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Sarasota Manatee Association for Riding Therapy, Inc (SMART)

GUARDIAN PROFILE - Last Updated: 01/31/2017

I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff:

Chief Staff Officer:  Gail Clifton

Employees:   Full-Time:  3  Part-Time:  0  Volunteers:  150

Does your organization utilize a management company for management and administration? No

Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. Succession plans for all hired positions with detailed policies and procedures; job descriptions, contracts and semi annual performance reviews. Volunteers are required to complete a 2 hour Volunteer Orientation (after completing an application and passing a background check.) The orientation is followed up by one on one mentoring with another experienced volunteer until new volunteer is comfortable and efficient at assigned tasks. All staff and instructors are required to be certified in First Aid and CPR; compliance records are maintained. Continuing education is also required of all instructors and is also made available to all volunteers and staff on a regular basis. SMART is a Professional Association of Therapeutic Horsemanship, Int'l Premier Accredited Center.

Governing Body:

Board meetings per year:  11

Number of Board Members:  9  Number of Voting Board Members:  9

Board Compensation:

Is Board Chair compensated?  No  Is Treasurer compensated?  No

Are there any other Voting Board Members that are compensated?  No

Board Relationships:

Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:

Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:

Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes

Additional Comments:
SMART also has the following governance policies:
Nondiscrimination Policy/Equal Opportunity Policy
Whistleblower Policy
Document Retention & Destruction Policy
Background Check Policy


II. PROGRAMS

1. What percent of your total programs and services are horse-related? 100

2. Describe your specific horse-related programs services or activities:
     SMART served 697 individuals in our community in 2016 while still operating as a mostly volunteer powered organization. SMART's committed and hardworking volunteers and volunteer staff logged in nearly 16,000 hours in 2016! Over 4,000 individuals have been served by SMART since 1987.

SMART's main mission is to provide therapeutic horseback riding, carriage driving and equine assisted activities to individuals with special needs. Approximately 65 individuals participate in our weekly riding and driving lessons which are offered 5 days a week.

SMART also provides a Horse Sense Literacy Program to local school children. This literacy program targets children in grades 3-5 and is based on the sharing of a book that was written about one of our therapy horses: Magic, One SMART Horse, by Jody Lynn McBrien. This literacy program has touched the lives of 140 children in 2016 and inspired 301 children (and their family members) since inception in 2010 to read and learn about Magic’s life.

SMART's Hope Reins! equine facilitated learning program is provided for women undergoing breast cancer treatments. This program began in 2012 and has served 7 women to date. This is a free, all-encompassing horsemanship program that includes riding, driving, ground work and horse care.

Partnering with Just for Girls Academy and Middle School SMART provides the SMART GIRLS Program (Girls Inspiring Relationship, Leadership and Service.) This is a hands-on educational program that uses the interactions and developing relationships between horses and humans in an environment of learning and self-discovery. It is designed to promote personal growth and the development of positive social/life skills in a fun and supportive environment. The curriculum, which also includes science and math activities, is set up for at-risk girls in grades K- middle school. In 2016, 57 girls took part in this program and 458 have participated since inception in 2013.

SMART has provided a variety of programs for 219 veterans and their families since 2009. In 2014 a partnership was formed with the Recreational Therapists at the Bay Pines VA Healthcare System to provide our Warriors in Transition program, furnishing day workshops for their veterans. Our equine facilitated experiential learning activities focus on leadership, team building , physical and emotional well-being. SMART provided this free program for 74 veterans and their families in 2016 and 180 since 2014.

Partnering with Selah Freedom since 2013, SMART has provided an equine facilitated experiential learning program for women in the process of transitioning out of the human trafficking industry. 16 women participated in 2016 and 27 women have participated since the induction of this program.

SMART has partnered with Beyond the Spectrum Educational Center since 2014 to provide a weekly day program which includes riding therapy and equine facilitated experiential activities to 78 students annually with Autism Spectrum Disorder.

SMART launched a Hippotherapy pilot program in 2016 for 10 children in the adoption and foster care system.

