GUARDIAN PROFILE - Last Updated: 02/19/2018
I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST
Chief Staff Officer:  Jennifer Kunz
Employees: Full-Time: 5 Part-Time: 0 Volunteers: 40
Does your organization utilize a management company for management and administration? No
Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. Documents include: Organization employee manual with documents on all policies, updated every time policies are added or updated, Standard Operating Procedures specific to the facility. Benefits package as they become available to employees. Job descriptions for all staff, annual performance review system. Position descriptions for volunteers, also Essential Capabilities document and volunteer agreement.
Training is done on an individual basis at this facility. Staff policies are reviewed, tasks are demonstrated, safety orientations regarding tasks and equipment are reviewed. An experienced staff member stays with new employees until they are confident working independently. Same with volunteers, an orientation session is held, then safety training as needed for the jobs they are offering to help with.
Board meetings per year: 3
Number of Board Members: 10 Number of Voting Board Members: 5
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Are any members of the Board or Staff related to each other through family or business relationships? No
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization. Yes, 5 Officers of the Fund are staff at our affiliate HSUS:
Michael Markarian, President (staff)
Wayne Pacelle, Vice President (staff)
G. Thomas Waite III, Treasurer (staff)
Michaelen Barsness, Assistant Treasurer (staff)
Sarah Redding, Secretary (staff)
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? Yes
1. What percent of your total programs and services are horse-related? 98
2. Describe your specific horse-related programs services or activities:
Duchess Sanctuary provides lifetime sanctuary for horses and donkeys in need. In addition, we also provide rehabilitation services for other agencies on occasion, for difficult cases.
3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1
4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. Rescue and sanctuary for donkeys (5 donkeys, 192 horses as of February 2018)
5. Does your organization operate programs involved with animals other than horses? Yes
1. Describe your equine management philosophies, practices, policies and operations with respect
to the use of the horses in your program, including the rehabilitation and retraining (if applicable),
ongoing training, schooling and exercising plan for each horse and your policy as to the number and
condition of the horses accepted by your organization.
We provide lifetime sanctuary, so are not training horses for rehoming. But we follow a natural horsemanship style in our day to day handling of the equines in our care. Exercise is provided mainly by horses living in large enclosures in natural herd environments. Should we have horse(s) in rehab/stalls, they have turn-outs attached to their stalls or may be turned out in our round pen or a smaller pasture during the day if medically appropriate. Therapeutic exercise is provided as needed.
2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase,
auction sale, retirement).
Our intakes are normally limited to situations where law enforcement of some kind has been involved - Animal Control, Sheriff's department, state agencies, etc.
We do not purchase animals, or take owner surrenders.
3. Describe under what circumstances horses leave your organization.
Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives
you have to attract potential adopters.
Please include your policies and practices with respect to horses that are no longer useful or manageable and horses
that need to be retired.
Horses do not leave here, we provide lifetime care. No foster homes or adopters. Euthanasia by veterinarian is administered only when quality of life is no longer acceptable.
4. For new horses, describe your initial assessment process for each horse (i.e. physical examination,
test ride, health record, Coggins test, quarantine, veterinary consult, etc.).
Intake exam includes: Body Condition Score, Vitals, Fecal exam, vaccination history (if unknown we administer during quarantine)
Negative Coggins required for intake
Intake handling assessment: halter, lead, tie, pick up feet
Horse(s) quarantined for a minimum of 21 days in segregated paddock with dedicated tools, boot dip and sanitizer for staff to use upon exit.
Any concerns or serious health issues discussed with veterinarian. Emaciated horses go on a refeeding program following the UC Davis protocol. A brief dental exam is performed and work done if needed, then schedule for maintenance established.
5. Describe your overall horse health care plan and how you assess and monitor the health of your
horses on an ongoing basis. Include a description of your vaccination and worming schedule.
Include a description of your health/veterinary care plan for at-risk animals, geriatric horses
and horses with serious issues.
Annual vaccinations: tetanus, EEE, WEE, West Nile Virus, Rabies
Deworming: 4-5 times per year based on fecal analysis
Dental: All horses 15+ examined annually, with more frequent schedule for some. Horses with known or obvious dental issues added to schedule as needed.
