GUARDIAN PROFILE - Last Updated: 03/08/2017
I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST
Chief Staff Officer:  Sanna Roling
Employees: Full-Time: 0 Part-Time: 0 Volunteers: 38
Does your organization utilize a management company for management and administration? No
Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. Volunteers receive individualized training based on the information contained in our Policies and Guidelines Manual. Key volunteers head all committees and report to the President and Executive Director (both volunteers themselves) all issues and situations.
Board meetings per year: 4
Number of Board Members: 14 Number of Voting Board Members: 11
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member. Pete Trumper, Executive Director (manages the facility) married to Lynne Trumper, Treasurer
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization. Elaine Brown, Board Member, works for Marsh & McLennan Agency LLC and is our Insurance Agent.
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? Yes
1. What percent of your total programs and services are horse-related? 100
2. Describe your specific horse-related programs services or activities:
We are a therapeutic riding program operating in the recreation/education/sport sector and serving those who cannot afford to pay. Our athletes have the opportunity to attend horse shows restricted to persons with disabilities and to open horse shows each year. As our athletes and their families have expendable funds they give what they can to our program.
Additionally we have program for adjudicated youth who assist in facility maintenance and sometimes in horse care. This program's goal is to put the adjudicated youth back on positive life paths.
Our all volunteer effort connects families and horses providing both acceptance and support to all.
3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1
4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. We have no non-horse related programs.
5. Does your organization operate programs involved with animals other than horses? No
1. Describe your equine management philosophies, practices, policies and operations with respect
to the use of the horses in your program, including the rehabilitation and retraining (if applicable),
ongoing training, schooling and exercising plan for each horse and your policy as to the number and
condition of the horses accepted by your organization.
Our horses are maintained as a herd when not working. They are fed and inspected daily. Documentation of their hours and kinds of work and incidents,if any, are reviewed by our President. As warranted each horse is given schooling by a capable person under direction of our President. Currently we have 8 horses, all gifts to the program. Acceptance into our herd is based on capability as a lesson horse, soundness, and age. Generally we desire horses age 10 and older between 14 and 15 hh. Only mares of geldings are accepted. Exceptions of age and height are made for that well trained lesson horse. Currently we are not looking to increase our herd but have the capability for 10 horses.
2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase,
auction sale, retirement).
Horses are accepted based on soundness, disposition, and capability to do the job. All horses are accepted with a 30 day trial period. Screening of horses is done by our President and her select committee on an individualized basis. Our entire herd has been donated and for the foreseeable future that is our plan of acquisition. Horses leave our program one of three ways -- by death from natural causes, by retirement when they are no longer able to be used, by sale or gift when they are no longer suitable for our program. We do screen the next owner and provide full disclosure before disposition.
3. Describe under what circumstances horses leave your organization.
Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives
you have to attract potential adopters.
Please include your policies and practices with respect to horses that are no longer useful or manageable and horses
that need to be retired.
If a horse can no longer work and is in perpetual pain, we will euthanize upon recommendation of our veterinarian.
If a horse cannot be used in our program because of unsoundness but is still healthy we will find a retirement place for that horse.
If a horse cannot be used in our program because of disposition, we will find it a suitable home.
Potential adopters are quietly solicited through our local tack shop and our volunteer connections.
4. For new horses, describe your initial assessment process for each horse (i.e. physical examination,
test ride, health record, Coggins test, quarantine, veterinary consult, etc.).
We require proof of negative Coggins within the past year, ask for health records if available, visit their current location and test ride if possible, quarantine for an appropriate period of time, and consult our veterinarian as warranted. Each acquisition is assessed individually and given a trial period.
5. Describe your overall horse health care plan and how you assess and monitor the health of your
horses on an ongoing basis. Include a description of your vaccination and worming schedule.
Include a description of your health/veterinary care plan for at-risk animals, geriatric horses
and horses with serious issues.
Annual veterinary inspection and inoculations are performed each January. Worming is done on a bimonthly program. Hooves are trimmed every 6 weeks be a hoof trimmer recommended by our veterinarian.
All horses are maintained in a healthy, servicably sound condition.
6. What is the euthanasia policy? Please include specifically under what circumstances your organization
will euthanize a horse and whether your organization will euthanize a healthy but difficult horse
If a horse has a debilitating disease that cannot be treated successfully, and that disease leaves the horse in constant pain, we will euthanize on the advice of our veterinarian.
We DO NOT euthanize healthy but difficult horses for space. A healthy horse would have to present the disposition of a killer and be so identified by our veterinarian before we would even consider this option.
