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Project HORSE, Inc.

GUARDIAN PROFILE - Last Updated: 04/06/2017

I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff:

Chief Staff Officer:  Darcy Baer Woessner

Employees:   Full-Time:  2  Part-Time:  3  Volunteers:  10

Does your organization utilize a management company for management and administration? No

Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. We are an all-volunteer organization, but have 2 individuals dedicated full-time to operating Project Horse (the Executive Director/Founder and the Director of Equine Wellness). All new employees or volunteer staff receive an orientation and tour, given by either or both of the full-time employees. Safety rules are reviewed, including location of First Aid supplies, fire extinguishers, emergency contact info, etc. We do not currently have any official job descriptions or evaluations in use. Most of our few staff members who are dedicating their time wear many hats, and do not have discrete job descriptions.

Governing Body:

Board meetings per year:  4

Number of Board Members:  3  Number of Voting Board Members:  3

Board Compensation:

Is Board Chair compensated?  No  Is Treasurer compensated?  No

Are there any other Voting Board Members that are compensated?  No

Board Relationships:

Are any members of the Board or Staff related to each other through family or business relationships? Yes

If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member. Darcy Woessner (Founder & Executive Director) sits on the Board and is married to the Chairman of the Board. The other Board Director is not a family member or related in any way. No one, including the full-time Executive Director, is compensated.

Board Affiliations:

Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:

Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes


II. PROGRAMS

1. What percent of your total programs and services are horse-related? 100

2. Describe your specific horse-related programs services or activities:
     We provide non-riding equine assisted therapy services to individuals, families and groups. We also provide equine assisted enrichment/learning programs, such as after-school empowerment programs and social skills camps. We serve children ages 4 and older, teens and adults.

Every therapy session includes one or more horses as well as at least one licensed mental health professional and at least one certified equine specialist. Our staff is trained in one or more of the following modalities: the EAGALA Model, the Equine Gestalt Coaching Method (EGCM), Natural Lifemanship (NL) or Trauma Focused-Equine Assisted Psychotherapy (TF-EAP).

Most of our herd is made up of rescue horses which have been rehabilitated for use in our programs.

3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1

4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. n/a

5. Does your organization operate programs involved with animals other than horses?  No



III. POLICIES

1. Describe your equine management philosophies, practices, policies and operations with respect to the use of the horses in your program, including the rehabilitation and retraining (if applicable), ongoing training, schooling and exercising plan for each horse and your policy as to the number and condition of the horses accepted by your organization. 
     Our philosophy with our horses, as well as with our human clients, is to promote healing and positive growth. We try to be good stewards of our land, and are dedicated to the welfare of all (horses and humans alike).

Our facility is kept clean, safe and welcoming, and the environment is very quiet, peaceful and nurturing. The work that we do is all non-riding interactions with the horses, and most horses are "at liberty" to participate in any activity they'd like, or to take a pass when they're not interested or uncomfortable. Very little training has to occur - most of the work we do is "untraining" or unconditioning, so that the horses understand they are free to make choices, express opinions in a safe manner and be themselves. The nature of our non-mounted therapy works best when horses get to act like horses, and not do things out of training or repetition.

Regular positive interaction with all of our horses is key, and our interactions and relationships are based on mutual respect. Once a horse gets acclimated to our environment, and is physically rehabilitated (in cases where this is necessary due to a horse's prior malnutrition, neglect, etc.), we then focus on the emotional well-being and rehab of each horse. We work patiently but diligently to establish trust, as typically the horses which are rescue cases lack trust in their humans. With some horses trust is achieved quickly; with one of our most extreme abuse cases, building trust took over a year of steady, quiet work. In other words, we work very hard to promote the health and well-being of each horse, and understand that there's no cookie-cutter approach. We do what each horse needs, working at each horse's unique pace.

With regards to exercise, our horses spend the bulk of their day turned out, grazing. Some are on specific exercise programs and get regular hand walks to promote good health and weight.