Farrier: General population horses are trimmed every 11-12 weeks as a group. If foot care is required in between that schedule, we address individually. "Special Needs" horses trimmed every 8-10 weeks, same as above for interim issues.
Special Needs horses are those we keep in smaller enclosures/paddocks, and are the horses on individual diets, daily medications, or they may have other specific requirements. Soaked feed is required for some of the geriatrics, grass restriction for Cushings/IR horses, NSAID therapy for arthritic animals, supplements, blankets, fly masks for the more sensitive, etc.
All horses are checked on daily, feed and care sheets are updated as needed.
6. What is the euthanasia policy? Please include specifically under what circumstances your organization
will euthanize a horse and whether your organization will euthanize a healthy but difficult horse
Euthanasia by veterinarian is administered only when quality of life is no longer acceptable. We do not euthanize for space or temperament issues.
7. What is the breeding policy? Please include specifically if horses become pregnant while in your
care, and if there is a no-breeding clause in the documentation your organization uses to adopt,
donate, sell, etc. a horse:
No breeding permitted. Incoming stallions are gelded promptly. We have not had a pregnant mare come in, but should that occur, weaning would not happen before 6 months of age, likely later.
8. Does your organization provide horses to any facility to use in research or medical
9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training? NA
10. Does your organization sell, donate or give a horse to an auction?
11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA
12. Does your organization place horses in foster care?
13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA
14. What is the average equine adoption fee/donation received by your organization: Not applicable; None received
15. Adoption Fee Policies
16. What is your position regarding varying adoption fees vs. one set fee:
Our organization approves of this concept.
17. Provide any additional explanation to your answers if needed:
This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.
Total facilities at which our organization operates horse-related programs: 1.
Location 1 of 1
1515 Shady Oaks Ln Oakland OR 97462
1. Facility General Questions
1. Name of Contact: Jennifer Kunz
2. Contact's Phone: 541-459-9914
3. Contact's Email: email@example.com
4. Does your organization own, lease or use a part of this facility? Own
5-8. Not Applicable.
9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No
10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 0.
2. Facility Horse-Related Questions
1. Enter the total acreage dedicated specifically to the horses: 1000
2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. Hospital Barn: 7 stalls with attached turn-outs Marie's Barn: 4 stalls, 2 that open into Pony Paddock, 2 that open into grass paddock 8 Paddocks: at least 1/2 acre in size, run-in shelters in all, combination of non-climb, electric braid, and wooden fence 10 Pastures: acreage varies from 12-112 acres, general population horses are rotated through these during grazing season, all have shelter and water, fencing is non-climb and/or barbless wire with electric brain on top. BUILDING IN 2017: 8 stall shelter with 4 attached dry lots opening into 4 grass paddocks
3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
Paddocks are occupied year-round. Portions are sectioned off with electric fencing during the winter to protect grass. Manure is removed daily, harrowed during dry weather, fertilizer applied as needed. Pastures are rotated based on forage conditions, weather, and herd size.
4. How many hours of daily turnout do the horses get? (Estimate or Average) 24
5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
No training. We have a 60 foot sand round pen for therapeutic exercise or veterinary evaluation. The sand provides a safe area with no mud during rainy winter months.
6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable
8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
Accredited by the Global Federation of Animal Sanctuaries
9. Describe the availability/accessibility of emergency horse transportation at this facility.
Truck and horse trailer on property at all times.
10. Do the horses have specific tack assignments? Yes
11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
No tack for training, but some horses have winter blankets, tagged with their name.
12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
Photo identification cards, names listed on feed and care task sheets by enclosure. Enclosure map with horse names on white board in main barn.
13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
Stalled horses have 24x24 turn-outs attached to each stall. Horses are only stalled for medical reasons. Should they require additional space during their barn stay, they may be turned out in the round pen or a smaller pasture, based on that individual's needs.
14. Describe your feed, feed management plan and your guidelines for the use of supplements.
Unless medically restricted, horses have free choice access to analyzed grass hay, clean water, and salt and mineral. Supplemental feed is added on an individual basis in the form of alfalfa hay, alfalfa pellets, senior feed, low-starch pellets, flax, rice bran, oats. Specific diets are formulated to address dental inadequacies, old age, metabolic conditions, or other individual needs. Supplements we use include probiotics, electrolytes, herbal formulations, MSM, glucosamine, and more.