3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1

4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. N/A

5. Does your organization operate programs involved with animals other than horses?  No



III. POLICIES

1. Describe your equine management philosophies, practices, policies and operations with respect to the use of the horses in your program, including the rehabilitation and retraining (if applicable), ongoing training, schooling and exercising plan for each horse and your policy as to the number and condition of the horses accepted by your organization. 
     SMART currently has 14 horses in our program. Eleven of the horses were previously “unwanted” horses by their owners who were unable to care for them anymore and were desperately seeking a placement for them. We have been able to take these horses in and, with some time and training, have been able to provide them with new, productive and satisfying lives as therapy horses.
The thirteen “unwanted” horses are of all breeds and sizes: 3 Quarter Horses, 1 Arabian, 4 Paints, 1 Welsh/Arab, 1 Thoroughbred, and 1 Suffolk Punch draft horse.
We also have three horses that we have purchased with grant funding over the years---two Haflingers and one Percheron.
All of the horses in our program are respected and well loved members of our SMART Family. Once they have been accepted into our program, they have a forever home. We feel a deep sense of gratitude and commitment to our horses for the joy they bring to so many lives. Their ability to change lives in so many ways is what makes our program so outstanding and effective for so many individuals with disabilities. Not only do our horses have an impact on our participants, they also touch the lives of our volunteers and staff.
We feel it is our responsibility to ensure our horses are well cared for during their time with us. During their years as active therapy horses, their time under saddle or in draft is regulated and restricted, they are provided 24/7 turn out, fed quality feed and hay, are provided bi-annual immunizations, the care of a farrier every 4-6 weeks and veterinary care as needed. The horses’ behaviors are monitored on a daily basis and if “burn out” is suspected or noticed, they are provided down time and respite as needed.
When it is time to retire from the program, the horses remain in our SMART family, enjoying their retirement living on our property. It is important to us that we continue to care for and provide for our aging horses that have given us so much. We feel it is our moral obligation to do so—and we also feel it is important to role model this action of responsibility to our participants and their families. Since we consider our horses part of our SMART Family, we remain committed to their care through the end of their life.
Once our retired horses become very old, unhealthy and/or are in pain with no quality of life, we provide humane euthanasia and they are buried on the property. We hold a memorial ceremony for each horse that we lose---so that our participants and their families can mourn their passing and acknowledge the gifts that horse has given them.

We are proud of the fact that we have so many wonderful equines and that we have been able to “re-home” so many horses in need. We are also happy that we are able to provide each horse a life filled with love and affection, actively partnering with them to bring positive changes, joy and healing to the lives of so many children and adults with disabilities.

2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase, auction sale, retirement). 
     Most all of our horses have been donated to us from members of our local community. We purchased our three driving equines (one Percheron, two Haflingers.)

3. Describe under what circumstances horses leave your organization. Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives you have to attract potential adopters. Please include your policies and practices with respect to horses that are no longer useful or manageable and horses that need to be retired. 
     Horses never leave our organization or their home with us! We feel they are members of our family---and want to instill that life-long commitment to our participants and their families, as well.

4. For new horses, describe your initial assessment process for each horse (i.e. physical examination, test ride, health record, Coggins test, quarantine, veterinary consult, etc.). 
     PROCEDURES FOR SELECTION OF HORSES

1. Initial interview with owner by phone, in person or in email: Information needed about horse:
Age
Size
Present health and soundness/UTD on all immunizations &Coggins
Past medical history (colics, laminitis, recurring lameness, etc.)
Breed
Previous training, use, activities
Gaits – W/T/C
Temperament, Manners, Adaptability
Daily care: stabled, pastured alone, with herd

Information needed about type of gift:
Donation
Donation with tax write off ($5000 and over will need appraisal)
Lease
Trial period of 1 month for donated horses – returned to owner if horse is not a good fit for the program.

Information needed regarding trying out horse:
Location
Date and time
Owner present to ride?
Tack required

2. INITIAL TRIAL

If possible, observe horse in natural setting (barn, pasture) looking for signs of stable vices (weaving, cribbing, wood chewing, stall kicking, aggression, etc.) or other behaviors (hard to catch, herd dominance, herd bound, reactions to other horses when loose and being led.) Observe way of going and soundness when being handled and moved around.

