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Hearts & Horses

GUARDIAN PROFILE - Last Updated: 03/25/2017

I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff:

Chief Staff Officer:  Jan Pollema

Employees:   Full-Time:  8  Part-Time:  9  Volunteers:  1600

Does your organization utilize a management company for management and administration? No

Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. As a PATH Intl. Premier accredited center we have successfully retained our premier accreditation through three separate accreditation visits which happen every 5 years. PATH Intl. premier accreditation requires a numerous standards are met in the areas of horse care, volunteer management and training as well as staff management and training.

Volunteers: Our volunteers are required to attend an orientation where they learn about Hearts & Horses (history, mission, programs, take a tour, etc.). We have a volunteer manual with policies and procedures listed as well as job descriptions for the various volunteer positions. Depending on where the volunteer wishes to work, they then come to additional trainings such as:

Barn Team training prepares them for horse turnout and cleaning of the barns

Sidewalker and Horseleader trainings prepare them for working with clients in the arena setting.

Occupational Therapists and Physical Therapists work individually with volunteers prior to the session to make sure they understand the needs of hippotherapy clients on a case by case basis.

Changing Leads & Veterans training prepare volunteers with additional information to work with our at-risk youth and veterans who are in those programs.

Staff: Our staff all have signed job descriptions which link back to an organizational chart. Additionally we require them to attend our volunteer orientation and trainings so that they have a background on our organization as well as the knowledge of trainings that our volunteers. We hold weekly staff meetings to make sure that everyone is connected with communication. We were awarded "Non Profit of the Year" by the Loveland Chamber of Commerce for 2014.

Governing Body:

Board meetings per year:  12

Number of Board Members:  9  Number of Voting Board Members:  9

Board Compensation:

Is Board Chair compensated?  No  Is Treasurer compensated?  No

Are there any other Voting Board Members that are compensated?  No

Board Relationships:

Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:

Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:

Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes


II. PROGRAMS

1. What percent of your total programs and services are horse-related? 100

2. Describe your specific horse-related programs services or activities:
     Hearts & Horses offers a dynamic array of equine assisted programs that are designed to empower participants, promote self-sufficiency, and encourage growth, both inside and outside of the riding arena.

We have developed a variety of therapeutic and educational programs utilizing our herd of incredible four-legged therapists. We serve an average of 140-180 riders per week in the following programs:

Therapeutic Riding & Therapy Services
Therapeutic Riding - Children and adults with physical and cognitive disabilities work with certified instructors in equestrian skill-based lessons to develop independent skills that carry over to their everyday lives.

Therapy Services - Physical and Occupational Therapists utilizing equine movement as a treatment modality to address impairments, functional limitations and disabilities in patients with neuromotor and sensory dysfunction. This treatment strategy is used as part of an integrated treatment program to achieve functional goals.

Changing Leads: Youth-at-risk find friendship, develop trust and form a deep connection when partnered with a horse. Emotions and behaviors are explored in a safe setting to reflect, learn and grow in order to improve the development of trust, respect, empathy, self-respect and confidence, accountability and conflict resolution.

Interactive Vaulting: Using a vaulting barrel and a horse on a lunge line, Interactive Vaulting fosters teamwork, teaches respect for the horse, fosters independence, builds confidence, encourages social interaction, offers individualized instruction while mounted, and it introduces all gaits in a short period of time.

Hearts and Horses for Heroes: Wounded service personnel and veterans interact with a horse to nurture self-awareness, trust, coping skills and relationship skills, contributing to improved quality of life and hope for the future.

Riding in the Moment: This program helps facilitate seniors with Alzheimer’s and Dementia in finding joy in equine related activities. For some it is a chance to experience past memories and for others it is a new adventure.

Kids, Horses and Healing Retreat: A collaborative program between Pathways Hospice and Hearts & Horses that started in 2003. The retreat, held two times per year, is designed to help young people explore grief through activities that include the care of horses, horseback riding and counseling in a group setting facilitated by experienced bereavement counselors and art therapists provided by Pathways Hospice.

