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Appalachian Therapeutic Riding Center

GUARDIAN PROFILE - Last Updated: 04/24/2017

I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff:

Chief Staff Officer:  Miika Rolett

Employees:   Full-Time:  0  Part-Time:  1  Volunteers:  42

Does your organization utilize a management company for management and administration? No

Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. All volunteers and employees undergo a yearly training and review. The training includes hands on orientation and review, safety training, review of confidentiality agreements and information on disabilities.

Governing Body:

Board meetings per year:  4

Number of Board Members:  13  Number of Voting Board Members:  13

Board Compensation:

Is Board Chair compensated?  No  Is Treasurer compensated?  No

Are there any other Voting Board Members that are compensated?  No

Board Relationships:

Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:

Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:

Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes


II. PROGRAMS

1. What percent of your total programs and services are horse-related? 100

2. Describe your specific horse-related programs services or activities:
     Therapeutic horseback riding, ground lessons, horse related classroom lessons and work projects. ATRC is now offering a jobs training program for young adults with developmental disabilities.

3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1

4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. Not applicable.

5. Does your organization operate programs involved with animals other than horses?  No



III. POLICIES

1. Describe your equine management philosophies, practices, policies and operations with respect to the use of the horses in your program, including the rehabilitation and retraining (if applicable), ongoing training, schooling and exercising plan for each horse and your policy as to the number and condition of the horses accepted by your organization. 
     Horses and ponies acquired for this program are carefully slected by temperment, experience, size and gait. We take horses on a trial basis before we accept them into the program. Horses are slowly introduced to all the new things they have to do for therapeutic riding ie. sidewalkers, balls, bean bags, mirrors, lifts, new riding positions, etc. Careful note is taken of what each horse is comfortable with and activities are adjusted accordingly. Schooling and exercise plans are developed for each horse/pony. We keep a herd of 7-8 equines.Older horses can be accepted if their physical condition allows. Horses and ponies between the ages of 12 to 15 are preferred.

2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase, auction sale, retirement). 
     Horses are acquired by donation, purchase or adoption.

3. Describe under what circumstances horses leave your organization. Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives you have to attract potential adopters. Please include your policies and practices with respect to horses that are no longer useful or manageable and horses that need to be retired. 
     Horses that can no longer work in the program are dealt with in several ways. A new home can be found for horses that do not fit in the program. A horse may be given a new job as a non-mounted participant. If the condition of the horse merits euthanasia this is carried out on the farm and the horse interred in our "graveyard".

4. For new horses, describe your initial assessment process for each horse (i.e. physical examination, test ride, health record, Coggins test, quarantine, veterinary consult, etc.). 
     Horses being considered for the program are accepted on a trial basis. Each horse is evaluated before coming to the barn. This evaluation may include a test ride, a physical exam, health records and if necessary a veterinary and farrier exam and a Coggins test.

5. Describe your overall horse health care plan and how you assess and monitor the health of your horses on an ongoing basis. Include a description of your vaccination and worming schedule. Include a description of your health/veterinary care plan for at-risk animals, geriatric horses and horses with serious issues. 
     Horses receive a standard veterinary exam and routine vaccinations once a year. They have been routinely wormed in the past but we are now adhering to the new recommendations for testing horses before worming. Horses needing care for illness or injury receive appropriate veterinary and/or staff care. Medications are routinely given to horses who have these prescribed.

6. What is the euthanasia policy? Please include specifically under what circumstances your organization will euthanize a horse and whether your organization will euthanize a healthy but difficult horse for space: 
     Horses are euthanized only when their physical condition merits this decision. We make this decision with our veterinarian. Healthy horses are not euthanized.

7. What is the breeding policy? Please include specifically if horses become pregnant while in your care, and if there is a no-breeding clause in the documentation your organization uses to adopt, donate, sell, etc. a horse: 
     There is no breeding at ATRC. The herd currently consists of geldings and 1 mare. We have decided to move towards an all gelding herd.

8. Does your organization provide horses to any facility to use in research or medical training? 
     No

9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training?  NA

10. Does your organization sell, donate or give a horse to an auction? 
     No

11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA

12. Does your organization place horses in foster care? 
     No

13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA

14. What is the average equine adoption fee/donation received by your organization: Not applicable; None received

15. Adoption Fee Policies
  Not applicable; Fees are not collected; Horses are not offered for adoption.

16. What is your position regarding varying adoption fees vs. one set fee:
  Our organization has never considered this concept.

17. Provide any additional explanation to your answers if needed:



IV. FACILITIES

This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.

Total facilities at which our organization operates horse-related programs: 1

.

Location 1 of 1
Appalachian Therapeutic Riding Center

176 Chimney Ridge Burnsville NC 28714

1. Facility General Questions

1. Name of Contact: Miika Rolett

2. Contact's Phone: 828-675-5814

3. Contact's Email: atrcriding@gmail.com

4. Does your organization own, lease or use a part of this facility? Own

5-8. Not Applicable.

9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 3.


2. Facility Horse-Related Questions

1. Enter the total acreage dedicated specifically to the horses: 15

2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. There are 2 main pastures which are divided into several sections to facilitate rotational grazing. Two of these areas are dry paddocks. Fencing is electric tape. There is a barn with enclosed stalls for each horse and there are run-in sheds in all the pastures.

3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
     Horses spend most of their time on pasture. They are rotated to preserve grazing and to control their intake.

4. How many hours of daily turnout do the horses get? (Estimate or Average) 24

5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
     Horses are ridden in an indoor arena with sawdust footing. They are also ridden in an outdoor riding ring with grass surface. Both of these areas were specifically constructed for safe riding.

6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes

7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     ATRC is a PATHInternational Premier Accredited Center.

