example.com
4. Does your organization own, lease or use a part of this facility? Own
5-8. Not Applicable.
9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No
10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 0.
2. Facility Horse-Related Questions
1. Enter the total acreage dedicated specifically to the horses: 157
2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. There are 14 pastures/paddocks and each has a man-made run-in shelter or shadetrees. A pasture rotation is utilized for our horses that are able to eat grass. Our elderly or blind herds maintain their own pastures. We are in the process of replacing all wire fencing with either electric fencing or wooden fencing. Our blind horses will have only wooden enclosures. There is an 8 stall barn on the premises that is used only for feeding, isolation or vet exams. Horses are not stabled as a general practice, allowing for full time grazing and exercise.
3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
We maintain our pastures with the advice of an agricultural expert and rotate to keep the quality of the grass at its best for the nutritional benefit of the horse.
4. How many hours of daily turnout do the horses get? (Estimate or Average) 24
5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
WE have one large arena for lunging and training which was designed by a landscape architect. It has fine gravel footing, is flat and drains well
6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable
8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
Incorporated in the state of Georgia. Licensed by the Georgia Dept of Agriculture.
9. Describe the availability/accessibility of emergency horse transportation at this facility.
We have one trailer on the ready at all times
10. Do the horses have specific tack assignments? No
11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
So few of our horses are still able to ride that tack is not really an issue. Our Ranch Manager is responsible for proper fitting of each horse that is being trained or rehabbed. Blankets are assessed, laundered, repaired and waterproofed annually.
12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
We know each horse on the property individually. Volunteers are assigned a particular paddock so that they have only a few to identify.
13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
We have no horses that are stall bound.
14. Describe your feed, feed management plan and your guidelines for the use of supplements.
We feed the horses according to their individual needs. There is no feed plan that addresses all the horses. We use complete feeds where necessary and where the animals are still able to eat grass, they have beautiful green pastures with grain supplement in winter. We do not generally use supplements.
15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
Each horse must have a body score of 4-7 to be considered "healthy" taking into account the breed, age, nature of the horse. Those who arrive with less than 4 are placed on a refeeding program until they can achieve a 4-7 score.
16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
Our fields are dragged to spread manure and they are rotated as well to allow for decomposition. Burial of horses is completed as soon as possible but never more than 12 hours after its death. Horses are dewormed every 12 weeks. Our veterinarian is on our Board of Advisors and is directly involved in our parasite control program.
17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
There are very few weather related issues that could affect this Ranch. The most likely would be a tornado. Our horses are not kept in barns so they would be in the fields which is safest for them. There is shelter to keep them from hail injury. We keep no toxic materials anywhere near the horses. Fuel is kept far away from the barn and pastures.
18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
There are on premises caretakers and the property is completely enclosed in a fence that can be locked for security.
19. Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
Chattooga County Sheriff's Dept. Sheriff Mark A Schrader 35 Washington Street Summerville, Georgia 30747 firstname.lastname@example.org 706.857.3411
20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
Georgia Department of Agriculture 19 Martin Luther King, Jr. Dr., S.W. Atlanta, Georgia 30334 Tele: (404) 656-3600 Toll Free: (800) 282-5852 Commissioner Gary W. Black email@example.com
View The Vet Checklist conducted on 03/23/2017
Veterinarian: Dr. Bridget Hopkins
Clinic Name: Summerville Vet Clinic Street: 94 Old Hix Street City: Summerville State: GA Zip: 30747
Phone: 706-857-2918 Email: firstname.lastname@example.org
Instructors assigned to this Facility
(see Instructor Section)
3. Facility Horse-Related Inventory Questions
1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 76.
1-b. Enter the total number of horses housed at this facility: 76
1-c. Enter the maximum capacity of horses at this facility: 75
2016 Horse Inventory
1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes
Additional explanation:An up to date profit and loss statement (which is far more accurate than this questionnaire) is available upon request. We have estimated that it costs $5/day/horse to be at RCR
73 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.
+ 20 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.
+ 0 2-c. Total number of horses returned.
93 = Total of 2a-2c
- 3 2-d. Total number of horses adopted during the year.
- 1 2-e. Total number of horses transferred to another facility during the year.
- 16 2-f. Total number of horses deceased during the year.
20 = Total of 2d-2f
73 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.
8 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.
65 2-i. Total number of horses permanently retired.
2016 Horse Care Costs
$68900 Feed (Grain/Hay).
$0 Manure Removal.
$1439 Medications & Supplements.
$0 Horse/Barn Supplies.
$21921 Horse Care Staff.
$0 Horse Training.
$0 Other direct horse-related costs not including overhead or other program costs.
$104880 2016 Total Horse Care Costs
$ 2016 Total Donated Horse Care Costs
131525 Grand total of the total number of days each equine was in the care of this facility during 2016.
Average cost per day per horse: $1
Question 3 ($104,880 ) divided by Question 4 (131525).
Average length of stay for an equine: 1,414 days
Question 4 (131525) divided by total of Questions 2a-c (93).
4. Self Assessment
I. Facility & Grounds
1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? Most of the time
2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? Most of the time
3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time
4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time
1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? Most of the time
2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time
3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time
4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time
5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time
6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes
7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes
8. Are the horses housed in stalls/enclosures? No
1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time
2. Fencing - type, height, safety: Are these spaces appropriately fenced? All
3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA
4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All
5. Condition of paddock/yard: Are these spaces free from equipment and debris? All
6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time
7. Cleanliness: How often are these spaces cleaned? Less often than weekly
II. Horse Care
1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months
2. Dental Care: How often is dental care provided for each horse? Annually
3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Not at all or when issue arises
4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week
5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time
6. Drinking water: How often do horses have access to clean drinking water? All of the time
Program Use of Horses for Special Needs at this Facility Not Applicable.
This section is required only for organizations that provide equine assisted assisted activities and/or therapies (EAAT) to people with special needs. It is optional but suggested for other organizations and an opportunity to share information about your instructors/trainers with the general public.