We will have up to 12 horses at our property, under Project Horse's care. Although several of the horses in our program are rescues, we are not a rescue organization. We have a nearly full herd (11 horses) and do not have a stated policy about what condition a horse may arrive in.

2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase, auction sale, retirement). 
     The horse that helped to get Project Horse started (and was the impetus for our organization's founding), was a rescue. She had been an eventing horse that had suffered a bad fall then wasn't given the appropriate medical care and physical rehabilitation. No longer able to be ridden, this horse was deemed useless, turned out and forgotten. The horse was going to be euthanized since no one wanted her, when our founder intervened, paying a modest price to take her. After physically rehabilitating the severely starved and neglected horse, and getting her much more comfortable (she was very arthritic), the founder observed repeatedly how affectionate the Thoroughbred mare was with children. The horse had a lot of life left in her and her new purpose seemed to be to provide emotional support to people, especially children. This ultimately prompted the founding of Project Horse - an alternative therapy center focused on mental health and wellness. The mare's story is a key reason that our programs feature non-riding interactions between horses and clients.

Beyond this initial rescue, horses have come to Project Horse in a variety of ways. The second was also a rescue, and he was part of a high profile County Animal Control seizure of 48 Thoroughbreds in our area who were left for 2 winter months without care. After fostering the horse, we adopted him.

The next two horses were both adoptions, being made available to Project Horse after establishing a reputation for committed and excellent care to the first two horses. Several other horses have been offered to Project Horse, in hopes that we could provide forever homes. In each case, the horses were being given up, no longer affordable for their owners, or no longer serving their purpose (in their owners' opinions). We have not been able to take all of them, but are providing forever homes to a handful. The balance of our current herd of horses are boarded horses owned by individuals who support Project Horse and love the kind of care we give and the positive interactions the horses get in sessions. By boarding a few horses on our leased property, we are able to get a predictable income stream to help cover some of our high fixed costs.

3. Describe under what circumstances horses leave your organization. Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives you have to attract potential adopters. Please include your policies and practices with respect to horses that are no longer useful or manageable and horses that need to be retired. 
     Given the unique and low-stress nature of what we do at Project Horse, coupled by zero under saddle demands, we find that horses do not pass a useful period or become unmanageable. If a horse's behavior were to become aggressive, we would consult the vet, seeking an underlying discomfort and potential health problem. We welcome "retired" horses, since they can live out their lives in comfort and contentment at Project Horse, and still have a purpose and something that interests them (our work is emotionally and intellectually engaging for our horses without being physically taxing).

The only horses that leave our organization would be horses that are boarded with Project Horse that are owned by other individuals. These horses leave seldomly, but when they have, it's been because the owner has relocated out of the area. We make a lifelong commitment to the horses in our care.

4. For new horses, describe your initial assessment process for each horse (i.e. physical examination, test ride, health record, Coggins test, quarantine, veterinary consult, etc.). 
     When we consider new horses to add to our herd, we do both a physical and mental health assessment, to gain a better understanding of what challenges we might face. The physical examination is done in conjunction with our veterinarian, and includes not only an assessment of the horse's current condition, but recommendations from our veterinarian about specific nutritional needs and a physical rehabilitation plan (if needed).

We attempt to get the horse's health and medical records, but as most of our horses have been rescues, the health history is typically minimal at best. We insist that all horses come onto our property with a current valid Coggins. Because we are near capacity with horses, with the last member of our herd joining us later this year, we do not plan on bringing any new horses into the program. In the unlikely event we have to receive an unknown horse, we would be able to isolate the horse through use of a round pen in an area where there would be no contact with other horses.

We do not "test" any new horses for their suitability in our programs and session work as most need time to settle in before any fair assessment can be made.

5. Describe your overall horse health care plan and how you assess and monitor the health of your horses on an ongoing basis. Include a description of your vaccination and worming schedule. Include a description of your health/veterinary care plan for at-risk animals, geriatric horses and horses with serious issues. 
     We conduct twice daily wellness checks by appointing a single staff member this responsibility each day (this minimizes the potential for confusion amongst staff members, or potentially skipping a wellness check assuming another staff member has already done it). There are typically 2 to 3 staff members who lay eyes upon the horses several times a day. In this way, problems and injuries are caught quickly, usually minimizing escalating problems.