9. Describe the availability/accessibility of emergency horse transportation at this facility.
     We own a horsetrailer that is always available for use.

10. Do the horses have specific tack assignments? Yes

11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
     Saddles and bridles are fitted to both horses and riders.

12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
     Horses wear halters and bridles with their names on them. Their stalls also have name plates.

13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
     There are no stallbound horses.

14. Describe your feed, feed management plan and your guidelines for the use of supplements.
     We maintain a feed chart which is updated regularly. This chart shows the type and amount of feed and any supplements or medications that each horse needs.

15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
     We do not use this guide.

16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
     Stalls are kept clear of manure. Horses are wormed as described above. Fly control practices are in place. Deceased horses are promptly interred in a designated "cemetary". Our practices have been approved by our veterinarian.

17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
     We are required to identify possible emergencies and hazards by PATHInternational. We have a written plan for each type of emergency. Volunteers are made aware of these procedures.

18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
     The farm access is controlled by a locked gate. One of the instructors lives on the adjacent property.

19. Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Unfortunately there is no such organization in our county.

20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     No such organizations available in our area.


Veterinarian Information

View The Vet Checklist conducted on 04/17/2017

Veterinarian: Shawn Williamson

Clinic Name: Higher Ground Equine Mobile Veterinary Service    Street: PO Box 1073    City: Weaverville  State: NC    Zip: 28787

Phone: 828-549-8768    Email: highergroundequine@gmail.com


Instructors assigned to this Facility
(see Instructor Section)

     1. Instructor: Carisa Hooks

     2. Instructor: Lisa Mauney

     3. Instructor: Miika Rolett


3. Facility Horse-Related Inventory Questions

1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 9.

1-b. Enter the total number of horses housed at this facility: 9

1-c. Enter the maximum capacity of horses at this facility: 9

2016 Horse Inventory

1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes

2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.

           + 1 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.

           + 0 2-c. Total number of horses returned.

8 = Total of 2a-2c

           - 0 2-d. Total number of horses adopted during the year.

           - 1 2-e. Total number of horses transferred to another facility during the year.

           - 0 2-f. Total number of horses deceased during the year.

1 = Total of 2d-2f

2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.

            7 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.

            0 2-i. Total number of horses permanently retired.


2016 Horse Care Costs

$4833     Feed (Grain/Hay).

$120     Bedding.

$2074     Veterinarian.

$1760     Farrier.

$0     Dentist.

$0     Manure Removal.

$684     Medications & Supplements.

$3504     Horse/Barn Supplies.

$330     Horse Care Staff.

$495     Horse Training.

$114     Other direct horse-related costs not including overhead or other program costs.

$13914     2016 Total Horse Care Costs

$     2016 Total Donated Horse Care Costs

2735     Grand total of the total number of days each equine was in the care of this facility during 2016.

Average cost per day per horse: $5
Question 3 ($13,914 ) divided by Question 4 (2735).

Average length of stay for an equine: 342 days
Question 4 (2735) divided by total of Questions 2a-c (8).


4. Self Assessment

I. Facility & Grounds
A.Operational

     1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time

      4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time

B. Structural

      1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time

      2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time

      3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time

      4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time

      5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time

      6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes

      7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes

      8. Are the horses housed in stalls/enclosures? Yes-Some of the time

      8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All

      8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week

      8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time

C. Paddocks/Yard/Pastures/Turnout

      1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time

      2. Fencing - type, height, safety: Are these spaces appropriately fenced? All

      3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA

      4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All

      5. Condition of paddock/yard: Are these spaces free from equipment and debris? All

      6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time

      7. Cleanliness: How often are these spaces cleaned? 2-3 Days a Week

II. Horse Care

      1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months

      2. Dental Care: How often is dental care provided for each horse? Every two years

      3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually

      4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week

      5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time

      6. Drinking water: How often do horses have access to clean drinking water? All of the time



6. Public-Related Questions
(required if programs serve individuals with special needs)

1. How many clients participate in the programs at this facility? 124

2. How many hours per week do you operate the horse-related programs at this facility? 22

3. How many weeks per year do you operate the horse-related programs at this facility? 22

4. What is the average wait list time? 4 Months(Weeks/Months/Years)

5. How many hours per day does each horse work? (Estimate or Average)

    Mounted: 2.00  Un-Mounted: 1.00  Total: 3

6. How many days per week does each horse work? (Estimate or Average) 5

7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 75%

8. Provide any additional explanation to your answers if needed.


V. Instructors/Trainers


     1. *Instructor: Carisa Hooks

         *Facility Participation:

         Appalachian Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH Int'l

Enter the year that the certification was awarded. (yyyy)2014

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Registered Therapeutic Riding Instructor

Certification 2:

Provide the name of the certifying organization.

Enter the year that the certification was awarded. (yyyy)

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.


     2. *Instructor: Lisa Mauney

         *Facility Participation:

         Appalachian Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Path International

Enter the year that the certification was awarded. (yyyy)2003

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Registered Therapeutic Riding Instructor

Certification 2:

Provide the name of the certifying organization.PATH International

Enter the year that the certification was awarded. (yyyy)2013

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Equine Specialist in Mental Health and Learning


     3. *Instructor: Miika Rolett

         *Facility Participation:

         Appalachian Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH International

Enter the year that the certification was awarded. (yyyy)2003

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Registered Therapeutic Riding Instructor

Certification 2:

Provide the name of the certifying organization.University of Denver

Enter the year that the certification was awarded. (yyyy)2012

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certificate in Animal Assisted Therapy Activities and Learning

Certification 3:

Provide the name of the certifying organization.PATH International

Enter the year that the certification was awarded. (yyyy)2013

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Equine Specialist in Mental Health and Learning