GUARDIAN PROFILE - Last Updated: 08/11/2017
I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST
Chief Staff Officer:  Nelda Kettles
Employees: Full-Time: 0 Part-Time: 0 Volunteers: 10
Does your organization utilize a management company for management and administration? No
Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. We have a volunteer handbook that is provided to each volunteer. Any questions are answered by the Executive Director or Board of Directors. New volunteers are supervised by volunteers that have seniority.
Board meetings per year: 4
Number of Board Members: 5 Number of Voting Board Members: 5
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member. Executive Director, Board member (spouse)
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization. The Executive Director and spouse own the facility where programs are conducted.
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? Yes
1. What percent of your total programs and services are horse-related? 80
2. Describe your specific horse-related programs services or activities:
We offer youth riding, overseen by our board members, and have had supervised handicapped riding (with the parents available).
3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1
4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. We have a hound division that takes in unwanted, at risk dogs. We offer a sanctuary for those dogs that are impaired (blind, deaf, handicapped) or senior.
5. Does your organization operate programs involved with animals other than horses? Yes
1. Describe your equine management philosophies, practices, policies and operations with respect
to the use of the horses in your program, including the rehabilitation and retraining (if applicable),
ongoing training, schooling and exercising plan for each horse and your policy as to the number and
condition of the horses accepted by your organization.
Horse and Hound takes in donated horses from racetracks. Those horses are given a letdown period and, if necessary, time to rehab from any injuries sustained at track. If the horse has more significant injuries, he is evaluated by our vet and a rehab program is developed for the individual horse. The horse is then integrated into our riding program and evaluated as to what we feel would be the next career best suited for him.
2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase,
auction sale, retirement).
donation and surrender
3. Describe under what circumstances horses leave your organization.
Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives
you have to attract potential adopters.
Please include your policies and practices with respect to horses that are no longer useful or manageable and horses
that need to be retired.
Anyone interested in adopting one of our horses first fills out an adoption application. After checking the facility and the vet reference, we will meet with the potential adopter. If he meets our requirements, we then show him our adoptable horses. If a horse suits his needs, the adopter is then required to fill our an adoption agreement (including the horses return to Horse and Hound if there are are problems in the future)
4. For new horses, describe your initial assessment process for each horse (i.e. physical examination,
test ride, health record, Coggins test, quarantine, veterinary consult, etc.).
Each new horse is assessed for physical problems and given a let down period. We ask that each horse come in with a current coggins and health papers. As most of our horses come directly from track, this is usually not a problem. We do have a separate quarantine barn if necessary. Our initial rides occur in the round pen with our most experienced personnel.
5. Describe your overall horse health care plan and how you assess and monitor the health of your
horses on an ongoing basis. Include a description of your vaccination and worming schedule.
Include a description of your health/veterinary care plan for at-risk animals, geriatric horses
and horses with serious issues.
Each horse is evaluated at morning feed time. If the horse exhibits any sign of a problem, his temperature is taken and lameness evaluation given. If the problem is minor, he is moved to the quarantine barn and given care. If the issue requires, he is taken to the vet. We vaccinate all horses spring and fall, and depend on fecal counts to decide when and with what to deworm. We have horses that are recuperating from operations, and follow the vets instructions in such cases.
6. What is the euthanasia policy? Please include specifically under what circumstances your organization
will euthanize a horse and whether your organization will euthanize a healthy but difficult horse
The only reason we will ever euthanize a horse is that he has no quality of life. We will follow the lead of our veterinarian and our own knowledge of his pain levels. If we have a difficult horse, we will simply keep trying different training procedures. If the horse is a danger, he will be separated to be sure no one is at risk.
7. What is the breeding policy? Please include specifically if horses become pregnant while in your
care, and if there is a no-breeding clause in the documentation your organization uses to adopt,
donate, sell, etc. a horse:
There is no breeding allowed. If a stallion comes in intact, he is gelded as soon as medically possible. We have a no breeding clause in our contract.
8. Does your organization provide horses to any facility to use in research or medical
9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training? NA
10. Does your organization sell, donate or give a horse to an auction?
11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA
12. Does your organization place horses in foster care?
13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA
14. What is the average equine adoption fee/donation received by your organization: $751 to $1,000
15. Adoption Fee Policies
Adoption fees may vary depending on the equine level of training.
Adoption fees may vary depending on the equine health and soundness.
16. What is your position regarding varying adoption fees vs. one set fee:
Our organization approves of this concept.
17. Provide any additional explanation to your answers if needed:
This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.
Total facilities at which our organization operates horse-related programs: 1.
Location 1 of 1
Horse and Hound Rescue Foundation
2350 s midwest blvd guthrie OK 73044
1. Facility General Questions
1. Name of Contact: Nelda Kettles
2. Contact's Phone: 405-206-4689
3. Contact's Email: email@example.com
4. Does your organization own, lease or use a part of this facility? Lease
5. If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility: The facility is owned by the Larry and Nelda Kettles Revocable Living Trust at the same address.
6. If your organization does not own this facility, does your organization have a written agreement with the owner? Enter Yes or No. Yes
7. If your organization does not own this facility, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement?
The facility is provided at no charge to Horse and Hound Rescue Foundation.