Observe reactions to handler and situations. Watch for sensitivities to grooming, handling of feet, sounds or movements, tacking and girth tightening, bridling.

If owner rides horse first, observe horse’s way of going checking for soundness, attitude, gaits, training level and abilities and any potential problems (too forward moving, too lethargic, head tossing, shying, rearing, problems with lead, rough or uneven gaits.) Horse’s manners when being mounted and dismounted should also be especially noted.

When ridden by staff, ride normally at first to check horse’s responses, attitude and gaits. Walk, trot (posting and sitting) and canter, checking for ease of movement, transitions, correct leads, ease and smoothness of turning, acceptance of bit and responsiveness to voice commands. Then test horse’s reaction to movements such as flopping and bouncing, lost of balance and slipping, arm waving and swinging, shouting, jerking and hanging on reins. Observe closely for initial reactions and how long it takes to accept new movements.

If the horse is totally unacceptable for any reason, Staff may make a decision at that time, thanking and explaining to the owner why it is felt that the horse would not be a good fit for the program.

If the horse is appropriate for the program, an acceptance of the horse will be given to the owner within 24 hours. The owner will be thanked and told of SMART’s sincere interest, re-confirming the terms of acceptance (donation/lease/trial period) and assured that they will receive a call the next day with a final decision.

3. TRIAL PERIOD

Horse is introduced into the herd slowly, matching him with one or two horses initially. Signs of overly aggressive behavior from new or existing herd members should be watched for and prevented by separation if needed.

New horse is given a few days to a week to settle in. Light riding by staff, grooming and care will be performed. Horse will be observed throughout this time for soundness or behavioral problems or difficulties—especially around other horses or activities at the center. Staff will provide introduction of the horse to the mounting ramp, leaders and sidewalkers, lift, lunging, games, obstacle in trail and sensory trail arenas, Surehands lift, etc. Staff will proceed and document the results of each training session.

At the end of the trial period, which can be designated from 1-4 weeks, all staff involved will make a decision. Should the decision be to reject the prospect, the owner will be contacted to make arrangements for the horse’s return or relocation.

If the horse is accepted, the owner will be contacted, given an update on the horse’s progress and acceptance, and thanks will be given again!

5. Describe your overall horse health care plan and how you assess and monitor the health of your horses on an ongoing basis. Include a description of your vaccination and worming schedule. Include a description of your health/veterinary care plan for at-risk animals, geriatric horses and horses with serious issues. 
     Horses at SMART have 24/7 care by our Barn Manager and round the clock oversight by our Caretaker who lives onsite. They are evaluated and monitored closely every day. Our horses are fed 2-3 times per day (depending on horse)and have day and night turnout when not participating in lessons. Horses are turned out in one of 6 paddocks on our 23 acre facility and are grouped into small "herds" of 2-5 horses. All horses participate in no more than 5 lessons per week---and no more that 2 times in one day. They are fed quality feed and hay, have fresh clean water available at all times (whether in barn or in paddocks), have rubber stall mats and excellent ventilation when in the barn. Our paddocks are maintained weekly and provide good, green grass during the spring and summer months. Our horses are dewormed 2-3 times per year and have fecals completed once a year to determine any necessary changes needed in the schedule for individual horses. Immunizations are given twice per year (West Nile, Rabies, EWTFlu) We have an excellent relationship with our local veterinarians who work closely with us for regular veterinary assistance and whenever the need arises for serious issues. We also have an equine dentist who attends to our horses dental needs twice a year. Our farrier attends to our horses every 4-5 weeks and is also available for on call needs. Three of our horses require shoes on the front to maintain their comfort and safety.

