GUARDIAN PROFILE - Last Updated: 04/24/2017
I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST
Chief Staff Officer:  Nicole McKinley, Michelle Horgan CoExecutive Dir.
Employees: Full-Time: 0 Part-Time: 0 Volunteers: 6
Does your organization utilize a management company for management and administration? No
Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. We are currently an all volunteer organization. We have created By-Laws and descriptions of the responsibilities of the Executive Directors and Board members.
Board meetings per year: 10
Number of Board Members: 6 Number of Voting Board Members: 6
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Are any members of the Board or Staff related to each other through family or business relationships? No
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization. Our Executive Director owns the facility and is paid a monthly board for horses in the program. The board is an extremely reduced rate. We have a Conflict of Interest document signed each year for each Board member. Any discussions on board payment is not voted on by Nicole McKinley.
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? Yes
1. What percent of your total programs and services are horse-related? 100
2. Describe your specific horse-related programs services or activities:
The mission of New Beginnings Thoroughbreds is to retrain and secure well-qualified and loving adoptive homes for off the track thoroughbreds.
We retrain horses recently off the track and who have not yet started retraining for their second career. We take our time with the retraining, offer all vet, dental, hoof and chiropractic care needed.
Once we feel a horse is ready for adoption we have a very detailed adoption application and screening process to find a loving home for our graduates.
3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1
4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. Our activities are solely horse-related
5. Does your organization operate programs involved with animals other than horses? No
1. Describe your equine management philosophies, practices, policies and operations with respect
to the use of the horses in your program, including the rehabilitation and retraining (if applicable),
ongoing training, schooling and exercising plan for each horse and your policy as to the number and
condition of the horses accepted by your organization.
We currently are accepting two-three horses at a time for retraining. The racehorses we accept come from the owner and/or trainer. They are either directly off the track or recently off the track. The horse has to be rideable and adoptable.
We let the horses complete a let down period and then slowly restart them. Letting them learn to be a horse out in the paddock. Introducing them to crossties, mounting blocks, lunging, walking over poles, getting on them for the first time without stress.
Slowly introducing them to walk, trot, canter, learning both canter leads. Learning how to go straight, accepting the bit, halting. If time and injuries permit, we will introduce them to crossrails.
Everything is stress free, gadget free and at the horses pace.
2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase,
auction sale, retirement).
The horses are donated into our program after they retire from racing. We do allow horses to return to our program either during or after the holding period and we did take a horse back in 2016.
3. Describe under what circumstances horses leave your organization.
Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives
you have to attract potential adopters.
Please include your policies and practices with respect to horses that are no longer useful or manageable and horses
that need to be retired.
We work with each horse individually, and screen the horses before and upon entry to our program. Our mission is not to be a horse rescue or sanctuary but rather to retrain ottb's directly from the track for new careers. Upon the occasion that we do have a horse in our program that is deemed no longer useful or manageable we will come up with a plan to best work for that horse. Whether it be to reach out to the former owner or to find a home for the horse as a pasture horse or friend for another horse.
Our horses are available for adoption with a strict adoption contract that states the adopter must stay in contact with NBT for a year and provide pictures and Veterinarian reports supporting the horse is in good health and care.
We advertise the horses on our website www.nbottb.org and on social media such as Facebook and Instagram. We take our horses to local schooling shows as well to show them to the horse community, as long as they are ready for such an experience. Once a potential adopter is interested in one of our horses they are required to fill out our adoption application. Once approved the potential adopter is able to come to the farm, meet and try the horse they choose. We work closely with the them to assure it is a good match between horse and adopter, and that they are well suited to each other.
4. For new horses, describe your initial assessment process for each horse (i.e. physical examination,
test ride, health record, Coggins test, quarantine, veterinary consult, etc.).
We require the owner/trainer to complete a "Horse Donation" document. It details any injuries, x-rays, the Coggins and any issues the horse may have.
They are put in quarantine for 30 days and have the veterinarian give an initial health examination. We provide hoof and dental care. We also provide chiropractic care if needed.
