GUARDIAN PROFILE - Last Updated: 07/08/2018
I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST
Chief Staff Officer:  Rebecca Roy
Employees: Full-Time: 0 Part-Time: 0 Volunteers: 20
Does your organization utilize a management company for management and administration? No
Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. Complete initial application.
Review and acknowledge written policies and procedures.
Complete two trainings, one on barn polices, and one on safe horse handling.
Work supervised with experienced volunteers.
Board meetings per year: 12
Number of Board Members: 5 Number of Voting Board Members: 5
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Are any members of the Board or Staff related to each other through family or business relationships? No
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization. The President owns the facility where programs are conducted.
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? Yes
1. What percent of your total programs and services are horse-related? 100
2. Describe your specific horse-related programs services or activities:
Rescue and rehabilitate draft horses from kill or neglect type situations.
Pair healthy, experienced working horses with qualified adoptive homes to be used for light work including farming, homesteading, pleasure riding, pleasure driving, and/or companionship.
Educate the community of all ages about the draft breed, proper care and nutrition, uses, abilities, perils and prevention of unplanned breeding, and the role of draft horses in the past and future.
3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1
4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. NA
5. Does your organization operate programs involved with animals other than horses? No
1. Describe your equine management philosophies, practices, policies and operations with respect
to the use of the horses in your program, including the rehabilitation and retraining (if applicable),
ongoing training, schooling and exercising plan for each horse and your policy as to the number and
condition of the horses accepted by your organization.
Our focus is on aged draft horses (working farm horses). We offer them a safe landing and a place to call home. Some are able to be adopted out for light work including trail riding, garden work, homesteading, and companionship. Others will live out their lives here on our farm.
Our capacity is 15 draft horses. While we could accommodate a few more than that space wise, we are financially comfortable with 10-12 at this time.
We try to maintain a balance of adoptable horses with sanctuary horses.
2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase,
auction sale, retirement).
Most of our horses are purchased/rescued from high risk situations, occasionally by donation.
3. Describe under what circumstances horses leave your organization.
Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives
you have to attract potential adopters.
Please include your policies and practices with respect to horses that are no longer useful or manageable and horses
that need to be retired.
Our adoption application requires a veterinary reference, a farrier reference, and two personal references. Our agreement requires the first right of refusal on any horse that we adopt out and also contains a no-breeding contract. All of our horses are microchipped and registered to Draft Gratitude.
Horses that are not adoptable or "useful" live out their lives on our farm until their quality of life comes to question.
4. For new horses, describe your initial assessment process for each horse (i.e. physical examination,
test ride, health record, Coggins test, quarantine, veterinary consult, etc.).
New horses arriving at Draft Gratitude are required to have a health certificate and coggins. They are quarantined for a minimum of 21 days. During that time our veterinarian completes an initial examination, their hooves are trimmed, their teeth are floated, fecal samples are taken for deworming, and we then work together to create an individualized care plan regarding feed and needs.
Individual health records are kept for each horse.
In extreme body condition cases, our veterinary appointment is within a day of arrival.
5. Describe your overall horse health care plan and how you assess and monitor the health of your
horses on an ongoing basis. Include a description of your vaccination and worming schedule.
Include a description of your health/veterinary care plan for at-risk animals, geriatric horses
and horses with serious issues.
Horses are observed daily when being fed, groomed, handled, etc. Our veterinarian visits at least monthly and is available as needed.
New horses coming in are vaccinated when they are healthy enough for it. After that, vaccines are given annually in the spring. Deworming is based on fecal count testing.
Most of our horses that are permanent residents would be considered geriatric. Feed programs are adjusted as needed in regards to weight and teeth concerns.
All of our horses receive quality care that is appropriate to their needs. We believe in quality care of quantity which is why our numbers are what they are.
