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Heartland Horses Equine Activities & Learning, Inc. (HHEAL)

GUARDIAN PROFILE - Last Updated: 05/12/2017

I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff:

Chief Staff Officer:  Claire Langway

Employees:   Full-Time:  0  Part-Time:  3  Volunteers:  50

Does your organization utilize a management company for management and administration? No

Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. We hold volunteer training sessions which review safety procedures of tasks in which volunteers participate. We issue employee & volunteer handbooks & have mandatory viewing of videos on equine safety and handling procedures.

Governing Body:

Board meetings per year:  12

Number of Board Members:  7  Number of Voting Board Members:  7

Board Compensation:

Is Board Chair compensated?  No  Is Treasurer compensated?  No

Are there any other Voting Board Members that are compensated?  No

Board Relationships:

Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:

Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:

Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes


II. PROGRAMS

1. What percent of your total programs and services are horse-related? 100

2. Describe your specific horse-related programs services or activities:
     Heartland Horses Equine Activities & Learning, Inc. provides free equine assisted activities to children and adults with physical, mental, emotional, behavioral, or developmental challenges.

3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1

4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. 

5. Does your organization operate programs involved with animals other than horses?  No



III. POLICIES

1. Describe your equine management philosophies, practices, policies and operations with respect to the use of the horses in your program, including the rehabilitation and retraining (if applicable), ongoing training, schooling and exercising plan for each horse and your policy as to the number and condition of the horses accepted by your organization. 
     We have capacity for 9 horses in our program. Any horse that is accepted into our program comes in on a 30-day trial before being fully accepted. We have in the past accepted horses from rescues who have worked out beautifully. Our Stable Manager evaluates each horse and they are put through a series of circumstances in which we typically use our horses during their trial period, including being handled by volunteers and ridden by our regular riders. We do have horses that have health issues which are accepted into the program at our Stable Manager's discretion depending on whether we can address the special needs of that particular horse. Our volunteer riding program is an incentive we have in place that rewards volunteers, providing further education & hands on experience to them, and also insures that our horses are exercised regularly.

2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase, auction sale, retirement). 
     We have acquired horses through just about every circumstance imaginable; which includes donation, court ordered rescue, retirement, purchase and adoption. Our policy is that any horse that is accepted into the program that eventually becomes unfit for our use will return to the original source (i.e., owner, organization, etc.)

3. Describe under what circumstances horses leave your organization. Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives you have to attract potential adopters. Please include your policies and practices with respect to horses that are no longer useful or manageable and horses that need to be retired. 
     If a horse develops a condition where he can no longer be used in the program we typically are able to find a retirement home, but if the condition is not manageable our Stable Manager will consult with our veterinarian regarding whether euthanasia is the recommended outcome. We have in the past been very fortunate to be able to find homes for horses that can no longer be used in the program because we are in a rural area. Typically our volunteers are one of the best sources of spreading the word about retirement options for these faithful animals who have served the program.

4. For new horses, describe your initial assessment process for each horse (i.e. physical examination, test ride, health record, Coggins test, quarantine, veterinary consult, etc.). 
     All potential horses are required to have a negative Coggins test to come on the property; during the 30 day trial we do test riding, de-sensitization activities, and also consult with our veterinary as to the suitability for our program.

5. Describe your overall horse health care plan and how you assess and monitor the health of your horses on an ongoing basis. Include a description of your vaccination and worming schedule. Include a description of your health/veterinary care plan for at-risk animals, geriatric horses and horses with serious issues. 
     The Stable Manager and instructors are tasked with the ongoing responsibilities of monitoring horse health and condition with the Stable Manager making the final decision. All horses receive regular veterinary and farrier care; our normal vaccination period is once a year with other care on an as-needed basis. Our worming schedule is every other month, and our farrier comes every 5-6 weeks. If a horse develops a condition where he can no longer be used in the program we typically are able to find a retirement home, but if the condition is not manageable our Stable Manager will consult with our veterinarian regarding whether euthanasia is the recommended outcome.

6. What is the euthanasia policy? Please include specifically under what circumstances your organization will euthanize a horse and whether your organization will euthanize a healthy but difficult horse for space: 
     Our euthanasia policy is one of last resort; this would only be resorted to if all other options had been exhausted and our veterinarian is fully in agreement. We have never resorted to euthanizing a healthy horse; any horse that became unsuitable for a behavioral issue would be placed in an appropriate setting or return to their original owner, just as a retiree would.

7. What is the breeding policy? Please include specifically if horses become pregnant while in your care, and if there is a no-breeding clause in the documentation your organization uses to adopt, donate, sell, etc. a horse: 
     We do not breed mares or accept stallions for our program.

