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Reining Hope Inc.

GUARDIAN PROFILE - Last Updated: 04/17/2017

I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff:

Chief Staff Officer:  Heather Westbrooks, Director of Operations

Employees:   Full-Time:  0  Part-Time:  0  Volunteers:  30

Does your organization utilize a management company for management and administration? No

Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. We have two types of training for our volunteers:
Session Leader Training: (3 hour training session) This training is a requirement and is held prior to each session season. The training is conducted as a group and teaches the following:
Basic horse grooming, safety, and ground management techniques;
Basic horse knowledge to include how to read horses’ body language; and basic horse anatomy.
General session schedule, routines, and activities
Child safety, confidentiality, observations, and evaluations for every session are taken very serious, so we also teach our leaders when best to address a situation, what type of approach to take when the unexpected may occur, and appropriate times to share the experience of each session with the Director.
Session Assistant/Greeter Training: (2 hour training session) This training is a requirement and is held prior to each session season. The training is conducted as a group and teaches the following:
Basic horse grooming, safety, and ground management techniques;
Basic horse knowledge to include how to read horses’ body language, and basic horse anatomy;
How best to assist the leader so they can focus on the student and horse rather than worrying about basic needs.
This position was created so a session leader never has to leave a student alone, as their assistant is a second set of hands and feet, and another set of eyes to ensure complete safety for the student.
Each volunteer is required to review and sign the volunteer handbook and
Mission/Statement of Faith document.
Human Resource Information/Documents required for each volunteer are:
Volunteer Application
Background check
Interview with the Executive Director
Liability Release Form

Governing Body:

Board meetings per year:  4

Number of Board Members:  6  Number of Voting Board Members:  5

Board Compensation:

Is Board Chair compensated?  No  Is Treasurer compensated?  No

Are there any other Voting Board Members that are compensated?  No

Board Relationships:

Are any members of the Board or Staff related to each other through family or business relationships? Yes

If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member. Jay Storms: President (Cousin of Heather Westbrooks on mother's side)

Larry Nelson: Vice President (Father of Heather Westbrooks)

Heather Westbrooks: Founder and Director of Operations; Voting Member (Daughter of Larry Nelson)

Board Affiliations:

Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes

If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization. Founder/Director of Operations/Board Member, Mrs. Westbrooks is the owner of Rocking Horse Ranch, the neighboring property to Reining Hope. Rocking Horse ranch has established an agreement with Reining Hope to Board the Reining Hope horses to have free boarding and free feed at Rocking Horse Ranch. Reining Hope is obligated to pay for the horse feed and hay when funds are available. The horses will continue under this agreement until the land is cleared and pastures fenced and planted on Reining Hope's property.

Conflict of Interest:

Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes


II. PROGRAMS

1. What percent of your total programs and services are horse-related? 83%

2. Describe your specific horse-related programs services or activities:
     In our Horse Program, students start the session with a ranch chore that will benefit the horse they use,teaching them responsibility and nurturing/caring for the horses. Then they learn about grooming and tacking the horse. As they learn the steps, we encourage them to begin doing more and more on their own (with leader observation and backup assistance) helping them to gain confidence. Riding the horse comes as the leader and student are both ready and the experience of riding gives each child a variety of benefits, from excitement and confidence, to even building strength in their own bodies, teaching them balance, and building up strength (especially beneficial for special needs/handicapped students)In the Horse Program students follow the Session Leader’s guidance through various lessons and activities, and bonding with both horse and mentor. However, no session is alike, and the Session Leader tailors the time to meet each individual child’s needs, depending on his/her abilities and needs.

3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1

4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. The Rancher Program: A typical Rancher Program session consists of hands-on activities that challenge students to think outside the box, problem solve, and learn about life skills. Various activities are presented for each student based on the individual's abilities. We find what they can do well, and build on those skills, which in turn grows them in other areas. This program is specifically for students that do not want to be around the horses. Instead, they are offered other venues, such as helping with the chickens(belonging to Rocking Horse Ranch) and gardening. A session leader may have a craft skill that can become part of the session, creating things that build new talents and life skills. Again, every session is as unique as each student.

