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Riding Unlimited Inc

GUARDIAN PROFILE - Last Updated: 03/23/2017

I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff:

Chief Staff Officer:  Terry Williams board president

Employees:   Full-Time:  1  Part-Time:  5  Volunteers:  150

Does your organization utilize a management company for management and administration? No

Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. Staff & volunteers are trained prior to the start of each therapeutic session. They are given a manual to acquaint themselves with the policies and procedures of the ranch. Videos and hands-on training are provided. On-going training is provided throughout the year. We have a Code of Business & Ethics document, a non-compete policy,and complete job description documents with organizational chart for all employees.

Governing Body:

Board meetings per year:  12

Number of Board Members:  8  Number of Voting Board Members:  6

Board Compensation:

Is Board Chair compensated?  No  Is Treasurer compensated?  No

Are there any other Voting Board Members that are compensated?  No

Board Relationships:

Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:

Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:

Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes


II. PROGRAMS

1. What percent of your total programs and services are horse-related? 100

2. Describe your specific horse-related programs services or activities:
     Riding Unlimited provides riders with the opportunity to improve life skills utilizing a variety of exercises, such as trail rides, showmanship, western/english equitation classes, and challenge courses/games. We offer junior volunteers training in basic horse care and knowledge, as well.

3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1

4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. N/A

5. Does your organization operate programs involved with animals other than horses?  No



III. POLICIES

1. Describe your equine management philosophies, practices, policies and operations with respect to the use of the horses in your program, including the rehabilitation and retraining (if applicable), ongoing training, schooling and exercising plan for each horse and your policy as to the number and condition of the horses accepted by your organization. 
     We have written polices & procedures covering all aspects of equine care & management. Each horse has an individual plan for conditioning, feeding, & training specific to use in the program, and prior to entering the program. Forms are completed each week in regard to schooling,conditioning, usage, etc. At this time, we have 16 horses and/or ponies on-site. Horses are separated into 7, 5+ acre pastures according to age, sex, and personality, with no more than 4 horses/ponies per pasture.

2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase, auction sale, retirement). 
     The majority of our horses are donated to the program, and are sent to us by members of the community familiar with our facility. Several are retired show horses or retired trail horses. We do purchase horses when funds are available in order to acquire younger more athletic horses which allows our current riders to advance in their riding skills.

3. Describe under what circumstances horses leave your organization. Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives you have to attract potential adopters. Please include your policies and practices with respect to horses that are no longer useful or manageable and horses that need to be retired. 
     All horses retired from the program can live their lives out on the ranch unless we can find a suitable location for them to retire. In some instances, we have allowed volunteers with horse knowledge to adopt our retired horses. These volunteers are long-time program supporters familiar with the individual horses, their needs and personalities. Many have ranches where the horse can live the rest of their lives in peace with no stress or worry. Adoption forms are filled out as to who adopted the horse. Both Riding Unlimited and the new horse owner have a copy of the agreement.

4. For new horses, describe your initial assessment process for each horse (i.e. physical examination, test ride, health record, Coggins test, quarantine, veterinary consult, etc.). 
     All new horses are accepted on a 60 day trial basis to assess their suitability for the program. Owners (potential donors) are updated frequently as to how each horse is progressing. All horses are required to have current Coggins, vaccinations, & health certificates prior to entering the ranch. Working closely with our veterinarians, we assess each horse for lameness and suitability. All new horses are quarantined for 14 days in paddocks or stalls with runs away from the existing herd.

5. Describe your overall horse health care plan and how you assess and monitor the health of your horses on an ongoing basis. Include a description of your vaccination and worming schedule. Include a description of your health/veterinary care plan for at-risk animals, geriatric horses and horses with serious issues. 
     All horses are given a complete vaccination series administered by our veterinarians each year. Teeth are floated annually or as determined by our veterinarian. We use a rotational worming schedule applicable to our region and documented in each individual horse record. Feed is determined by consultation with our vet. Senior horses are fed appropriate senior feed & supplements as necessary. The older horses that require extra calories are given rice bran twice a day.

6. What is the euthanasia policy? Please include specifically under what circumstances your organization will euthanize a horse and whether your organization will euthanize a healthy but difficult horse for space: 
     No horse is ever euthanized without the advice and determination by our veterinarians. We NEVER euthanize for space or difficult behavior! Only after all efforts to heal our horses have been exhausted will they be euthanized, as we will not allow any horse to suffer in any way. Euthanization is always done by determination of our veterinarians as a last option, and to ensure the comfort of our horses.

7. What is the breeding policy? Please include specifically if horses become pregnant while in your care, and if there is a no-breeding clause in the documentation your organization uses to adopt, donate, sell, etc. a horse: 
     Our PATH certification requires we not keep stallions or foals on our property. Therefore, we do not participate in breeding or foaling practices.

8. Does your organization provide horses to any facility to use in research or medical training? 
     No

9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training?  NA

10. Does your organization sell, donate or give a horse to an auction? 
     No

11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA

12. Does your organization place horses in foster care? 
     No

13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA

14. What is the average equine adoption fee/donation received by your organization: Not applicable; None received

15. Adoption Fee Policies
  Not applicable; Fees are not collected; Horses are not offered for adoption.

16. What is your position regarding varying adoption fees vs. one set fee:
  Our organization has never considered this concept.