15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
Body condition scores are monitored at least quarterly and feed is adjusted up or down as needed as soon as an unwanted change occurs.
16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
Manure is removed from stalls and shelters daily, paddocks bi-weekly, and stored under cover where it is removed from the property each week. Care is taken to prevent any run-off reaching water sources of any kind. Carcasses are buried on property per Oregon state regulations, covered with hydrated lime with at least 6 feet of earth on top. Fecal analysis determines our deworming program, typically 4-5 times per year. New horses are tested while in quarantine and parasites addressed before joining general population.
17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
We have an annually reviewed Fire Safety plan, our largest natural disaster risk. We are currently developing an earthquake or other natural disaster response plan.
18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
No Trespassing signage on all property lines. The main gate is locked and accessible with key-pad code only after hours. We have an on-site director, and if she is away, another staff member stays overnight. The smoke/heat/fire alarm in the barn will alert in the house.
19. Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
Douglas County Sheriff Animal Control 1036 SE Douglas Avenue Roseburg, Oregon 97470 Phone 541-440-4328
20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
View The Vet Checklist conducted on 01/10/2017
Veterinarian: Elizabeth Rainsberry DVM
Street: 1169 Flournoy Valley Rd City: Roseburg State: OR Zip: 97471
Phone: 541-430-3046 Email: firstname.lastname@example.org
Instructors assigned to this Facility
(see Instructor Section)
3. Facility Horse-Related Inventory Questions
1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 194.
1-b. Enter the total number of horses housed at this facility: 194
1-c. Enter the maximum capacity of horses at this facility: 199
2016 Horse Inventory
1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes
Additional explanation:3-e: dental work included in veterinary costs 3-i: 3 staff full time, plus half of Director of Operations time, plus temporary staff costs 3-k: includes fuel and repairs and maintenance for equipment, fence, and buildings Not included: pasture and grounds maintenance, insurance, fence construction, utilities, benefits, postage, courier, printing, office supplies, equipment purchase/replacement
190 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.
+ 9 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.
+ 0 2-c. Total number of horses returned.
199 = Total of 2a-2c
- 0 2-d. Total number of horses adopted during the year.
- 0 2-e. Total number of horses transferred to another facility during the year.
- 7 2-f. Total number of horses deceased during the year.
7 = Total of 2d-2f
192 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.
0 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.
192 2-i. Total number of horses permanently retired.
2016 Horse Care Costs
$133283 Feed (Grain/Hay).
$17770 Manure Removal.
$15354 Medications & Supplements.
$8745 Horse/Barn Supplies.
$143404 Horse Care Staff.
$0 Horse Training.
$43739 Other direct horse-related costs not including overhead or other program costs.
$395886 2016 Total Horse Care Costs
$ 2016 Total Donated Horse Care Costs
71870 Grand total of the total number of days each equine was in the care of this facility during 2016.
Average cost per day per horse: $6
Question 3 ($395,886 ) divided by Question 4 (71870).
Average length of stay for an equine: 361 days
Question 4 (71870) divided by total of Questions 2a-c (199).
4. Self Assessment
I. Facility & Grounds
1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? Most of the time
2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? Most of the time
3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time
4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time
1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time
2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time
3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time
4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time
5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time
6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes
7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes
8. Are the horses housed in stalls/enclosures? Yes-Some of the time
8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All
8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week
8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time
1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time
2. Fencing - type, height, safety: Are these spaces appropriately fenced? All
3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA
4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All
5. Condition of paddock/yard: Are these spaces free from equipment and debris? All
6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time
7. Cleanliness: How often are these spaces cleaned? 2-3 Days a Week
II. Horse Care
1. Hoof Care: How often is hoof care provided for each horse? Every 3 months
2. Dental Care: How often is dental care provided for each horse? Every two years
3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually
4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week
5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time
6. Drinking water: How often do horses have access to clean drinking water? All of the time
Program Use of Horses for Special Needs at this Facility Not Applicable.
This section is required only for organizations that provide equine assisted assisted activities and/or therapies (EAAT) to people with special needs. It is optional but suggested for other organizations and an opportunity to share information about your instructors/trainers with the general public.