We also monitor daily water consumption, especially in the height of winter and height of summer.

We monitor horses not only for injuries or atypical behavior, but also for their overall condition. This is assessed on a weekly or bi-weekly basis, since daily changes can be imperceptible. We work with our veterinarian to identify each horse's body score and a plan to get them to (or maintain) the ideal score.

We follow a deworming plan that our vet introduced (and we adopted) three years ago that's based on only deworming horses that need it, versus following a standard rotation for all horses. We base our plans on what the vet recommends, which is based on egg counts determined by fecal tests. This has worked extremely well.

All of our horses receive wellness exams and vaccinations every 6 months (September and March). We follow our veterinarian's recommended vaccine plan for our local area and "threats", plus we give Lymes vaccination and booster for botulism. The regular vaccinations include Potomac Horse Fever, Flu/Rhino, Eastern and Western Encephalitis, tetanus, West Nile Virus, Rabies, and Strangles (if needed). A body condition score is given to each horse during these wellness exams, by our veterinarian.

All of our horses are at-risk, since we do not know their exact medical histories and they have suffered high levels of stress in the past. We monitor all of our horses very closely, operating under this assumption. We have a couple of older seniors, who are in excellent shape. We attribute this to their excellent nutrition, comprehensive care, low stress lives and being content. As a rule of thumb, all of our horses are fed a low sugar diet (not just our seniors) and all of our horses receive grain concentrates that are wetted down so as to be very easy to eat and swallow. This geriatric protocol is in place for our entire herd. They are all monitored closely for manure output, water consumption, dropping of feed, unusual stance, dullness in their eyes, lethargy, and body temperature. Care is taken to know each of these horses individually, so individual decisions can be made on blanketing, hay quantities, fly spraying, etc. We have several horses with serious issues: two with Cushing's, one with Insulin Resistance, two who colicked in the past, and a couple who reportedly have "choke". The veterinarian, and our vigilant staff, monitor these extra special horses even more closely than the rest of our herd.

We contract with a second veterinarian who specializes in equine dental work. All of our horses receive at least one comprehensive dental exam and float each year. Our senior/geriatric horses receive two comprehensive dental exams per year, along with one other horse (a miniature) that has unusual incisor growth and requires two floats per year.

Hoof care is done on a regular schedule for all horses, ranging from 4-6 weeks, depending on the time of year, hoof growth. The majority of our heard is barefoot, while two of our horses currently have shoes for therapeutic purposes.

Any conditions or concerns that occur outside the normal veterinary/dental/worming/farrier care schedule are quickly evaluated and the appropriate professional is consulted/brought in as needed.

6. What is the euthanasia policy? Please include specifically under what circumstances your organization will euthanize a horse and whether your organization will euthanize a healthy but difficult horse for space: 
     There have been two horses to date at Project Horse that have been euthanized. One was a boarded horse used in the program. His owner, after exhausting all available medical/treatment options, decided to euthanize. Project Horse had to euthanize one horse (a miniature) in August 2015 due to her chronic health conditions that caused a rapid decline in her health. (These chronic conditions were treated by Project Horse upon the horses' arrival two years prior, as they went untreated for years by her previous owner.)

We do not have a specific euthanization "policy". If warranted and deemed appropriate by our veterinarian, then we consider it seriously. In all cases there would be several other avenues pursued first, if time permitted.

Project Horse will euthanize only as a last resort, and only when it becomes the best option for the well-being of the horse. We would NEVER euthanize a horse out of convenience or even for economic reasons. There are always other options. Quite often, Project Horse has been that "other option" for horse owners whose commitment and values were not quite what the horse deserved.