All Abilities Horsemanship Camp: Bringing together children with and without disabilities, All Abilities Camp is an exciting opportunity for campers to explore and celebrate their differences, while learning the importance of diversity, compassion and respect. All Abilities sessions are led by PATH certified instructors, who are equipped to work with a wide variety of special needs. Traditionally we offer two All Abilities Camp sessions annually.

3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1

4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. Hearts & Horses only provides equine assisted activities and therapies. We do, however, have two mules who are incredible assets to our programs.

5. Does your organization operate programs involved with animals other than horses?  Yes



III. POLICIES

1. Describe your equine management philosophies, practices, policies and operations with respect to the use of the horses in your program, including the rehabilitation and retraining (if applicable), ongoing training, schooling and exercising plan for each horse and your policy as to the number and condition of the horses accepted by your organization. 
     Currently, Hearts & Horses has a herd of 28 equines (26 horses, 2 mules) that serve up to 180 participants a week and additional special events. We have an Equine Team to care for our horses 24/7. This team includes an Equine Manager, Assistant Equine Manager, an on-site Equine Caretaker and a Barn Team of volunteers that assist with turn out, turn in and barn/stall cleaning.

Equine Manager - full time staff position; dressage trainer who also teaches our higher level riders and instructors. Management position; oversees Asst. Equine Manager and Resident Equine Caretaker.

Assistant Equine Manager - 30 hour per week position and is responsible for the health and veterinary needs of the herd; oversees volunteers and is ultimately responsible for the cleaning of stalls, runs and paddocks should volunteers not be able to do it.

Resident Equine Caretaker - The person lives on site and takes care of 100% of the feeding; night checks and any emergency veterinary issues; calls the vet; feeds additional hay late at night on cold nights; makes sure property and doors are secure.

The weekly workload of each horse is limited to a maximum of 8-10 classes. Each horse's work load is set according to its level of fitness, age etc. These hours include training as necessary to address both athletic development and retraining for unwanted behaviors. Weight limits are set at a maximum of 20% of horse body weight or 30% of mule body weight. Lighter limits are set as each horse ages or have other special needs in which they require lighter weight limits to be set. We try to schedule horses in two lessons a day (5 days as week). We strive to schedule these two lessons back to back with a short break in between lessons. This minimizes touch time (the amount of time the horse is being handled, groomed, tacked) and the number of volunteers working with a particular horse.

All training is done under professional supervision (dressage trainer). Horses come in on a 90 day trial period and are assessed for their skills and appropriateness to the various Programs. The Equine Manager works with them for the first couple of months and then Instructors ride them in supervised sessions to assess their movement, temperament and confirmation. It is ideal for horses to come into our program if they have been in work. Often it takes too long to get them fit enough for an assessment if they have not been in work for months or years. Horses are then incorporated in to the working herd gradually: starting with 2 or 3 lessons a week with our more abled riders, building up to full work over 3 sessions. All horses are assigned to lessons in a meeting between Instructors and the Equine Manager and in accordance with their talents and personalities, as well as suitability to each student. Any problems/issues are immediately reported to the Equine Manager. Horses are substituted for a better match and remedial training is undertaken if necessary.

Volunteers can take part in training sessions for grooming, leading and de-sensitization. Lunging and long lining are used as additional training tools.

Bridling/unbridling, hoof picking and girth tightening are done by Instructors (only) for consistency and to assist in the prevention of nippiness.

Saddles are fitted to each horse and recorded on a saddle fit chart, together with the girth size indicated in brackets after each saddle. During session breaks, saddles are re-fitted as the horses develop musculature. We utilize the donated services of a professional saddle fitter as needed. She also help us purchase specially fitted saddles, as needed. Saddles are checked for safety at the same time. Each horse has their own labelled halter, bridle and sidepull.

We prefer horses to come in to the Program between the ages of 8 and 16 for longevity of service; however we have taken a horse to be leased to us if they are older. We typically have 1-3 horses in their trial period at any given time so as to constantly be preparing horses for our growing programs.

Our Herd at Hearts & Horses are the most important of our therapy team and we value them dearly!

2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase, auction sale, retirement). 
     One half of our herd is owned by Hearts & Horses, and those horses generally come to us through donation. The remainder of our horses are leased to us by generous owners on a session by session basis or on a pre-agreed long term basis. We bring in additional 4-6 (free leased) horses specifically for our summer camp program. Owners are responsible for routine and emergency veterinary and farrier work.

