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Children, Horses and Adults in PartnerShip (CHAPS) Equine Assisted Therapy

GUARDIAN PROFILE - Last Updated: 01/30/2017

I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff:

Chief Staff Officer:  Kristen Marcus

Employees:   Full-Time:  2  Part-Time:  2  Volunteers:  34

Does your organization utilize a management company for management and administration? No

Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. Each volunteer is required to attend one 3-hour training at least once each year. Volunteers are asked to sign a confidentiality agreement, photo release, medical consent release and basic information/staffing document. Each volunteer is given a volunteer handbook with job descriptions, organization information and pertinent horse information in it.

Governing Body:

Board meetings per year:  12

Number of Board Members:  5  Number of Voting Board Members:  5

Board Compensation:

Is Board Chair compensated?  No  Is Treasurer compensated?  No

Are there any other Voting Board Members that are compensated?  No

Board Relationships:

Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:

Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:

Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes


II. PROGRAMS

1. What percent of your total programs and services are horse-related? 100

2. Describe your specific horse-related programs services or activities:
     Equine Facilitated Psychotherapy EFP. This is the method most often used with Veterans groups. The horses are loose in the arena. This is an un-mounted group program focusing on overcoming obstacles. The program is client driven, meaning the activities are open-ended giving individuals the opportunity to get the most out of them. This program includes a licensed counselor and the use of horses as metaphors for obstacles/issues in that person’s life. Success is measured on an individual basis by completing activities and connecting the learning to everyday life. This program is used mostly for clients with PTSD, severe depression, addiction and suicidal tendencies.

Equine Assisted Learning (EAL). This can be done in groups or on an individual basis. This program focuses on skill-building, communication and confidence building. Success is measured by meeting benchmark goals and completing activities. This program benefits youth considered at-risk as well as mental delay, anxiety, behavioral problems and depression.

Equine Assisted Activities (EAA). These are ground lessons with skill-building and goal setting as the focus. This program is designed for those who cannot ride for whatever reason. Success is measured by meeting benchmark goals and completing activities. EAA is great for people with mental delay, anxiety, depression, behavioral problems and at-risk youth.

Therapeutic Riding (TR). This is a traditional riding lesson with a therapeutic goal. This is very much client driven and success depends on meeting benchmark goals. TR is great for people with minor physical issues, anxiety, depression, Down's syndrome, acquired/traumatic brain injury, PTSD, autism, cerebral palsy, etc.

Therapeutic driving (new in 2017) is an alternative to riding for clients physically unable to ride, afraid of being astride and/or over the weight limit for our horses. The physical benefits from carriage driving are increased core strength, improvements in balance, and improvement in fine and gross motor coordination. It can improve the cognitive skills of sequencing, following directions and differentiating between left and right, etc. Success is measured by meeting benchmark goals and completing activities. Therapeutic Driving benefits people with physical issues, mental delay, brain injuries, anxiety, depression, etc.

3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1

4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. 

5. Does your organization operate programs involved with animals other than horses?  No



III. POLICIES

1. Describe your equine management philosophies, practices, policies and operations with respect to the use of the horses in your program, including the rehabilitation and retraining (if applicable), ongoing training, schooling and exercising plan for each horse and your policy as to the number and condition of the horses accepted by your organization. 
     Horses need to be turned out as much as possible for joint health, digestive health, nasal drainage and back and abdomen strength. Our horses are turned out in pasture or paddocks 24 hours a day. We strive to maintain a happy, healthy herd. Our horses are ridden and worked on the ground by youth, adults and veterans participating in our services.

Our horses are kept in shape with daily work and weekly exercises. As much as possible, our horses are ridden on trails and in the mountains to keep the mind happy as well as the body.

Our facility limits us to 12 horses, maximum. We do not discriminate against horses in poor body condition, but we strive to keep our horses at the optimal BCS of 5-6.

2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase, auction sale, retirement). 
     Most of our horses are donated, however, we have purchased two horses in the last three years and have one leased.

3. Describe under what circumstances horses leave your organization. Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives you have to attract potential adopters. Please include your policies and practices with respect to horses that are no longer useful or manageable and horses that need to be retired. 
     Horses that are unhappy, unwilling or unable to perform their work are re-homed for retirement. These horses are generally not rideable so we seek out folks looking for pasture pets. All retired horses go to their new homes with a retirement agreement stating the horse will remain with them until the horse dies or if re-homing is necessary, we have a say in the placement.