7. What is the breeding policy? Please include specifically if horses become pregnant while in your care, and if there is a no-breeding clause in the documentation your organization uses to adopt, donate, sell, etc. a horse: 
     There is no breeding allowed on our property, nor foaling. We do not sell or adopt out horses - they all have forever homes with Project Horse. Only one stallion was ever considered for rescue and joining our herd. He is a miniature horse, and was literally castrated upon arrival, by our veterinarian. Horses will not become pregnant while in our care. IF somehow they did, then we would consult with our veterinarian and come up with the best possible pre and post foaling care, as well as employ her assistance in finding a suitable temporary facility. We are not equipped to allow foaling at our facility.

8. Does your organization provide horses to any facility to use in research or medical training? 
     No

9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training?  NA

10. Does your organization sell, donate or give a horse to an auction? 
     No

11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA

12. Does your organization place horses in foster care? 
     No

13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA

14. What is the average equine adoption fee/donation received by your organization: Not applicable; None received

15. Adoption Fee Policies
  Not applicable; Fees are not collected; Horses are not offered for adoption.

16. What is your position regarding varying adoption fees vs. one set fee:
  Other considerations are provided below.

17. Provide any additional explanation to your answers if needed: Not applicable; Fees are not collected; Horses are not offered for adoption.



IV. FACILITIES

This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.

Total facilities at which our organization operates horse-related programs: 1

.

Location 1 of 1
Project Horse Inc.

18915 Lincoln Road Purcellville VA 20132

1. Facility General Questions

1. Name of Contact: Darcy Woessner

2. Contact's Phone: 703-517-6964

3. Contact's Email: darcywoessner@projecthorse.org

4. Does your organization own, lease or use a part of this facility? Use

5. If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility: Trillium Farm
18915 Lincoln Road
Purcellville, VA 20132
540-751-4466
Email: jmatthews@tmgworld.net
Joseph & Tanya Matthews

6. If your organization does not own this facility, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

7. If your organization does not own this facility, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     Project Horse and the Matthew's (who own the equine facility and property where we provide services) have a legal lease contract in place. The contract is for a five (5) year term. The original contract is dated September 1, 2016. The organization and property owners have a mutual understanding that this is a long-term lease arrangement. IF the time comes to terminate the arrangement, Project Horse will be granted adequate time to identify and secure another similarly equipped lease property in western Loudoun County. You may contact the property owners to verify this.

8. If your organization leases or uses a part of this facility, please provide the details as to what services are provided by the owner and if and how the owner is compensated.. 
     Project Horse pays the owner a monthly lease fee to have exclusive use of the equine facility, which includes 2 large pastures with run-in sheds, paddock with run-in shed, and large single aisle barn (including stalls and hay loft areas). We have shared use of common areas such as a gathering building (for private and public events) and parking area. The owner, in exchange for our monthly lease payment, handles all maintenance of common areas, buildings and fencing. Project Horse is responsible for all horse care and related expenses, as well as pasture maintenance (self care).

9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 2.


2. Facility Horse-Related Questions

1. Enter the total acreage dedicated specifically to the horses: 10

2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. The entire property is fenced in solid oak 3-board fencing which is checked at least monthly for repairs / board replacement / nail pops. Every pasture or paddock has a custom built run-in shed of various sizes, the smallest of which is 12' wide X 10' deep, the largest of which is 48' wide X 22' deep. The run-in sheds are mucked out daily, minimizing odor, flies and discomfort for our horses. There is a main, large barn that was constructed 5 years ago of block and concrete with a sheet metal roof. The barn is a single aisle barn, and said single aisle is oversized. The barn has 10 stalls, climate controlled feed storage area, 3 separate heated spaces used for a waiting area, staff workspace and private therapy space, a heated bathroom, and upstairs hay loft for storing farm equipment, seasonal items and up to 500 rectangular (regular size) hay bales. All stalls have thick rubber mats with sawdust bedding, and have box fans mounted for summer months. The footing in the aisles is heavy rubber matting over a concrete base.