3. Describe under what circumstances horses leave your organization. Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives you have to attract potential adopters. Please include your policies and practices with respect to horses that are no longer useful or manageable and horses that need to be retired. 
     We have a lengthy trial period of at least 90 days (or longer) in order to determine if the horse is a good fit for Hearts & Horses and for us to know if Hearts & Horses is a good fit for the horse. If we are at all unsure, we ask for more time to make this determination.

On completion of service we place the horses we own with extreme care in new homes or return back to their original owners.

If we are looking for a new owner, we require all interested parties who are interested in adopting one of our retired equines to submit a letter of interest to our Equine Manager with the following information:
- Experience with horses
- What the horse's job would be
- What the horse's living situation is like (turnout, quality of feed, shelter)
- Ability to maintain and provide care in case of a veterinary emergency

We then interview the prospective owner(s) and do a home visit to check the facilities. Based upon our information gathering, we choose the best placement for the horse. We help the new owner subsequently if that home does not work. When it becomes time to retire a horse that is leased to us, they would return back to their owners. Occasionally they ask us to help them to find a retirement home and we also help them as needed.

4. For new horses, describe your initial assessment process for each horse (i.e. physical examination, test ride, health record, Coggins test, quarantine, veterinary consult, etc.). 
     An equine at Hearts & Horses is of immeasurable worth. The job of a therapy horse/mule in our program is quite demanding emotionally and physically and only about 10% of the equines we evaluate are accepted into our program. Below is our intake process for our equines into our program:

- Thorough answers to a comprehensive Horse Profile Questionnaire is the first step. This includes physical attributes, past career/s, behaviors and attitudes, veterinary and farrier records.

- Telephone interview (individualized additional questions) as a follow up.

- Assessment dependent on above information in view of time (staff costs) on property if possible, if not at horse's residence. Includes observation of being caught in pasture, leading, grooming, saddling, handling, riding and reaction to unusual objects. Physical check by eye and feel. Assessment is undertaken by the Equine Manager.

- Brought on site - must have all vaccinations up to date, a negative Coggins and a Health Certificate, as well as a copy of a current Brand Inspection (required by Colorado Law).

- On arrival - assigned a stall and run and space in the tack room for equipment. In quarantine for 14 days for the protection of the herd as a whole. Assigned a pasture buddy in a turn out; then the horse is gradually introduced to the herd at pasture.

- Bio on stall door, tack fitted and tagged, including a grooming box.

- Computer Records set up on site: Bio, entered on all charts (stable, turn out, health records). Also a personal file created holding all paperwork plus assessment sheets.

- Horse enters a training/trial period of 90 days. This includes physical, behavioral and emotional observations. No assumptions are made about any horse coming in on Trial. We start right at the very beginning of training and proceed as the horse reacts positively. Any holes have to receive additional training. Then there are all the additional skills that a horse needs to have to serve at the Center - including acceptance of adaptive equipment and awkward mounts from a ramp, uncoordinated rider movements and loud noises, strange objects (toys and props), sudden loud noises (construction, emergency vehicles). Individual reactions are monitored and where necessary desensitization training is undertaken.

- Horses are first under the direct training of the Equine Manager and then pass to the Instructors, who ride under the supervision of the Equine Manager. If successful the horse will be included in more advanced lessons under Instructor supervision and monitored by the Equine Manager. By the end of the trial period it is hoped that the horse can undertake 2-3 lessons a week while training continues to develop the horse's skills and physical strength. If the horse needs additional time and looks like a successful prospect an extension to the Trial Period may be agreed with the owner.

- It is not necessary that every horse has every skill. Horses are assigned to classes dependent on their personal strengths and particular match with a particular program (veterans, troubled youth, hippotherapy, etc.) and a particular student. Horses are assigned by the Equine Manager in conjunction with the Instructors & Therapists.

- If successful the horse will then either be accepted as a donation to the Center, or a Lease Agreement will be completed between Hearts and Horses and the owner.