6. What is the euthanasia policy? Please include specifically under what circumstances your organization will euthanize a horse and whether your organization will euthanize a healthy but difficult horse for space: 
     EUTHANASIA GUIDELINES
Policy
Humane euthanasia is used to avoid or terminate incurable and excessive suffering. The following are guidelines used to assist in making humane decisions regarding euthanasia of horses:
•A horse should not have to endure continuous or unmanageable pain from a condition that is chronic and incurable.
•A horse should not have to endure a medical or surgical condition that has a hopeless chance of survival.
•A horse should not have to remain alive if it has an unmanageable medical condition that renders it a hazard to itself or its handlers.
•A horse should not have to receive continuous analgesic medication for the relief of pain for the rest of its life.
•A horse should not have to endure a lifetime of continuous individual box stall confinement for prevention or relief of unmanageable pain or suffering.
There are a wide range of circumstances under which euthanasia is a reasonable and responsible choice. Among the most common are these:
•Incurable, progressive disease
•Incurable, transmissible disease
•Chronic severe lameness
•Inoperable colic
•Debilitation in old age
•Severe traumatic injury
•Dangerous behavioral traits
•Undue suffering for any reason
Procedure
When the decision is made to euthanize one of our horses:
1. Decision will be made by barn manager and/or executive director when and where the procedure will be carried out and which staff will be present.

2. Veterinarian will be called and appointment set up.

3. Arrangements will be made in advance for immediate burial of horse.

4. Facility will be closed to everyone except staff at time of appointment.

5. Explanation will be given to all riders and their families, all volunteers and supporters, in sensitive but honest terms, why the decision was made to euthanize the horse.

6. Allow everyone to grieve. A memorial service will be planned within 3-6 weeks and all participants and their families, volunteers and staff will be invited.

7. If the horse is insured, notify the insurance company in advance; veterinarian will provide the required documentation.

7. What is the breeding policy? Please include specifically if horses become pregnant while in your care, and if there is a no-breeding clause in the documentation your organization uses to adopt, donate, sell, etc. a horse: 
     NO breeding! No stallions! Ever!

8. Does your organization provide horses to any facility to use in research or medical training? 
     No

9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training?  NA

10. Does your organization sell, donate or give a horse to an auction? 
     No

11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA

12. Does your organization place horses in foster care? 
     No

13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA

14. What is the average equine adoption fee/donation received by your organization: Not applicable; None received

15. Adoption Fee Policies
  Not applicable; Fees are not collected; Horses are not offered for adoption.

16. What is your position regarding varying adoption fees vs. one set fee:
  Other considerations are provided below.

17. Provide any additional explanation to your answers if needed: Our horses are not adopted out and have a forever home with us.



IV. FACILITIES

This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.

Total facilities at which our organization operates horse-related programs: 1

.

Location 1 of 1
Sarasota Manatee Association for Riding Therapy, Inc

4640 CR 675 E Bradenton FL 34211

1. Facility General Questions

1. Name of Contact: Gail Clifton

2. Contact's Phone: 941-322-2000

3. Contact's Email: gail@smartriders.org

4. Does your organization own, lease or use a part of this facility? Own

5-8. Not Applicable.

9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 3.


2. Facility Horse-Related Questions

1. Enter the total acreage dedicated specifically to the horses: 22

2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. 6 Paddocks, 3-4 acres each; 6 Run-in sheds 1 Turnout, 2 Arenas, 2 round pens Vinyl fencing with electric Board fencing/no climb fencing with wire Main barn: 8 12x12 stalls High barn: 5 12x12 stalls Back barn: 5 12x12 stalls

3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
     All paddocks are "groomed" (dragged) bi-weekly with inspection of fencing daily. Horses are grouped into "herds" according to their happiness levels. 2-4 horses per paddock---same paddocks. Resting/rotation of paddocks is done when possible. Ponds in paddocks allow for run-off in rainy season--however standing water can still be an issue for about 4 weeks during the end of the summer months.

4. How many hours of daily turnout do the horses get? (Estimate or Average) 18

5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
     Main arena: 90x180 clay/sand arena. Excellent footing. Unfortunately is not covered yet. Trail arena: 75 x 180 Grass. Always excellent footing Sensory Trail arena: 3 acres Mix of natural sand and grass. Excellent footing. 2 70ft Round pens: clay/sand Excellent footing. Only used for light free lunging/exercising. All arenas stay in very good condition most of the year. Trail arena can get too wet to use during rainy season.

6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes

7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     Premier Accredited Center of the Professional Association of Therapeutic Riding, Int'l since 2013. Enrolled in the Florida Dept of Agriculture & Consumer Services as a participant in Water Quality/Quantity Best Management Practices for Statewide Equine

9. Describe the availability/accessibility of emergency horse transportation at this facility.
     SMART owns two 2-horse trailers and truck with access to another truck in the event that both horse trailers needed to be used for emergency horse transport.

