GUARDIAN PROFILE - Last Updated: 04/30/2017
I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST
Chief Staff Officer:  Judith Bokman
Employees: Full-Time: 6 Part-Time: 0 Volunteers: 62
Does your organization utilize a management company for management and administration? No
Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. Each employee is trained by the Executive Director and Business Administrator. Volunteers are trained by appropriate staff member depending on the volunteer duties, i.e. horse volunteers are trained by SRF's Horse Trainer/Barn Manager, and event and office volunteers are trained by the Business Administrator. All employees and volunteers are given a detailed job description sheet of duties and responsibilities and everyone must also sign Release of Liability forms. SRF has daily checklist sheets for both employees and volunteers to follow. SRF also has a policy and procedure folder for all aspects of day to day operations.
Board meetings per year: 2
Number of Board Members: 7 Number of Voting Board Members: 6
Is Board Chair compensated? No Is Treasurer compensated? Yes
Are there any other Voting Board Members that are compensated? No
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member. Paula Campbell, Co-Founder and President is married to John Campbell an SRF Trustee.
Judith Bokman, Co-Founder, Secretary & Treasurer and Executive Director is married to Dr. Stephen Bokman, DVM and SRF Trustee.
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? Yes
1. What percent of your total programs and services are horse-related? 100
2. Describe your specific horse-related programs services or activities:
SRF's main program is rehabilitation, training, adoption, follow up for every adoption for life, and retirement of horses.
3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 4
4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. N/A
5. Does your organization operate programs involved with animals other than horses? No
1. Describe your equine management philosophies, practices, policies and operations with respect
to the use of the horses in your program, including the rehabilitation and retraining (if applicable),
ongoing training, schooling and exercising plan for each horse and your policy as to the number and
condition of the horses accepted by your organization.
SRF has no requirements on a horses age or condition to be accepted into the program. SRF believes all horses both sound and companion are suitable for adoption. All horses placed into SRF program have intake and transfer of owners papers from the person trying to place the horse, with exception to emergency rescues and seizures. SRF quarantines each new and returned horse, followed by evaluation for immediate medical issues that may need to be addressed. After quarantine all horses are evaluated again to determine if the horse can start training immediately, needs rehabilitation for race or other injuries but will be able to be trained in future or if the are to be companions only due to age/injury that does not allow them to be ridden. SRF's intake limit for full care responsibility is 200+ horses. SRF policy is that any adopted horse that becomes unwanted due to finance or any other reason MUST return to SRF regardless whether adoption was 1 or 30 years prior. SRF has a lifetime follow-up program executed semi-annually through veterinary follow up forms from every horse's veterinarian.
2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase,
auction sale, retirement).
Horses acquired by SRF come by various ways, such as, owner placement, owner surrender, adopter returns, kill pen rescues and seizures.
3. Describe under what circumstances horses leave your organization.
Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives
you have to attract potential adopters.
Please include your policies and practices with respect to horses that are no longer useful or manageable and horses
that need to be retired.
SRF has retirement facilities where companion horses live out their life until natural death occurs. Horses never leave the SRF program once enrolled. Any SRF horse may be adopted whether it can be ridden or as a companion horse, however, if adopter is ever unable to continue care the horse is required to come back to SRF only and cannot be transferred, sold or given to another person. Each potential adopter must fill out an application and go through a detailed screening along with that we screen their references for their large and small vets, farrier, trainer, friend and closest neighbor. They must agree to sign our adoption contract and to adhere to our required/mandatory spring and fall follow-up every year which entails a form be filled out and signed by a vet on horses condition. SRF reserves the right to remove a horse from the adopter for any reason they see fit. SRF promote horses and attracts potential adopters through magazine and various website advertisements, word-of-mouth, online media and attending difference horse related events.
4. For new horses, describe your initial assessment process for each horse (i.e. physical examination,
test ride, health record, Coggins test, quarantine, veterinary consult, etc.).
Every new horse and returned horse must be accompanied by a current coggins and health certificate and is placed in a two week quarantine, no exceptions. The horse is evaluated to assess any immediate medical issues and needs. Once cleared from quarantine the horse, if applicable, is evaluated in depth on full soundness and health to see if the horses is going to be available as a riding or a retired companion horse for adoption. If a horse is available for riding it will immediately start getting trained under saddle. All SRF horses are scaled by our own internal system 1-10 which starts at retired companion only (1) to full use, no issues (10). Only a licensed veterinarian, not an SRF employee can make a scale assessment.
