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Special Spirit Inc

GUARDIAN PROFILE - Last Updated: 04/11/2017

I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff:

Chief Staff Officer:  Eva Lund

Employees:   Full-Time:  0  Part-Time:  4  Volunteers:  14

Does your organization utilize a management company for management and administration? No

Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. All therapeutic riding instructors are PATH certified, and all volunteers go through safety training prior to being around the horses and special riders. Licensed therapist are participating in all out EAP, EAT and EAL sessions.

Governing Body:

Board meetings per year:  4

Number of Board Members:  7  Number of Voting Board Members:  7

Board Compensation:

Is Board Chair compensated?  No  Is Treasurer compensated?  No

Are there any other Voting Board Members that are compensated?  No

Board Relationships:

Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:

Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes

If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization. The Executive Director owns the property at which the organization conducts its programs.

Conflict of Interest:

Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes

Additional Comments:
A Conflict of Interest Policy is part of our Article of Incorporation.


II. PROGRAMS

1. What percent of your total programs and services are horse-related? 100

2. Describe your specific horse-related programs services or activities:
     Special Spirit provides therapeutic riding and horsemanship to special needs individuals, including at risk youth, foster children and veterans. Specials Spirit are also involved with EAP, EAT & EAL (Equine assisted psychotherapy, therapy and learning)for both sober living facilities, kids in foster care and veterans. Alongside our therapy programs we also offer affordable riding to able bodied kids as an after school activity. They can also participate in our volunteer program in exchange of discounted riding lessons and also do their community service hours required for high school.

3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1

4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. Special Spirit organize an open house, twice a year, for young children that may be on the autism spectrum, for sensory discovery. We have the children feed and touch, cats, dogs, chicken, and also groom a horse and finish with a bareback ride. We also offer an arts & craft program in our ceramic art studio.

5. Does your organization operate programs involved with animals other than horses?  Yes



III. POLICIES

1. Describe your equine management philosophies, practices, policies and operations with respect to the use of the horses in your program, including the rehabilitation and retraining (if applicable), ongoing training, schooling and exercising plan for each horse and your policy as to the number and condition of the horses accepted by your organization. 
     We take on horses depending on the need for our clients, several of our clients only do walk and maybe trot, we need a large horse to carry weight and ponies for the smaller clients. All our horses live in 24 x 24 fully covered stalls, some in 16 x 16 box stalls with large outside area. They are turned out daily and schooled when needed approx. 2-3 times per week and used in 4-5 lessons per weeks. We take them on trail rides on a regular basis. Horses that have injuries are only used for the walking clients, most our horses are used for all our programs, walk/trot with the special needs, and walk trot canter with our able bodied students. We feel that all horses needs to have a varied exercise program for their mental health.

2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase, auction sale, retirement). 
     All our horses are donated to our programs for several reasons, an owner passed away, a kid started college out of state, injury etc.We also have a couple of retired horses where the owner is still involved but does not have time to exercise and take care of the horse but still pay for the board and Special Spirit make sure the horse is taken care of daily and exercised on a regular basis. We have horses from the race track, retired show horses and horses rescued from bad situation.

3. Describe under what circumstances horses leave your organization. Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives you have to attract potential adopters. Please include your policies and practices with respect to horses that are no longer useful or manageable and horses that need to be retired. 
     We are setting aside a fund to be able to allow horses that are still able to take care and fend for themselves to go to irrigated pastures. Since we are doing "Equine Assisted Therapy" here we always need horses for ground work, so most of our horses as long as they can walk will have a "job" here with Special Spirit. To date we have not had to eliminate any of our horses, but since they have been helping us with our programs they will be taken care of until the end. At present we still have our first donated horse, Diamond Jiggers Bar, or as the kids call her "Jiggy Momma", she came to Special Spirit in 2008 at the "young" age of 25, and is still going strong. Jiggy Momma is retired and does no longer participate in any lessons but she get carrots and a turn out every day.