10. Do the horses have specific tack assignments? Yes

11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
     All horses have specifically assigned saddles, pads, sidepulls, bridles, halters and grooming tools. These assignments are made for each horse to ensure proper fit and comfort. A chart is used to indicate which horses will be used in lessons on a given day---with listing of the tack that needs to be used. All tack and equipment is clearly labeled.

12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
     The Barn Manager has her Daily Manual that is available for anyone at anytime to review. This manual has detailed descriptions of each horse and their daily requirements. There is also a laminated "Horses of SMART" poster that is displayed in the Ready Room to help new volunteers get to know our horses. There are name plates on all stalls, as well.

13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
     Horses are generally out in their paddocks as much as possible. They are brought in at 7:00 a.m. for morning feed, grooming and check-overs. If there are lessons, those horses that will participate in lessons remain in, the rest are turned back out. After lessons, all horses are turned out. Horses are brought back in for evening feeding at 5:00---then turned back out. We have no "stall bound" horses, but occasionally horses will spend time in the barn during the day or evening due to the heat, bugs, rain, cold or any other adverse weather conditions. Of course, if a horse becomes injured, loses a shoe or has some other medical condition, they may also spend time in the barn.

14. Describe your feed, feed management plan and your guidelines for the use of supplements.
     Our horses are fed quality feeds and hay. Most are fed twice a day, two or our horses get "lunch". Purina Impact and Senior Feed; Safechoice Senior For our harder keepers (2) we provide Smartpak Cocosoya supplements. We also provide Remission for 5 of our horses that need extra hoof support. Beet pulp and vegetable oil are also added to some of our horses feedings. Hay: Timothy/Alfalfa and locally grown Tifton 85

15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
     Most of our horses score between a 5-6 on the Henneke Body Conditioning scale. We have to be careful during the summer months that a couple of them don't creep up to the high end of 6. Our Barn Manger does an excellent job of assessing each individual horse's needs in order to maintain their optimal condition and health.

16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
     We are very intent on maintaining a clean and healthy environment for our horses as well as our staff and volunteers. We have an excellent spray system for our barn that helps us keep the fly population from exploding...and very efficient barn cats that keep the rodents away. Our paddocks are groomed / harrowed two times per week, the manure spreader is maintained and engaged 2 times per week or as needed. Our horses are dewormed 2-3 times per year and fecals are monitored. We have worked closely with our county to determine the best places for burials in order to not to have an environmental impact with runoff. Our veterinarians have assisted us in disposal of any medical waste---and are always there for advice and guidance.