5. Describe your overall horse health care plan and how you assess and monitor the health of your
horses on an ongoing basis. Include a description of your vaccination and worming schedule.
Include a description of your health/veterinary care plan for at-risk animals, geriatric horses
and horses with serious issues.
All SRF horses are counted and sight checked daily, if there are any issues that arise or identified a staff member will assess and contact a veterinarian immediately on an as needed basis. All rehab and special needs horses are cared for on a case by case basis for their specific needs and are monitored and cared for by staff according to the veterinarians specifications. Some issues also may require additional assistance from equine dentists and farriers. SRF horses are on a rotational worming schedule every two months. Farrier schedules are every 6-8 weeks, with exception to new arrivals or horses with additional needs. Vaccines are administered each spring and floats are done yearly or on an as needed basis.
6. What is the euthanasia policy? Please include specifically under what circumstances your organization
will euthanize a horse and whether your organization will euthanize a healthy but difficult horse
SRF will not euthanize any horse unless medically necessary with no alternate options available per a veterinary recommendation only. Horses with behavioral issues are worked with until they are easy enough for general handling and are listed as not adoptable and live out their lives at one of our retirement facilities. SRF adopters are to immediately contact SRF for any issues with one of our horses and they should not euthanized without SRF's consent until SRF speaks directly with their vet. Only circumstances of an accident or where a horse is suffering and in pain can SRF be notified after the fact. All cases will require a detailed event summary and signature of the attending vet. SRF has a 24hr. emergency contact number for such cases.
7. What is the breeding policy? Please include specifically if horses become pregnant while in your
care, and if there is a no-breeding clause in the documentation your organization uses to adopt,
donate, sell, etc. a horse:
SRF has a strict no breeding policy. It is also stated that adopters are not allowed to breed any of our adopted horses, no exceptions. SRF does not accept stallions, all horses must be gelded prior to entering our program. If a horse should become pregnant at one of our adopters facilities, SRF would immediately pull the horse from adopters care and send the horse to a facility that is familiar with broodmares and foals, the foal would be kept with the mother for a minimum of at least six months. The foal would be entered into SRF program and be available for adoption only to an experienced person with proper knowledge of weanlings/yearlings. Since inception SRF has had only two instances; a mare entered the program in foal and the other was caused by an adopter error.
8. Does your organization provide horses to any facility to use in research or medical
9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are
provided to use in research or medical training?
10. Does your organization sell, donate or give a horse to an auction?
11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold,
donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an
12. Does your organization place horses in foster care?
13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and
monitored and address all the questions below for each foster home in the space
They are screened just as if they are adopting, speaking with their veterinarian, farrier, personal reference.
14. What is the average equine adoption fee/donation received by your organization: $201 to $500
15. Adoption Fee Policies
Adoption fees may vary depending on the equine level of training.
Adoption fees may vary depending on the equine age.
Adoption fees may vary depending on the equine health and soundness.
16. What is your position regarding varying adoption fees vs. one set fee:
Our organization approves of this concept.
17. Provide any additional explanation to your answers if needed: Each potential adopter must fill out an application and go through a detailed screening along with that we screen their references for their large and small vets, farrier, trainer, friend and closest neighbor. They must agree to sign our adoption contract and to adhere to our required/mandatory spring and fall follow-up every year which entails a form be filled out and signed by a vet on horses condition.
This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.
Total facilities at which our organization operates horse-related programs: 4.
Location 1 of 4
42 Arneytown-Hornerstown Road Cream Ridge NJ 08514
1. Facility General Questions
1. Name of Contact: Mali Norbye
2. Contact's Phone: 732 446 4422
3. Contact's Email: email@example.com
4. Does your organization own, lease or use a part of this facility? Lease
5. If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility: Dr. Richard Meirs, DVM
Walnridge Equine Clinic
42 Arneytown-Hornerstown Rd
Cream Ridge, NJ 08514
6. If your organization does not own this facility, does your organization have a written agreement with the owner? Enter Yes or No. Yes
7. If your organization does not own this facility, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement?
5 year lease - ends Sept. 1, 2019 - This is SRF's main facility for training, adoptions, rehabilitation. Facility is located near our administrative offices in Millstone, NJ.
8. If your organization leases or uses a part of this facility, please provide the details as to what services are provided by the owner and if and how the owner is compensated..
Feeding (grain & hay), fill water troughs and buckets, barn and field checks, grooming.
9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No
10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 1.
