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Equine Voices Rescue & Sanctuary

GUARDIAN PROFILE - Last Updated: 05/12/2017

I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff:

Chief Staff Officer:  Karen Pomroy

Employees:   Full-Time:  2  Part-Time:  1  Volunteers:  200

Does your organization utilize a management company for management and administration? No

Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. Our volunteer training program includes the following:
* A mandatory volunteer orientation, which includes an overview of the operations, a tour and basic training, volunteer handbook and level one t-shirt.
*First volunteer day, the new volunteer is required a minimum number of hours at level one prior to moving into level two. Additional training (written and oral evaluation) and shadowing a more experienced volunteer prior to moving to level two.
*Once the requirements have been met, level two volunteers must fulfill a certain number of hours at level two (additional training and shadowing ) prior to moving to level three.
* Level three allows volunteers to work directly with the horses once all criteria has been met. Each level requires a different color tee shirt.

For employees - Equine Voices requires new employees to read and understand the employee handbook. New employees are hired on a non-permanent basis until a 90 probationary period has been fulfilled. At such time a review takes place and a decision to hire permanently is done at that time. After the 90 day probationary period ,we ask for a year commitment and an annual review is administered at the end of each year.

Governing Body:

Board meetings per year:  12

Number of Board Members:  7  Number of Voting Board Members:  7

Board Compensation:

Is Board Chair compensated?  No  Is Treasurer compensated?  No

Are there any other Voting Board Members that are compensated?  Yes

If yes, provide the name, title and responsiblility of each VOTING Board member who is compensated: Karen Pomroy - President/Founder - COO
Karen Pomroy is responsible for the daily operations of the sanctuary and ensuring all programs that have been developed
have been executed to their fullest potential. Karen is responsible for all fundraising, grant-writing and overall financial responsibility
of the organization. Karen reports to Jerry Tucker, Chairman and CEO of Equine Voices Rescue & Sanctuary

Board Relationships:

Are any members of the Board or Staff related to each other through family or business relationships? Yes

If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member. Karen Pomroy is related to Cindy Marcotte (Board Vice President). Cindy Marcotte is responsible for overseeing the budget process and assists in fundraising events in New York as her home is in Bedford,New York. Relationship to Karen Pomroy, sibling. She has served on the board since 2004.

Board Affiliations:

Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:

Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes


II. PROGRAMS

1. What percent of your total programs and services are horse-related? 100

2. Describe your specific horse-related programs services or activities:
     * Adoption Program - We strive to find permanent loving homes for the horses in our care.
* Foster Care Program - This program is limited to those individuals who can afford to help care for a horse in their home.
* Sponsorship Program - For those individuals that cannot adopt or foster, they can sponsor a horse and help defray feed
costs.
* Gulliver's Fan Club - Designed for those individuals who cannot afford a full monthly sponsorship, but can afford $10/month
to help feed our mascot "Gulliver".
* Volunteer Program - We are a volunteer based organization, and match individuals' skills to the needs of the organization.
Last year we logged over 17,000 volunteer hours which equaled to 7 1/2 full time employees.
* Youth Program - Designed to enlighten young people about the plight of equines and to provide physical activity away from
computers, television, and teach responsibility, compassion and the innate connection between horses, humans and nature.
* Education - We host natural horsemanship clinics, seminars such as equine care, massage, energy work, homeopathy, animal
communication and more.
* Euthanasia Fund - A fund to assist loving horse guardians that are unable to pay to have their equine companion humanely
euthanized when a horse has an incurable disease or is in intense pain.

3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1

4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. We also rescue mules, donkeys and burros.

5. Does your organization operate programs involved with animals other than horses?  Yes



III. POLICIES

1. Describe your equine management philosophies, practices, policies and operations with respect to the use of the horses in your program, including the rehabilitation and retraining (if applicable), ongoing training, schooling and exercising plan for each horse and your policy as to the number and condition of the horses accepted by your organization. 
     * Equine Voices strives to rehabilitate all horses in our care. Due to the nature and various situations of abuse each horse endures,
we realize not all the horses we rescue will be able to be ridden. However, our goal is to rehabilitate, train and adopt those horses
that can go to permanent loving homes. The horses that are unable to be adopted due to permanent injuries, illnesses or other
serious maladies will live out their lives at Equine Voices Rescue & Sanctuary. Due to limited staff resources, we have recently
hired a reputable and humane trainer to assist in furthering the training for the horses that can be rideable and more easily adopted.

2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase, auction sale, retirement). 
     Our horses are
acquired through auction sale, seized, owner surrender and those purchased from the PMU farmer for the slaughter price.

3. Describe under what circumstances horses leave your organization. Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives you have to attract potential adopters. Please include your policies and practices with respect to horses that are no longer useful or manageable and horses that need to be retired. 
     All horses that reside at Equine Voices have value, whether they are useful, manageable or need to be retired. Typically these horses are the ones that need the most help. If a horse is difficult to adopt due to the above, they will remain at the sanctuary for their lifetime. Horses that are difficult to manage, are only handled by experienced and authorized personnel and receive the training necessary in order to assist them in becoming more manageable. Although we have an adoption program, and do foster on a very limited basis, we screen potential homes by first interviewing on the telephone, second- review their completed application- contact references and third - do a physical site visit prior to any horse leaving the sanctuary. Our recruitment initiatives include a weekly posting in two local newspapers (Pet of the Week), our website, articles, word of mouth, tours and volunteers.