17. Provide any additional explanation to your answers if needed:



IV. FACILITIES

This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.

Total facilities at which our organization operates horse-related programs: 1

.

Location 1 of 1
Riding Unlimited Inc

9168 T N Skiles Rd Ponder TX 76259

1. Facility General Questions

1. Name of Contact: Patricia Dellemann

2. Contact's Phone: 940-479-2016

3. Contact's Email: director@ridingunlimited.org

4. Does your organization own, lease or use a part of this facility? Own

5-8. Not Applicable.

9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 3.


2. Facility Horse-Related Questions

1. Enter the total acreage dedicated specifically to the horses: 45

2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. All 5 pastures are at least 5+ acres in size and fenced with pipe and cable, 5 strand slick wire, or wood board. Each pasture has a shelter for horses, and fresh water with automatic waterers. We offer 27 stalls varying in size, 3 of those have small paddock turn outs, 18 are 10 X 20 covered stalls in an open sided barn.

3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
     Each pasture is limited to 5 horses or ponies. We currently have 2 open pastures which allows us to rotate the horses between pastures. All pastures are mowed regularly to keep weeds diminished, and encourage grass growth.

4. How many hours of daily turnout do the horses get? (Estimate or Average) 18

5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
     We have a large enclosed 80 X 200 arena with shredded rubber footing provide a more comfortable footing for our horses. We also have a large outdoor arena, and 1 smaller arena. We have a 50 foot round pen on site for groundwork. Arenas are worked regularly with a groomer specific to each arena surface. The instructors must walk the sand arena which is not covered prior to conducting lessons to determine the condition of the footing. The arena with the rubber footing is enclosed and is not affected by the elements so regular grooming provides the opportunity to ensure the footing is in good condition.

6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes

7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     We are a PATH International Premier Accredited Center subject to review every 5 years in order to maintain this status. In addition to attending the PATH accreditation workshop our staff is currently reviewing all PATH standards in preparation for our up-coming site visit later this year.

9. Describe the availability/accessibility of emergency horse transportation at this facility.
     We have an onsite barn manager with access to truck and 3 horse slant trailer at all times. We also have several employees, board members, and volunteers within a 3 mile radius of the ranch with trucks and trailer for emergency evacuation if necessary.

10. Do the horses have specific tack assignments? Yes

11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
     Each horse is fitted for proper tack prior to the start of the riding session. Every 6 months, we bring all horses in and tack out of the tack room to perform a saddle fit. All suitable equipment for each horse is documented in our saddle fit book. Each horse is weighed monthly to determine if additional tack fittings need to take place. All new horses are fitted for blankets prior to winter weather. All girths are color coded and length number marked for proper fit.

12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
     At volunteer training all the horses are put in their stalls which are labeled with the horse name, we also have a stall map in the riding arena as well as the tack room to direct volunteers where each horse is located. Each pasture is labeled with the horses that live in that pasture. All halters are marked with individual horse names. Pasture assignments are marked in the main arena and the main barn.

13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
     All program horses have an assigned stall. When they are not being used for lessons,they are turned out to the pastures and brought up twice a day for grain and supplements. We have a bad weather policy requiring all horses to be stalled during storms or freezing rain. In the summer heat horses are in stalls during the day, out at night. In the winter they are out during the day if temperatures allow and up at night.

14. Describe your feed, feed management plan and your guidelines for the use of supplements.
     We currently feed a 12% pellet to our younger herd. The senior horses are on Senior Feed. They have coastal hay AM and PM when in stalls. No more than 5 horses in a 5 acre pasture to graze at will. All horses were evaluated by our vet and trained instructors. The barn manager keeps a feed chart posted in the hay barn with each horse feed and supplement requirements listed. Each horse also has their own feed bucket labeled with feed and amount. Older horses are given joint supplement as needed. Beet pulp and bran is available for horses as needed.

15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
     We work with our veterinarian and others PATH professionals to determine when to adjust feeds/exercise. We follow the PATH standards pertaining to horse usage to ensure we do not over work any of the horses and to balance the work load throughout the herd. Each horse is weighed monthly. All records are kept on file.

16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
     Manure is spread with a manure spreader through pastures not in use. Stalls are cleaned daily. If any horse has contagious disease we have a dedicated stall/barn where they are housed away from the herd. We use Bleach/water and other animal safe approved cleansing formulas to keep stalls and fences clear of contamination. Horse carcasses are hauled off site, any others are buried or burned. We confer with our veterinarian on a seasonal basis to determine parasite concerns and means of control or treatment.

17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
     We have written and posted plans for weather issues, fire safety, and other potential hazards. These plans are posted in each barn, hay barn, arena,and in our volunteer/staff manuals. We discuss emergency procedures with new volunteers coming into the program and practice an emergency drill twice a year to ensure all persons are aware of what to do in case of an emergency and where all emergency information and equipment is located.