17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
     DISASTERS Hurricane Policy Participants & Classes: The decision to cancel class upon inclement weather is made by the Staff. All participants and staff are notified prior to scheduled class time. Classes will not be schedule if a hurricane is forecasted to make landfall in our area within 2 days. Horses: Evacuation is not a realistic option for our program. It has been determined that the safest place for our animals to weather a storm is in the paddocks, away from all buildings and electrical wiring. Procedure - Horses Within 48 hours of expected high winds, horses will be thoroughly checked over and prepared to be turned out in their assigned paddocks. Yellow hurricane identification straps will be attached around each horse’s fetlocks and/or an identification tags will be braided into the mane. •Store at least two weeks supply of feed in an airtight, water proof container and a two week supply of hay wrapped in waterproof tarp. •Fill all water troughs and any large vessels with water, enough for one week. •Include extra buckets and halters w/ leads in disaster supplies. •Have at least 2 weeks supply of any medications regularly used. •Check Horse First Aid Kit to make sure it is adequately supplied. •Keep copies of Coggins certificates, photos of horses, proof of ownership and medical records with the disaster supplies in Zip lock bags and sealed plastic containers. Procedure - Facilities •Secure and /or remove all loose objects outdoors (e.g. barrels, cones, lawn furniture, etc.) •Turn over picnic tables and store all chairs in sheds and Admin house. •Secure all paddock and arena gates. •Review location of Human First Aid Kit and Fire Extinguishers. •Shut off main electrical breakers and water valves. Unplug all appliances. •Secure all windows/doors. Returning to farm after hurricane •Wear rubber boots and rubber gloves. •Enter with extreme caution: check structural integrity of buildings and check for downed electrical wires. •If there has been flooding or rain damage, have an electrician inspect the premises before turning on the breakers. •Once area has been inspected and deemed safe, bring horses in from pasture and begin individual check for injuries. Remember water can become contaminated creating a health hazard for horses. THE LESSONS OF HURRICAN ANDREW: The leading causes of death in large animals : 1.Collapsed barns – owners thought their animals were safer inside. 2.Kidney failure due to dehydration – wandering animals were deprived of food and water for days. 3.Electrocution – horses seek the lowest areas; in many cases this was a drainage ditch. Power lines over drainage ditches were blown down during the storm. 4.Fencing failure – wandering animals, unharmed during the storm were entangled in barbed wire or hit and killed on the roadways after the storm. Tornado Policy If sudden inclement weather occurs during class activities the Instructor has ultimate responsibility for participants, personnel and horses. All staff will support evacuation and safety relocation. Procedures TORNADO WATCH: A tornado is possible TORNADO WARNING: A tornado has been spotted, find shelter If a Tornado Watch is issued for area: •All classes will be canceled and participants will be sent home. •Staff will turn all horses out in paddocks, close up and secure premises and vacate premises. If Tornado Warning is issued for the area: •All classes will be canceled and all participants will be directed to the designated tornado areas (see evacuation map.) •Staff will turn all horses out in paddocks only if their personal safety is not compromised. Facilities Fire Policy All efforts will be made to ensure that the facilities are protected from fire hazards. Fire extinguishers are located at all entrances to all buildings. (See Evacuation Map for location) Procedures 1.Evacuate all participants If a class is in session the Instructor will give directions and will take responsibility of evacuating participants. •All horses will halt •Mounted Activity Emergency Plan will be followed. •Instructor will direct volunteers to escort riders to designated area (outside front gate, arena, or individual’s transportation) •Once all riders have been evacuated to a safe area, horse handlers will walk horses out to the back paddock via back gate (see map) 2. Staff will check area and determine if 911 should be called. Fire extinguishers may be used (see map for locations.) Emergency numbers and directions to farm are posted by telephone. 