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Saffyre Sanctuary, Inc,

GUARDIAN PROFILE - Last Updated: 03/08/2017

I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff:

Chief Staff Officer:  Esta G. Bernstein

Employees:   Full-Time:  0  Part-Time:  0  Volunteers:  25

Does your organization utilize a management company for management and administration? No

Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. Volunteers are trained by the Volunteer Leader for the day(s) they show up. Release forms are signed and we assign tasks based on their skill level.

Governing Body:

Board meetings per year:  2

Number of Board Members:  8  Number of Voting Board Members:  8

Board Compensation:

Is Board Chair compensated?  No  Is Treasurer compensated?  No

Are there any other Voting Board Members that are compensated?  No

Board Relationships:

Are any members of the Board or Staff related to each other through family or business relationships? Yes

If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member. Esta Bernstein - President & CEO and, Emilee Bernstein - Director are sisters. A conflict of interest policy is in place and neither are compensated.

Board Affiliations:

Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:

Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes


II. PROGRAMS

1. What percent of your total programs and services are horse-related? 100

2. Describe your specific horse-related programs services or activities:
     Educational programs are provided free to children and the community, which emphasize the importance of proper equine care, ownership responsibility, and the consequences of neglect. Through the interaction with our horses, participants learn empathy, compassion, cooperation, and trust. But most importantly, how to understand their nature and become one with them and the world we share.

3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1

4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. none

5. Does your organization operate programs involved with animals other than horses?  No



III. POLICIES

1. Describe your equine management philosophies, practices, policies and operations with respect to the use of the horses in your program, including the rehabilitation and retraining (if applicable), ongoing training, schooling and exercising plan for each horse and your policy as to the number and condition of the horses accepted by your organization. 
     Upon arrival all horses are assessed for their overall physical, mental, and emotional well being. An individualized holistic diet and exercise regimen is implemented. Natural horsemanship methods are used to determine what each horse has been subjected to and training is adjusted accordingly. Only upon full recovery and extensive groundwork are they ridden. If being ridden is not possible they are utilized in our emotional/spirituality healing programs.

Currently we only accept a limited number of horses to ensure the quality of care our programs emphasize.

2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase, auction sale, retirement). 
     All horses are either surrendered or donated to us. Occasionally we accept horses seized by animal control agencies.

3. Describe under what circumstances horses leave your organization. Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives you have to attract potential adopters. Please include your policies and practices with respect to horses that are no longer useful or manageable and horses that need to be retired. 
     We do not believe that a horse is never useful. They all have a place and a purpose. Horses that are unable to be adopted are placed in our educational programs for emotional and spiritual healing. Horses are adopted once their forever person has been identified by the horse. We will not adopt sight unseen. Potential adopters must spend time with the horse they choose to ensure they are a proper match. Foster care providers we select must adhere to our overall care and feeding guidelines, while making viewing of the fostered horse always accessible to potential adopters. Through our volunteer and educational services, we attract a wide variety of people who are potentially able to provide great homes for our horses.

4. For new horses, describe your initial assessment process for each horse (i.e. physical examination, test ride, health record, Coggins test, quarantine, veterinary consult, etc.). 
     New horses are given a visual, soundness, and temperament assessment. After a brief quarantine and necessary recovery period, we reassess them again to determine what they are best suited for. Veterinary consults are used if necessary.

5. Describe your overall horse health care plan and how you assess and monitor the health of your horses on an ongoing basis. Include a description of your vaccination and worming schedule. Include a description of your health/veterinary care plan for at-risk animals, geriatric horses and horses with serious issues. 
     Our horse care plan is based on holistic and homeopathic practices. Horses are checked daily to ensure optimal health and soundness. Diatomaceous earth is our de-wormer of choice and is regularly fed every other month. Our at-risk or geriatric horses are brought back to prime health with the use of specialized diets, holistic veterinary care, including chiropractic and acupuncture. Horses with serious issues are monitored regularly by our vet and aggressive rehabilitation programs are implemented.

6. What is the euthanasia policy? Please include specifically under what circumstances your organization will euthanize a horse and whether your organization will euthanize a healthy but difficult horse for space: 
     We will only euthanize a horse if they are suffering from an incurable medical issue. We never under any circumstance, euthanize a horse to make room for another.

