GUARDIAN PROFILE - Last Updated: 09/11/2017
I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST
Chief Staff Officer:  Cornelia Guest
Employees: Full-Time: 2 Part-Time: 0 Volunteers: 0
Does your organization utilize a management company for management and administration? No
Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. We're a very small organization. We have two fulltime employees who take care of our miniature horses and donkeys. They have both been involved with horses all their lives. This is a group effort and when we see something that needs to be addressed we all work collectively to decide what to do.
Board meetings per year: 1
Number of Board Members: 5 Number of Voting Board Members: 5
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Are any members of the Board or Staff related to each other through family or business relationships? No
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? Yes
1. What percent of your total programs and services are horse-related? 100
2. Describe your specific horse-related programs services or activities:
At this moment, our organization's sole program and cause is to provide shelter, veterinary care, food, and find suitable permanent adoptive homes to horses that have been rescued and/or surrendered to us. They are all housed in our 500 acre farm.
3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1
4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. N/A
5. Does your organization operate programs involved with animals other than horses? No
1. Describe your equine management philosophies, practices, policies and operations with respect
to the use of the horses in your program, including the rehabilitation and retraining (if applicable),
ongoing training, schooling and exercising plan for each horse and your policy as to the number and
condition of the horses accepted by your organization.
I believe in patience and love. I find that gets me everywhere.
2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase,
auction sale, retirement).
Acquired from kill pens, auctions, surrendered, rescue of any kind.
3. Describe under what circumstances horses leave your organization.
Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives
you have to attract potential adopters.
Please include your policies and practices with respect to horses that are no longer useful or manageable and horses
that need to be retired.
We have an adoption form on our website. We check all references and all applicants are thoroughly vetted.
4. For new horses, describe your initial assessment process for each horse (i.e. physical examination,
test ride, health record, Coggins test, quarantine, veterinary consult, etc.).
New horses go into quarantine immediately and are check by our amazing vet, Dr. Michele Ferraro from Millbrook Equine Veterinary Clinic.
5. Describe your overall horse health care plan and how you assess and monitor the health of your
horses on an ongoing basis. Include a description of your vaccination and worming schedule.
Include a description of your health/veterinary care plan for at-risk animals, geriatric horses
and horses with serious issues.
Worming occurs every three months, except for new horses who are wormed upon arrival. Farrier comes in every 6 weeks or as needed, as does our vet.
6. What is the euthanasia policy? Please include specifically under what circumstances your organization
will euthanize a horse and whether your organization will euthanize a healthy but difficult horse
We would never euthanize a "difficult" horse for space. The only time euthanasia would be considered is if one of our horses had a life threatening condition which we could not treat/fix.
7. What is the breeding policy? Please include specifically if horses become pregnant while in your
care, and if there is a no-breeding clause in the documentation your organization uses to adopt,
donate, sell, etc. a horse:
We do not breed. All studs are castrated as soon as they can be.
8. Does your organization provide horses to any facility to use in research or medical
9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training? NA
10. Does your organization sell, donate or give a horse to an auction?
11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA
12. Does your organization place horses in foster care?
13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA
14. What is the average equine adoption fee/donation received by your organization: $201 to $500
15. Adoption Fee Policies
All equines have one set fee or donation amount.
16. What is your position regarding varying adoption fees vs. one set fee:
17. Provide any additional explanation to your answers if needed:
This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.
Total facilities at which our organization operates horse-related programs: 1.
Location 1 of 1
Artemis Farm Rescue, Inc
351 Wiltsie Bridge Rd Ancramdale NY 12503
1. Facility General Questions
1. Name of Contact: Cornelia Guest
2. Contact's Phone: 917-861-0426
3. Contact's Email: firstname.lastname@example.org
4. Does your organization own, lease or use a part of this facility? Own
5-8. Not Applicable.
9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No
10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: .