5. Describe your overall horse health care plan and how you assess and monitor the health of your
horses on an ongoing basis. Include a description of your vaccination and worming schedule.
Include a description of your health/veterinary care plan for at-risk animals, geriatric horses
and horses with serious issues.
Horse health is assessed on a daily basis . We monitor their appetite and attitude. If a horse is not eating we immediately take their temperature and assess the situation. We look for signs of colic or ill health and call our veterinarian accordingly. We vaccinate in the spring for rabies, ewt, flu/rhino, strangles and west Nile. We deworm as per our Veterinarian 4 times per year and pull fecal samples twice per year.
Horses at risk/geriatric and serious issues are in paddocks closer to the barn for easier access and more observation. They are monitored closely and kept up to date with the veterinarian. Medications are administered daily as needed.
6. What is the euthanasia policy? Please include specifically under what circumstances your organization
will euthanize a horse and whether your organization will euthanize a healthy but difficult horse
New Beginnings Thoroughbreds, Inc., Inc, follows the Euthanasia Guidelines published by the AAEP (American Association of Equine Practitioners).
In accordance with AVMA’s position on euthanasia of animals, the AAEP accepts that humane euthanasia of unwanted horses or those deemed unfit for adoption is an acceptable procedure once all available alternatives have been explored with the client. A horse should not have to endure conditions of lack of feed or care erosive of the animal’s quality of life. This is in accord with the role of the veterinarian as animal advocate.
The following are guidelines to assist in making humane decisions regarding euthanasia of horses:
• A horse should not have to endure continuous or unmanageable pain from a condition that is chronic and incurable.
• A horse should not have to endure a medical or surgical condition that has a hopeless chance of survival.
• A horse should not have to remain alive if it has an unmanageable medical condition that renders it a hazard to itself or its handlers.
• A horse should not have to receive continuous analgesic medication for the relief of pain for the rest of its life.
• A horse should not have to endure a lifetime of continuous individual box stall confinement for prevention or relief of unmanageable pain or suffering.
Techniques for Euthanasia – The following techniques for performing euthanasia of horses by properly trained personnel are deemed acceptable:
1. Intravenous administration of an overdose of barbiturates
2. Gunshot to the brain (Shearer JK, Nicoletti P. Humane euthanasia of sick, injured and/or debilitated livestock. University of Florida IFAS Extension)
3. Penetrating captive bolt to the brain (Shearer JK, Nicoletti P. Humane euthanasia of sick, injured and/or debilitated livestock. University of Florida IFAS Extension)
4. Intravenous administration of a solution of concentrated potassium chloride (KCl) with the horse in a surgical plane of general anesthesia.
5. Alternative methods may be necessary in special circumstances.
All decisions regarding euthanasia will be made with careful consideration and only under veterinary guidance.
7. What is the breeding policy? Please include specifically if horses become pregnant while in your
care, and if there is a no-breeding clause in the documentation your organization uses to adopt,
donate, sell, etc. a horse:
We have a no-breeding clause in our contract.
We require that stallions are castrated BEFORE arrival into our program, with at least three weeks of healing time after castration.
8. Does your organization provide horses to any facility to use in research or medical
9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training? NA
10. Does your organization sell, donate or give a horse to an auction?
11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA
12. Does your organization place horses in foster care?
13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA
14. What is the average equine adoption fee/donation received by your organization: $1,001 to $1,500
15. Adoption Fee Policies
Adoption fees may vary depending on the equine level of training.
Adoption fees may vary depending on the equine health and soundness.
16. What is your position regarding varying adoption fees vs. one set fee:
Our organization approves of this concept.
17. Provide any additional explanation to your answers if needed: We like to keep adoption fees reasonable, but also want to be sure an adopter is committed and able to handle the expense of a horse.
This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.
Total facilities at which our organization operates horse-related programs: 1.
