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Manes & Motions Therapeutic Riding Center, Inc.

GUARDIAN PROFILE - Last Updated: 05/03/2017

I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff:

Chief Staff Officer:  Lynn Ricci, President and CEO

Employees:   Full-Time:  2  Part-Time:  13  Volunteers:  150

Does your organization utilize a management company for management and administration? No

Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. There is an extensive training and orientation process for all staff to ensure the safety of our participants, horses and other personnel. Each employee is oriented to the responsibilities of their position, operational procedures for the center, barn and horse related policies and procedures and receive emergency and risk management education and training. Every staff position has a comprehensive job description and performance appraisals are conducted annually and include identified goals for the upcoming year. We also require that all of our instructors are certified by the industry governing organization, PATH International.
Volunteers are screened through a background check and reference checks. All volunteers are required to attend a 4 hour training session prior to starting volunteer service. The training includes a video presentation, hands on instruction to become side walkers or horse leaders, and a review of all barn and horse related policies and procedures. Volunteers are trained and supervised on an on-going basis.

Governing Body:

Board meetings per year:  3

Number of Board Members:  9  Number of Voting Board Members:  9

Board Compensation:

Is Board Chair compensated?  No  Is Treasurer compensated?  No

Are there any other Voting Board Members that are compensated?  No

Board Relationships:

Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:

Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:

Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes


II. PROGRAMS

1. What percent of your total programs and services are horse-related? 100

2. Describe your specific horse-related programs services or activities:
     Manes & Motions provides equine-assisted activities to individuals living with special needs.

3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1

4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. N/A

5. Does your organization operate programs involved with animals other than horses?  No



III. POLICIES

1. Describe your equine management philosophies, practices, policies and operations with respect to the use of the horses in your program, including the rehabilitation and retraining (if applicable), ongoing training, schooling and exercising plan for each horse and your policy as to the number and condition of the horses accepted by your organization. 
     We use Natural Horsemanship techniques to help acquaint horses with overall touch, and teach this method to volunteers and staff. Horses are schooled regularly prior to lessons and records of usage and schooling are kept by the Equine Specialist. At present we have 10 horses and all are in good condition. We do not exceed the number of stalls available and at present have 11 stalls in the barn.
Horses must be sound and in good condition, and only mares and geldings are accepted to the program. The desired age is between 8-18 years although a horse, who is slightly older may be accepted.

2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase, auction sale, retirement). 
     Horses are acquired through donation, free lease, and purchase.

3. Describe under what circumstances horses leave your organization. Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives you have to attract potential adopters. Please include your policies and practices with respect to horses that are no longer useful or manageable and horses that need to be retired. 
     Horses may be placed outside the program if they are not responding positively to the environment at the center and indicate that displeasure through any behaviors which may prove hazardous for the program participants. In the past horses have been adopted by volunteers and we also seek good homes outside the program with responsible horse owners. We recruit through flyers and postings to our staff and volunteer community. If the horse has been free leased they will be returned to the previous owner.

4. For new horses, describe your initial assessment process for each horse (i.e. physical examination, test ride, health record, Coggins test, quarantine, veterinary consult, etc.). 
     New horses are assessed using Natural Horsemanship techniques by a team of two people, generally our Equine Specialist and an instructor. If deemed suitable, (age appropriate, sound, even- tempered,)they are ridden and if that is satisfactory the necessary paperwork is completed. The horse is then brought to the farm and quarantined, and a physical examination is performed by a Veterinarian. Health records are obtained as well.

5. Describe your overall horse health care plan and how you assess and monitor the health of your horses on an ongoing basis. Include a description of your vaccination and worming schedule. Include a description of your health/veterinary care plan for at-risk animals, geriatric horses and horses with serious issues. 
     On-going health checks include scheduled farrier visits every 6 weeks, regular worming, and an on-going medical chart which logs any injuries or illnesses. Horses are scheduled to be checked for Lyme disease in springtime and any serious health issues are cause for a veterinarian visit. Geriatric horses receive senior feed and nutritional supplements and medication as needed. If issues become so serious as to affect the horses’ ability to perform the required duties, the horse is either assigned lighter duty or a permanent placement outside the program is found.