CHAPS maintains a relationship with a sanctuary and a small organization dedicated to finding horses like ours new homes.

4. For new horses, describe your initial assessment process for each horse (i.e. physical examination, test ride, health record, Coggins test, quarantine, veterinary consult, etc.). 
     New horses are evaluated for Body Condition Score (BCS) and a diet is derived from there. They are quarantined for 14 days and then introduced slowly to the herd. All horses are to be vaccinated and de-wormed before coming onto the property and all travel documents (brand inspection, coggins, health, etc) stay with the horse while on the property.

Horses are usually given 2-5 days to settle and get into the routine before they are ridden. We work with them on the ground starting day 1. All new horses have 90 days of training to introduce them to props, equipment, procedure, the lift, the ramp, other horses and eventually riders. Typically between day 14 and 30, the horse is evaluated by our veterinarian for fitness for the program. If the horse does not pass the vet check, he or she is sent home to the owner or re-homed with the owners' permission.

Each horse has a health record started the day they arrive and upkeep is done by our barn manager.

5. Describe your overall horse health care plan and how you assess and monitor the health of your horses on an ongoing basis. Include a description of your vaccination and worming schedule. Include a description of your health/veterinary care plan for at-risk animals, geriatric horses and horses with serious issues. 
     Each horse's BCS is assessed every 60 days and their feed ration adjusted accordingly. Exercise and training regimens are also adjusted based on BCS, skills and attitude of the horse.

Our horses are fitted for program saddles at least three times yearly to ensure comfort. They have access to chiropractic adjustments as needed and monthly acupuncture treatments.

Vaccinations, dentals and sheath/udder cleaning are all done in April. De-worming is done every 8 weeks February to November. Farrier visits are every 6 weeks March-November and every 8 weeks November-March.

Each horse is hand-fed their individual ration and supplements are added as needed. All of our horses are on MSM joint supplement and aloe Juice to prevent ulcers.

Every horse is looked over at least twice a day and if something seems unusual, the horse is evaluated and either treated or turned back out. Our veterinarian is contacted for serious injuries or sickness, otherwise, minor things are treated on-site by staff. Our ED has several years experience as a veterinary technician.

6. What is the euthanasia policy? Please include specifically under what circumstances your organization will euthanize a horse and whether your organization will euthanize a healthy but difficult horse for space: 
     If a horse is crippled, unable to maintain weight or has an incurable condition or disease, he or she may be euthanized. We bury our horses at the facility. We do not euthanize horses that are healthy.

7. What is the breeding policy? Please include specifically if horses become pregnant while in your care, and if there is a no-breeding clause in the documentation your organization uses to adopt, donate, sell, etc. a horse: 
     Absolutely no breeding. We do not take in stallions and we only take in mares on an individual basis. Most of our herd is geldings.

8. Does your organization provide horses to any facility to use in research or medical training? 
     No

9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training?  NA

10. Does your organization sell, donate or give a horse to an auction? 
     No

11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA

12. Does your organization place horses in foster care? 
     No

13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA

14. What is the average equine adoption fee/donation received by your organization: Not applicable; None received

15. Adoption Fee Policies
  Not applicable; Fees are not collected; Horses are not offered for adoption.

16. What is your position regarding varying adoption fees vs. one set fee:
  Our organization approves of this concept.

17. Provide any additional explanation to your answers if needed:



IV. FACILITIES

This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.

Total facilities at which our organization operates horse-related programs: 1

.

Location 1 of 1
Lazy J A Ranch

501 E Hwy 14 Sheridan WY 82801

1. Facility General Questions

1. Name of Contact: Kristen Marcus

2. Contact's Phone: 307-673-6161

3. Contact's Email: info@chapswyo.org

4. Does your organization own, lease or use a part of this facility? Use

5. If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility: John Arambel
P.O. Box 1114
Rock Springs, WY 82902
307-389-6645
johnarambel@yahoo.com

6. If your organization does not own this facility, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

7. If your organization does not own this facility, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     December 1, 2016 to December 1, 2017 Our plan is to sign another year-long lease.