8. Does your organization provide horses to any facility to use in research or medical training? 
     No

9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training?  NA

10. Does your organization sell, donate or give a horse to an auction? 
     No

11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA

12. Does your organization place horses in foster care? 
     No

13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA

14. What is the average equine adoption fee/donation received by your organization: Not applicable; None received

15. Adoption Fee Policies
  Not applicable; Fees are not collected; Horses are not offered for adoption.

16. What is your position regarding varying adoption fees vs. one set fee:
  Our organization has never considered this concept.

17. Provide any additional explanation to your answers if needed:



IV. FACILITIES

This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.

Total facilities at which our organization operates horse-related programs: 1

.

Location 1 of 1
Heartland Horses & Handicapped, Inc.

P.O. Box 3787 Sebring FL 33870

1. Facility General Questions

1. Name of Contact: Jessie Friere

2. Contact's Phone: 803 420-8471

3. Contact's Email: jessica.n.ewing@gmail.com

4. Does your organization own, lease or use a part of this facility? Lease

5. If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility: This property is owned but the State of Florida and Heartland Horses sub-leases the property from:

Ridge Area Arc
120 W. College Drive
Avon Park, FL 33825

6. If your organization does not own this facility, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

7. If your organization does not own this facility, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     The current lease agreement started in May of 2003. This lease is in effect so long as the HHH program exists and is serving handicapped and disabled citizens through horseback riding. In the event the Licensor ceases to lease the property the Licensee will be given 90 days notice to vacate the property. Should we ever have to vacate the property, we would procure another similar facility.

8. If your organization leases or uses a part of this facility, please provide the details as to what services are provided by the owner and if and how the owner is compensated.. 
     No services are provided by the owner.

9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 3.


2. Facility Horse-Related Questions

1. Enter the total acreage dedicated specifically to the horses: 7

2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. We have one barn which has 9 stalls and separate tack, office and feed rooms. Our fencing is square wire with wooden board at the top. We also have a storage shed which is actually a single-wide mobile home. Our riding arena and mounting areas are separately fenced from the pastures. We have two pastures and one large paddock. Each stall has a small individual turnout area attached to that stall.

3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
     We alternate horses on night and day turnout (1/2 in during day, etc.). We rotate our pastures according to how well our grass is growing which is a challenge in sandy Florida soil.

4. How many hours of daily turnout do the horses get? (Estimate or Average) 12

5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
     Our riding arena is clay and sand, approximately 80' x 100'. We do not have a covered arena.

6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes

7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     

9. Describe the availability/accessibility of emergency horse transportation at this facility.
     We have a two-horse bumper pull trailer on the property.

10. Do the horses have specific tack assignments? Yes

11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
     All horses are prescribed specific bridles, saddle and other special equipment based on the fit and type of rider or session that they will be participating in. Instructors make all these decisions.

12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
     All bridles are clearly marked for each horse; saddles are also marked but can be more readily interchangeable depending on the rider. Instructors make the final decision as to whether a piece of tack can be used.

13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
     We rotate half our herd between the barn and pasture so every horse gets 12 hours turnout each day. If we have a new horse that has been stall bound or a horse that is recovering from an injury they are re-introduced to turnout as appropriate.

14. Describe your feed, feed management plan and your guidelines for the use of supplements.
     Our stable manager consults with our veterinarian on the feed and supplements for each horse, and if the condition of that horse changes, she consults again with the vet.

15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
     We visually monitor our horses constantly aiming that they all remain between 4 and 6 on the scale. When necessary, adjustments in feed and exercise schedules are made.

16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
     We use lime in our stalls and manure pile. The manure pile is periodically spread on our pastures. We have a service that will come and remove any dead carcass and dispose of it. Our veterinarian is in agreement with our policies.

17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
     We have a storm plan which is documented; we also train all our volunteers in these procedures. We maintain fire extinguishers in the barn and have all emergency numbers posted clearly.

18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
     We have a fence surrounding the perimeter of our property. We also have an alarm system in the barn and 24 hour cameras which can be accessed remotely.

19. Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Highlands County Animal Control 7300 Haywood Taylor Blvd. Sebring, FL 33870 (863) 655-6475

20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     Florida Dept. of Agriculture 407 SOUTH CALHOUN ST. TALLAHASSEE, FL 32399-0800 (850) 410-0900 PATH P.O. BOX 33150 DENVER, CO 80233 (800) 369-7433


Veterinarian Information

View The Vet Checklist conducted on 02/17/2017

Veterinarian: Stephanie Kirchman

Clinic Name: Steele Equine Veterinary Services    Street: 7713 State Road 64 East    City: Zolfo Springs  State: FL    Zip: 33890

Phone: 863-452-0808    Email: steeleequinedvm@gmail.com


Instructors assigned to this Facility
(see Instructor Section)

     1. Instructor: Barbara Dorio

     2. Instructor: Claire Langway

     3. Instructor: Jessica Freire


3. Facility Horse-Related Inventory Questions

1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 7.