3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
     We currently have two, 4 acre pastures, a 1.5 acre paddock and a 1/8 acre dry lot. Several of our horses are older, and some have diagnosed metabolic conditions, meaning they do not do well with full-time grazing. Those horses are kept on the smaller paddock, with access to high quality hay in slow-feeder nets, per our veterinarian's recommendations. They may also be turned out with grazing muzzles. The horses that do better with controlled access to grass are our 3 miniature horses (one of whom came to us obese). The other horses requiring strict limitations on grass are 2 senior mares, one of whom has Cushing's, and the other is IR. The other horses with us, a mix of mares and geldings, varying in age from 6 to 19 years, and are all considered "easy keepers". We monitor their grass and hay consumption, per our veterinarian's recommendations. In general, we keep horses pastured in small groupings (2 to 4 per "herd"). The horses are put together based on disposition, and then nutritional requirements. Groups that are not cohesive or are unsafe are immediately re-organized.

4. How many hours of daily turnout do the horses get? (Estimate or Average) 14

5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
     All of our programs are on the ground, meaning no riding involved. We hold client sessions in either the pastures themselves, at times in the barn (combination of aisle way, classroom and/or stalls), or in one of two main work spaces: a 60' round pen with a bluestone & manufactured sand base, or the barn paddock. Typically, we use 1 to 3 horses in a session. When the footing is slick, we opt for an in-barn session. With regards to training, we sometimes engage in Parelli-type natural horsemanship training games. These are most often conducted in our round pen.

6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes

7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     N/A

9. Describe the availability/accessibility of emergency horse transportation at this facility.
     Project Horse keeps a 3-horse slant load bumper pull horse trailer at the equine facility, which is available exclusively for our use. The Executive Director and Director of Equine Wellness each have a truck available and able to tow the trailer. We are extremely fortunate to be located only 15 minutes from the Marion duPont Equine Medical Center in Leesburg, VA, which is a teaching hospital and part of the Virginia Tech University system. Our veterinarian lives 20 minutes from our property, and as a rule, comes by monthly to check in, drop off medications, provide consults, etc.

10. Do the horses have specific tack assignments? Yes

11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
     The "tack" utilized by Project Horse consists of grooming tools, halters and leads, blankets, coolers and sheets. All are organized separately, by horse, and are never shared. Every horse has their own tack trunk. Spares of everything are kept clean and on hand, if something should break and require a few days before it can be replaced. All tack is inspected weekly. All blankets are sent to a professional gear cleaning company in spring for inspection, repair, cleaning and waterproofing.

12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
     We use livestock tags with horse and blanket information written in permanent marker. The tags are attached to the blankets with a cable tie, which is trimmed to ensure it cannot get caught on anything and does not have a sharp edge. Some of the blankets also have horse's name written on a surcingle / belly strap. Halters have small, soft rubber/plastic tags hanging on a side ring. Lead ropes are kept attached to halters when hung and not in use. We insist that all halters have a leather breakaway crownpiece. Grooming totes are identified by name. In most cases, individual brushes and grooming items are also labeled by name.

13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
     During Daylight Savings Time, which typically coincides with spring/summer, horses are housed in stalls during the day, usually about 1-2 hours after sunrise. When brought in they are fed their AM meal. Just before sunset, and after consuming their PM meal, horses are turned out for the night. Sheets/blankets are put on horses as needed. During Standard Time, which typically coincides with fall/winter, horses are housed in stalls overnight, and are brought in just before sunset, at which time they are provided their PM meal. Horses are turned out just after sunrise, after their AM meal. Sheets/blankets are put on horses as needed.

14. Describe your feed, feed management plan and your guidelines for the use of supplements.
     Horses are fed twice per day. The AM meal includes necessary maintenance medications and supplements. The PM meal may contain additional supplements and medications for some of the horses. We feed a variety of concentrates and supplements, based upon veterinary recommendations for each horse. In general, we provide one or more of the following to each horse daily, in addition to high quality orchard grass hay: Purina Senior Purina Enrich + Purina Amplify (fat supplement) Triple Crown Chopped Alfalfa Forage Purina Hydration Hay Our horses eat in the barn, in individual stalls. The exception are two minis who share a stall; they are fed together and monitored until they finish their feed. Each horse has his/her own feeder, identified on the outside side by horse's name, and each feeder is cleaned daily after feeding time ends. With regards to supplements, all horses have free choice access to a salt block as well as a mineral block. During winter, horses who need a fat supplement are given one in their feed concentrate. Other supplements, as well as maintenance medications, are given under the advice and guidance of our veterinarian. We have some horses on probiotics, some on joint supplements, one on a hoof supplement, one on a metabolic supplement, several on a thyroid supplement, some on a special supplement to promote hind gut nutrient absorption and one on a supplement for anhidrosis.