5. Describe your overall horse health care plan and how you assess and monitor the health of your horses on an ongoing basis. Include a description of your vaccination and worming schedule. Include a description of your health/veterinary care plan for at-risk animals, geriatric horses and horses with serious issues. 
     Horses are fed three times daily and have free access to mineral and salt blocks, and Psyllium one week per month. Supplements are given per owners instructions or individual need. We feed primarily grass hay, however we sometimes have a horse or two who might need alfalfa due to certain medical needs.

Routine veterinary care consists of bi-annual wellness checks, routine vaccinations and worming (according to individualized veterinarians recommendation based on fecal counts). Teeth floating and sheath cleaning is done as determined by the vet during the wellness exams.

Farriers are scheduled according to each horses needs and corrective shoeing as advised. Owners must be willing to support financially wellness and emergency veterinary care. The local colleges and universities assist us with discounts and/or donations (vaccines/services). Chiropractors, massage therapists and energy practitioners treat our horses on a volunteer basis also. Some of our horses require veterinary maintenance with joint injections and Adequan.

Horses are, at present, turned out to pasture 7 days a week. We have 4 eight week sessions followed by a 2 week break and 1 session of six weeks followed by a 4 week break, annually. We welcome the chance some of our horses get to go off property to their owners for a vacation over breaks. The remainder of the herd gets this break time in pasture - some receive additional training. Our horses with arthritis are hand walked during breaks when they are not in work.

6. What is the euthanasia policy? Please include specifically under what circumstances your organization will euthanize a horse and whether your organization will euthanize a healthy but difficult horse for space: 
     We rely on the expertise of our veterinarians to determine when its time is medically necessary to euthanize a horse such as when a horse is in extreme pain and suffering.

There are no circumstances here at Hearts & Horses when a healthy horse would be euthanized.

7. What is the breeding policy? Please include specifically if horses become pregnant while in your care, and if there is a no-breeding clause in the documentation your organization uses to adopt, donate, sell, etc. a horse: 
     Hearts & Horses does not allow stallions on the property and we do not have a breeding operation, as this is not our mission.

8. Does your organization provide horses to any facility to use in research or medical training? 
     Yes

9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training? 
     We are assisted by students at our local colleges and veterinary school for some of the care and wellness of our horses. Students from a local veterinary technician program assist us in providing vaccinations to our horses under the supervision of a licensed veterinarian. Additionally we have had veterinary students from Colorado State University assist us with fecal counts to determine which horses, if any, require worming.

10. Does your organization sell, donate or give a horse to an auction? 
     No

11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. 
     n/a

12. Does your organization place horses in foster care? 
     No

13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: 
     n/a

14. What is the average equine adoption fee/donation received by your organization: Not applicable; None received

15. Adoption Fee Policies
  Not applicable; Fees are not collected; Horses are not offered for adoption.

16. What is your position regarding varying adoption fees vs. one set fee:
  Other considerations are provided below.

17. Provide any additional explanation to your answers if needed: n/a



IV. FACILITIES

This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.

Total facilities at which our organization operates horse-related programs: 1

.

Location 1 of 1
Hearts & Horses Therapeutic Riding Center

163 North County Road 29 Loveland CO 80537

1. Facility General Questions

1. Name of Contact: Jan Pollema

2. Contact's Phone: 970-663-4200

3. Contact's Email: jan@heartsandhorses.org

4. Does your organization own, lease or use a part of this facility? Own

5-8. Not Applicable.

9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 17.


2. Facility Horse-Related Questions

1. Enter the total acreage dedicated specifically to the horses: 8

2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. Hearts & Horses is nestled in the foothills of Northern Colorado on 23 beautiful acres. Below is a description of our high quality equine facilities: - Two barns each with stalls and attached runs. One barn holds 14 horses and the other barn holds 16 horses. - Three paddocks with shelter that house 2-3 horses each. - We have no wire (slick or barbed) wire on our property where horses are turned out; all of our fencing on our property is either three rail wooden fencing or the Equifence Gallagher fencing and has been upgraded in past 5 years. - Our herd is turned out into three separate pastures at least six days per week for six hours per day. Two pastures have grass during the summer months and one is a dry lot turnout for those horses that cannot have pasture due to medical reasons. We also utilize our paddocks for turn out for horses that do not go to pasture (such as for our miniature horse and ponies).