5. Does your organization operate programs involved with animals other than horses?  No



III. POLICIES

1. Describe your equine management philosophies, practices, policies and operations with respect to the use of the horses in your program, including the rehabilitation and retraining (if applicable), ongoing training, schooling and exercising plan for each horse and your policy as to the number and condition of the horses accepted by your organization. 
     Reining Hope provides a program unlike anything our students have experienced before. In our Horse Program, we allow students to interact with horses, drawing our students out of their daily routines of their typical classroom environment. As they begin to get to know their horse, the students build confidence and form a bond unlike anything they have known through stand alone human interaction. Our horses are volunteers too, and they serve our students by teaching them how to trust and be responsible, as well as allowing students with physical disabilities the chance to ride and work unused, weakened muscles. Our students learn to balance themselves, and in turn grow stronger in every session. Our philosophy is that we provide a new kind of hope. No matter the activity or program, the student discovers hope, healing, and acceptance because each activity is centered around their own individual needs.
Each Reining Hope horse undergoes continuous training all year, using a naturalistic approach. Each Wednesday evening, the horses are worked on the ground and in saddle with a group of volunteers, all working with united beliefs about building trust with the horse. New training methods and desensitizing techniques and training aides are introduced regularly to ensure each horse is completely safe and sound for students and volunteers. In addition to the Wednesday training time, the Director works each horse on a daily basis. The horses learn activities that will directly help the students. For example, all of the program horses are comfortable with jousting gestures made with pool noodles. A couple of the horses play soccer with large balls, and all of the horses are desensitized to abrupt noise and unexpected movement from the rider on their backs. This extensive training ensures the horses can demonstrate trust and respect with everyone in the program, so that in turn, the students can learn to trust them too.
We currently have four program horses that belong to Reining Hope. More horses for the program will only be accepted as the program demonstrates such a need and will also be based on donations/contributions/sponsorships.

2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase, auction sale, retirement). 
     We currently have four program horses. The first two program horses, a registered American Paint mare named Zoie and a Tennessee Walking Horse gelding named Rolo belonged to our program founder, Mrs. Westbrooks. As the program grew, her two horses became solely used for the program, and in 2016, she donated both horses to Reining Hope. Our third acquired horse was a rescue/purchase, an American Paint gelding named Clyde. Clyde belonged to a barn that was unexpectedly required to close, leaving Clyde homeless. And our most recent Reining Hope horse is a registered American Paint gelding named Henry. Henry used to be used for Western Pleasure competitions, but due to a mild to moderate sesmoid fracture to his right front leg, he could no longer be pushed like he once was. His owners decided they would like to sell him, but all interested buyers wanted more out of him than he could give, and were turned away. With the new spring season fast approaching, Reining Hope had a great need for one more horse, and when Henry’s owners found out about Reining Hope, they donated him and much of his tack and supplies to the program, and they themselves have volunteered to serve as well.
While Reining Hope is supportive of rescue horses, we are not in a financial position to support physically abused animals at this time. As the program grows and receives an increased amount of donations, the program will be in a better position to adequately care for such horses. At this time, Reining Hope is not a horse rescue facility.

3. Describe under what circumstances horses leave your organization. Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives you have to attract potential adopters. Please include your policies and practices with respect to horses that are no longer useful or manageable and horses that need to be retired. 
     None of our program horses have left the program. Currently, one of the program horses suffers from allergies and occasional breathing issues. Rather than giving up on him, Reining Hope has raised enough funds to properly care for him. He is able to breathe well and still find meaning by working with the volunteers and students. We do not outsource or adopt out our horses. Our horses are acquired for the sole purpose of serving in our program. It is our wish that each program horse lives out a fulfilling life of service as long as they are alive. If at any point a horse is unable to serve in any capacity, it will most likely be a health issue, and a vet recommendation will be considered for treatment or euthanization to avoid unnecessary suffering of the horse.