Location 1 of 1
Serenity At Last Farm
1064 Southard Maxim Road Howell NJ 07731
1. Facility General Questions
1. Name of Contact: Nicole McKinley
2. Contact's Phone: 732-216-1364
3. Contact's Email: firstname.lastname@example.org
4. Does your organization own, lease or use a part of this facility? Use
5. If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility: New Beginnings Thoroughbreds does not own the facility, but our Executive Director Nicole McKinley does. We have a boarding contract with her. We pay per horse and are invoiced on a monthly basis.
6. If your organization does not own this facility, does your organization have a written agreement with the owner? Enter Yes or No. Yes
7. If your organization does not own this facility, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement?
We have a boarding contract and pay per horse and are invoiced on a monthly basis.
8. If your organization leases or uses a part of this facility, please provide the details as to what services are provided by the owner and if and how the owner is compensated..
Nicole McKinley is the owner of the facility as well as New Beginnings Thoroughbred's Co-Executive Director. She provides the care as well as training of our horses.
9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No
10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 0.
2. Facility Horse-Related Questions
1. Enter the total acreage dedicated specifically to the horses: 7
2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. The facility has fourteen paddocks, of which seven have run in sheds and/or access to the stalls in the barn. Seven paddocks without run in sheds are used for horses that have an assigned stall and horses are brought inside during inclement weather and for feeding if it is necessary for them to be separated from a group. One of the paddocks is not connected to any others and is used for quarantine when needed. The barn includes 19 stalls with four of those stalls accessible to a paddock. All stalls are at least 12 x 12, with some being larger, and all have wood doors, two water buckets per horse, as well as feed buckets and stall mats with wood shavings.
3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
We utilize paddocks depending on size of paddock, and needs of each horse. The paddocks that are smaller are utilized for private turn out. Paddocks that are larger are used for group turn out. The paddocks with run-in sheds are used for pasture board. We have a maximum of 4 horses in our largest paddock.
4. How many hours of daily turnout do the horses get? (Estimate or Average) 8+
5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
We have a large riding arena with jumps and lighting. The footing is sand that is dragged and maintained. Our footing is suitable for dressage, hunter and jumper training.
6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable
8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
Though we have not yet met the time eligibility of three years for accreditation by the Thoroughbred Aftercare Alliance, we are modeling our policies and practices to meet their code of standards to obtain accreditation once eligible. http://www.thoroughbredaftercare.org/code-of-standards/
9. Describe the availability/accessibility of emergency horse transportation at this facility.
Owner/Operator lives on the property and has a truck and 4 horse goose neck trailer to utilize in case of emergency horse transport.
10. Do the horses have specific tack assignments? Yes
11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
We fit each horse individually to ensure the saddle, bridle, and blankets fit the horse. We only take in a small number of horses at a time to ensure each horse gets the individual attention it needs.
12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
One of three staff is responsible for feeding and care of horses each day, including one who is the co-executive director of the organization. The two additional feeding staff are introduced to any new horses by the executive director, who goes over each horses care and feeding schedule. Volunteers regularly handing horses include a co-executive director and board president. Any other staff or volunteers would be introduced by one of the above staff or volunteers in person.
13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
Horses that are stall bound are kept in 12x12 stalls that are cleaned daily. Horses that are able to go out are turned out each morning and brought inside in the evening. Some horses are kept outside 24 hours with access to run in sheds. All horses have constant access to clean fresh water and hay, as well as grain 2-3 times per day.
14. Describe your feed, feed management plan and your guidelines for the use of supplements.
We feed horses Reliance 12/6 pellets. If a horse requires it, we will feed rice bran or beet pulp. We use rice bran and beet pulp shreds to help put and maintain weight without added protein. This has worked well for us thus far.
15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
The horses donated to us are from the trainer/owners and are typically either racing fit or coming off layup time. This means they will arrive to us between 4-6 on the Henneke Body Conditioning Score. We work with our veterinarian, if she feels the horses are about a body score of 5 we will increase exercise and decrease feed a small amount. If she feels our horse is under a 4 we will increase feed.