6. What is the euthanasia policy? Please include specifically under what circumstances your organization will euthanize a horse and whether your organization will euthanize a healthy but difficult horse for space: 
     If medical issues warrant, the horse may be euthanized, but it is not our policy to euthanize a horse for space.

7. What is the breeding policy? Please include specifically if horses become pregnant while in your care, and if there is a no-breeding clause in the documentation your organization uses to adopt, donate, sell, etc. a horse: 
     We do need breed horses.

8. Does your organization provide horses to any facility to use in research or medical training? 
     No

9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training?  NA

10. Does your organization sell, donate or give a horse to an auction? 
     No

11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA

12. Does your organization place horses in foster care? 
     No

13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA

14. What is the average equine adoption fee/donation received by your organization: Not applicable; None received

15. Adoption Fee Policies
  All equines have one set fee or donation amount.

16. What is your position regarding varying adoption fees vs. one set fee:
  Our organization feels that increasing/varying fees may discourage adoptions.

17. Provide any additional explanation to your answers if needed:



IV. FACILITIES

This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.

Total facilities at which our organization operates horse-related programs: 1

.

Location 1 of 1
Manes & Motions Therapeutic Riding Center, Inc.

874 Millbrook Road Middletown CT 06457

1. Facility General Questions

1. Name of Contact: Jeanna Pellino

2. Contact's Phone: 860-685-0008

3. Contact's Email: JPellino@hfsc.org

4. Does your organization own, lease or use a part of this facility? Own

5-8. Not Applicable.

9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 9.


2. Facility Horse-Related Questions

1. Enter the total acreage dedicated specifically to the horses: 13

2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. All horses are stabled in the barn during severely inclement weather and have individual turn out sheds or canopies for shelter from sun, wind and light rain.

3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
     We have one extra grassy turnout and alternate the use of paddock turn out areas by rotating horses into a spare paddock. We have ten horses in total.

4. How many hours of daily turnout do the horses get? (Estimate or Average) 12

5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
     There is one indoor and two outdoor riding arenas. The indoor is surfaced with sand and a rubber mixture footing and dust control is applied weekly. The outdoor arenas are grass surfaces with some soil/stone dust to cover heavily trafficked areas, reducing dust and mud.

6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes

7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     Manes & Motions is a premier accredited center through PATH International.

9. Describe the availability/accessibility of emergency horse transportation at this facility.
     We do not have a trailer but have access to trailers if an emergency arises.

10. Do the horses have specific tack assignments? Yes

11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
     We regularly update our saddle fit chart and adapt to changes in the horses’ bodies as they age. All staff are trained and each horse has tack assigned based on the participant they are scheduled to work with.

12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
     There are names on each halter and a halter “house” where field halters are kept. In the barn the stalls are labeled and the horse’s information is kept posted along with their photo.

13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
     In the event we were to accept a horse in to the program who could not be out on grass, we would introduce them slowly to the turn out if possible.

14. Describe your feed, feed management plan and your guidelines for the use of supplements.
     Horses are fed hay twice daily based on their size and needs, grain is fed to all but our senior pony (who eats soaked hay cubes and soaked grain.) We are mindful of protein content and feed senior feed to the horses, which require it. Supplements for joints and weight management are included as necessary.

15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
     We follow the guidelines and also get input from our veterinarian.

16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
     There is a quarantine area for new horses, keeping them separate from the rest of the herd. The veterinarian plays a role when the horse is selected and recommends whether the horse is safe to bring in. Our manure is removed regularly by the property owner’s assigned caretaker. Carcasses are buried deeply in a far section of the land, which is not accessible for grazing; we have only buried one horse here. Parasites are managed through our regularly scheduled worming program.