8. If your organization leases or uses a part of this facility, please provide the details as to what services are provided by the owner and if and how the owner is compensated.. 
     Owner is paid through ACH payments for lease and electricity. Owner provides water and trash.

9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 2.


2. Facility Horse-Related Questions

1. Enter the total acreage dedicated specifically to the horses: 15

2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. We have two 5-acre pastures, one 3 acre pasture, two 1/4 -acre paddocks, 4 large pens, one 1/2-acre dry lot and a barn with 6 stalls. The two large pastures have run-in sheds, the paddocks have access to sheds and the pens are for short-term holding (feeding time). Two pastures have live water, two pastures have heated automatic water tanks, one paddock has heated auto waterer, the other has heated water tank. The holding pens have water tanks or buckets.

3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
     Pastures are drug monthly to reduce risk of parasites and provide fertilizer for the grass. The pastures are native grasses and not irrigated. We use pasture rotation to keep the pastures healthy. Typically, we do not have more than 5 horses in a pasture. Two pastures will have horses in them while the third rests. The dry lot is used for horses with high body condition scores. These horses get 2-4 hours pasture time and spend the rest of their day in the dry lot.

4. How many hours of daily turnout do the horses get? (Estimate or Average) 24

5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
     We have a 70x100 indoor arena with sand footing. Our outdoor arena is 50x70 and the footing is clay and sand, requiring more maintenance than the sand footing of the indoor. Other riding areas are the hay pastures and the foothills behind the barn. Weather conditions will determine if we can ride in the hay pasture or foothills.

6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes

7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     

9. Describe the availability/accessibility of emergency horse transportation at this facility.
     CHAPS owns its own pickup and 4-horse trailer. The truck and trailer live at the facility so it is accessible for any emergency.

10. Do the horses have specific tack assignments? Yes

11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
     Each horse has a specific color assigned to them and all tack (except saddles) is matched accordingly. Each horse is fitted for tack at least three times yearly to ensure proper fit and comfort. Saddles are fitted at least three times yearly and a list is made of the saddles suitable for each horse.

12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
     Each horse is assigned a color to help in identifying them while wearing tack. When in the pasture, paddock or stall, volunteers have access to "cheater cards" that have photos, descriptions and tack color on the cards. These are attached to a lanyard so it can be taken anywhere on the property.

13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
     None of our horses are stalled unless they have an injury or sickness requiring them to be stalled. Our horses are out in pasture, dry lot or paddock unless they are in for a lesson. Turn out for a stalled horse would depend on veterinary recommendation.

14. Describe your feed, feed management plan and your guidelines for the use of supplements.
     All our horses are fed Purina Senior or Purina Omolean 200. Horses that are young and have no body condition issues are fed Omolean. Senior horses or those needing a few extra pounds are fed Senior. Each horse is assessed according to the Body Condition Scoring (BCS) system every 60 days. Feed rations are determined based on BCS and adjusted accordingly. Each horse is hand-fed a diet specifically formulated for him/her. All of our horses are on MSM joint supplement and aloe juice to prevent ulcers. Additional supplements are added on an individual basis. Great care is spent on keeping supplements limited without compromising health.

15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
     Each horse has his/her BCS evaluated every 60 days and his/her feed ration is adjusted accordingly. Exercise regimens are implemented or adjusted based on BCS.

16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
     All horses are vaccinated every April. Any new horses are to be vaccinated and de-wormed before coming to CHAPS. All new horses are quarantined for at least 14 days. Sick horses are stalled or put in the quarantine paddock. Sick horses are treated and cared for by staff, not volunteers. Our veterinarian is kept apprised of the horse's condition, but unless severe, all treatment is done on-site by our staff. All pastures are drug every month. Paddocks and pens are cleaned on a weekly basis or as needed. All manure is taken directly to the hay field and spread with a manure spreader. All deceased animals are buried on the property.

17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
     In the event of a fire, tornado or flooding, horses will be moved to the Kim Love arena out on Shell Creek. Our barn manager will stay with the horses until they are all settled and will care for them at that location until it is safe to return. We are prepared for severe winter weather.

18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
     There is a full-time tenant on the property that alerts the staff of any unusual activity. Our staff is there from 7am to 7pm every day, except Mondays and Sundays when the staff are there in the morning and evening to feed. All gates have safety latches and any sensitive documents are locked in filing cabinets.

19. Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Sheridan County Sheriff's Department 54 W. 13th St. Sheridan, WY 82801 307-672-3455

20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     N/A


Veterinarian Information

View The Vet Checklist conducted on 01/27/2017

Veterinarian: Sarah Schreiber

Clinic Name: Moxey-Schreiber Veterinary Hospital    Street: 1650 Commercial Ave    City: Sheridan  State: WY    Zip: 82801

Phone: 307-672-6662    Email: msvh@moxeyvet.com


Instructors assigned to this Facility
(see Instructor Section)

     1. Instructor: Christina Pescatore

     2. Instructor: Diana Christensen


3. Facility Horse-Related Inventory Questions

1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 11.

1-b. Enter the total number of horses housed at this facility: 11

1-c. Enter the maximum capacity of horses at this facility: 12

2016 Horse Inventory

1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes

Additional explanation:Feed and Supplement numbers are estimates as our bookkeping has them tied together for accounting purposes.

2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.

           + 6 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.

           + 0 2-c. Total number of horses returned.

15 = Total of 2a-2c

           - 3 2-d. Total number of horses adopted during the year.

           - 2 2-e. Total number of horses transferred to another facility during the year.

           - 1 2-f. Total number of horses deceased during the year.

6 = Total of 2d-2f

2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.

            9 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.

            0 2-i. Total number of horses permanently retired.


2016 Horse Care Costs

$8515     Feed (Grain/Hay).

$0     Bedding.

$5253     Veterinarian.

$3850     Farrier.

$1080     Dentist.

$0     Manure Removal.

$1870     Medications & Supplements.

$500     Horse/Barn Supplies.

$4680     Horse Care Staff.

$0     Horse Training.

$35     Other direct horse-related costs not including overhead or other program costs.

$25783     2016 Total Horse Care Costs

$     2016 Total Donated Horse Care Costs

3349     Grand total of the total number of days each equine was in the care of this facility during 2016.

Average cost per day per horse: $8
Question 3 ($25,783 ) divided by Question 4 (3349).

Average length of stay for an equine: 223 days
Question 4 (3349) divided by total of Questions 2a-c (15).


4. Self Assessment

I. Facility & Grounds
A.Operational

     1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time

      4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time

B. Structural

      1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time

      2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time

      3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time

      4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time

      5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time

      6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes

      7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes

      8. Are the horses housed in stalls/enclosures? No

C. Paddocks/Yard/Pastures/Turnout

      1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time

      2. Fencing - type, height, safety: Are these spaces appropriately fenced? All

      3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA

      4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All

      5. Condition of paddock/yard: Are these spaces free from equipment and debris? All

      6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time

      7. Cleanliness: How often are these spaces cleaned? Weekly

II. Horse Care

      1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months

      2. Dental Care: How often is dental care provided for each horse? Annually

      3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually

      4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week

      5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time

      6. Drinking water: How often do horses have access to clean drinking water? All of the time



6. Public-Related Questions
(required if programs serve individuals with special needs)

1. How many clients participate in the programs at this facility? 116

2. How many hours per week do you operate the horse-related programs at this facility? 40

3. How many weeks per year do you operate the horse-related programs at this facility? 35

4. What is the average wait list time? 1 Years(Weeks/Months/Years)

5. How many hours per day does each horse work? (Estimate or Average)

    Mounted: 2.00  Un-Mounted: 1.00  Total: 3

6. How many days per week does each horse work? (Estimate or Average) 4

7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 60%

8. Provide any additional explanation to your answers if needed.


V. Instructors/Trainers


     1. *Instructor: Christina Pescatore

         *Facility Participation:

         Lazy J A Ranch

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship, International

Enter the year that the certification was awarded. (yyyy)2014

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified to teach therapeutic riding (TRI) and is a certified equine specialist in mental health and learning (ESMHL)

Please use the space below to share any additional information about this instructor. Certified to teach therapeutic riding, equine assisted learning and equine facilitated psychotherapy.


     2. *Instructor: Diana Christensen

         *Facility Participation:

         Lazy J A Ranch

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship, International

Enter the year that the certification was awarded. (yyyy)2016

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified in therapeutic driving