8. If your organization leases or uses a part of this facility, please provide the details as to what services are provided by the owner and if and how the owner is compensated..
The facility is provided at no charge to Horse and Hound Rescue Foundation.
9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No
10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 0.
2. Facility Horse-Related Questions
1. Enter the total acreage dedicated specifically to the horses: 45
2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. Main barn 30 X 70 - seven stalls, runouts from each stall Five paddocks from one acre to ten acres Quarantine barn 30 x 30 - three stalls Four turnout areas from quarantine barn, about 1/2 acre each Four large pastures of approximately five to ten acres All fencing is four rail vinyl or pipe and v mesh. Bermuda grass pastures. Loafing sheds in pastures.
3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
We always rotate pastures. We separate the mares and the geldings and make sure all pasture mates are compatible. At least one pasture is always in rest.
4. How many hours of daily turnout do the horses get? (Estimate or Average) 15
5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
We have a round pen which is used to start all horses when they have settled in. The round pen has eight inches of sand. We also ride in the pastures, which are Bermuda.
6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable
8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
Global Federation of Animal Sanctuaries, Thoroughbred Aftercare Alliance (satellite)
9. Describe the availability/accessibility of emergency horse transportation at this facility.
We have a truck and trailer for any transport. We are members of the Oklahoma Large Animal Responders for a large scale emergency.
10. Do the horses have specific tack assignments? Yes
11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
Each horse is fitted with the saddle and bridle that he is most comfortable with. This is noted on his chart.
12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
We have a board in the tack room stating which pasture each horse is located. This board also notes the color and markings of each horse.
13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
The only horses we have in stalls are horses just in from track and those rehabilitating from an injury. Stalled horses have runs from their stalls.
14. Describe your feed, feed management plan and your guidelines for the use of supplements.
We work with a nutritionist from our feed store to insure our horses are receiving proper nutrition. Supplements are used on the suggestion of our veterinarian or farrier.
15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
We try to keep the horses at a 5
16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
If we have a horse in quarantine, we utilize the program put forth from our veterinarian, which includes disinfecting boots, equipment, etc. Our manure is put into a compost area. We depend upon fecal checks for our deworming plan.
17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
We are members of the Oklahoma Large Animal Responders, which helps in any emergency.
18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
The owners of the facility are on premise. Someone is there at all times (either owners or volunteers)
19. Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
Logan County Sheriff, 216 S Broad Street, Guthrie, OK 73044 405 282-4100, no email
20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
State Game Warden Chief Robert Fleenor Oklahoma City, OK 405 521-3719
View The Vet Checklist conducted on 02/08/2017
Veterinarian: Dr. Corey Bertrand
Clinic Name: Crosstown Vet Street: 2102 West College City: Guthrie State: OK Zip: 73044
Phone: 405-282-3443 Email: firstname.lastname@example.org
Instructors assigned to this Facility
(see Instructor Section)
3. Facility Horse-Related Inventory Questions
1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 20.
1-b. Enter the total number of horses housed at this facility: 21
1-c. Enter the maximum capacity of horses at this facility: 35
2016 Horse Inventory
1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes
Additional explanation:All of our work is performed by staff and volunteers (no paid employees). Only direct costs are included.
5 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.
+ 30 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.
+ 0 2-c. Total number of horses returned.
35 = Total of 2a-2c
- 15 2-d. Total number of horses adopted during the year.
- 0 2-e. Total number of horses transferred to another facility during the year.
- 1 2-f. Total number of horses deceased during the year.
16 = Total of 2d-2f
19 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.
19 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.
0 2-i. Total number of horses permanently retired.
2016 Horse Care Costs
$8200 Feed (Grain/Hay).
$0 Manure Removal.
$400 Medications & Supplements.
$600 Horse/Barn Supplies.
$0 Horse Care Staff.
$0 Horse Training.
$1000 Other direct horse-related costs not including overhead or other program costs.
$15200 2016 Total Horse Care Costs
$ 2016 Total Donated Horse Care Costs
3650 Grand total of the total number of days each equine was in the care of this facility during 2016.
Average cost per day per horse: $4
Question 3 ($15,200 ) divided by Question 4 (3650).
Average length of stay for an equine: 104 days
Question 4 (3650) divided by total of Questions 2a-c (35).
4. Self Assessment
I. Facility & Grounds
1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time
2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time
3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time
4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time
1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time
2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time
3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time
4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time
5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time
6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes
7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes
8. Are the horses housed in stalls/enclosures? Yes-Some of the time
8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All
8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week
8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time
1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time
2. Fencing - type, height, safety: Are these spaces appropriately fenced? All
3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA
4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All
5. Condition of paddock/yard: Are these spaces free from equipment and debris? All
6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time
7. Cleanliness: How often are these spaces cleaned? 4-5 Days a Week
II. Horse Care
1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months
2. Dental Care: How often is dental care provided for each horse? Annually
3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually
4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week
5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time
6. Drinking water: How often do horses have access to clean drinking water? All of the time
Program Use of Horses for Special Needs at this Facility Not Applicable.
This section is required only for organizations that provide equine assisted assisted activities and/or therapies (EAAT) to people with special needs. It is optional but suggested for other organizations and an opportunity to share information about your instructors/trainers with the general public.