16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
As for biosecurity, our manure is disposed of 50 yards from the barn. For carcass disposal we would have it properly removed immediately. When new horses come to the farm we quarantine them for one month. We are very careful when out at horse shows and horse related events not to allow our horses to touch others, share buckets or anything of that nature. We have worked with our veterinarian to ensure we adhere to the best plan for the ensured health of our horses.
17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
Owner lives on site and monitors any potential weather related issues closely, as well as all of the animals during a storm or emergency. Typical weather events may include snow storms or hurricanes. During the threat of hurricane or inclement weather, horses without shelter in their paddocks are stabled until outdoor conditions are safe for them to begin turn out. Horses in paddocks with shelters may also be stabled indoors depending on their age or condition at the time of the storm. Equipment is kept on site at the farm to ensure that areas may be cleared of snow or any other debris as quickly as possible. Fire safety protocol includes the general maintenance of the farm including routine cobweb removal from the barn and stabling areas, fire extinguishers in the barn, and proper maintenance of any leaks. The barn roof was replaced and the electrical system were upgraded in 2012 to support solar power. Water is supplied by well, and in the case of power loss, a generator is on site and hooked up to the well pump to ensure horses always have access to fresh water.
18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
Owner/operator resides onsite. We have motion censored lights that alert owner if someone is on the property at night. Barn is in eyesight of owners home and frequently monitored.
19. Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
Monmouth County SPCA 260 Wall Street Eatontown, NJ 07724 732-542-0040 email@example.com
20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
View The Vet Checklist conducted on 04/24/2017
Veterinarian: Dr. Paula Miller
Clinic Name: Colts Neck Equine Associates Street: PO Box 714 City: Farmingdale State: NJ Zip: 07727
Phone: 732-938-4240 Email: firstname.lastname@example.org
Instructors assigned to this Facility
(see Instructor Section)
3. Facility Horse-Related Inventory Questions
1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 2.
1-b. Enter the total number of horses housed at this facility: 26
1-c. Enter the maximum capacity of horses at this facility: 30
2016 Horse Inventory
1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes
2 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.
+ 4 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.
+ 1 2-c. Total number of horses returned.
7 = Total of 2a-2c
- 4 2-d. Total number of horses adopted during the year.
- 0 2-e. Total number of horses transferred to another facility during the year.
- 0 2-f. Total number of horses deceased during the year.
4 = Total of 2d-2f
3 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.
3 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.
0 2-i. Total number of horses permanently retired.
2016 Horse Care Costs
$5968 Feed (Grain/Hay).
$0 Manure Removal.
$944 Medications & Supplements.
$0 Horse/Barn Supplies.
$0 Horse Care Staff.
$1332 Horse Training.
$275 Other direct horse-related costs not including overhead or other program costs.
$10550 2016 Total Horse Care Costs
$ 2016 Total Donated Horse Care Costs
799 Grand total of the total number of days each equine was in the care of this facility during 2016.
Average cost per day per horse: $13
Question 3 ($10,550 ) divided by Question 4 (799).
Average length of stay for an equine: 114 days
Question 4 (799) divided by total of Questions 2a-c (7).
4. Self Assessment
I. Facility & Grounds
1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time
2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time
3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time
4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time
1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time
2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time
3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time
4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time
5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time
6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes
7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes
8. Are the horses housed in stalls/enclosures? Yes-All of the time
8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All
8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week
8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time
1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time
2. Fencing - type, height, safety: Are these spaces appropriately fenced? All
3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA
4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All
5. Condition of paddock/yard: Are these spaces free from equipment and debris? All
6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time
7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week
II. Horse Care
1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months
2. Dental Care: How often is dental care provided for each horse? Annually
3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually
4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week
5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time
6. Drinking water: How often do horses have access to clean drinking water? All of the time
Program Use of Horses for Special Needs at this Facility Not Applicable.
This section is required only for organizations that provide equine assisted assisted activities and/or therapies (EAAT) to people with special needs. It is optional but suggested for other organizations and an opportunity to share information about your instructors/trainers with the general public.