4. For new horses, describe your initial assessment process for each horse (i.e. physical examination, test ride, health record, Coggins test, quarantine, veterinary consult, etc.). 
     Mrs. Westbrooks is the Director and Founder of the program. Her extensive knowledge of both the program and horses qualifies her to evaluate each potential program horse considered for adoption. Once a verbal conversation has taken place between the owner and Mrs. Westbrooks (to include veterinary care/shot records) of the soundness of a potential program horse, Mrs. Westbrooks then does a physical one on one examination. This examination can take approximately 1-2 hours. It includes a teeth/mouth/ears/vision check, groundwork exercises, physical body exam of the horse during touch, walking, trotting, cantering, and then a riding exam to observe the horse’s temperament with a rider. At any time she is suspicious of unexplained injury or health issue, Mrs. Westbrooks involves her equine veterinarian. Mrs. Westbrooks will go through great lengths during this examination to test a horse for skittish behavior and other ticks that may set it off, looking for ways the horse would be unsafe around children. If a horse shows any of these negative characteristics, the horse is not considered for the program.

5. Describe your overall horse health care plan and how you assess and monitor the health of your horses on an ongoing basis. Include a description of your vaccination and worming schedule. Include a description of your health/veterinary care plan for at-risk animals, geriatric horses and horses with serious issues. 
     Reining Hope works closely with our equine veterinarian and farrier to ensure each horse is healthy and safe. The horses are shod every six to eight weeks, depending on the season/weather. Reining Hope does not shoe our horses, as the ground is free of rocks and unsafe debris. Each horse is vaccinated once a year, which is the schedule the veterinarian prescribes. They receive Rabies, Tetanus, Influenza (flu), SE Encephalidities, and West Nile Virus. Each horse has their teeth floated every year, Coggins updated, and full examination completed. Reining Hope bases the worming schedule on a bi-yearly fecal test rather than administering the dewormer every other month. It is our belief that horses should be treated for what they have rather than an estimated guess. Some of the program horses also receive regular chiropractic adjustments.
Our equine veterinarian is well-accustomed to our program horses, and she is ready at all times if we have concerns or questions regarding the horses’ health. The clinic has an excellent emergency response time, as we experienced when one of the horses was cornered and suffered inflammation in her two front legs. Regarding continual health issues, our vet actively seeks the proper treatment for each specific horse. For example, one of the program horses experiences breathing conflicts at times, usually due to asthma and allergies. The veterinarian tried various treatments and checked in daily on him until the right treatment was working. Reining Hope is thankful to have effective and caring medical care.
The program horses are boarded on the Director’s property, so they have eyes on them throughout each day. If an accident were to happen, or if a horse fell ill, very little time would pass before they would receive help, if not immediately.

6. What is the euthanasia policy? Please include specifically under what circumstances your organization will euthanize a horse and whether your organization will euthanize a healthy but difficult horse for space: 
     Our horses are acquired for the sole purpose of serving in our program. It is our wish that each program horse lives out a fulfilling life of service as long as they are alive. If at any point a horse is unable to serve in any capacity, it will most likely be a health issue, and a vet recommendation will be considered for treatment or euthanization to avoid unnecessary suffering of the horse.

7. What is the breeding policy? Please include specifically if horses become pregnant while in your care, and if there is a no-breeding clause in the documentation your organization uses to adopt, donate, sell, etc. a horse: 
     We do not breed under any circumstances. We have one mare and the rest are geldings. Breeding is not a part of our program, and any horse acquired by us will be getting a forever home through an adoption/donation/sponsorship.

8. Does your organization provide horses to any facility to use in research or medical training? 
     No

9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training?  NA

10. Does your organization sell, donate or give a horse to an auction? 
     No

11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA

12. Does your organization place horses in foster care? 
     No

13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA

14. What is the average equine adoption fee/donation received by your organization: Not applicable; None received

15. Adoption Fee Policies
  Not applicable; Fees are not collected; Horses are not offered for adoption.

16. What is your position regarding varying adoption fees vs. one set fee:
  Our organization has never considered this concept.

17. Provide any additional explanation to your answers if needed:



IV. FACILITIES

This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.

Total facilities at which our organization operates horse-related programs: 1

.