3. Ensure that all participants have been evacuated. Staff then evacuates remaining horses from stall area. •Survey scene to make sure it is safe to enter. •If fire is in stall area, evacuate horses closest to the fire first. •If at all possible, horses should be lead to the back pasture, closing gates securely behind them (see map). •Frightened horses my not want to leave their stalls, talk to them in a reassuring tone of voice. It may be necessary to cover their eyes with a towel or t-shirt. •If a horse is unmanageable or refuses to leave stall, leave door open and move to the next horse. •Once outside a horse may try to run back into his stall. Be aware of that possibility. •NEVER endanger a human life…for any reason. Wildfire Policy Wildfires in Florida are not uncommon and can come up fast and move fast. All staff will be trained to be aware of this possibility and to respond accordingly. Procedure Evacuation of all participants will be the primary responsibility of the Instructor and Staff. Refer to the map for all routes out of the area. Evacuation orders must be followed by participants/families/volunteers & staff. Open areas with Bahia grass, away from palmettos are the safest areas. 1.Evacuate all participants, their families and volunteers. 2.Staff will designate someone to call 911. 3.Horses will be evacuated to safest designated pasture following above procedure. 4.NEVER endanger a human life….for any reason. Lightning Policy At the first sight of lightning, any activities at SMART will be terminated and all people will take cover. Procedure The Instructor will end any classes in process and participants will be quickly taken to the Admin building or parents in Pavilion / assisted to their vehicles. Horse handlers will return horses to their stalls and then either stay in the barn, go to the Admin building or to their vehicles. IF NO SHELTER IS AVAILABLE: •Get to an open space and squat to the ground as quickly as possible. •If the hair on your head or neck begins to stand on end, CROUCH DOWN—put your feet together, placing your hands on your knees. DO NOT life flat on the ground! •Remove all metal objects from your body (earrings, watches, loose change.) •Stay at least 15 feet from other people •Avoid water, trees, fences, hilltops. NATURAL HAZARDS Animal, alligator, snake or wild animal encounters Policy Staff will do everything possible to ensure that there are no loose animals from neighboring properties, or wild animals/reptiles roaming on the property. All staff and volunteers will be instructed to be aware of any intruders and to notify instructor and executive director immediately. Procedure If an injury is sustained by anyone being bitten or attacked by a loose animal, alligator, snake or other wild animal, the following first aid procedures will be followed: 1.Stay Calm. 2.Instructor will secure area and attend to bite victim. 3.After assessment is made, instructor will instruct staff to call 911 if necessary. 4.Basic First Aid / CPR procedures will be followed. ADDITIONAL FIRST AID: 1.Keep the victim calm, restrict movement and if a snake bite, keep the affected area below heart level to reduce the flow of venom. 2.Wash bite with soap and water. 3.Remove any constricting items. 4.Cover the bite with a clean, cool compress. 5.Monitor the vital signs; if signs of shock, cover victim with blanket. 6.Get medical help immediately. All animal / snake bite victims should seek medical attention. Fire Ants Policy Every effort will be made to keep the property fire ant population under control. Treatment of fire ant nests will be applied regularly. Procedure If an injury is sustained by anyone in the event of a fire ant attack, the following first aid procedures will be followed: 1.Stay Calm. 2.Instructor will secure area and attend fire ant attack victim. 3.After assessment is made, instructor will instruct staff to call 911 if necessary. 4.Basic First Aid / CPR procedures will be followed. ADDITIONAL FIRST AID: 1. Quickly remove victim from area and remove clothing, shoes, socks from part of body attacked, keeping victim as calm as possible. 2. Brush off all ants. 3. Apply ice to the bite site for 10 to 15 minutes. 4. Wash victims hands and fingernails to prevent secondary infections resulting from scratching. 5. Apply soothing anti-itch cream. 6. Monitor the vital signs; if signs of shock, cover victim with blanket and get medical help immediately. Heat Related Emergencies Policy Staff, volunteers and participants will be reminded regularly of the need to stay hydrated and take shade and rest breaks as needed. Procedures In the event of a heat related emergency, the following first aid procedures will be followed: 1.STAY CALM. 2.Instructor will secure area and attend to person in need. 3.After assessment is made, instructor will instruct staff to call 911 if necessary. 4.Basic First Aid / CPR procedures will be followed. I.HEAT CRAMPS •Painful muscle spasms, usually in the legs and abdomen. First Aid: 1.Have the victim move to a cool place. 2.Give cool water to drink 3.Have the victim lightly stretch the muscle and gently massage the area. II. HEAT EXHAUSTION •Cool, moist, pale, flushed, or ashen skin •Headache, nausea, dizziness •Weakness, exhaustion First Aid: 1.Move the victim to a cooler environment 2.Loosen or remove clothing. 3.Fan the victim. 4.Get the victim into circulating air while applying water with a cloth or sponge. 5.If the victim is conscious, give small amounts of cool water to drink. 6.If the victim’s condition does not improve or if you suspect heat stroke, call 911.

