GUARDIAN PROFILE - Last Updated: 04/17/2017
I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST
Chief Staff Officer:  Deanna Mancuso
Employees: Full-Time: 1 Part-Time: 0 Volunteers: 75
Does your organization utilize a management company for management and administration? Yes
If yes, provide the contact information for the management company, including address, phone, and email, and also briefly describe the duties performed by the management company on behalf of your organization. Heartland Payment Systems
Handles Payroll, Payroll Taxes, Direct Deposit
Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. New volunteers go through a volunteer orientation. Orientation includes basic barn rules and procedures, as well as review of the following documents: Volunteer Evaluation Form, Disciplinary Action of Peer Review procedures, Hostile Situation Training, Policy on Violence, & our Grievance Resolution Policy.
Board meetings per year: 11
Number of Board Members: 9 Number of Voting Board Members: 9
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member. Deanna Mancuso (Director) and Theresa Busa (Manager) are sisters.
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? Yes
1. What percent of your total programs and services are horse-related? 100
2. Describe your specific horse-related programs services or activities:
Youth development programs, team building and leadership programs, EAGALA, Natural Lifemanship Programs, summer camp, clinics, lessons, Reiki
3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1
4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. 4 goats, 1 sheep and 9 cats have sanctuary with us
5. Does your organization operate programs involved with animals other than horses? Yes
1. Describe your equine management philosophies, practices, policies and operations with respect
to the use of the horses in your program, including the rehabilitation and retraining (if applicable),
ongoing training, schooling and exercising plan for each horse and your policy as to the number and
condition of the horses accepted by your organization.
As a sanctuary, the horses are here for life. Most of them are retired and their activities include grooming, and turn out with other horses. If the horse can be ridden, it is done in mind to its age and overall condition. We are currently at our limit and not accepting any more horses. Our instructor is CHA certified. We are GFAS, TAA accredited and maintain a NYS Ag & Markets Domestic Animal Permit.
2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase,
auction sale, retirement).
Our horses are acquired by surrender mostly. We do not purchase our horses or go to auction.
3. Describe under what circumstances horses leave your organization.
Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives
you have to attract potential adopters.
Please include your policies and practices with respect to horses that are no longer useful or manageable and horses
that need to be retired.
We are a sanctuary and have no adoption policies. The horses are allowed to live out their lives here and be retired. We do not euthanize for space. Each life is valuable and a member of the herd dynamic.
4. For new horses, describe your initial assessment process for each horse (i.e. physical examination,
test ride, health record, Coggins test, quarantine, veterinary consult, etc.).
We have an intake form that is used for each horse. We photograph the horse. We quarantine him or her and consult with our vet for best practices based on all intake information. We maintain weight and herd health through the pasture app.
5. Describe your overall horse health care plan and how you assess and monitor the health of your
horses on an ongoing basis. Include a description of your vaccination and worming schedule.
Include a description of your health/veterinary care plan for at-risk animals, geriatric horses
and horses with serious issues.
90% of our population is geriatric. We have a binder for the horses, to report each change in feed, weight etc. Each horse is weighed and fecal floated quarterly We receive our vaccines bi-annually from the UHC in collaboration with the AAEP and Merck. Geriatric horse feed is generally soaked. Each horse is treated as an individual based on his or her personal needs regarding stalls size, turnout, hay, etc.
6. What is the euthanasia policy? Please include specifically under what circumstances your organization
will euthanize a horse and whether your organization will euthanize a healthy but difficult horse
We only euthanize with the recommendation of our veterinarian when there is not option for the horse's quality of life. We do not ever euthanize for space.
7. What is the breeding policy? Please include specifically if horses become pregnant while in your
care, and if there is a no-breeding clause in the documentation your organization uses to adopt,
donate, sell, etc. a horse:
We geld any stallions that come in. We do not breed. If a mare comes in pregnant we refer her to another facility more capable of handling birth and foals.
8. Does your organization provide horses to any facility to use in research or medical
9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training? NA
10. Does your organization sell, donate or give a horse to an auction?
11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA
12. Does your organization place horses in foster care?
13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and
monitored and address all the questions below for each foster home in the space
Only with other approved facilities. Our foster care facility is a GFAS verified facility. They are fostering one of our older geldings to calm their PMU foals.
14. What is the average equine adoption fee/donation received by your organization: Not applicable; None received
15. Adoption Fee Policies
Not applicable; Fees are not collected; Horses are not offered for adoption.
16. What is your position regarding varying adoption fees vs. one set fee:
Our organization has never considered this concept.
17. Provide any additional explanation to your answers if needed: We don't offer our animals for adoption.
This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.
Total facilities at which our organization operates horse-related programs: 1.
Location 1 of 1
Lucky Orphans Horse Rescue
2699 ROUTE 22 Dover NY 12522
1. Facility General Questions
1. Name of Contact: Deanna Mancuso
2. Contact's Phone: 8454168583
3. Contact's Email: firstname.lastname@example.org
4. Does your organization own, lease or use a part of this facility? Own
5-8. Not Applicable.
9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes
10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 2.
2. Facility Horse-Related Questions
1. Enter the total acreage dedicated specifically to the horses: 25
2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. 7 paddocks of assorted sizes each with water, electric and a run in shed. All with post and board fencing, there are 3 barns with stalls on the farm and all sheds have 3 bays.
3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
We leave one pasture empty at all times for rotation, and we split the larger ones for rotation.
4. How many hours of daily turnout do the horses get? (Estimate or Average) 24
5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
100x150 foot Outdoor arena with sand footing and emergency access, 60' permanent round pen, 11,000 square foot indoor arena.