3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
     At Hearts & Horses, we have enough turn out paddocks and pastures so that we can divide up our herd into groupings to go to our various turnout paddocks or pastures so that everyone gets time out of their stalls and runs.

4. How many hours of daily turnout do the horses get? (Estimate or Average) 6

5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
     At Hearts & Horses we have two indoor arenas and two outdoor arenas along with our Trail of Discovery which is a sensory trail for our special needs riders. We pay careful attention to the quality of footing in our arenas and its groomed, watered and ultimately replaced as needed. It is very important that our horses, volunteers and riders have a safe environment in which to work, that the environment is dust free and footing is even and has the correct depth and resiliency.

6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes

7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     As a Premier Accredited Center through the Professional Association of Therapeutic Horsemanship International (PATH Intl), we are accredited every five years and must stay compliant with their high standards as well. On our last accreditation visit we are proud of the fact that we scored 100% even through we needed to meet 85% of the standards!

9. Describe the availability/accessibility of emergency horse transportation at this facility.
     Hearts & Horses maintains a current list of individuals who are able to transport horses in an emergency such as a fire or other natural disaster. Our county also maintains a list of individuals who are able to transport horses in such emergencies as well should our list not be able to take care of our needs. Due to our proximity to the Colorado foothills, we have had to plan for emergency evacuations in the past and have had a spot on a trailer for every horse on our property without needing to use a trailer more than once. Additionally many of our staff are horse owners and have the capability to transport horses as required; often this is the case in a veterinary emergency should we need to haul a horse to our local Veterinary Hospital.

10. Do the horses have specific tack assignments? Yes

11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
     Prior to each session or at a minimum every of three months, our equine team assesses saddle fit on every horse to make sure that all saddles fits properly. We also rely on a professional master saddle fitter to assist us should we have a horse that is difficult to saddle fit and often purchase saddles specifically for these horses as needed. All other tack is assigned and fitted during the horse's trial period. This also includes blankets and fly masks. Should a piece of tack break or need replacement our equine team immediately replaces it.

12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
     Each horse has their own Horse Bio which has a description and a photo of the horse; we use these in our program as well as to identify each horse on our property. These are in several locations on our property where these are located: - Each horse has their own grooming tote which has their photo and name. - Our tack room is organized so that every horse has their own bridle and behind that bridle is photo of each horse. - Every stall and paddock also has the name of the horse and a photo. - All bridles and halters have names of each horse.

13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
     All horses are housed in one of our barns or in a paddock with shelter. All horses are turned out to pasture or to a paddock six days a week for at least six hours per day. We have no horses that are typically stall bound, unless its due to our veterinarians recommendation due to a veterinary issue. In that case, we rely on our veterinarians recommendations for exercise such as hand-walking or access to a run or paddock based upon treatment recommendations.

14. Describe your feed, feed management plan and your guidelines for the use of supplements.
     Horses are fed three times daily and have free access to mineral and salt blocks, and Psyllium one week per month. Supplements are given per owners instructions or individual need per our veterinary recommendation. We feed primarily grass hay, however we sometimes have a horse or two who might need alfalfa due to certain medical needs. Some of our horses require veterinary maintenance with joint injections, Adequan and Previcox.

15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
     Every horse has an annual wellness exam by our veterinarians and we rely on the expertise of our veterinarians to guide us in determining the wellness (feeding/exercising/use) plan for each individual horse. If we have a concern about a horse at any time, we utilize our veterinarian to consult as needed.