Location 1 of 1
Rocking Horse Ranch

17630 Lebanon Road Spring Grove VA 23881

1. Facility General Questions

1. Name of Contact: Heather Westbrooks

2. Contact's Phone: 804-704-2236

3. Contact's Email: Heatherallyne@gmail.com

4. Does your organization own, lease or use a part of this facility? Use

5. If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility: Rocking Horse Ranch
17626 Lebanon Road, Spring Grove, VA 23881
804-704-2236
Heatherallyne@gmail.com
Heather Westbrooks

6. If your organization does not own this facility, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

7. If your organization does not own this facility, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     The written agreement started in April 2016. The Facility will maintain an ongoing agreement with Reining Hope as long as Reining Hope has a need to utilize the space in whatever capacity is needed. Reining Hope program horses receive board, food, and care at Rocking Horse Ranch. Expenses are paid with funds available, but if funds are not available the services are then provided as a donation to the program, from Rocking Horse Ranch to Reining Hope. Reining Hope owns a property next to Rocking Horse Ranch. The organization is currently getting that piece of property in working condition for the program, to include preparing land for pastures, building a covered riding arena, and building an activities pavilion. Reining Hope uses their own property mainly for program-related activities, and they use Rocking Horse Ranch mainly for boarding-related purposes. Reining Hope does, however, use Rocking Horse Ranch property for various events and program-related activities.

8. If your organization leases or uses a part of this facility, please provide the details as to what services are provided by the owner and if and how the owner is compensated.. 
     The owner donates the field board, feed, and hay for the horses, as well as additional space for the program to utilize the property without any compensation.

9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 1.


2. Facility Horse-Related Questions

1. Enter the total acreage dedicated specifically to the horses: 5

2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. Rocking Horse Ranch has three pastures - two pastures are about 1.5 acre each, and the other pasture is about 2 acres. The two- acre pasture has the ability to host a paddock for training/riding, but we do not keep this up at all times, allowing the horses more pasture and space. All fencing is electric rope attached via plastic conduits on 8' round fence posts. The electric system is run by solar panels. All pastures are currently planted with orchard grass and red clover, but starting this coming fall, the pastures will be planted with fescue, as we do not plan to have brood mares boarded on the property. The pastures will be planted with fescue, orchard grass, and timothy. Reining Hope owns a property next to Rocking Horse Ranch. The organization is currently getting that piece of property in working condition for the program, to include preparing land for three more pastures. This will allow Reining Hope to rotate the horses on five pastures to ensure quality and quantity of healthy forage. Reining Hope intends to use the same fencing and run-in style as Rocking Horse Ranch.

3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
     We board five horses on the property at this time, and we rotate them on the three pastures every two-three days to give the land rest. There is plenty of room for the horses to run free and play when on their own. To assist in maintaining the pastures, we drag the fields every other day to allow the manure to compost back into the top soil and encourage better vegetation. We also spray for broadleaf plants in Feb/Mar time to prevent clovers and buttercup to take over the nutritious grasses. As an additional step of managing the pastures, we spray nitrogen every spring, as needed. Rocking Horse Ranch consults many of their pasture maintenance steps with the community agent to ensure we are addressing the needs properly.

4. How many hours of daily turnout do the horses get? (Estimate or Average) 24

5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
     Rocking Horse Ranch (RHR) allows Reining Hope to ride, train, and participate in equine-related activities on the RHR property. This includes three pastures, one paddock, and several hitching areas. RHR maintains these surfaces by keeping weeds low with broadleaf weed spray, fertilizing the ground for healthy growth, planting new seed when needed, and keeping the facility in general in tidy order. This area of VA has dense, hard clay just 3-4 inches below the topsoil. Keeping the topsoil maintained and healthy is important so the ground isn't too hard for the horses, as well as to keep the ground from leaching moisture from the horses' hooves. RHR also makes sure ground is level and even to prevent horses and students from injury.

6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes

7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     None at this time

9. Describe the availability/accessibility of emergency horse transportation at this facility.
     RHR has a wide, easily maneuverable driveway that leads to three different gate options - allowing a veterinarian to access any of the pastures when needed. Currently, the horses we board on the RHR property are transported via volunteer help or the veterinarian comes on an emergency call in less than one hours time. All gates are easy removable if necessary for heavier equipment in case of extreme measures.

