GUARDIAN PROFILE - Last Updated: 05/03/2017
I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST
Chief Staff Officer:  Andrea Doolittle
Employees: Full-Time: 0 Part-Time: 0 Volunteers: 20
Does your organization utilize a management company for management and administration? No
Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. Volunteer application reviewed, orientation, supervised hours until ready for individual time.
Board meetings per year: 4
Number of Board Members: 3 Number of Voting Board Members: 3
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Are any members of the Board or Staff related to each other through family or business relationships? No
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? Yes
1. What percent of your total programs and services are horse-related? 100
2. Describe your specific horse-related programs services or activities:
Volunteer based rescue, retirement, sanctuary
3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1
4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. None
5. Does your organization operate programs involved with animals other than horses? No
1. Describe your equine management philosophies, practices, policies and operations with respect
to the use of the horses in your program, including the rehabilitation and retraining (if applicable),
ongoing training, schooling and exercising plan for each horse and your policy as to the number and
condition of the horses accepted by your organization.
All horses are given a thorough exam upon arrival to determine health and training needs. We believe health is the main priority and will work on socializing the horse to other horses and humans while they are rehabilitating. If/when a horse is determined to be healthy enough for training the horse is again evaluated for riding/driving ability/style and a program is established for its continued training/exercise.
Our acceptance policy is to take in malnourished/abused/abandoned horses and to assist the owner with rehoming a healthy horse. In limited examples we will accept a healthy horse into our program.
2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase,
auction sale, retirement).
Most of our horses are surrendered to the rescue by the owner. We do have six who were purchased from the BLM and one who was purchased from an auction.
3. Describe under what circumstances horses leave your organization.
Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives
you have to attract potential adopters.
Please include your policies and practices with respect to horses that are no longer useful or manageable and horses
that need to be retired.
Horses that are accepting into sanctuary/retirement are done so because some issue generally makes them unsuitable for adoption. We provide all needed medical requirements and allow them to just be horses with as much love and compassion that we can provide.
Horses are available for adoption with a contract that the rescue maintains ownership of each horse. A return clause is included to ensure the horse always has a home. All adoptable horses are also freeze branded with the rescue brand to ensure a visible marker.
Horses available for adoption are listed on several websites, our own website, Facebook, and Twitter. Flyers are posted in several locations in the local community.
4. For new horses, describe your initial assessment process for each horse (i.e. physical examination,
test ride, health record, Coggins test, quarantine, veterinary consult, etc.).
All horses go into quarantine upon arrival. We complete an initial exam to include height and weight check, pictures, and annotate all illness/injuries to discuss with our Vet. If serious wounds or illness is noted the Vet will manage these. Based on the health records given during surrender all needed vaccinations/health care are provided.
5. Describe your overall horse health care plan and how you assess and monitor the health of your
horses on an ongoing basis. Include a description of your vaccination and worming schedule.
Include a description of your health/veterinary care plan for at-risk animals, geriatric horses
and horses with serious issues.
If a horse is malnourished we use a refeeding program to introduce feed back into the horses daily activities. Free choice hay is available 24/7 to all horses. Weight tapes and pictures are done weekly to ensure accurate management of weight.
Vet recommended vaccinations are provided on an annual basis.
Vet recommended worming schedule on a bi monthly basis.
Supplements, medications, and changes in feed for geriatric/ill horses are managed by our Vet.
6. What is the euthanasia policy? Please include specifically under what circumstances your organization
will euthanize a horse and whether your organization will euthanize a healthy but difficult horse
Euthanasia is a last resort for our rescue. If the horse has any chance of being saved and is still fighting, we fight for them. Our Vet is included in all discussions concerning life threatening conditions and his recommendation holds the most weight.
We do not intend to euthanize a healthy horse for any reason. All horses on the property are welcome to remain for their lifetime, regardless of their temperament. We are blessed to have several paddock/pasture options so that the horses can be separated per their optimal herd grouping.
7. What is the breeding policy? Please include specifically if horses become pregnant while in your
care, and if there is a no-breeding clause in the documentation your organization uses to adopt,
donate, sell, etc. a horse:
We have a no breeding policy included in the adoption contract. All stallions that arrive on the property are secluded from the mares and are scheduled for castration as soon as they are medically capable of completing the surgery.
Any foals born on the property or arrive with the mare are weaned no earlier than 4.5 months - unless medical needs determine otherwise.
8. Does your organization provide horses to any facility to use in research or medical
9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training? NA
10. Does your organization sell, donate or give a horse to an auction?
11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA
12. Does your organization place horses in foster care?
13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA
14. What is the average equine adoption fee/donation received by your organization: $201 to $500
15. Adoption Fee Policies
Adoption fees may vary depending on the equine level of training.
16. What is your position regarding varying adoption fees vs. one set fee:
Our organization approves of this concept.
17. Provide any additional explanation to your answers if needed:
This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.
Total facilities at which our organization operates horse-related programs: 1.
Location 1 of 1
Second Chances Equine Rescue Inc.
7663 Hwy 196 W Hinesville GA 31313
1. Facility General Questions
1. Name of Contact: Andrea Doolittle
2. Contact's Phone: 9123858512
3. Contact's Email: email@example.com
4. Does your organization own, lease or use a part of this facility? Own
5-8. Not Applicable.
9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No
10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 1.
2. Facility Horse-Related Questions
1. Enter the total acreage dedicated specifically to the horses: 22
2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. We have two larger pastures and two smaller paddocks fenced with 48" horse fence and a top strand of electric poly-tape. We have a 12x21 shelter minimum in each pasture/paddock with a 20x42 barn that includes three stalls in the main paddock for any horse that requires additional care. All fields are planted with bahaia during the summer and ryegrass/oats/clover during the winter. Fertilizer and lime are also spread as required to ensure quality.