4. For new horses, describe your initial assessment process for each horse (i.e. physical examination, test ride, health record, Coggins test, quarantine, veterinary consult, etc.). 
     Before we take on a horse we go meet the horse at the current facility and talk to either owner or trainer to evaluate the horse and figure out how we can best utilize the horse into our programs. Next step is to take the horse on a 30 day trial, if possible, to assess if the horse will fit into our programs. If possible get the health records and talk the veterinarian that has treated the horse. During the 30-day trial we will evaluate if the horse is suitable to our program. We have the more experienced volunteers help with this assessment.

5. Describe your overall horse health care plan and how you assess and monitor the health of your horses on an ongoing basis. Include a description of your vaccination and worming schedule. Include a description of your health/veterinary care plan for at-risk animals, geriatric horses and horses with serious issues. 
     Our horses are monitored daily, a check of manure, water intake and any other visible signs are checked every morning, along with supplement and medications to some of the older horses. Since we are in a very dry climate we have been recommended to worm only 3 times per year and we rotate the type of worming given. Vaccinations takes place beginning of each year. Knock on wood, at present we don't have any at risk animals, but we work with all our local veterinarians on a regular basis, and since we are a non-profit organization they are all very helpful. In January of 2017 Luitpold Animal Services donated Adequan that we now give to our older horses.

6. What is the euthanasia policy? Please include specifically under what circumstances your organization will euthanize a horse and whether your organization will euthanize a healthy but difficult horse for space: 
     If the vet recommends it we will comply. We would NEVER euthanize a healthy horse, we would find it a better home or figure out why the horse is difficult and try the change it's behavior. Like Buck Brennaman says there are no bad horses only bad owners....

7. What is the breeding policy? Please include specifically if horses become pregnant while in your care, and if there is a no-breeding clause in the documentation your organization uses to adopt, donate, sell, etc. a horse: 
     This does not apply, we do not allow any stallions on the property and we are not breeders.

8. Does your organization provide horses to any facility to use in research or medical training? 
     No

9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training?  NA

10. Does your organization sell, donate or give a horse to an auction? 
     No

11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA

12. Does your organization place horses in foster care? 
     No

13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA

14. What is the average equine adoption fee/donation received by your organization: Not applicable; None received

15. Adoption Fee Policies
  Not applicable; Fees are not collected; Horses are not offered for adoption.

16. What is your position regarding varying adoption fees vs. one set fee:
  Our organization has never considered this concept.

17. Provide any additional explanation to your answers if needed: We see our horses as our partners, without them we would not be able to do what we do, and we are forever grateful to these wonderful animals that teach us so much.



IV. FACILITIES

This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.

Total facilities at which our organization operates horse-related programs: 1

.

Location 1 of 1
Special Spirit

9889 Helen Ave Shadow Hills CA 91040

1. Facility General Questions

1. Name of Contact: Eva Lund

2. Contact's Phone: 323-428-5005

3. Contact's Email: elund21@hotmail.com

4. Does your organization own, lease or use a part of this facility? Lease

5. If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility: Moonshadow Ranch
Eva Lund (323)428-5005

6. If your organization does not own this facility, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

7. If your organization does not own this facility, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     Lease was signed January 2009, with Moonshadow Ranch, and is automatically renewed each year. A process to sign the deed over the Special Spirit has been started.

8. If your organization leases or uses a part of this facility, please provide the details as to what services are provided by the owner and if and how the owner is compensated.. 
     Owner is paid board for the therapy horses, and is responsible for cleaning, feeding, water, and shavings, as well as maintenance of stalls and barn areas.

9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 4.


2. Facility Horse-Related Questions

1. Enter the total acreage dedicated specifically to the horses: 2

2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. All stalls are fully covered, 7 x 12x24, 3 x 18'18, 9 x 24x24 and 8x 16x16 box stalls with large turn outs. The entire ranch is fenced, there are 2 large arenas with lights and sprinkler system, the small arena has shade cover installed, 3 large turn outs and a large 60m diameter round-pen with sprinkler system. 3 tack areas, one farrier area and wash area.

