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Beech Brook Farm Inc.

GUARDIAN PROFILE - Last Updated: 06/06/2017

I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff:

Chief Staff Officer:  Deborah Finco

Employees:   Full-Time:  0  Part-Time:  0  Volunteers:  20

Does your organization utilize a management company for management and administration? No

Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. We have a detailed volunteer packet that includes job description, liability waivers, policies etc. For any hired staff when we have such we state in contracts that we perform reviews regularly and the contract states grounds for dismissal should it come to that.

Governing Body:

Board meetings per year:  12

Number of Board Members:  7  Number of Voting Board Members:  6

Board Compensation:

Is Board Chair compensated?  No  Is Treasurer compensated?  No

Are there any other Voting Board Members that are compensated?  No

Board Relationships:

Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:

Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:

Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  No

Additional Comments:
We have a Board of directors manual that is updated ever two years that describes roles and responsibilities of the Board as well as policies that apply to board members


II. PROGRAMS

1. What percent of your total programs and services are horse-related? 100

2. Describe your specific horse-related programs services or activities:
     We rescue horses from neglect, abuse and to remove them from the slaughter pipeline. We then rehabilitate and train them so we can adopt them to forever homes. We also provided opportunities for the public to visit and interact with our rescued horses.

3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1

4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. 

5. Does your organization operate programs involved with animals other than horses?  No



III. POLICIES

1. Describe your equine management philosophies, practices, policies and operations with respect to the use of the horses in your program, including the rehabilitation and retraining (if applicable), ongoing training, schooling and exercising plan for each horse and your policy as to the number and condition of the horses accepted by your organization. 
     In general we follow the AAEP care guidelines for equine rescue and retirement facilities. We have a horse committee that consists of people who are regularly at the rescue and are very familiar with the horses. Quarterly they update goals and training plans for each horse. We work with a trainer for training and schooling horses, while our volunteers who have been approved work on ground basics and such. The number of horses allowed is regulated by local zoning ordinances. However we limit the numbers based on annual financial projections and funds in reserve so that we do not take in more than we can financially manage. We do have general guidelines regarding horses we accept. We do not have the facilities to accept full sized horses that are stallions and as such do not accept stallions except for mini horses or donkeys or standard donkeys and we geld prior to leaving our facility. We have guidelines in place for quarantine, refeeding starved horses and work closely with our vet when needed

2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase, auction sale, retirement). 
     We accept horses via owner surrender if owner facing undue hardship, through Animal control seizures and purchase at auction to keep off the slaughter pipeline circuit. We have a policy with adopters as part of our contract that if they can not keep a horse they must contact us and allow us at least 3 months to make room to take the horse back into our rescue facility.

3. Describe under what circumstances horses leave your organization. Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives you have to attract potential adopters. Please include your policies and practices with respect to horses that are no longer useful or manageable and horses that need to be retired. 
     Adoption: We check facilities and references as well as vet and farrier of any prospective adopters. They are required to keep us updated with photos and vet records for the first 3 years post adoption. Per contract they can not sell or giveaway a horse adopted from us nor can they breed. ALthough we are not a sanctuary per se due to limited space; un-adopted horses remain in our care. In some cases we may have them at fosters or we may board them at facilities to free up space at our rescue facility. We generally follow the AAEP guidelines for humane euthanasia although we only allow injection. In general humane euthanasia at our facility is due to quality of life issues.

4. For new horses, describe your initial assessment process for each horse (i.e. physical examination, test ride, health record, Coggins test, quarantine, veterinary consult, etc.). 
     HOrses can not come to our facility without a current coggins. Once at our facility if they are from auction we have a quarantine period of 3+ weeks. We have quarantine policies that volunteers follow. Our vet is contacted regarding any serious illnesses or issues that need vet attention: vaccination, gelding,teeth floating etc. Evaluation of horses on the ground is done by volunteers and under saddle evaluations by our trainer. We keep written records of the horses temperature etc while in QT. Upon leaving QT our horse committee writes up goals and a training plan for the horse.

5. Describe your overall horse health care plan and how you assess and monitor the health of your horses on an ongoing basis. Include a description of your vaccination and worming schedule. Include a description of your health/veterinary care plan for at-risk animals, geriatric horses and horses with serious issues. 
     Upon arrival all horses have general info as to body weight, temp, respiration, foot condition and general health etc filled out on a form. We monitor horses weight and record regularly using a weight tape. We worm new arrivals or run a fecal and we then have aa regular worming rotation for our farm. Horse are vaccinated after arrival and then annually. Care for at risk and older horses is based on consults with our vet.