6. What is the euthanasia policy? Please include specifically under what circumstances your organization
will euthanize a horse and whether your organization will euthanize a healthy but difficult horse
The decision to euthanize one of our rescued horses is a team decision made between me (daily care provider), our veterinarian, and our farrier. Our decision is based on their quality of life.
Thankfully our organization hasn't had to deal with the question of euthanizing a difficult horse for space. I would attribute this to the type of horse that we focus on. They are aged and most often well trained.
I would certainly put the safety of myself, our veterinarian, our farrier, and our volunteers above a dangerous horse.
7. What is the breeding policy? Please include specifically if horses become pregnant while in your
care, and if there is a no-breeding clause in the documentation your organization uses to adopt,
donate, sell, etc. a horse:
We are not a breeding facility. We are not equipped to handled stud horses. Any male horse on our farm is a gelding.
There is a no-breeding clause in our adoption contract.
8. Does your organization provide horses to any facility to use in research or medical
9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are
provided to use in research or medical training?
10. Does your organization sell, donate or give a horse to an auction?
11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold,
donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an
12. Does your organization place horses in foster care?
13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and
monitored and address all the questions below for each foster home in the space
We have a volunteer that offers temporary holding. This allows us to get a horse safe quickly and then provides time to have a coggins and health certificate completed before hauler picks up the horse to deliver them to us.
Our volunteer does not charge anything for her space or care. We do reimburse her for expenses based on receipts.
14. What is the average equine adoption fee/donation received by your organization: $201 to $500
15. Adoption Fee Policies
All equines have one set fee or donation amount.
16. What is your position regarding varying adoption fees vs. one set fee:
Our organization has never considered this concept.
Our organization feels that increasing/varying fees may discourage adoptions.
17. Provide any additional explanation to your answers if needed: We wanted our adoption feed to be high enough so that there was some level of commitment but low enough to not turn potential adopters away.
Our horses are adopted out with a current coggins, health certificate, trimmed hooves, current vaccines, floated teeth, and are microchipped.
This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.
Total facilities at which our organization operates horse-related programs: 1.
Location 1 of 1
148 Ashuelot Street Winchester NH 03470
1. Facility General Questions
1. Name of Contact: Rebecca Roy
2. Contact's Phone: 603-762-3266
3. Contact's Email: firstname.lastname@example.org
4. Does your organization own, lease or use a part of this facility? Use
5. If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility: Rebecca Roy
83 Clark Rd
Winchester NH 03470
6. If your organization does not own this facility, does your organization have a written agreement with the owner? Enter Yes or No. No
7. If your organization does not own this facility, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement?
Non written agreement, open ended.
8. If your organization leases or uses a part of this facility, please provide the details as to what services are provided by the owner and if and how the owner is compensated..
The owner is not compensated for use of the property.
9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No
10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 0.
2. Facility Horse-Related Questions
1. Enter the total acreage dedicated specifically to the horses: 8
2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. Two pastures, 2-3 acres each, 10'X24' run-in sheds in each, three strand electric fencing. Eight stall barn. Two quarantine paddocks including run-in shed.
3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
Our pastures are primarily dry lots. Fresh water and first cutting round bales are available 24/7. Manure is picked up on a daily/weekly basis. Each spring the paddocks are scraped clean to pick up manure that was frozen during the winter.
4. How many hours of daily turnout do the horses get? (Estimate or Average) 24
5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
We have ample space available for exercise. A round pen is also available. Footing is dry, sandy soil.
6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable
8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
AAEP Care Guidelines for Rescue and Retirement Facilties Homes For Horses Coalition
9. Describe the availability/accessibility of emergency horse transportation at this facility.
We have a four horse stock trailer on site.
10. Do the horses have specific tack assignments? No
11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
Blankets are fitted as needed. Harnesses, bridles, and misc tack can be fit as needed. We do not have a riding program. The work that we would be doing is light, mostly ground driving.
12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
Time is spent with every volunteer to learn which horse is which as part of their initial training. New volunteers are teamed with experience volunteers during the learning process. All horses are microchipped before being adopted.