16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
     All horses entering their trial period go in quarantine when their first arrive on our property in addition to arriving with a health certificate and negative Coggins test. If we suspect a horse within our herd has a communicable disease (VS, EHV-1, etc), we have procedures in place to quarantine them on our property so as not to spread disease to the rest of our herd. We utilize our veterinarians heavily in the development of any specific biosecurity protocol based upon the situation, number of horses affected, etc. Should there be a local outbreak of an infectious disease we institute biosecurity measures to make sure that volunteers, staff and equine professionals (farrier, massage therapists, chiropractors, etc) do not transport disease onto our property. All stalls and paddocks are cleaned daily and manure is put into a dumpster located over 200 yards away from our barns and turnouts; the dumpster is emptied when it becomes full. We have strict fly control procedures in place which include fly masks and fly spray, daily manure removal and the use of fly bait to minimize fly reproduction. We also are the recipient of the services of a local pest control company who continually monitors our pests (mice, flies, etc) and helps us minimize their impact on our herd, facilities and program. Should a horse need to be euthanized unexpectedly, the animal is removed from our property immediately.

17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
     Hearts & Horses maintains a current list of individuals (volunteers, staff, etc) who are able to transport horses in an emergency such as a fire or other natural disaster. The Larimer County Sheriff utilizes Larimer County Horseman's Association to provide any emergency evaluation needed in case of fire or other natural disaster should our list of individuals not be able to take care of our needs. Due to our proximity to the Colorado foothills, we have had to plan for emergency evacuations in the past and are prepared for these scenarios. We also coordinate closely with our local emergency management agencies in case of emergencies or local natural disasters.

18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
     Our Resident Equine Caretaker lives on premises and manages the safety and security of our property and our horses after hours. His responsibilities include night checks to make sure the horses are safe and also makes sure the buildings are locked up and the front gate is closed. Last year we added video camperas in the barns as well as on various locations on the property to increase security as well as the ability to check the horses 24/7.

19. Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Larimer Humane Society www.larimerhumane.org 6317 Kyle Ave, Fort Collins, CO 80525 (970) 226-3647 ext. 7 We also have another veterinarian who jointly works with our herd. His name is JD Leclair, Leclair Equine Medicine and Surgery. leclairequine@gmail.com, 970-578-9090. Dr. Leclair is a member of AAEP.

20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     Colorado State University Veterinary Teaching Hospital 300 W Drake Rd Fort Collins, CO 80525 970) 297-5000 Colorado Department of Agriculture Bureau of Animal Protection 305 Interlocken Parkway Broomfield, CO 80021 Phone: (303) 869-9000


Veterinarian Information

View The Vet Checklist conducted on 03/19/2017

Veterinarian: Dr. Michael Suit

Clinic Name: Michael J. Suit, DVM, LLC    Street: PO Box 1261    City: Loveland  State: CO    Zip: 80539

Phone: 970-218-7947    Email: suitdvm@gmail.com


Instructors assigned to this Facility
(see Instructor Section)

     1. Instructor: Alex Whittey

     2. Instructor: Brenda Thompson

     3. Instructor: Christina Ecker

     4. Instructor: Deborah Linne

     5. Instructor: Diane Wallin

     6. Instructor: Jan Pollema

     7. Instructor: Jessie Butler

     8. Instructor: Lauren McClave

     9. Instructor: Liz Ampe

     10. Instructor: Liz De Kock

     11. Instructor: Megan McEachron

     12. Instructor: Michele Kane

     13. Instructor: Nicolette Ahrens

     14. Instructor: Rachel Karneffel

     15. Instructor: Rose Walsh

     16. Instructor: Stefani Viktora-Anderson

     17. Instructor: Tamara Merritt


3. Facility Horse-Related Inventory Questions

1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 28.

1-b. Enter the total number of horses housed at this facility: 28

1-c. Enter the maximum capacity of horses at this facility: 43

2016 Horse Inventory

1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes

Additional explanation:2-e: In 2016 we had 13 leased horses who returned back to their owners at various times during the year. 3-e: Our dental expenses for our herd are included within our veterinarian expenses (3-c). 3-j: Our horse training expenses are included in our horse care staffing expenses. Our Equine Manager is responsible for the training of the herd.

30 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.

           + 10 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.

           + 0 2-c. Total number of horses returned.

40 = Total of 2a-2c

           - 2 2-d. Total number of horses adopted during the year.

           - 13 2-e. Total number of horses transferred to another facility during the year.

           - 2 2-f. Total number of horses deceased during the year.

17 = Total of 2d-2f

23 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.

            23 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.

            0 2-i. Total number of horses permanently retired.