6. What is the euthanasia policy? Please include specifically under what circumstances your organization will euthanize a horse and whether your organization will euthanize a healthy but difficult horse for space: 
     We follow AAEP guidelines and in most cases we euthanize for quality of life issues. in once situation we had to euthanize a horse due to veterinary recommendation due to the dangerous nature of the horse whom injured several people.

7. What is the breeding policy? Please include specifically if horses become pregnant while in your care, and if there is a no-breeding clause in the documentation your organization uses to adopt, donate, sell, etc. a horse: 
     Breeding is not allowed per our adoption contract and in the event such were to occur our contract states that the horse is returned with offspring to the rescue. Horses that come from auctions may arrive pregnant and we care for them accordingly. All stallions that arrive at our facility are gelded prior to leaving UNLESS a baby has not yet matured enough to be gelded then the adopter agrees as part of the contract to geld and must show proof of doing such.

8. Does your organization provide horses to any facility to use in research or medical training? 
     No

9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training?  NA

10. Does your organization sell, donate or give a horse to an auction? 
     No

11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA

12. Does your organization place horses in foster care? 
     Yes

13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: 
     We inspect facilities, contact their vet and farriers for references. We require regular written updates and photos from foster facilities.

14. What is the average equine adoption fee/donation received by your organization: $201 to $500

15. Adoption Fee Policies
  Adoption fees may vary depending on the equine level of training.
  Adoption fees may vary depending on the equine age.
  Adoption fees may vary depending on the equine health and soundness.

16. What is your position regarding varying adoption fees vs. one set fee:
  Our organization approves of this concept.

17. Provide any additional explanation to your answers if needed: We feel comfortable establishing fees that we feel reflects the horses age, training, demeanor and health. Our fees are generally below "fair market value" but enough to make sure that party adopting has the horses best interest in mind.



IV. FACILITIES

This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.

Total facilities at which our organization operates horse-related programs: 1

.

Location 1 of 1
Beech Brook Farm Equine Rescue

74 Anthony Road North Stonington CT 06359

1. Facility General Questions

1. Name of Contact: Deborah Finco

2. Contact's Phone: 860-705-8456

3. Contact's Email: deborah.finco@yahoo.com

4. Does your organization own, lease or use a part of this facility? Own

5-8. Not Applicable.

9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No

10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: .


2. Facility Horse-Related Questions

1. Enter the total acreage dedicated specifically to the horses: 4

2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. 2 1.75 acre grassed paddocks with 4 strand electric fencing with 4 run in shelters 2 1/3 acre dirt paddocks with 4 strand electric fencing each with run in shelters 3 stall barn Round pen for temporary turn out

3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
     MIni horses and donkeys generally kept on dirt sacrifice area with limited turnout on grass. Horses are rotated between grass paddocks and if grass gets below 4 inches they go into sacrifice dry lot areas within their grass paddock area until grass is long enough again.

4. How many hours of daily turnout do the horses get? (Estimate or Average) 6

5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
     Round pen- sand clay mix footing, ~ 100x 60 grass area for riding ring as well as in grass paddocks.

6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes

7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     Global Federation of Animal Sanctuaries verified

9. Describe the availability/accessibility of emergency horse transportation at this facility.
     1 2 horse trainer 1 mini horse trailer

10. Do the horses have specific tack assignments? Yes

11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
     Knowledgeable volunteers assist with tack and saddle fittings in concert with our trainer. For difficult cases we consult a saddle fitter.

12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
     We have photos and a diagram of which horses are in which areas

13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
     Unless ill or on restricted movement due to an injury all of our horses are housed outdoors 24/7. Stall bound horses for medical reasons will have restricted turnout based upon their condition .

14. Describe your feed, feed management plan and your guidelines for the use of supplements.
     Horses are fed 2XZ per day with hay and or grain based upon body weight. In general they are fed 1-3% of their body weight depending on whether they are low weight, need to maintain or need to gain weight. Grain needs vary depending on age and condition of horse. If minis or donkeys receive grain they generally receive a low starch grain. Horses that need to gain weight generally receive a higher fat grain or supplements to help with weight gain. Other supplements vary per horse and needs and may include hoof, digestive, respiratory or other supplements as needed.We also consult our veterinarian.

15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
     When a horse arrives at the farm it is given a score that is captured on its intake form.This is used as a guide for feeding program for that horse in addition to other relevant information such as age, special dietary needs or feeding programs due starvation. Underweight horses may begin a program to build up muscle and condition but are not worked under saddle until sufficient body weight based upon consult with vet.