13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
We offer 24 hour turnout with shelters available as wanted.
14. Describe your feed, feed management plan and your guidelines for the use of supplements.
All of our horses have free access to first cutting hay. We feed a carb-safe senior grain and hay stretcher based on individual care plans. Supplements are used in specific cases (joint, digestion, breathing). Second cutting hay is available as needed.
15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
Feeding plans are created with our veterinarian based on body score on arrival. Changes are made as needed.
16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
We have two quarantine paddocks on our property, including proper signage, with restricted access to volunteers and visitors. We have designated manure forks, grooming tools, buckets, etc. Our manure is picked up from our paddocks 4-5 days per week and wheeled into a pile. The pile is then regularly hauled away from the immediate barn area and is used as compost and fertilizer. Euthanized horses are buried immediately. The excavator is always on-site before the veterinarian arrives for the appointment. Parasite control is a consistent effort between our veterinarian and us. We are basing our deworming program on fecal count testing. New horses are always tested. High shedders are tested more frequently than low shedders. This program will be constantly morphing based on current needs.
17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
Our horses are in paddocks that have run-in shelters available. There is no electricity to those shelters. Fire hazards to those paddocks would be extremely low. In the case of extreme weather causing damage to our facility, we have another 30 acres available at anytime to create temporary pastures. Thankfully we have access to heavy equipment when needed.
18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
We have gates at the end of our driveway that can be closed at anytime. Our local police department checks on our facility at least once most nights.
19. Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
Gene Park Animal Control Officer Winchester Police Department Parker Street Winchester, NH 03470 (603) 762-3091
20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
Lindsay Hamrick New Hampshire Direct of the Humane Society of the United States POB 3442 Concord NH 03302 email@example.com
View The Vet Checklist conducted on 04/20/2018
Veterinarian: Dr. Stephanie Vassar
Clinic Name: Great Falls Equine and Veterinary Services Street: 294 French King Highway City: Gill State: MA Zip: 01354
Phone: 413-325-5400 Email: firstname.lastname@example.org
Instructors assigned to this Facility
(see Instructor Section)
3. Facility Horse-Related Inventory Questions
1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 9.
1-b. Enter the total number of horses housed at this facility: 9
1-c. Enter the maximum capacity of horses at this facility: 15
2017 Horse Inventory
1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2017? Please select Yes or No. Yes
Additional explanation:Our horse numbers are coordinated with our fiscal year dates. Jan1 = Oct1 and Dec31 = Sep30.
8 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2017.
+ 14 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.
+ 2-c. Total number of horses returned.
22 = Total of 2a-2c
- 8 2-d. Total number of horses adopted during the year.
- 0 2-e. Total number of horses transferred to another facility during the year.
- 3 2-f. Total number of horses deceased during the year.
11 = Total of 2d-2f
11 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2017.
5 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.
6 2-i. Total number of horses permanently retired.
2017 Horse Care Costs
$ Feed (Grain/Hay).
$ Manure Removal.
$ Medications & Supplements.
$ Horse/Barn Supplies.
$ Horse Care Staff.
$ Horse Training.
$ Other direct horse-related costs not including overhead or other program costs.
$60339 2017 Total Horse Care Costs
$5795 2017 Total Donated Horse Care Costs
3865 Grand total of the total number of days each equine was in the care of this facility during 2017.
Average cost per day per horse: $16
Question 3 ($60,339 ) divided by Question 4 (3865).
Average length of stay for an equine: 176 days
Question 4 (3865) divided by total of Questions 2a-c (22).
4. Self Assessment
I. Facility & Grounds
Program Use of Horses for Special Needs at this Facility Not Applicable.
This section is required only for organizations that provide equine assisted assisted activities and/or therapies (EAAT) to people with special needs. It is optional but suggested for other organizations and an opportunity to share information about your instructors/trainers with the general public.