6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable
8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
NYS Ag & Markets Domestic Animal Permit, Thoroughbred Aftercare Alliance Accredited, GFAS Accredited, CHA Certified, EAGALA Certified, Approved Member Homes for Horses Coalition
9. Describe the availability/accessibility of emergency horse transportation at this facility.
Truck and Trailer always ready
10. Do the horses have specific tack assignments? Yes
11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
Using appropriate tack and bridle fitting standards (Saddle width to withers, breed, width of horse, etc)
12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
Photos and collars on horses
13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
Large stalls, handwalking as needed or individual turnout.
14. Describe your feed, feed management plan and your guidelines for the use of supplements.
We feed Nutrena feeds and have beet pulp, alfalfa pellets and hay stretcher for some horses. Supplements are used as needed. Free choice mineral blocks and hay 24-7.
15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
Upon intake, and routinely we take photos of horses, as well as quarterly weight taping to monitor weight and body condition.
16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
Stalls are picked twice daily. Paddocks are picked at least once a week in Fall and daily in Spring and Summer. Manure is carted offsite in a dumpster or composted in a special area for composting. We deworm quarterly. Carcasses are buried on the farm. The veterinarian is called for euthanasia.
17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
Our fire alarm direct dials the fire department in case of emergency. We have fire alarms, CO2 detectors, and live on the farm staff. Our director is a member of the DCART and the team will be deployed upon 911 protocol.
18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
Perimeter fence, security system and on premises staff
19. Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
Kim McNamee DCSCPA Humane Officer 636 Violet Ave Hyde Park NY 12538 (845) 452-7722 ext 404
20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
View The Vet Checklist conducted on 02/02/2017
Veterinarian: Dr. Isaac Angell
Clinic Name: Bentley Veterinary Practice Street: 2826 Church St City: Pine Plains State: NY Zip: 12567
Phone: 5183985353 Email: email@example.com
Instructors assigned to this Facility
(see Instructor Section)
1. Instructor: Deanna Mancuso
2 -> 1 - The total number of instructors entered for this facility does not match the number of instructors assigned to this facility under Instructors.
3. Facility Horse-Related Inventory Questions
1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 51.
1-b. Enter the total number of horses housed at this facility: 51
1-c. Enter the maximum capacity of horses at this facility: 50
2016 Horse Inventory
1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes
Additional explanation:Other costs: Phone 2788 Fuel 3164 Propane 1359 Electric 2862 Insurance 9716 Garbage 434 Alarm 323 Mortgage 18000
51 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.
+ 0 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.
+ 0 2-c. Total number of horses returned.
51 = Total of 2a-2c
- 0 2-d. Total number of horses adopted during the year.
- 0 2-e. Total number of horses transferred to another facility during the year.
- 1 2-f. Total number of horses deceased during the year.
1 = Total of 2d-2f
50 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.
0 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.
50 2-i. Total number of horses permanently retired.
2016 Horse Care Costs
$60707 Feed (Grain/Hay).
$0 Manure Removal.
$0 Medications & Supplements.
$2153 Horse/Barn Supplies.
$18150 Horse Care Staff.
$9900 Horse Training.
$38646 Other direct horse-related costs not including overhead or other program costs.
$150057 2016 Total Horse Care Costs
$ 2016 Total Donated Horse Care Costs
18250 Grand total of the total number of days each equine was in the care of this facility during 2016.
Average cost per day per horse: $8
Question 3 ($150,057 ) divided by Question 4 (18250).
Average length of stay for an equine: 358 days
Question 4 (18250) divided by total of Questions 2a-c (51).
4. Self Assessment
I. Facility & Grounds
1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time
2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time
3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time
4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time
1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time
2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time
3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time
4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time
5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time
6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes
7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes
8. Are the horses housed in stalls/enclosures? Yes-Some of the time
8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All
8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week
8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time
1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time
2. Fencing - type, height, safety: Are these spaces appropriately fenced? All
3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA
4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All
5. Condition of paddock/yard: Are these spaces free from equipment and debris? All
6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time
7. Cleanliness: How often are these spaces cleaned? 4-5 Days a Week
II. Horse Care
1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months
2. Dental Care: How often is dental care provided for each horse? Annually
3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually
4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week
5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time
6. Drinking water: How often do horses have access to clean drinking water? All of the time
6. Public-Related Questions
(required if programs serve individuals with special needs)
1. How many clients participate in the programs at this facility? 100
2. How many hours per week do you operate the horse-related programs at this facility? 10
3. How many weeks per year do you operate the horse-related programs at this facility? 36
4. What is the average wait list time? 1 Months(Weeks/Months/Years)
5. How many hours per day does each horse work? (Estimate or Average)
Mounted: 1.00  Un-Mounted: 1.00  Total: 2
6. How many days per week does each horse work? (Estimate or Average) 4
7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 50%
8. Provide any additional explanation to your answers if needed.
1. *Instructor: Deanna Mancuso
Lucky Orphans Horse Rescue
Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Provide the name of the certifying organization.EAGALA
Enter the year that the certification was awarded. (yyyy)2013
Is the instructor's certification considered 'active' by the certifying organization? Yes
Briefly describe the nature/level of the certification.Equine Specialist Certified in the EAGALA model of Equine Assisted Psychotherapy
Provide the name of the certifying organization.Natural Lifemanship
Enter the year that the certification was awarded. (yyyy)2014
Is the instructor's certification considered 'active' by the certifying organization? Yes
Briefly describe the nature/level of the certification.Basic Equine Specialist in Trauma Focused EAP
Provide the name of the certifying organization.CHA
Enter the year that the certification was awarded. (yyyy)2016
Is the instructor's certification considered 'active' by the certifying organization? Yes
Briefly describe the nature/level of the certification.Certified Riding Instructor