10. Do the horses have specific tack assignments? Yes

11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
     All Reining Hope saddles are fitted for both students and horses. Prior to purchasing saddles, Reining Hope measures the horse's dimensions to ensure proper blood flow and muscle movement. Blankets and pads are determined by the saddle style, horse preference, and season. Some horses are able to share saddles, which is documented for volunteers to ensure no horse is tacked with incorrect equipment. All horses have their own bit, bridle, and rein set. Because our students are ponied around, we use a Snaffle Bit with only one wrinkle to ensure that no uncomfortable tugging can occur. All tack is marked accordingly. To ensure proper use and procedures of tacking up the program horses, Session Leaders undergo extensive training to ensure the safety of both student and horse. Safety is the most important component to our program, and Reining Hope does everything they can to deliver just that.

12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
     Reining Hope currently owns five horses, all of which have distinct markings, sizes, and personalities. It is common for a volunteer to be paired with the same horse each week, so that volunteer gets to know their horse very well. Prior to actually working in the program, however, volunteers are introduced to the horses and taught about their individual ticks and behaviors. This is another safety precaution Reining Hope takes to ensure the program runs as smoothly as possible.

13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
     All of the horses boarded on this property are field board only, meaning they live in pastureland 100% of the time. Each pasture has a safe, clean run-in shelter to give the horses the opportunity to escape the elements. Two of these run-in shelters have the capability to become stalls in cases where horses need to be isolated or penned up for wellness. Other than rotating pastures, the horses will remain in one pasture all day. During spring time, however, we do put the horses on greener pastures for a couple hours at a time to begin the process of preparation for healthy green grass.

14. Describe your feed, feed management plan and your guidelines for the use of supplements.
     Reining Hope supplements all five horses with grain, nutrients, and other supplements that pertain to the horse/season. The horses are fed Triple Crown Complete; the serving based on veterinarian's suggestion for each horse/season. They are also on Super 14 for coat and overall care. Some of the horses who have sensitive hooves are on biotin, but Reining Hope keeps this dosage low for both funding reasons and over-supplementing precaution. During winter months, all of the horses are given two cups of hay stretcher a day to help them maintain weight during the cold months. Virginia has very little nutrients in the grass during winter months, so these added supplements help all of the horses' welfare. The last supplement given is Mare Magic to the one mare - this keeps the herd calm and collected during her season.

15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
     RHR keeps a close eye on the horses. The owner, Heather Westbrooks, works from home so she is able to catch abnormalities that might clue her into something that is wrong. Due to the nature of their work, the Reining Hope horses are usually moderately fleshy. Reining Hope feeds regularly, based on their veterinarian's advice, exercises the horses at least five times each week, and the horses get used on a weekly basis, if not more, for the program. The horses we board are very healthy - they have muscle and do not get overloaded with sugar or bad hay that might cause obesity. Reining Hope uses all of their horses for equine related activities for children of many ages. The horses do not have high-activity, so we keep sugar and high fatty grains away. The program strives to keep their horses in the Moderate Fleshy category. We do, however, allow the horses to gain a bit more weight in the fall to prevent severe weight loss in the cold winter months. This practice has been approved by the veterinarian.

16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
     RHR finds it very important to keep the horses safe at all times, even against their own natural tendencies. In order to do so, RHR mucks the run-in shelters regularly to ensure manure and urine does not collect under foot. RHR also drags the pastures every other day to keep waste from collecting in their hooves and to prevent manure and urine from mixing in with hay. All horses are de-wormed twice a year based on fecal tests, per the veterinarian's suggestion. If and when a horse passes a way, RHR will call a professional business, local to the area, who will arrive on call and remove the entire body from the premises.

17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
     This area of Virginia experiences a wide array of weather conditions, so it's important to provide a safe, sturdy run-in shelter for the horses to retreat to. All of the shelters are built as three-sided pole-barns with adequate ventilation to allow wind to pass through the top portion and keep the structure from lifting off the ground. Horses can find safety in these run-ins during high winds, heavy rain and snow, and even intense heat. RHR installs barn fans in the run-ins during the summer. Horses have access to these shelters at all times. Reining Hope follows similar guidelines on their own property. All manure dropped during training or programs is removed and dumped in a location far from horse activities or dwelling. This manure is then later removed or buried to prevent disease and/or flies. Carcass disposal is completed by a local business in our county - they arrive to the property upon our call and remove the entire body from the premises.