18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
     On premises Caretaker - 24/7 Gate at entrance requires code to open. We also have Arlo security cams that are set up to view 4 different areas of our facility and can be viewed via phone. The Barn Manager, Caretaker and Executive Director can all access any of these cameras at any time.

19. Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Manatee County Sheriff's Office Manatee County Animal Neglect & Abuse 600 30 Blvd West Ste 202 Bradenton, FL 34202 941-721-2232 Manatee County Animal Services Address as above 941-742-5933

20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     U.S. Representative Vern Buchanan 1051 Manatee Ave. West, Ste. 305 Bradenton, FL 34205 941-747-9081


Veterinarian Information

View The Vet Checklist conducted on 01/21/2017

Veterinarian: Dr. Clinton Kaiser

Clinic Name: Sarasota Equine Associates    Street: 8325 Whiskey Pond Lane    City: Sarasota  State: FL    Zip: 34240

Phone: 941-907-1147    Email: sarasotaequine@verizon.net


Instructors assigned to this Facility
(see Instructor Section)

     1. Instructor: Ellen Jones

     2. Instructor: Gail Clifton

     3. Instructor: Samantha Toomey


3. Facility Horse-Related Inventory Questions

1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 14.

1-b. Enter the total number of horses housed at this facility: 14

1-c. Enter the maximum capacity of horses at this facility: 17

2016 Horse Inventory

1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes

Additional explanation:Two SMART horses that have been permanently retired from the program for over 7 years currently live on the past Executive Director's property (7 acres, 24/7 pasture turnout, run-in sheds, etc.) SMART pays for all of their expenses (feed, hay, farrier, veterinary) and past ED provides daily, round the clock care. This is their forever home--and considered by UHVRC as a "foster home".

14 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.

           + 0 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.

           + 0 2-c. Total number of horses returned.

14 = Total of 2a-2c

           - 0 2-d. Total number of horses adopted during the year.

           - 0 2-e. Total number of horses transferred to another facility during the year.

           - 0 2-f. Total number of horses deceased during the year.

0 = Total of 2d-2f

14 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.

            14 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.

            0 2-i. Total number of horses permanently retired.


2016 Horse Care Costs

$23707     Feed (Grain/Hay).

$675     Bedding.

$7107     Veterinarian.

$7280     Farrier.

$1820     Dentist.

$0     Manure Removal.

$4198     Medications & Supplements.

$3184     Horse/Barn Supplies.

$25000     Horse Care Staff.

$0     Horse Training.

$918     Other direct horse-related costs not including overhead or other program costs.

$73889     2016 Total Horse Care Costs

$     2016 Total Donated Horse Care Costs

5110     Grand total of the total number of days each equine was in the care of this facility during 2016.

Average cost per day per horse: $14
Question 3 ($73,889 ) divided by Question 4 (5110).

Average length of stay for an equine: 365 days
Question 4 (5110) divided by total of Questions 2a-c (14).


4. Self Assessment

I. Facility & Grounds
A.Operational

     1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time

      4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time

B. Structural

      1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time

      2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time

      3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time

      4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time

      5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time

      6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes

      7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes

      8. Are the horses housed in stalls/enclosures? Yes-Some of the time

      8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All

      8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week

      8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time

C. Paddocks/Yard/Pastures/Turnout

      1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time

      2. Fencing - type, height, safety: Are these spaces appropriately fenced? All

      3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. Most

      4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All

      5. Condition of paddock/yard: Are these spaces free from equipment and debris? All

      6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time

      7. Cleanliness: How often are these spaces cleaned? 4-5 Days a Week

II. Horse Care

      1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months

      2. Dental Care: How often is dental care provided for each horse? Annually

      3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually

      4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week

      5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time

      6. Drinking water: How often do horses have access to clean drinking water? All of the time



6. Public-Related Questions
(required if programs serve individuals with special needs)

1. How many clients participate in the programs at this facility? 697

2. How many hours per week do you operate the horse-related programs at this facility? 30

3. How many weeks per year do you operate the horse-related programs at this facility? 35

4. What is the average wait list time? 1 Years(Weeks/Months/Years)

5. How many hours per day does each horse work? (Estimate or Average)

    Mounted: 2.00  Un-Mounted: 1.00  Total: 3

6. How many days per week does each horse work? (Estimate or Average) 4

7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 20%

8. Provide any additional explanation to your answers if needed.


V. Instructors/Trainers


     1. *Instructor: Ellen Jones

         *Facility Participation:

         Sarasota Manatee Association for Riding Therapy, Inc

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship, Int'l

Enter the year that the certification was awarded. (yyyy)2013

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Equine Specialist in Mental Health and Learning


     2. *Instructor: Gail Clifton

         *Facility Participation:

         Sarasota Manatee Association for Riding Therapy, Inc

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Riding, Int'l

Enter the year that the certification was awarded. (yyyy)1998

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified Therapeutic Riding Instructor and Certified Therapeutic Driving Instructor, Level II


     3. *Instructor: Samantha Toomey

         *Facility Participation:

         Sarasota Manatee Association for Riding Therapy, Inc

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship, Int'l

Enter the year that the certification was awarded. (yyyy)2007

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified Therapeutic Riding Instructor and Certified Therapeutic Driving Instructor, Level I