17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
     The Middletown, CT South Fire District staff has toured the Manes & Motions facility to review the existing emergency plan. We also have a Risk Management policy which covers emergency preparedness and hold regular staff in service trainings on CPR/First Aid/ AED and risk management issues.

18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
     The owner of the land is on premises.

19. Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     •State of CT animal control: CT Dept. of Agriculture, 165 Capitol Ave., Hartford, CT 06106 Raymond Connors, Supervisor

20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     .......


Veterinarian Information

View The Vet Checklist conducted on 04/27/2017

Veterinarian: Michael Reilly, DVM

Clinic Name: CT Equine Clinic    Street: 824 Flanders Road    City: Coventry  State: CT    Zip: 06238

Phone: 860-742-1580    Email: ctequineclinic@gmail.com


Instructors assigned to this Facility
(see Instructor Section)

     1. Instructor: Ann Yacovinno

     2. Instructor: Dorthea Moore

     3. Instructor: Janice Anderson

     4. Instructor: Jeanna Pellino

     5. Instructor: Kathryn Vine

     6. Instructor: Lisa Ferry

     7. Instructor: Marie Aparo

     8. Instructor: Megan McNamara

     9. Instructor: Renee Bouffard


3. Facility Horse-Related Inventory Questions

1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 10.

1-b. Enter the total number of horses housed at this facility: 10

1-c. Enter the maximum capacity of horses at this facility: 15

2016 Horse Inventory

1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes

2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.

           + 0 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.

           + 1 2-c. Total number of horses returned.

10 = Total of 2a-2c

           - 0 2-d. Total number of horses adopted during the year.

           - 0 2-e. Total number of horses transferred to another facility during the year.

           - 0 2-f. Total number of horses deceased during the year.

0 = Total of 2d-2f

10 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.

            10 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.

            0 2-i. Total number of horses permanently retired.


2016 Horse Care Costs

$12520     Feed (Grain/Hay).

$1704     Bedding.

$5229     Veterinarian.

$1940     Farrier.

$500     Dentist.

$0     Manure Removal.

$2271     Medications & Supplements.

$20696     Horse/Barn Supplies.

$19439     Horse Care Staff.

$23886     Horse Training.

$0     Other direct horse-related costs not including overhead or other program costs.

$88185     2016 Total Horse Care Costs

$     2016 Total Donated Horse Care Costs

3650     Grand total of the total number of days each equine was in the care of this facility during 2016.

Average cost per day per horse: $24
Question 3 ($88,185 ) divided by Question 4 (3650).

Average length of stay for an equine: 365 days
Question 4 (3650) divided by total of Questions 2a-c (10).


4. Self Assessment

I. Facility & Grounds
A.Operational

     1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? Most of the time

     3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time

      4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time

B. Structural

      1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time

      2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time

      3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time

      4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time

      5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time

      6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes

      7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes

      8. Are the horses housed in stalls/enclosures? Yes-Some of the time

      8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All

      8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week

      8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time

C. Paddocks/Yard/Pastures/Turnout

      1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time

      2. Fencing - type, height, safety: Are these spaces appropriately fenced? All

      3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA

      4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All

      5. Condition of paddock/yard: Are these spaces free from equipment and debris? All

      6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time

      7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week

II. Horse Care

      1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months

      2. Dental Care: How often is dental care provided for each horse? Annually

      3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually

      4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week

      5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time

      6. Drinking water: How often do horses have access to clean drinking water? All of the time



6. Public-Related Questions
(required if programs serve individuals with special needs)

1. How many clients participate in the programs at this facility? 287

2. How many hours per week do you operate the horse-related programs at this facility? 32

3. How many weeks per year do you operate the horse-related programs at this facility? 39

4. What is the average wait list time? 8 Weeks(Weeks/Months/Years)

5. How many hours per day does each horse work? (Estimate or Average)

    Mounted: 1.00  Un-Mounted: 1.00  Total: 2

6. How many days per week does each horse work? (Estimate or Average) 4

7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 80%

8. Provide any additional explanation to your answers if needed.


V. Instructors/Trainers


     1. *Instructor: Ann Yacovinno

         *Facility Participation:

         Manes & Motions Therapeutic Riding Center, Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH Intl

Enter the year that the certification was awarded. (yyyy)2014

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Instructor certification to teach equine-assisted activities.