16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
     We have quarantine policy and specific QT sites with restricted access. The president has a degree in microbiology and immunology and ensures compliance with QT policies. In the event of a death due to infectious disease we would work with our vet and the University of CT to transport a carcass for necropsy or disease containment. Our veterinarian is aware of our QT policies and in event of infectious diseases such as strangles they take appropriate measures (gowning up before entering a QT pen and discarding gowns in biohazard bags) etc.

17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
     We have policies for storm preparedness that includes Halters with phone numbers on each horse, stockpiling water in large barrles, having trailers ready for transports, securing hay and grain in protected areas , having medical emergency kit ready etc. Hurricanes and blizzards are most common weather emergencies in our areas.

18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
     We have signage regarding no access without an appointment. We have an onsite farm manage.

19. Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     North Stonington Animal Control. Address: 215 Wintechog Hill Rd, North Stonington, CT 06359 Phone: (860) 287-2197

20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     Animal Control Division CT Department of Agriculture 165 Capitol Avenue, Hartford, CT 06106 Phone: (860) 713-2506 Fax: (860) 713-2515 Raymond Connors, Supervisor


Veterinarian Information

View The Vet Checklist conducted on 06/06/2017

Veterinarian: Matt Kornikowsi and Ashley

Clinic Name: Twin Pines Veterinary    Street: 1 Colonel Brown Road    City: Griswold  State: CT    Zip: 06351

Phone: 860-376-4373    Email: office@twinpinesequine.com


Instructors assigned to this Facility
(see Instructor Section)


3. Facility Horse-Related Inventory Questions

1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 11.

1-b. Enter the total number of horses housed at this facility: 11

1-c. Enter the maximum capacity of horses at this facility: 12

2016 Horse Inventory

1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes

Additional explanation:Vet performs dental care. We had a very expensive run on one pregnant horse (severe pneumonia and treatment with 4 different antibiotics over a 2 month period in additional to multiple ultrasounds etc and then a baby that Immunoglublins transfused. We also had a gelding, took in a state seizure that was 200+ pounds underweight.....so some out of the ordinary vet bills. ) 2016 was a transitional year for us as we decreased our intakes in preparation for our move to property we bought in Oct 2016. Focus was on fencing, water lines, moving our run in sheds from one property to another etc. to be able to move horses in Nov.

2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.

           + 12 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.

           + 0 2-c. Total number of horses returned.

20 = Total of 2a-2c

           - 10 2-d. Total number of horses adopted during the year.

           - 1 2-e. Total number of horses transferred to another facility during the year.

           - 1 2-f. Total number of horses deceased during the year.

12 = Total of 2d-2f

2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.

            8 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.

            0 2-i. Total number of horses permanently retired.


2016 Horse Care Costs

$14000     Feed (Grain/Hay).

$2500     Bedding.

$8500     Veterinarian.

$3000     Farrier.

$0     Dentist.

$2000     Manure Removal.

$4000     Medications & Supplements.

$3000     Horse/Barn Supplies.

$0     Horse Care Staff.

$2000     Horse Training.

$1000     Other direct horse-related costs not including overhead or other program costs.

$40000     2016 Total Horse Care Costs

$     2016 Total Donated Horse Care Costs

3850     Grand total of the total number of days each equine was in the care of this facility during 2016.

Average cost per day per horse: $10
Question 3 ($40,000 ) divided by Question 4 (3850).

Average length of stay for an equine: 193 days
Question 4 (3850) divided by total of Questions 2a-c (20).


4. Self Assessment

I. Facility & Grounds
A.Operational

     1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? Most of the time

     3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time

      4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time

B. Structural

      1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time

      2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time

      3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time

      4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time

      5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? Most of the time

      6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes

      7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes

      8. Are the horses housed in stalls/enclosures? Yes-Some of the time

      8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All

      8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week

      8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time

C. Paddocks/Yard/Pastures/Turnout

      1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time

      2. Fencing - type, height, safety: Are these spaces appropriately fenced? All

      3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. Most

      4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All

      5. Condition of paddock/yard: Are these spaces free from equipment and debris? All

      6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time

      7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week

II. Horse Care

      1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months

      2. Dental Care: How often is dental care provided for each horse? Annually

      3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually

      4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week

      5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time

      6. Drinking water: How often do horses have access to clean drinking water? All of the time


Program Use of Horses for Special Needs at this Facility Not Applicable.


V. Instructors/Trainers

This section is required only for organizations that provide equine assisted assisted activities and/or therapies (EAAT) to people with special needs. It is optional but suggested for other organizations and an opportunity to share information about your instructors/trainers with the general public.