3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
     Large arena is used for more advanced riding, small arena with shade cover is used for the special clients that are sensitive to sun, all turn outs are used for horses when they are not working. A minimum of 30 minutes turn outs for all horses each day.

4. How many hours of daily turnout do the horses get? (Estimate or Average) 1

5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
     The footing in our arena has a DG base with 3" of sand on top, all arenas are watered and dragged daily. The small arena 100' x 50' has a shade cover installed to protect the special clients and instructors that might be sensitive to direct sun light.

6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes

7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     N/A

9. Describe the availability/accessibility of emergency horse transportation at this facility.
     3-horse trailer and large trucks are capable to access this facility and also turn around.

10. Do the horses have specific tack assignments? Yes

11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
     We fit each horse for appropriate tack to make sure it fits, each horse has it's own bridle, halter, lead-line, blanket, saddle pad, and tack box with brushes. All saddles are used based on fit for each horse, there might be a saddle that fits 2 or more horses, if no saddle fits we use bareback pads.

12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
     The names of each horse are placed on each stall with a brief description and what the horse is fed. In the tack room each saddle is marked to what horse they fit, and each horse has it's own bridle.

13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
     All our horses are in large covered stalls or in a box stall with runs. Turn out is daily, weather permitting. Dueing the rainy season all horses get a daily walk.

14. Describe your feed, feed management plan and your guidelines for the use of supplements.
     We feed straight alfalfa and orchard grass twice a day, along with daily supplements. Grains and supplements are customized based on each horses individual needs, with emphasis placed on overall health, soft tissue, or bone issues.

15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
     We try to maintain our horses at a body score between 5-7 for optimal health.

16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
     New horses are quarantined before being introduced to other horses. Manure is removed daily from stalls and facility owner is responsible for daily hauling and disposal. Horses are de-wormed 3 times per year. Our local veterinarians are helping assess any lameness or overall health issues that our horses may have.

17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
     All stalls have proper drainage to ensure no flooding during the rainy season. Surroundings are cleared of brush to ensure no fire can endanger structures, trees or horses. Emergency plans are in place and posted for public viewing.

18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
     Security gate and the property is totally fenced so security is provided 24/7. Owners live on premises.

19. Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     East Valley Shelter 14409 Vanowen St, Van Nuys CA 91405 888-4LAPET1 (888-452-7381)

20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     NONE


Veterinarian Information

View The Vet Checklist conducted on 03/18/2017

Veterinarian: Dr. Rachel Sachar DVM CVA

Clinic Name: Twin Oaks Equine    Street: 15836 Cindy Court    City: Canyon Country  State: CA    Zip: 91387

Phone: 661-877-6565    Email: twinoaksdvm@gmail.com


Instructors assigned to this Facility
(see Instructor Section)

     1. Instructor: Cassandra Hurlbut

     2. Instructor: Eva Lund

     3. Instructor: Kaylee Doeding

     4. Instructor: Valerie Stern, LCSW


3. Facility Horse-Related Inventory Questions

1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 8.

1-b. Enter the total number of horses housed at this facility: 26

1-c. Enter the maximum capacity of horses at this facility: 27

2016 Horse Inventory

1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes

Additional explanation:All instructor and horse training cost is included in question # 3-j. The average actual daily cost for our horses without the cost of training & instruction is approx. $18/day.

2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.

           + 0 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.

           + 0 2-c. Total number of horses returned.

9 = Total of 2a-2c

           - 0 2-d. Total number of horses adopted during the year.

           - 0 2-e. Total number of horses transferred to another facility during the year.

           - 0 2-f. Total number of horses deceased during the year.

0 = Total of 2d-2f

2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.

            8 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.

            1 2-i. Total number of horses permanently retired.


2016 Horse Care Costs

$25039     Feed (Grain/Hay).

$2012     Bedding.

$1201     Veterinarian.

$6195     Farrier.

$800     Dentist.

$2400     Manure Removal.

$980     Medications & Supplements.

$1173     Horse/Barn Supplies.

$7385     Horse Care Staff.

$33711     Horse Training.

$4404     Other direct horse-related costs not including overhead or other program costs.