2. Facility Horse-Related Questions
1. Enter the total acreage dedicated specifically to the horses: 470
2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. Every pasture (8) of ten acres +, all have run-in sheds. Nursery paddock for babies and their moms, which also has a four stall barn. Our quarantine paddock is 5 acres+ with a five stall barn. A 6 stall barn is also on the main premises.
3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
We rotate our horses according to their needs.
4. How many hours of daily turnout do the horses get? (Estimate or Average) 12
5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable
8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
9. Describe the availability/accessibility of emergency horse transportation at this facility.
A trailer is hooked up to a pickup truck at all times. A full clinic is ten minutes away.
10. Do the horses have specific tack assignments? No
11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
They all have halters with their names on them.
13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
They're only stallbound if under veterinary care or if they need it.
14. Describe your feed, feed management plan and your guidelines for the use of supplements.
Every horse is different. If they need feed, they get feed, or else everything's on grass with hay when needed.
15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
We have a quarantine barn and we worm regularly. Manure is disposed of regularly.
17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
We have fire extinguishers everywhere and we have a trailer hooked up 24/7 and ready to go. We also have ample space inside for everyone to go if needed.
18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
On-premises caretakers. Someone is there 24/7 and the driveway is over a mile long.
19. Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
The Hudson Valley SPCA 940 Little Britain Road (Route 207) New Windsor, NY 12553 Office: (845) 564-6810 info@HudsonValleySPCA.org
20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
N/A. We haven't yet interacted with any organizations re: animal cruelty or any such issues.
View The Vet Checklist conducted on 08/31/2017
Veterinarian: Michele L Ferraro, VMD
Clinic Name: Millbrook Equine Veterinary Clinic P.C. Street: 109 N. MABBETTSVILLE ROAD, City: Millbrook State: NY Zip: 12545
Phone: 845-677-5500 Email: MillbrookEquine@gmail.com
Instructors assigned to this Facility
(see Instructor Section)
3. Facility Horse-Related Inventory Questions
1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 48.
1-b. Enter the total number of horses housed at this facility: 48
1-c. Enter the maximum capacity of horses at this facility: 200
2016 Horse Inventory
1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. No
NA> 2-a. Total number of horses on January 1, 2016.
+ 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.
+ 2-c. Total number of horses returned.
0 = Total of 2a-2c
- 2-d. Total number of horses adopted during the year.
- 2-e. Total number of horses transferred to another facility during the year.
- 2-f. Total number of horses deceased during the year.
0 = Total of 2d-2f
2-g. Total number of horses on December 31, 2016.
2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.
2-i. Total number of horses permanently retired.
2016 Horse Care Costs
$ Feed (Grain/Hay).
$ Manure Removal.
$ Medications & Supplements.
$ Horse/Barn Supplies.
$ Horse Care Staff.
$ Horse Training.
$ Other direct horse-related costs not including overhead or other program costs.
NA> 2016 Total Horse Care Costs
NA> Grand total of the total number of days each equine was in the care of this facility during 2016.
4. Self Assessment
I. Facility & Grounds
1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time
2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time
3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time
4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time
1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time
2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time
3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time
4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time
5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time
6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes
7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes
8. Are the horses housed in stalls/enclosures? Yes-All of the time
8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All
8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week
8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time
1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time
2. Fencing - type, height, safety: Are these spaces appropriately fenced? All
3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA
4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All
5. Condition of paddock/yard: Are these spaces free from equipment and debris? All
6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time
7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week
II. Horse Care
1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months
2. Dental Care: How often is dental care provided for each horse? Annually
3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Not at all or when issue arises
4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week
5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time
6. Drinking water: How often do horses have access to clean drinking water? All of the time
Program Use of Horses for Special Needs at this Facility Not Applicable.
This section is required only for organizations that provide equine assisted assisted activities and/or therapies (EAAT) to people with special needs. It is optional but suggested for other organizations and an opportunity to share information about your instructors/trainers with the general public.