2016 Horse Care Costs

$11665     Feed (Grain/Hay).

$3150     Bedding.

$10970     Veterinarian.

$4015     Farrier.

$0     Dentist.

$3944     Manure Removal.

$11047     Medications & Supplements.

$9591     Horse/Barn Supplies.

$51521     Horse Care Staff.

$0     Horse Training.

$942     Other direct horse-related costs not including overhead or other program costs.

$106845     2016 Total Horse Care Costs

$     2016 Total Donated Horse Care Costs

10012     Grand total of the total number of days each equine was in the care of this facility during 2016.

Average cost per day per horse: $11
Question 3 ($106,845 ) divided by Question 4 (10012).

Average length of stay for an equine: 250 days
Question 4 (10012) divided by total of Questions 2a-c (40).


4. Self Assessment

I. Facility & Grounds
A.Operational

     1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time

      4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time

B. Structural

      1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time

      2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time

      3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time

      4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time

      5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time

      6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes

      7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes

      8. Are the horses housed in stalls/enclosures? Yes-All of the time

      8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All

      8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week

      8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time

C. Paddocks/Yard/Pastures/Turnout

      1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time

      2. Fencing - type, height, safety: Are these spaces appropriately fenced? All

      3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA

      4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All

      5. Condition of paddock/yard: Are these spaces free from equipment and debris? All

      6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time

      7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week

II. Horse Care

      1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months

      2. Dental Care: How often is dental care provided for each horse? Annually

      3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually

      4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week

      5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time

      6. Drinking water: How often do horses have access to clean drinking water? All of the time



6. Public-Related Questions
(required if programs serve individuals with special needs)

1. How many clients participate in the programs at this facility? 160

2. How many hours per week do you operate the horse-related programs at this facility? 65

3. How many weeks per year do you operate the horse-related programs at this facility? 38

4. What is the average wait list time? 2 Months(Weeks/Months/Years)

5. How many hours per day does each horse work? (Estimate or Average)

    Mounted: 1.00  Un-Mounted: 0.50  Total: 1.5

6. How many days per week does each horse work? (Estimate or Average) 5

7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 99%

8. Provide any additional explanation to your answers if needed. We serve between 140 to 180 participants weekly depending on the time of year. We operate Monday through Saturday from 9am-7pm Spring through Fall; with fewer hours through the winter months. We have four - 8 week sessions and one - 6 week session annually; additionally we offer day camps 3-4 times per year on Sundays. During session breaks we also host PATH Intl. workshops/certifications to open up our center for education and training for individuals around the country. Each horse works at most 10 classes per week and we strive for no more than 2 classes per day; 4-5 days per week (maximum). Generally all of our participants ride, however we do have components of our programs which include ground work (at risk youth and veterans). Additionally we have 1-2 clients per session who don't ride but still work with the horses on the ground.


V. Instructors/Trainers


     1. *Instructor: Alex Whittey

         *Facility Participation:

         Hearts & Horses Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship International

Enter the year that the certification was awarded. (yyyy)2014

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Intl. Registered Instructor Certification


     2. *Instructor: Brenda Thompson

         *Facility Participation:

         Hearts & Horses Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship International

Enter the year that the certification was awarded. (yyyy)2016

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Intl. Registered Instructor


     3. *Instructor: Christina Ecker

         *Facility Participation:

         Hearts & Horses Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.PATH Intl.

Enter the year that the certification was awarded. (yyyy)2000

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Intl. Advanced Instructor Certification


     4. *Instructor: Deborah Linne

         *Facility Participation:

         Hearts & Horses Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship International

Enter the year that the certification was awarded. (yyyy)2016

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Intl. Registered Instructor


     5. *Instructor: Diane Wallin

         *Facility Participation:

         Hearts & Horses Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship International

Enter the year that the certification was awarded. (yyyy)2007

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Intl. Registered Instructor Certification


     6. *Instructor: Jan Pollema

         *Facility Participation:

         Hearts & Horses Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship International

Enter the year that the certification was awarded. (yyyy)2000

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Intl. Registered Instructor Certifincation


     7. *Instructor: Jessie Butler

         *Facility Participation:

         Hearts & Horses Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship International

Enter the year that the certification was awarded. (yyyy)2011

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Intl. Registered Instructor

Certification 2:

Provide the name of the certifying organization.Certified Horsemanship Association

Enter the year that the certification was awarded. (yyyy)2017

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Level 4 English/Jumping and Level 2 Western


     8. *Instructor: Lauren McClave

         *Facility Participation:

         Hearts & Horses Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship International

Enter the year that the certification was awarded. (yyyy)1998

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Intl. Registered Instructor Certification

Certification 2:

Provide the name of the certifying organization.PATH Intl.