     2. *Instructor: Dorthea Moore

         *Facility Participation:

         Manes & Motions Therapeutic Riding Center, Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Path Intl.

Enter the year that the certification was awarded. (yyyy)2014

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Instructor certification to teach equine-assisted activities.


     3. *Instructor: Janice Anderson

         *Facility Participation:

         Manes & Motions Therapeutic Riding Center, Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Path Intl.

Enter the year that the certification was awarded. (yyyy)2014

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Instructor certification to teach equine-assisted activities.


     4. *Instructor: Jeanna Pellino

         *Facility Participation:

         Manes & Motions Therapeutic Riding Center, Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH Intl.

Enter the year that the certification was awarded. (yyyy)1998

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Advanced Therapeutic Riding Instructor

Certification 2:

Provide the name of the certifying organization.PATH Intl.

Enter the year that the certification was awarded. (yyyy)2008

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Equine Specialist in Mental Health & Learning

Please use the space below to share any additional information about this instructor. In addition to holding the above certifications, Jeanna is a PATH Intl. Associate Evaluator/Mentor, possesses a Human Services degree and state of CT Certificate for Therapeutic Recreation Director. She's served as a founding member and/or Program Director for several PATH Premier centers in CT including: Manes & Motions, Equistrides, Hidden Acres, and worked at High Hopes for over eight years as Instructor/Volunteer Manager/workshop facilitator and Instructor Training Candidate mentor. Jeanna is committed to the industry and honoring our equine partners and is actively involved in developing new Equine Assisted Learning curriculum.


     5. *Instructor: Kathryn Vine

         *Facility Participation:

         Manes & Motions Therapeutic Riding Center, Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH Intl.

Enter the year that the certification was awarded. (yyyy)2010

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Advanced Therapeutic Riding Instructor

Certification 2:

Provide the name of the certifying organization.PATH Intl.

Enter the year that the certification was awarded. (yyyy)2010

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Equine Assisted Learning and Mental Health

Please use the space below to share any additional information about this instructor. In addition to the above certifications, Kathryn holds a degree in Equine Management & Early Childhood studies from Post University.


     6. *Instructor: Lisa Ferry

         *Facility Participation:

         Manes & Motions Therapeutic Riding Center, Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH Intl.

Enter the year that the certification was awarded. (yyyy)2015

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Instructor certification to teach equine-assisted activities.


     7. *Instructor: Marie Aparo

         *Facility Participation:

         Manes & Motions Therapeutic Riding Center, Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH Intl.

Enter the year that the certification was awarded. (yyyy)2014

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Instructor certification to teach equine-assisted activities.


     8. *Instructor: Megan McNamara

         *Facility Participation:

         Manes & Motions Therapeutic Riding Center, Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Path Intl.

Enter the year that the certification was awarded. (yyyy)2014

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Instructor certification to teach equine-assisted activities.


     9. *Instructor: Renee Bouffard

         *Facility Participation:

         Manes & Motions Therapeutic Riding Center, Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH Intl.

Enter the year that the certification was awarded. (yyyy)2012

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Registered Therapeutic Riding Instructor

Certification 2:

Provide the name of the certifying organization.PATH Intl.

Enter the year that the certification was awarded. (yyyy)2013

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Equine Assisted Mental Health and Learning

Please use the space below to share any additional information about this instructor. Renee holds a Masters degree in social work.