18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
     RHR has four occupants on the property who live there full time. They all take a role in making sure unwanted activity or guests do not enter the premises. RHR has also installed high-visibility lighting to make it easier to spot activity.

19. Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Prince George County asks its residents to call Animal Control or the local Police Department when needing assistant with any type of animal abuse. Animal Control: (804) 991-3200 Prince George Police: (804) 733-2770

20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     PETA is the only other organization available in this area at this time. RHR has not had to contact them, but in the case they discover animal abuse or something else the local contacts cannot take care of, RHR will contact PETA in Norfolk, VA. 501 Front St., Norfolk, VA 23510 757-622-PETA (7382)


Veterinarian Information

View The Vet Checklist conducted on 03/27/2017

Veterinarian: Dr. Cupp & Dr. Ashley Edge

Clinic Name: Cabin Point Veterinarian    Street: 22245 Cabin Point Rd    City: Disputanta  State: VA    Zip: 23842

Phone: 8048348341    Email: na


Instructors assigned to this Facility
(see Instructor Section)

     1. Instructor: Heather Westbrooks


3. Facility Horse-Related Inventory Questions

1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 5.

1-b. Enter the total number of horses housed at this facility: 5

1-c. Enter the maximum capacity of horses at this facility: 10

2016 Horse Inventory

1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes

Additional explanation:The horse that was transferred to a different facility was a boarded horse not involved with the Reining Hope program. This horse was more accustomed to stall boarding, and we asked his owners to please take him to a place that would make him happier as well as provide a safe place for our existing horses. The costs above reflect both Rocking Horse Ranch & Reining Hope costs for all horses. This has been combined to accurately portray the full picture of the horse care for all five current horses.

2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.

           + 2 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.

           + 0 2-c. Total number of horses returned.

5 = Total of 2a-2c

           - 0 2-d. Total number of horses adopted during the year.

           - 1 2-e. Total number of horses transferred to another facility during the year.

           - 0 2-f. Total number of horses deceased during the year.

1 = Total of 2d-2f

2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.

            4 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.

            0 2-i. Total number of horses permanently retired.


2016 Horse Care Costs

$3880     Feed (Grain/Hay).

$0     Bedding.

$1283     Veterinarian.

$420     Farrier.

$240     Dentist.

$0     Manure Removal.

$1411     Medications & Supplements.

$1624     Horse/Barn Supplies.

$0     Horse Care Staff.

$0     Horse Training.

$0     Other direct horse-related costs not including overhead or other program costs.

$8858     2016 Total Horse Care Costs

$     2016 Total Donated Horse Care Costs

1245     Grand total of the total number of days each equine was in the care of this facility during 2016.

Average cost per day per horse: $7
Question 3 ($8,858 ) divided by Question 4 (1245).

Average length of stay for an equine: 249 days
Question 4 (1245) divided by total of Questions 2a-c (5).


4. Self Assessment

I. Facility & Grounds
A.Operational

     1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time

      4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time

B. Structural

      1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time

      2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time

      3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time

      4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time

      5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time

      6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes

      7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes

      8. Are the horses housed in stalls/enclosures? No

C. Paddocks/Yard/Pastures/Turnout

      1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time

      2. Fencing - type, height, safety: Are these spaces appropriately fenced? All

      3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA

      4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All

      5. Condition of paddock/yard: Are these spaces free from equipment and debris? All

      6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time

      7. Cleanliness: How often are these spaces cleaned? 4-5 Days a Week

II. Horse Care

      1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months

      2. Dental Care: How often is dental care provided for each horse? Annually

      3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually

      4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week

      5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time

      6. Drinking water: How often do horses have access to clean drinking water? All of the time



6. Public-Related Questions
(required if programs serve individuals with special needs)

1. How many clients participate in the programs at this facility? 13

2. How many hours per week do you operate the horse-related programs at this facility? 10

3. How many weeks per year do you operate the horse-related programs at this facility? 32

4. What is the average wait list time? 2 Months(Weeks/Months/Years)

5. How many hours per day does each horse work? (Estimate or Average)

    Mounted: 1.00  Un-Mounted: 1.00  Total: 2

6. How many days per week does each horse work? (Estimate or Average) 5

7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 80%

8. Provide any additional explanation to your answers if needed. Reining Hope's Horse Program is a regularly scheduled program that allows children to use horses weekly for two months. Once the two months are complete, a new set of students are able to begin their season. This rotation is based on funding and number of horses they have available at this time. In addition to the programs, they also host several events throughout the year, some hosting over 20 students at a time. The horses are involved from both ground and mounted in these events as well; these hours are not reflected in the above questions.