15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
     Our veterinarian assesses each horse a minimum of twice a year during our 6-month wellness and vaccination exams. In reality, our vet is available always for consult and advice, even via text and email. At every exam, body score is calculated along with vet recommendations to get to the ideal number for each horse (which includes feeding adjustments and/or change in exercise regime). Our goal is to have each horse at a 5 throughout the year, but we do often have mares that routinely score a 6 (and sometimes a 7). The body score dictates our adjustment to amount of concentrate as well as hay. Depending on the soundness of the horse, it also dictates the level of activity we ask of a horse for exercise purposes.

16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
     To minimize parasites, we have implemented a fecal testing program through our vet 3 years ago. Under her guidelines, we test each horse and deworm according to their parasite load and need. We muck our run-in sheds daily, and remove the manure from the area, placing it in a manure dumpster which is hauled away every 3-4 weeks. We also use Spalding Fly Predators, to minimize the fly population, reduce the spread of disease and increase our herd's comfort. In terms of halting the spread of airborne or contact viruses or sickness, when a horse shows any signs of illness (eye or nasal discharge, fever, lethargy, coughing, wheezing, etc.), we immediately have the vet come out, diagnose the horse, provide a treatment plan and advise on an isolation plan specific to this horse and illness. As we do not currently have a barn or paddock dedicated to quarantine, we would use portable panels to provide a turnout area for the horse. We would post a sign to notify anyone as well as send out a communication to anyone who might come into contact with the horse. For sick horses, our procedures include the use of a foot bath after exiting a sick horse's paddock and stall. Manure is kept in a dedicated muck tub until disposed of, and a dedicated pitchfork is used during the quarantine period. We limit the number of staff/volunteers who care for a sick horse. Those staff or volunteers who come into contact with the sick horse must change gloves, boots, jackets, or any other potentially contaminated clothing so as to prevent the spread of illness to a healthy horse. We have sanitizing wipes we use for thermometers and other first aid items. We care for the healthy horses and any sick horse separately (meaning either before or after, but never during care for the healthy ones). When possible, we use disposable items with the sick horse, then sealing used disposable items in plastic trash bags and removing them from the property. When we believe the horse in question is healthy again, we do not officially end our quarantine period until the vet returns and gives her approval. With regards to carcass removal, we have had two horses require euthanizing, which was carried out by our veterinarian. An equine cremation service handled the removal, transport, cremation, and return of the remains.

17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
     To maximize our preparedness, we always have several days worth of feed concentrate and supplements on hand, as well as a week+ of hay in storage. WEATHER: We have 2 staff responsible for keeping an eye on potential weather threats, and they keep everyone apprised of real threats as well as action plans and implementation. We have emergency weather plans for summer heat, winter cold, snowstorms, tropical storms and wind storms. Summer heat is dealt with by 3 wellness checks per day, floating ice blocks in water troughs to encourage drinking as well as troughs being placed in shady areas, clipping Cushinoid horses, fans blowing on horses in their run-ins (out of direct sunlight) and in their stalls, and extra wetting down of concentrate meals to increase hydration. Winter cold is dealt with by having 3 wellness checks per day to monitor hay & water consumption, horse body temp, extra blanketing layers, constant access to high quality hay, checking that trough heaters are still functioning adequately, and moving troughs close to or inside run-ins. For high winds as well as extreme rainstorms or tropical storms, we ensure all horses have appropriate "clothing" on prior to a storm commencing. We also ensure that they have ample hay and fresh water protected in their run-ins, to ensure they can ride the storm out safely and comfortably. When we have experienced threatening storms such as severe tropical storms or gale force winds, we leave a breakaway halter on each horse with their name and our phone number, in the unlikely event that a limb were to come down and break a fence enough that horses got out of the pasture. We are friendly with neighboring equine facilities, and have an agreement to reach out to each other in the event of emergencies, including weather-related emergencies. FIRE: The barn is constructed of block and cement, which reduces - but does not eliminate - the threat of fire. The barn is equipped with several fire extinguishers which are checked annually. We have 9-1-1 Procedures posted in 3 different areas on our property, along with the physical address of our location and other emergency contact info. All staff and volunteers receive an orientation about emergency plans and procedures.