2. Facility Horse-Related Questions
1. Enter the total acreage dedicated specifically to the horses: 80
2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. 1 Quarantine Pasture 1 Barn - regular stalls and wash stall 5 Pastures with Run-in shed Wood Fencing Outdoor Arena Small indoor area
3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
SRF requires horses are separated and matched by sex/age/condition
4. How many hours of daily turnout do the horses get? (Estimate or Average) 24
5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
Outdoor Arena, stone dust and sand based footing. Suitability determined by vet, trainer and BOD's.
6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable
8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
SRF is verified with GFAS.
9. Describe the availability/accessibility of emergency horse transportation at this facility.
Van and trailer and truck availabl.e
10. Do the horses have specific tack assignments? Yes
11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
Our trainer has 30 years of riding experienced.
12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
Each horse has a livestock tag attached to the halter, with the horse's name on it.
13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
It is a gradual process for the specific horse to be comfortable in a field, We start out with a few hours a day and watch the horse to be sure there is no uneasiness. Fields also have run-in sheds.
14. Describe your feed, feed management plan and your guidelines for the use of supplements.
Horses are 1x a day unless needing more. Free access to hay. For new horses coming onto the farm, new feed brand is added gradually to the feed the horse's are accustomed to eating.
15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
As a new horse enters into our program, the HBCS is used immediately. We have guidelines that will aid in the feeding amounts.
16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
All new horses are placed in a quarantine field for 30 days. Manure procedures are according to the farm's procedures. Any horses that are deceased are removed by the farm's disposal carcass removal company they use.
17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
The guidelines used are the farms standard operational procedures. Their staff feeds w our hay and grain. It is a breeding farm owned by a veterinarian and he has this all in order.
18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
Gates, fences, and farm has on-site caretakers and security.
19. Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
Chief Victor Buddy Amato Monmouth County SPCA - Main Location 260 Wall Street Eatontown, NJ 07724 Phone: 732-542-0040
20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
NJ Dept of Agriculture, Trenton, NJ 609-458-3000
View The Vet Checklist conducted on 04/26/2017
Veterinarian: Dr. Stephen Bokman
Clinic Name: Fox and Bokman Street: 453 Route 33 City: Millstone State: NJ Zip: 08535
Phone: 732-792-9689 Email: firstname.lastname@example.org
Instructors assigned to this Facility
(see Instructor Section)
1 -> 0 - The total number of instructors entered for this facility does not match the number of instructors assigned to this facility under Instructors.
3. Facility Horse-Related Inventory Questions
1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 80.
1-b. Enter the total number of horses housed at this facility: 80
1-c. Enter the maximum capacity of horses at this facility: 80
2016 Horse Inventory
1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes
Additional explanation:Our hay and grain and boarding are all under hay and grain.
80 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.
+ 129 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.
+ 12 2-c. Total number of horses returned.
221 = Total of 2a-2c
- 125 2-d. Total number of horses adopted during the year.
- 0 2-e. Total number of horses transferred to another facility during the year.
- 16 2-f. Total number of horses deceased during the year.
141 = Total of 2d-2f
80 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.
80 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.
0 2-i. Total number of horses permanently retired.
2016 Horse Care Costs
$143500 Feed (Grain/Hay).
$0 Manure Removal.
$0 Medications & Supplements.
$950 Horse/Barn Supplies.
$28000 Horse Care Staff.
$65000 Horse Training.
$13000 Other direct horse-related costs not including overhead or other program costs.
$264390 2016 Total Horse Care Costs
$ 2016 Total Donated Horse Care Costs
29200 Grand total of the total number of days each equine was in the care of this facility during 2016.
Average cost per day per horse: $9
Question 3 ($264,390 ) divided by Question 4 (29200).
Average length of stay for an equine: 132 days
Question 4 (29200) divided by total of Questions 2a-c (221).
4. Self Assessment
I. Facility & Grounds
1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time
2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time
3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time
4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time
1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time
2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time
3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time
4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time
5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time
6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes
7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes
8. Are the horses housed in stalls/enclosures? No
1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time
2. Fencing - type, height, safety: Are these spaces appropriately fenced? All
3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. None
4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All
5. Condition of paddock/yard: Are these spaces free from equipment and debris? All
6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time
7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week
II. Horse Care
1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months
2. Dental Care: How often is dental care provided for each horse? Annually
3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually
4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week
5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time
6. Drinking water: How often do horses have access to clean drinking water? All of the time
Program Use of Horses for Special Needs at this Facility Not Applicable.
This section is required only for organizations that provide equine assisted assisted activities and/or therapies (EAAT) to people with special needs. It is optional but suggested for other organizations and an opportunity to share information about your instructors/trainers with the general public.