7. What is the breeding policy? Please include specifically if horses become pregnant while in your
care, and if there is a no-breeding clause in the documentation your organization uses to adopt,
donate, sell, etc. a horse:
No stallion is accepted into our program for any reason whatsoever. Any recently gelded horse must have been castrated a minimum of six months prior to acceptance (proven by veterinary records). We are NOT in the business of breeding horses. There is no such clause in any of our documentation, however, we are careful not to place our mares in a situation where they could become pregnant. All mares are brought to our property after foals are weaned. Should an acquisition unknowingly be pregnant we would see that the mare and foal received proper care and after weaning determine best placement for the foal.
8. Does your organization provide horses to any facility to use in research or medical
9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training? NA
10. Does your organization sell, donate or give a horse to an auction?
11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA
12. Does your organization place horses in foster care?
13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA
14. What is the average equine adoption fee/donation received by your organization: Not applicable; None received
15. Adoption Fee Policies
Not applicable; Fees are not collected; Horses are not offered for adoption.
16. What is your position regarding varying adoption fees vs. one set fee:
Our organization has never considered this concept.
17. Provide any additional explanation to your answers if needed:
This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.
Total facilities at which our organization operates horse-related programs: 1.
Location 1 of 1
Dream Catcher Stables, Inc
6215 Greens Road Houston TX 77396
1. Facility General Questions
1. Name of Contact: Sanna Roling
2. Contact's Phone: 281-216-3494
3. Contact's Email: email@example.com
4. Does your organization own, lease or use a part of this facility? Lease
5. If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility: We have a lease by suffrage with current property owner (Eli Klaimy, firstname.lastname@example.org.
Please contact our property owner at this time by sending the inquiry to Eli Klaimy, c/o Dream Catcher Stables, Inc, P.O. Box 1454, Spring, TX 77383-1454. He has asked that we not publish his phone number at this time.
6. If your organization does not own this facility, does your organization have a written agreement with the owner? Enter Yes or No. No
7. If your organization does not own this facility, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement?
We have a lease by suffrage with no specific end date. Currently we are pursuing all avenues to relocate to a permanent home and hope to purchase property by December 31, 2015. Should this lease terminate prior to land acquisition we do have a property to go to temporarily. Currently there is no cost for land use.
8. If your organization leases or uses a part of this facility, please provide the details as to what services are provided by the owner and if and how the owner is compensated..
At this time the owner provides no services. We originally installed both the water and electricity. The restroom is a portable toilet which is serviced weekly. We pay for all utilities directly to the utility companies. All buildings belong to or are leased to us and are portable, so that should we lose our lease the buildings would go with us or we would be compensated by the property owner. At this time the owner is not compensated.
9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes
10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 1.
2. Facility Horse-Related Questions
1. Enter the total acreage dedicated specifically to the horses: 12
2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. There is one large (12 acre) pasture with groves of trees, open pasture and a pond. The fence is three strands of high tensile 12-1/2 gauge steel and the top "rail" of EnduraSoft rope. It was built to be electrified but is not. The barn is a shed row of 10 12'x12' stalls built of wood with a tin roof. The roof is approximately 14' above the stall floors. Our horses live out with access to their stalls at all times. They are brought in to feed and for program. Recently, two of our oldest horses teeth have sufficiently eroded so that they must have a continuous supply of palatable feed. At ages 29 and 28 they now live in two stalls and a 100'x 156' paddock.
3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
Our pasture is mowed periodically (approximately 3 times a year) to improve the desired grasses and discourage unwanted plants. The horses are also fed hay to supplement pasture quality and remediate overgrazing.
4. How many hours of daily turnout do the horses get? (Estimate or Average) 23
5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
The current footing of our arena is dirt and is maintained with the help of our tractor using a disc and landscaping box blade. Other riding areas are within our pasture including areas of grass or dirt path nature. The arena is made of 10' and 12' panels and measures approximately 100'x 156'. It is uncovered and currently provides 24 hour turnout to two of our oldest horses Arena improvements are on hold as we hope to relocate within the next year.
6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable
8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
We subscribe to the standards of and are center members of both Certified Horsemanship Association and Path Int'l. When funding becomes available we intend to accredit with both organizations.
9. Describe the availability/accessibility of emergency horse transportation at this facility.
We have three horse trailers and one truck capable of pulling them. The trailers are a 2-horse slant extra tall, a 3-horse slant and a 4-horse slant. Our horses have been trained to load in all trailers. Five individuals are certified and insured to drive our truck.
10. Do the horses have specific tack assignments? Yes
11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
Bridles are horse specific Saddles are fitted to multiple horses Blankets are horse specific as much as possible
12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
Pictures of the horses are available to key volunteers who feed, care for, or tack our horses. All program volunteers are taught to recognize each horse. Currently stall names are under construction by a volunteer.
13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
Our horses are NOT stall bound unless they are injured and by order of the veterinarian must remain in their stall.