3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
The two larger pastures hold the majority of the herd, split into healthy and more sedate. The two smaller paddocks are for rotation to allow the pasture grass to regrow and training/medical needs.
4. How many hours of daily turnout do the horses get? (Estimate or Average) 24
5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
The entire property is planted for winter grazing. The training areas have grass/dirt as footing. Planned improvements will replace footing in the arena and round pens to crushed pea gravel to allow better drainage.
6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable
8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
9. Describe the availability/accessibility of emergency horse transportation at this facility.
Director lives on the property and rescue owns a horse trailer for emergency transportation. In the event of evacuation a community plan with specific instructions has been created and agreed upon by applicable community members.
10. Do the horses have specific tack assignments? Yes
11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
Tack is inspected weekly for damage and daily before use. Blankets are stored in airtight containers when not in use and cleaned and inspected before use.
12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
Staff and Volunteers are provided a 'tour' of all horses. Picture cards are included in a binder with all medical needs. A white board has horse placement and is located in the tack room.
13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
All horses are given 24 hour turn out with available shelter unless medically required to be stall bound. Stall bound horses are exercised as recommended by the Vet.
14. Describe your feed, feed management plan and your guidelines for the use of supplements.
Our main feed is a 12/10 low starch pellet with high concentrations of helpful vitamins. Once a horse is successfully started on feed but is malnourished we also feed a 25% fat pellet as a supplement. Feed management is adjusted weekly based on weight tape and pictures with oversight from our Vet. Supplements are given on an individual basis as suggested by our Vet.
15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
The HBCS is used as a staple for our horses. We like to see 4 - 6 as a healthy range. Feed and exercise is adjusted as needed based on health and weight tape/pictures weekly.
16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
Newly arrived horses are quarantined until Vet recommends release. Horses are vaccinated/wormed as per Vet recommendation. Fly Predators are released as instructed and manure is gathered/spread depending on location. Any ill horse is quarantined until Vet release so it does not spread disease. Deceased horses are buried in a separate area well away from pastures.
17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
All horses have been freeze branded. Health and identification records are kept online and on a local computer for quick remote access. First aid kits and go kits are prepared and checked weekly. Feed/Hay is purchased in bulk and is rotated as new is purchased. Horses 'practice' loading into trailer on a monthly basis. In the event of hurricane or tornado the horses are always loose in the pastures. If evacuation is required we do have a secondary location available to move temporarily. No smoking is allowed on the premises. Fire extinguishers are placed in the barn and checked weekly.
18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
The entrance to the facility is away from the main road with onsite caretakers in the front and back of the facility. Fencing is arranged so that any visitors must gain access from onsite caretakers.
19. Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
Liberty County Animal Control Director Randy Durrence 279 Briarwood Cir Hinesville, GA 31313 912-876-9191 firstname.lastname@example.org
20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
View The Vet Checklist conducted on 01/11/2017
Veterinarian: Reece Myran
Clinic Name: Countryside Equine Medicine and Dentistry Street: 174 Somersby Blvd City: Pooler State: GA Zip: 31322
Phone: 912-2472834 Email: email@example.com
Instructors assigned to this Facility
(see Instructor Section)
1. Instructor: Andrea Doolittle
3. Facility Horse-Related Inventory Questions
1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 19.
1-b. Enter the total number of horses housed at this facility: 19
1-c. Enter the maximum capacity of horses at this facility: 40
2016 Horse Inventory
1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes
22 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.
+ 11 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.
+ 0 2-c. Total number of horses returned.
33 = Total of 2a-2c
- 5 2-d. Total number of horses adopted during the year.
- 4 2-e. Total number of horses transferred to another facility during the year.
- 2 2-f. Total number of horses deceased during the year.
11 = Total of 2d-2f
22 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.
18 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.
4 2-i. Total number of horses permanently retired.
2016 Horse Care Costs
$6302 Feed (Grain/Hay).
$0 Manure Removal.
$795 Medications & Supplements.
$894 Horse/Barn Supplies.
$0 Horse Care Staff.
$0 Horse Training.
$650 Other direct horse-related costs not including overhead or other program costs.
$18825 2016 Total Horse Care Costs
$ 2016 Total Donated Horse Care Costs
6935 Grand total of the total number of days each equine was in the care of this facility during 2016.
Average cost per day per horse: $3
Question 3 ($18,825 ) divided by Question 4 (6935).
Average length of stay for an equine: 210 days
Question 4 (6935) divided by total of Questions 2a-c (33).
4. Self Assessment
I. Facility & Grounds
1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time
2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time
3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time
4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time
1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time
2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time
3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time
4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time
5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time
6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes
7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes
8. Are the horses housed in stalls/enclosures? No
1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time
2. Fencing - type, height, safety: Are these spaces appropriately fenced? All
3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA
4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All
5. Condition of paddock/yard: Are these spaces free from equipment and debris? All
6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time
7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week
II. Horse Care
1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months
2. Dental Care: How often is dental care provided for each horse? Annually
3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually
4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week
5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time
6. Drinking water: How often do horses have access to clean drinking water? All of the time
Program Use of Horses for Special Needs at this Facility Not Applicable.
1. *Instructor: Andrea Doolittle
Second Chances Equine Rescue Inc.
Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Provide the name of the certifying organization.SpiritHorse International
Enter the year that the certification was awarded. (yyyy)2014
Is the instructor's certification considered 'active' by the certifying organization? Yes
Briefly describe the nature/level of the certification.Riding and Driving for therapeutic clients
Provide the name of the certifying organization.
Enter the year that the certification was awarded. (yyyy)
Is the instructor's certification considered 'active' by the certifying organization? No
Briefly describe the nature/level of the certification.