1-b. Enter the total number of horses housed at this facility: 7

1-c. Enter the maximum capacity of horses at this facility: 9

2016 Horse Inventory

1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes

2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.

           + 0 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.

           + 0 2-c. Total number of horses returned.

9 = Total of 2a-2c

           - 0 2-d. Total number of horses adopted during the year.

           - 1 2-e. Total number of horses transferred to another facility during the year.

           - 1 2-f. Total number of horses deceased during the year.

2 = Total of 2d-2f

2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.

            7 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.

            0 2-i. Total number of horses permanently retired.


2016 Horse Care Costs

$9500     Feed (Grain/Hay).

$0     Bedding.

$2000     Veterinarian.

$2000     Farrier.

$600     Dentist.

$0     Manure Removal.

$800     Medications & Supplements.

$800     Horse/Barn Supplies.

$0     Horse Care Staff.

$0     Horse Training.

$0     Other direct horse-related costs not including overhead or other program costs.

$15700     2016 Total Horse Care Costs

$     2016 Total Donated Horse Care Costs

2920     Grand total of the total number of days each equine was in the care of this facility during 2016.

Average cost per day per horse: $5
Question 3 ($15,700 ) divided by Question 4 (2920).

Average length of stay for an equine: 324 days
Question 4 (2920) divided by total of Questions 2a-c (9).


4. Self Assessment

I. Facility & Grounds
A.Operational

     1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time

      4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time

B. Structural

      1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time

      2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time

      3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time

      4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time

      5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time

      6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes

      7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes

      8. Are the horses housed in stalls/enclosures? Yes-Some of the time

      8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All

      8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week

      8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time

C. Paddocks/Yard/Pastures/Turnout

      1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time

      2. Fencing - type, height, safety: Are these spaces appropriately fenced? All

      3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA

      4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All

      5. Condition of paddock/yard: Are these spaces free from equipment and debris? All

      6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time

      7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week

II. Horse Care

      1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months

      2. Dental Care: How often is dental care provided for each horse? Annually

      3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually

      4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week

      5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time

      6. Drinking water: How often do horses have access to clean drinking water? All of the time



6. Public-Related Questions
(required if programs serve individuals with special needs)

1. How many clients participate in the programs at this facility? 150

2. How many hours per week do you operate the horse-related programs at this facility? 20

3. How many weeks per year do you operate the horse-related programs at this facility? 40

4. What is the average wait list time? 0 (Weeks/Months/Years)

5. How many hours per day does each horse work? (Estimate or Average)

    Mounted: 3.00  Un-Mounted: 1.00  Total: 4

6. How many days per week does each horse work? (Estimate or Average) 2

7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 90%

8. Provide any additional explanation to your answers if needed.


V. Instructors/Trainers


     1. *Instructor: Barbara Dorio

         *Facility Participation:

         Heartland Horses & Handicapped, Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship, Intl.

Enter the year that the certification was awarded. (yyyy)2017

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Equine Specialist in Mental Health & Learning - Certification to facilitate EAAT sessions via ground work.


     2. *Instructor: Claire Langway

         *Facility Participation:

         Heartland Horses & Handicapped, Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship, International

Enter the year that the certification was awarded. (yyyy)2009

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Registered Instructor - PATH Intl. registered Instructor must be competent in basic levels of Equine Management, Horsemanship, Riding Instruction, Teaching Methodologies and Disabilities.

Certification 2:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship, International

Enter the year that the certification was awarded. (yyyy)2010

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Equine Specialist in Mental Health and Learning (ESMHL) ensures the safety and well-being of the PATH Intl. center equine participating in equine- facilitated mental health and education sessions.


     3. *Instructor: Jessica Freire

         *Facility Participation:

         Heartland Horses & Handicapped, Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.CHA

Enter the year that the certification was awarded. (yyyy)2008

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Nationally recognized certification reflecting safety, riding instruction, horsemanship, care & equine health, as well as stable management & care.

Please use the space below to share any additional information about this instructor. Grew up on a local cattle ranch where as horses played a vital part, took riding lessons & showed at a young age. Started instructing horseback riding lessons & working at a summer camp with horsemanship & riding. Continues instructing & sharing the love of horses as of this date!