18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
     We have a ranch manager who lives on the property. Gates are kept locked outside of business hours. "Authorized Personnel" signs are posted throughout the ranch. We have motion sensor lights as well as dusk to dawn lighting throughout the facility. Office doors and tack room are locked after hours as well. All pastures have chains on the gates as well as latches.

19. Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Berry Parkey, Sheriff Animal Control Division 127 N Woodrow Ln Denton, TX 76205 940-349-1600

20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     Dr. Jennifer Voellinger (our veterinarian) 13000 Chadwick Parkway # 924 Northlake,TX 76262 email jenvoe10@gmail.com 817 271 4401


Veterinarian Information

View The Vet Checklist conducted on 03/15/2017

Veterinarian: Jennifer Voellinger

Clinic Name: Precision Equine    Street: 13900 Chadwick parkway # 924    City: NorthLake  State: TX    Zip: 76262

Phone: 817 271 4401    Email: jenvoe10@gmail.com


Instructors assigned to this Facility
(see Instructor Section)

     1. Instructor: Amanda Campbell

     2. Instructor: Emily Leichty

     3. Instructor: Jennifer Mathis


3. Facility Horse-Related Inventory Questions

1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 16.

1-b. Enter the total number of horses housed at this facility: 16

1-c. Enter the maximum capacity of horses at this facility: 24

2016 Horse Inventory

1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes

Additional explanation:some of the expenses recorded such as dentist and medication were broken out of the vet costs. We began using Quick Books 2017 in January which should provide us with a more detailed accounting of each category at for the end of the year.

14 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.

           + 3 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.

           + 0 2-c. Total number of horses returned.

17 = Total of 2a-2c

           - 1 2-d. Total number of horses adopted during the year.

           - 0 2-e. Total number of horses transferred to another facility during the year.

           - 0 2-f. Total number of horses deceased during the year.

1 = Total of 2d-2f

16 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.

            16 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.

            0 2-i. Total number of horses permanently retired.


2016 Horse Care Costs

$4216     Feed (Grain/Hay).

$0     Bedding.

$2000     Veterinarian.

$2945     Farrier.

$900     Dentist.

$0     Manure Removal.

$600     Medications & Supplements.

$520     Horse/Barn Supplies.

$18000     Horse Care Staff.

$0     Horse Training.

$2400     Other direct horse-related costs not including overhead or other program costs.

$31581     2016 Total Horse Care Costs

$     2016 Total Donated Horse Care Costs

5840     Grand total of the total number of days each equine was in the care of this facility during 2016.

Average cost per day per horse: $5
Question 3 ($31,581 ) divided by Question 4 (5840).

Average length of stay for an equine: 344 days
Question 4 (5840) divided by total of Questions 2a-c (17).


4. Self Assessment

I. Facility & Grounds
A.Operational

     1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time

      4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time

B. Structural

      1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time

      2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time

      3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time

      4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time

      5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time

      6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes

      7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes

      8. Are the horses housed in stalls/enclosures? Yes-Some of the time

      8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All

      8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week

      8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time

C. Paddocks/Yard/Pastures/Turnout

      1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time

      2. Fencing - type, height, safety: Are these spaces appropriately fenced? All

      3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA

      4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All

      5. Condition of paddock/yard: Are these spaces free from equipment and debris? All

      6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time

      7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week

II. Horse Care

      1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months

      2. Dental Care: How often is dental care provided for each horse? Annually

      3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually

      4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 4-5 days a week

      5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time

      6. Drinking water: How often do horses have access to clean drinking water? All of the time



6. Public-Related Questions
(required if programs serve individuals with special needs)

1. How many clients participate in the programs at this facility? 125

2. How many hours per week do you operate the horse-related programs at this facility? 30

3. How many weeks per year do you operate the horse-related programs at this facility? 32

4. What is the average wait list time? 0 Weeks(Weeks/Months/Years)

5. How many hours per day does each horse work? (Estimate or Average)

    Mounted: 3.00  Un-Mounted: 1.00  Total: 4

6. How many days per week does each horse work? (Estimate or Average) 4

7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 100%

8. Provide any additional explanation to your answers if needed. .


V. Instructors/Trainers


     1. *Instructor: Amanda Campbell

         *Facility Participation:

         Riding Unlimited Inc

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH Int'l

Enter the year that the certification was awarded. (yyyy)2016

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Equine Mental Health certification


     2. *Instructor: Emily Leichty

         *Facility Participation:

         Riding Unlimited Inc

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH International

Enter the year that the certification was awarded. (yyyy)2003

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Registered Level Instructor for PATH (formerly North American Riding for the Handicapped Assc)

Please use the space below to share any additional information about this instructor. Emily has been certified as a PATH instructor since 2003. She also is a Special Education teacher in the Sanger ISD.


     3. *Instructor: Jennifer Mathis

         *Facility Participation:

         Riding Unlimited Inc

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH International

Enter the year that the certification was awarded. (yyyy)2016

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified as both a registered instructor and carriage driving instructor

Certification 2:

Provide the name of the certifying organization.Certified Horsemanship Association

Enter the year that the certification was awarded. (yyyy)2015

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified to teach both able body and special needs riders