Enter the year that the certification was awarded. (yyyy)1998

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Registered Therapist

Certification 3:

Provide the name of the certifying organization.State Physical Therapy Board - State of Colorado

Enter the year that the certification was awarded. (yyyy)1988

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Physical Therapist License for the State of Colorado


     9. *Instructor: Liz Ampe

         *Facility Participation:

         Hearts & Horses Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship International

Enter the year that the certification was awarded. (yyyy)2009

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Intl. Registered Instructor Certification

Certification 2:

Provide the name of the certifying organization.National Board for Certification in Occupational Therapy, Inc.

Enter the year that the certification was awarded. (yyyy)2006

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Occupational Therapist Registered OTR

Certification 3:

Provide the name of the certifying organization.American Hippotherapy Association

Enter the year that the certification was awarded. (yyyy)2008

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.AHA Level 1


     10. *Instructor: Liz De Kock

         *Facility Participation:

         Hearts & Horses Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship International

Enter the year that the certification was awarded. (yyyy)2011

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Intl. Registered Instructor Certification

Certification 2:

Provide the name of the certifying organization.Certified Horsemanship Association

Enter the year that the certification was awarded. (yyyy)2012

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Vaulting Coach

Certification 3:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship International

Enter the year that the certification was awarded. (yyyy)2014

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Interactive Vaulting


     11. *Instructor: Megan McEachron

         *Facility Participation:

         Hearts & Horses Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship International

Enter the year that the certification was awarded. (yyyy)2016

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Intl. Registered Instructor


     12. *Instructor: Michele Kane

         *Facility Participation:

         Hearts & Horses Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship International

Enter the year that the certification was awarded. (yyyy)2014

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Intl. Registered Instructor


     13. *Instructor: Nicolette Ahrens

         *Facility Participation:

         Hearts & Horses Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship International

Enter the year that the certification was awarded. (yyyy)2017

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Intl. Registered Instructor


     14. *Instructor: Rachel Karneffel

         *Facility Participation:

         Hearts & Horses Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship International

Enter the year that the certification was awarded. (yyyy)2007

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Intl. Registered Instructor


     15. *Instructor: Rose Walsh

         *Facility Participation:

         Hearts & Horses Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship International

Enter the year that the certification was awarded. (yyyy)2005

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Intl. Registered Instructor Certification

Certification 2:

Provide the name of the certifying organization.National Board for Certification in Occupational Therapy, Inc.

Enter the year that the certification was awarded. (yyyy)2000

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Occupational Therapist Registered, OTR

Certification 3:

Provide the name of the certifying organization.American Hippotherapy Association

Enter the year that the certification was awarded. (yyyy)2004

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.AHA Level 1


     16. *Instructor: Stefani Viktora-Anderson

         *Facility Participation:

         Hearts & Horses Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship International

Enter the year that the certification was awarded. (yyyy)2009

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Intl. Registered Instructor Certification

Certification 2:

Provide the name of the certifying organization.PATH Intl.

Enter the year that the certification was awarded. (yyyy)2012

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Interactive Vaulting Certification

Certification 3:

Provide the name of the certifying organization.PATH Intl.

Enter the year that the certification was awarded. (yyyy)2012

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Equine Specialist in Mental Health and Learning


     17. *Instructor: Tamara Merritt

         *Facility Participation:

         Hearts & Horses Therapeutic Riding Center

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship International

Enter the year that the certification was awarded. (yyyy)1994

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.PATH Intl. Registered Instructor

Certification 2:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship International

Enter the year that the certification was awarded. (yyyy)2012

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Equine Specialist in Mental Health and Learning