$85300     2016 Total Horse Care Costs

$     2016 Total Donated Horse Care Costs

2885     Grand total of the total number of days each equine was in the care of this facility during 2016.

Average cost per day per horse: $30
Question 3 ($85,300 ) divided by Question 4 (2885).

Average length of stay for an equine: 321 days
Question 4 (2885) divided by total of Questions 2a-c (9).


4. Self Assessment

I. Facility & Grounds
A.Operational

     1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time

      4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time

B. Structural

      1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time

      2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time

      3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time

      4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time

      5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time

      6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes

      7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses?

      8. Are the horses housed in stalls/enclosures? Yes-All of the time

      8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All

      8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week

      8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time

C. Paddocks/Yard/Pastures/Turnout

      1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time

      2. Fencing - type, height, safety: Are these spaces appropriately fenced? All

      3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA

      4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All

      5. Condition of paddock/yard: Are these spaces free from equipment and debris? All

      6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time

      7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week

II. Horse Care

      1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months

      2. Dental Care: How often is dental care provided for each horse? Annually

      3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually

      4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week

      5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time

      6. Drinking water: How often do horses have access to clean drinking water? All of the time



6. Public-Related Questions
(required if programs serve individuals with special needs)

1. How many clients participate in the programs at this facility? 64

2. How many hours per week do you operate the horse-related programs at this facility? 40

3. How many weeks per year do you operate the horse-related programs at this facility? 50

4. What is the average wait list time? 1 Months(Weeks/Months/Years)

5. How many hours per day does each horse work? (Estimate or Average)

    Mounted: 2.00  Un-Mounted: 2.00  Total: 4

6. How many days per week does each horse work? (Estimate or Average) 5

7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 80%

8. Provide any additional explanation to your answers if needed. All horses are cared for on a daily basis, if they work in a lesson they might be turned out as well, if they don't have a lesson they will be turned out. We want all our horse to be happy and cared for daily.


V. Instructors/Trainers


     1. *Instructor: Cassandra Hurlbut

         *Facility Participation:

         Special Spirit

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH International

Enter the year that the certification was awarded. (yyyy)2015

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Therapeutic riding instructor


     2. *Instructor: Eva Lund

         *Facility Participation:

         Special Spirit

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH International

Enter the year that the certification was awarded. (yyyy)2009

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Therapeutic riding instructor

Certification 2:

Provide the name of the certifying organization.EAGALA Equine Assisted Growth and Learning Assoc.

Enter the year that the certification was awarded. (yyyy)2012

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Equine assisted activites, i.e. sober living, foster children, etc.

Certification 3:

Provide the name of the certifying organization.Path Intl. ESMHL certification

Enter the year that the certification was awarded. (yyyy)2017

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.ESMHL certification workshop and skill test completed on March 26, 2017.

Please use the space below to share any additional information about this instructor. Eva Lund has been an equestrian since the age of 9, growing up in Sweden attending riding schools for about 15 years, training and caring for horses. Since 2005 been the barn owner and manager for 25+ horses taking care daily care and supervision of all barn functions. She is also the founder of Special Spirit an Equine Therapy Center in the heart of Los Angeles.


     3. *Instructor: Kaylee Doeding

         *Facility Participation:

         Special Spirit

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH Instructor in Training

Enter the year that the certification was awarded. (yyyy)2017

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.KD is waiting to do the workshop and final certification in October 2017

Certification 2:

Provide the name of the certifying organization.British Horse Society Certification

Enter the year that the certification was awarded. (yyyy)2014

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Kaylee obtain the certification during her time as an instructor at the Traditional Equitation School, Burbank


     4. *Instructor: Valerie Stern, LCSW

         *Facility Participation:

         Special Spirit

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.EAGALA certified Equine-Assisted Psychotherapist

Enter the year that the certification was awarded. (yyyy)2012

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified to provide equine assisted therapies

Certification 2:

Provide the name of the certifying organization.Licensed Clinical Social Worker (LCS27078)

Enter the year that the certification was awarded. (yyyy)2008

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified social worker