18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
     We are a private facility and do not allow visitors or the public to come without a prior, approved appointment. The property owners who reside on site keep a close eye on who comes up the driveway that is not recognizable, and does not hesitate to stop them and find out who they are. We all alert the others if unknown people show up, and we all have an agreed policy to politely but firmly ask them to leave. We have called the local sheriff's department before when someone suspicious arrived and their responses were not satisfactory as to the purpose of their unexpected visit. The deputies arrived within 10 minutes and escorted them off the property. Project Horse tells all potential clients and visitors (and posts on our web site) that we are a private facility and people may only come by appointment.

19. Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Loudoun County Animal Care & Control 39820 Charles Town Pike (Route 9) Waterford, VA 20197 540-882-3211 animals@loudoun.gov Nina Stively is the Director.

20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     Since we are not an equine rescue, we are usually not contacted about horse welfare issues. If we happen to learn of a horse welfare issue, we reach out to Loudoun County Animal Care & Control and/or the Loudoun County Sheriff's Office. Loudoun County Sheriff's Office Administrative Office 803 Sycolin Road SE, Leesburg, VA 20175 General: 703-777-0407 Non-emergency: 703-777-1021 We have a working relationship with an equine advocacy group in Virginia, as follows: Dominion Equine Welfare 10603 Orchard St. Fairfax, VA. 22030 Tim Parmly, Co-Founder E-mail: dominionequinewelfare@gmail.com Website: www.dominionequinewelfare.com Phone: 703-472-6609


Veterinarian Information

View The Vet Checklist conducted on 03/02/2017

Veterinarian: Dr. Mia Lee

Clinic Name: Solstice Equine Veterinary Service    Street: 38707 Triticum Lane    City: Lovettsville  State: VA    Zip: 20180

Phone: 571-223-5891    Email: mia@solsticeequine.com


Instructors assigned to this Facility
(see Instructor Section)

     1. Instructor: Darcy Woessner

     2. Instructor: Maria Kimble


3. Facility Horse-Related Inventory Questions

1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 11.

1-b. Enter the total number of horses housed at this facility: 11

1-c. Enter the maximum capacity of horses at this facility: 12

2016 Horse Inventory

1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes

Additional explanation::*3-c and *3-g: Please note that given the way our veterinarian invoices, medications and chiropractic care are included in our total for veterinarian expenses (*3-c) instead of listed with supplements (*3-g). *3-j: Please note we bring in a trainer who is well versed in Natural Horsemanship to augment the training our staff does with the horses. *3-k: Please note that this amount includes our C&C insurance, blanket cleaning and repair and maintenance. We have high medication/veterinary expenses because of the special physical and medical needs of our rescue herd, with a majority of our horses being on one or more daily maintenance medications. The variety of conditions for which horses in our herd are treated includes Cushing's, Insulin Resistance, hypothyroidism, hind gut acidosis, anhidrosis, environmental and/or food allergies, chronic recurring uveitis, arthritis, and laminitis. ________________________________________

11 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.

           + 0 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.

           + 0 2-c. Total number of horses returned.

11 = Total of 2a-2c

           - 0 2-d. Total number of horses adopted during the year.

           - 0 2-e. Total number of horses transferred to another facility during the year.