V. Instructors/Trainers


     1. *Instructor: Anabelle Grubb

         *Facility Participation:

         Reining Hope, Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? No

Please use the space below to share any additional information about this instructor. Anabelle "Belle" Grubb, Reining Hope's Junior Trainer, is an almost 15 year-old young lady who has been working with horses since the age of three. Belle has competed in many competitions, and she brings with her a fresh look on horses. She is able to connect with the horses in much the same way as our Students do, which is an aide to Reining Hope's horses. This weekly interaction with a young woman who is experienced with horses helps them keep focused on their job. Belle came to Reining Hope to help her with her severe anxiety attacks that she experiences on a regular basis. This struggle of hers has equipped her to know what the horses should learn and how they have helped her. It's an honor to see how Belle interacts with the Reining Hope horses, especially knowing she is overcoming struggles of her own, and helping others like her in the process.


     2. *Instructor: Heather Westbrooks

         *Facility Participation:

         Reining Hope, Inc.

         Rocking Horse Ranch

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? No

Please use the space below to share any additional information about this instructor. Heather Westbrooks, Founder and Executive Director, is the primary instructor/trainer for all of the program horses. Due to the nature of the equine and mentorship program that Reining Hope provides, all of the horses are trained to be gentle, quiet, patient, and they are expected to behave accordingly. All training is founded on a trust program, allowing the horse to gain trust in his/her instructor and then to gently break bad habits. Westbrooks uses many Clinton Anderson techniques to desensitize and sensitize the horses to specific cues the Session Leaders use while working with horse and student. Westbrooks gained her experience through the Anderson training videos and literature, personal lessons from an experienced and trained horseman, and she continues to learn more about horses each and every day through peers, literature, training videos, and on-site application. Westbrooks is careful to screen anyone who trains/instructs or works with the horses to ensure the horses remain safe and sound. Though they don't instruct, the Session Leaders and Assistants (the people who work with the horses during the program) go through extensive horse safety and management training before ever working with them. Westbrooks believes maintaining trust with the horses is the biggest importance for the safety of their wellbeing as well as the safety of everyone involved in the program. Westbrooks also has experience working with children of all backgrounds, through her involvement in two After School Programs, located in Watts and Compton, California. At the time, she had her CA Certification to student teach and substitute teach. She has also worked with Special Needs Children on a close basis while volunteering at several church youth groups in the three locations she has lived as an adult. Westbrooks uses her teaching courses and her Sociology minor degree to help her interact with the children involved in the program.


     3. *Instructor: Terri Grubb

         *Facility Participation:

         Reining Hope, Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? No

Please use the space below to share any additional information about this instructor. Teri Grubb, volunteer trainer and Session Leader, is the secondary trainer at Reining Hope. She comes to the program with more than 15 years of experience in working with horses. Her original field was English and Jumping, and she now works with horses of all trades and work. Due to the nature of the equine and mentorship program that Reining Hope provides, all of the horses are trained to be gentle, quiet, patient, and they are expected to behave accordingly. All training is founded on a trust program, allowing the horse to gain trust in his/her instructor and then to gently break bad habits. Grubb follows Westbrooks' instruction to use gentle and consistent desensitizing and sensitizing techniques with the horses. Grubb has been involved with the local PTO for several years, many of those years being in a Leadership position. As a mother of three and a Community Leader, Grubb understands how to interact with the children and families who visit the Ranch. She uses these skills to work with the children, as she is also a Session Leader, and she also uses her knowledge to know what skills to train the horses in. Additionally, Grubb is the mother of her daughter who suffers from fairly severe anxiety attacks. She herself is a mother of special needs, so understandably, she knows what skills the horses will need to be able to work with children with similar needs.