4. For new horses, describe your initial assessment process for each horse (i.e. physical examination, test ride, health record, Coggins test, quarantine, veterinary consult, etc.). 
     Every horse that arrives at the sanctuary is placed in a quarantine corral for thirty days. An intake form is completed, which includes photos, description of horse, injuries, height and weight. Depending on the health of the horse, we determine whether the horse needs to see our vet, or if it's a situation we can handle internally. If it is determined that the vet does not need to be called, we monitor the horse closely. Once the quarantine period has been met, if the horse is physically able and mentally able, we integrate him/her in one of the herds.

5. Describe your overall horse health care plan and how you assess and monitor the health of your horses on an ongoing basis. Include a description of your vaccination and worming schedule. Include a description of your health/veterinary care plan for at-risk animals, geriatric horses and horses with serious issues. 
     *Our overall horse care plan includes ensuring that all the horses in our care receive the best choice bermuda hay available. We have
purchased hay from a reputable supplier for five years and continue to purchase from them due to the quality of the hay. The horses
are fed three times per day (as we do not have pasture/grazing land - all our feed must be purchased). Certain horses receive
supplements due to their health and age, which would include bermuda/timothy pellets (those horses who can eat alfalfa may receive
bermuda/alfalfa pellets) , in addition we add rice bran, soaked beet pulp, flaxseed oil, sunflower seeds, and those that need additional
herbs, vitamins and/or minerals receive those as well. With 46 horses on the premises, we feel it is imperative to have a strict de-
worming practice. We de-worm four times per year. Vaccinations are administered once per year and they include: eastern/western,
rabies, west nile and tetanus.
There is always an individual on the property to ensure the horses are looked over daily. The organization's Founder lives on the
property and manages the ranch on the weekends. The Ranch Manager manages the ranch Monday - Friday. Trained volunteers
work 7 days/week. Should we need vet assistance regarding any feeding regimen, we do not hesitate to contact him.

6. What is the euthanasia policy? Please include specifically under what circumstances your organization will euthanize a horse and whether your organization will euthanize a healthy but difficult horse for space: 
     Equine Voices will euthanize a horse only if we have exhausted all options of saving the horses' life. Much thought is placed on a horse that is ill or in severe pain prior to euthanizing. Our policy is to never euthanize a healthy but difficult horse to make room for more, or as a management tool.

7. What is the breeding policy? Please include specifically if horses become pregnant while in your care, and if there is a no-breeding clause in the documentation your organization uses to adopt, donate, sell, etc. a horse: 
     We are absolutely against breeding. Our belief is that if people took more responsibility in their breeding practices, there wouldn't be as many excess horses. There is a no breeding clause in our adoption and foster paperwork. All stallions and colts are gelded once they arrive at the sanctuary and prior to being adopted into their new homes. One exception, was a local wild horse rescue we were involved in that included 6 young stallions. They were relocated to a 3,400 acre ranch north of Tucson and are living their lives together as a bachelor band. There are no other horses where the stallions are living. In 12 years these are the only stallions we have not gelded and we had a legally binding contract stating that they would not breed.
When we rescue pregnant PMU mares, and once they foal, our policy is to keep them together for at least one year.

8. Does your organization provide horses to any facility to use in research or medical training? 
     No

9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training?  NA

10. Does your organization sell, donate or give a horse to an auction? 
     No

11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA

12. Does your organization place horses in foster care? 
     Yes

13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: 
     We foster on a very selective basis. Currently we have 7 horses in foster homes. These homes have been screened carefully and site visits are conducted on a minimum of twice a year. Four of our PMU mares are retired with a veterinarian and his family. They have been retired on thousands of acres with a dozen other horses.
Two of the seven being fostered are with a woman who has also adopted a PMU mare from us, and the seventh is with a woman who supports Equine Voices and lives locally.
Each foster person must complete our foster contract and must allow site visits anytime.

14. What is the average equine adoption fee/donation received by your organization: $751 to $1,000

15. Adoption Fee Policies
  Adoption fees may vary depending on the equine level of training.
  Adoption fees may vary depending on the equine breed.
  Adoption fees may vary depending on the equine age.
  Adoption fees may vary depending on the equine type.
  Adoption fees may vary depending on the equine health and soundness.

16. What is your position regarding varying adoption fees vs. one set fee:
  Our organization approves of this concept.

17. Provide any additional explanation to your answers if needed:



IV. FACILITIES

This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.

Total facilities at which our organization operates horse-related programs: 1

.

V. Instructors/Trainers


     1. *Instructor: Caitlin Wortman

         *Facility Participation:

         Equine Voices Rescue & Sanctuary

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? No

Please use the space below to share any additional information about this instructor. Caitlin Wortman was hired over a year ago and has done an amazing job training our horses. Many of our horses were unhandleable including five mustangs we rescued at the end of last year. They are now halterable and leadable and we just had all their feet trimmed.