           - 0 2-f. Total number of horses deceased during the year.

0 = Total of 2d-2f

11 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.

            11 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.

            0 2-i. Total number of horses permanently retired.


2016 Horse Care Costs

$10782     Feed (Grain/Hay).

$2812     Bedding.

$16102     Veterinarian.

$3840     Farrier.

$1834     Dentist.

$3850     Manure Removal.

$4970     Medications & Supplements.

$4110     Horse/Barn Supplies.

$14500     Horse Care Staff.

$3330     Horse Training.

$3026     Other direct horse-related costs not including overhead or other program costs.

$69156     2016 Total Horse Care Costs

$     2016 Total Donated Horse Care Costs

4015     Grand total of the total number of days each equine was in the care of this facility during 2016.

Average cost per day per horse: $17
Question 3 ($69,156 ) divided by Question 4 (4015).

Average length of stay for an equine: 365 days
Question 4 (4015) divided by total of Questions 2a-c (11).


4. Self Assessment

I. Facility & Grounds
A.Operational

     1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time

      4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time

B. Structural

      1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time

      2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time

      3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time

      4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time

      5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time

      6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? No

      7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses?

      8. Are the horses housed in stalls/enclosures? Yes-Half of the time

      8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All

      8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week

      8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time

C. Paddocks/Yard/Pastures/Turnout

      1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time

      2. Fencing - type, height, safety: Are these spaces appropriately fenced? All

      3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA

      4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All

      5. Condition of paddock/yard: Are these spaces free from equipment and debris? All

      6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time

      7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week

II. Horse Care

      1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months

      2. Dental Care: How often is dental care provided for each horse? Annually

      3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually

      4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week

      5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time

      6. Drinking water: How often do horses have access to clean drinking water? All of the time



6. Public-Related Questions
(required if programs serve individuals with special needs)

1. How many clients participate in the programs at this facility? 30

2. How many hours per week do you operate the horse-related programs at this facility? 20

3. How many weeks per year do you operate the horse-related programs at this facility? 48

4. What is the average wait list time? 0 (Weeks/Months/Years)

5. How many hours per day does each horse work? (Estimate or Average)

    Mounted: 0.00  Un-Mounted: 2.00  Total: 2

6. How many days per week does each horse work? (Estimate or Average) 3

7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 0%

8. Provide any additional explanation to your answers if needed. INFO PERTAINING TO QUESTION #1: On average, we have 30 clients per week come out for sessions at Project Horse. The actual number varies week to week, depending on the weather and the programs we are currently offering (and whether or not they are for groups or individuals). PERTAINING TO QUESTION #4: We do not currently have a wait list and do not operate at full capacity.


V. Instructors/Trainers


     1. *Instructor: Darcy Woessner

         *Facility Participation:

         Project Horse Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.EAGALA

Enter the year that the certification was awarded. (yyyy)2009

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.EAGALA provides training and certification for the safe and effective use of horses in therapy and experiential learning. EAGALA focuses on non-riding activities and use of horses only.

Please use the space below to share any additional information about this instructor. This individual is the founder of Project Horse as well as the Executive Director. In addition to extensive horse training, managing and handling experience, she has over 5000 hours of experience as a certified equine specialist, co-facilitating individual and group non-riding programs for Project Horse. This individual has also completed the First Level (Basic Training) of Natural Lifemanship and is enrolled in a training program to become a certified equine professional in Trauma Focused-Equine Assisted Psychotherapy (TF-EAP).


     2. *Instructor: Maria Kimble

         *Facility Participation:

         Project Horse Inc.

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.EAGALA

Enter the year that the certification was awarded. (yyyy)2015

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.EAGALA provides training and certification for the safe and effective use of horses in therapy and experiential learning. EAGALA focuses on non-riding activities and use of horses only.

Please use the space below to share any additional information about this instructor. This individual is the Director of Equine Wellness. In addition to extensive horse training, managing and handling experience, she has over 3000 hours of experience as a certified equine specialist, co-facilitating individual and group non-riding programs for Project Horse.