7. What is the breeding policy? Please include specifically if horses become pregnant while in your care, and if there is a no-breeding clause in the documentation your organization uses to adopt, donate, sell, etc. a horse: 
     We have a strict no breeding policy. All male horses must be castrated prior to adoption and there is a no-breeding clause in our adoption agreement. Our current set up ensures that no horse will become pregnant while in our custody. Our policy is to keep mares and newborn foals together until at least 6 month of age, unless health issues negate differently.

8. Does your organization provide horses to any facility to use in research or medical training? 
     No

9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training?  NA

10. Does your organization sell, donate or give a horse to an auction? 
     No

11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA

12. Does your organization place horses in foster care? 
     Yes

13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: 
     Foster homes are placed under the same scrutiny as our adoptive homes. Progress reports must be made monthly, including photographs of our horses in their care. Unannounced site inspections must be allowed given a 24 hour notice.

14. What is the average equine adoption fee/donation received by your organization: $501 to $750

15. Adoption Fee Policies
  Adoption fees may vary depending on the equine level of training.
  Adoption fees may vary depending on the equine age.
  Adoption fees may vary depending on the equine type.
  Adoption fees may vary depending on the equine health and soundness.

16. What is your position regarding varying adoption fees vs. one set fee:
  Our organization approves of this concept.

17. Provide any additional explanation to your answers if needed:



IV. FACILITIES

This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.

Total facilities at which our organization operates horse-related programs: 1

.

Location 1 of 1
Saffyre Sanctuary, Inc.

11267 Sheldon St. Sun Valley CA 91352

1. Facility General Questions

1. Name of Contact: Darrell Harris

2. Contact's Phone: 310-927-0207

3. Contact's Email: darrellharris.sr@gmail.com

4. Does your organization own, lease or use a part of this facility? Use

5. If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility: Darrell Harris
11267 Sheldon St.
Sun Valley, CA 91352
310-927-0207
darrellharris.sr@gmail.com

6. If your organization does not own this facility, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

7. If your organization does not own this facility, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     month to month

8. If your organization leases or uses a part of this facility, please provide the details as to what services are provided by the owner and if and how the owner is compensated.. 
     Owner feeds in the AM and checks horses twice per day. The owner is paid a monthly fee per stall.

9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No

10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 2.


2. Facility Horse-Related Questions

1. Enter the total acreage dedicated specifically to the horses: 2

2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. 10 stall breezeway barn, large arena

3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
     no pastures/paddocks

4. How many hours of daily turnout do the horses get? (Estimate or Average) 3

5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
     200 x 300-foot solid wall arena, sand/DG footing, very safe, clean, no rocks

6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes

7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     

9. Describe the availability/accessibility of emergency horse transportation at this facility.
     Trailers are available on site and in neighborhood for evacuation.

10. Do the horses have specific tack assignments? Yes

11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
     Each horse is assessed for proper fitting of all tack to ensure the comfort and safety of the horse. Torn or broken tack is not used and repaired ASAP. If needed, new tack is purchased to accommodate the individual horse.

12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
     Signs with the horse's names are on each stall.

13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
     All of our horses are in stalls and are turned out daily.

14. Describe your feed, feed management plan and your guidelines for the use of supplements.
     We feed timothy hay only, along with an individualized diet/supplement program for each horse. Diets are adjusted according to their maintenance and/or rehabilitation needs to ensure proper weight and to maximize their overall health. We mix our own custom feeds, including vitamins, minerals, and herbs.

15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
     We use the Henneke Score as a baseline for the overall condition of the horses in our care. It has been a very effective tool and easy for the volunteers to understand.

16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
     Individual Feed and water buckets are cleaned daily and not shared with any other horses. Manure and urine are removed from stalls twice daily, placed in dumpsters, and hauled off weekly. The arena is cleaned daily. We use a natural de-wormed every other month. New arrivals are placed on this de-wormer for 90 days. Carcasses are removed immediately by a local removal company and disposed of in accordance with state regulations. We consult with our veterinarian as needed for any suggestions or improvements.

17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
     Each horse is identified by photograph. Our records include the horse‚Äôs age, sex, breed, and color. Halters are ready on each stall. Each halter has a tag with the following information: the horse's name, our name, email address, telephone number, and another emergency telephone number where someone can be reached. All of our horse's vital information is stored with other important papers in a safe place that is easily accessible to take with us in the event we need to evacuate. We have made arrangements to have our horses trailered off the property in the event of an emergency. We have several people on standby to help evacuate our horses. We have a current list of other places that we can take our horses in the event of a flood, fire, or other natural disasters. We also have the numbers of our local animal care and control agencies for information about other shelters in our area.

18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
     The property owner lives on the premises and the property is gated and locked after business hours.

19. Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Animal Cruelty Task Force (ACTF) East Valley Shelter 14409 Vanowen St. Van Nuys, CA 91405 213-486-0450

20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     spcaLA Cesar Perea 5026 W Jefferson Blvd. Los Angeles, CA 90016 cperea@spcala.com 323-816-9733


Veterinarian Information

View The Vet Checklist conducted on 02/25/2017

Veterinarian: James Travers, DVM

    Street: P.O. Box 859    City: Datil  State: NM    Zip: 87821

Phone: 575-838-7072    Email: jmtdvm@hotmail.com


Instructors assigned to this Facility
(see Instructor Section)

     1. Instructor: Esta Bernstein

     2. Instructor: John Navalesi


3. Facility Horse-Related Inventory Questions

1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 7.

1-b. Enter the total number of horses housed at this facility: 22

1-c. Enter the maximum capacity of horses at this facility: 22

2016 Horse Inventory

1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes

Additional explanation:*9800 for other costs = boarding fees

14 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.

           + 0 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.

           + 0 2-c. Total number of horses returned.

14 = Total of 2a-2c

           - 7 2-d. Total number of horses adopted during the year.

           - 0 2-e. Total number of horses transferred to another facility during the year.

           - 0 2-f. Total number of horses deceased during the year.

7 = Total of 2d-2f

2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.

            0 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.

            7 2-i. Total number of horses permanently retired.


2016 Horse Care Costs

$31849     Feed (Grain/Hay).

$9141     Bedding.

$9508     Veterinarian.

$1370     Farrier.

$0     Dentist.

$977     Manure Removal.

$0     Medications & Supplements.

$3465     Horse/Barn Supplies.

$245     Horse Care Staff.

$65     Horse Training.

$9800     Other direct horse-related costs not including overhead or other program costs.

$66420     2016 Total Horse Care Costs

$     2016 Total Donated Horse Care Costs

2555     Grand total of the total number of days each equine was in the care of this facility during 2016.

Average cost per day per horse: $26
Question 3 ($66,420 ) divided by Question 4 (2555).

Average length of stay for an equine: 183 days
Question 4 (2555) divided by total of Questions 2a-c (14).


4. Self Assessment

I. Facility & Grounds
A.Operational

     1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time

      4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time

B. Structural

      1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time

      2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time

      3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time

      4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time

      5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time

      6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes

      7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses?

      8. Are the horses housed in stalls/enclosures? Yes-All of the time

      8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All

      8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week

      8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time

C. Paddocks/Yard/Pastures/Turnout

      1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time

      2. Fencing - type, height, safety: Are these spaces appropriately fenced? All

      3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA

      4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All

      5. Condition of paddock/yard: Are these spaces free from equipment and debris? All

      6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time

      7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week

II. Horse Care

      1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months

      2. Dental Care: How often is dental care provided for each horse? Annually

      3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually

      4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week

      5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time

      6. Drinking water: How often do horses have access to clean drinking water? All of the time



6. Public-Related Questions
(required if programs serve individuals with special needs)

1. How many clients participate in the programs at this facility? 30

2. How many hours per week do you operate the horse-related programs at this facility? 8

3. How many weeks per year do you operate the horse-related programs at this facility? 52

4. What is the average wait list time? 0 Weeks(Weeks/Months/Years)

5. How many hours per day does each horse work? (Estimate or Average)

    Mounted: 0.00  Un-Mounted: 2.00  Total: 2

6. How many days per week does each horse work? (Estimate or Average) 2

7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 0%

8. Provide any additional explanation to your answers if needed. no mounted programs are provided


V. Instructors/Trainers


     1. *Instructor: Esta Bernstein

         *Facility Participation:

         Saffyre Sanctuary, Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Saffyre Sanctuary, Inc.

Enter the year that the certification was awarded. (yyyy)2014

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Equalia Actualization - This program is the only experiential, personalized (1:1) certification for equine-assisted professionals in Southern California that showcases the horses' perspective and has them lead the training. Equalia is hands-on training with the intention of self-actualization that covers 5 modules: - Embracing Responsibility - Awareness Through Caring - Equine Communication - Equine Reflection - Equine Connectivity

Please use the space below to share any additional information about this instructor. Founder of Equalia Actualization Certification


     2. *Instructor: John Navalesi

         *Facility Participation:

         Saffyre Sanctuary, Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? No

Please use the space below to share any additional information about this instructor. Coordinator of Tierra Del Sol Volunteer Program