14. Describe your feed, feed management plan and your guidelines for the use of supplements.
We feed a 12-8 horse feed daily along with hay, free choice pasture, and any horse specific supplements. Water is available at all times in stall buckets, a stock tank, and a pond. Each horse has a specific feed ration determined by our Program Director(currently Sanna Roling) in consultation with our veterinarian.
15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
We monitor our horses visually for gain or loss of weight and alter feed amounts as warranted.
16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
Horses are wormed 6 times a year with wormer rotation based upon the Texas formula. Manure is removed from the stalls and composted. Fly predators are used year round. Carcass disposal is in accord with local regulations. Our veterinarian is always contacted upon the significant illness, death or imminent death of any equine. The horses receive annual veterinary examination and veterinarian recommended vaccinations.
17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
Emergency preparedness plans are spelled out in detail in our Policies and Guidelines Manual. In short, before a hurricane, imminent flood, or winter storm warning the facility is secured and the horses are free to roam and protect themselves. They have access to the stalls should they so desire. Appropriate amounts of feed and hay are placed where they should remain dry. The facility is then locked and key people are set to return as soon as possible. Plans address serious injury to the animals and to the facility as well. Wild/forest fire is our real concern. Spontaneous combustion of hay is addressed and minimized as our hay is stored in an overseas cargo container with turbine ventilation. Dangers from wildlife, free ranging dogs, and 2 legged marauders are also addressed.
18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
Our gates are locked. Private Property, no trespassing signs are in place. We do have a security system.
19. Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
Houston SPCA, 900 Portway Dr, Houston, TX 77024 email@example.com 713-869-7722 and Harris County Animal Control, 612 Canino Rd, Houston, TX 77076 firstname.lastname@example.org 281-999-3191
20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
Houston Police Department,1200 Travis Street, Houston, TX 77002 email@example.com 911 Harris County Sheriff's Office, 1200 Baker Street, Houston, TX 77002, firstname.lastname@example.org 713-221-6000 Harris County Precinct 4 Constables, 7900 Will Clayton Pkwy, Humble, TX 77338 281-446-1196 Certified Horsemanship Association,1759 Alysheba Way Suite 7102, Lexington, KY 40509 info@CHA-ahse.org 859-259-3399 AQHA, P.O.Box 200, Amarillo, TX 79168 www.aqha.com 806-376-79104
View The Vet Checklist conducted on 01/22/2017
Veterinarian: Dori Hertel
Clinic Name: DJ VEts Street: 1600 Palmetto Ln City: Kingwood State: TX Zip: 77339
Phone: 832-264-0707 Email: email@example.com
Instructors assigned to this Facility
(see Instructor Section)
1. Instructor: Sanna Roling
3. Facility Horse-Related Inventory Questions
1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 9.
1-b. Enter the total number of horses housed at this facility: 10
1-c. Enter the maximum capacity of horses at this facility: 10
2016 Horse Inventory
1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes
Additional explanation:Manure is recycled on site to maintain the pasture and forest. We are an all volunteer operation thus there are no monies expended for staff or training purposes. Our tractor required repair this year ($1289) and our truck required maintenance also($215). Since we attend just one off premise show each year, the only transportation costs are for diesel ($49) and most of that was donated. We did have to buy a hitch ($348) to pull our two horse trailer and padlocks ($40) because people stole the battery to our tractor.
9 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.
+ 3 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.
+ 0 2-c. Total number of horses returned.
12 = Total of 2a-2c
- 0 2-d. Total number of horses adopted during the year.
- 0 2-e. Total number of horses transferred to another facility during the year.
- 2 2-f. Total number of horses deceased during the year.
2 = Total of 2d-2f
10 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.
10 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.
0 2-i. Total number of horses permanently retired.
2016 Horse Care Costs
$5326 Feed (Grain/Hay).
$0 Manure Removal.
$924 Medications & Supplements.
$180 Horse/Barn Supplies.
$0 Horse Care Staff.
$0 Horse Training.
$439 Other direct horse-related costs not including overhead or other program costs.
$12319 2016 Total Horse Care Costs
$ 2016 Total Donated Horse Care Costs
3650 Grand total of the total number of days each equine was in the care of this facility during 2016.
Average cost per day per horse: $3
Question 3 ($12,319 ) divided by Question 4 (3650).
Average length of stay for an equine: 304 days
Question 4 (3650) divided by total of Questions 2a-c (12).
4. Self Assessment
I. Facility & Grounds
1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time
2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? Some of the time
3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time
4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time
1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time
2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time
3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time
4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time
5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? Most of the time
6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes
7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes
8. Are the horses housed in stalls/enclosures? Yes-Some of the time
8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All
8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week
8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time
1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time
2. Fencing - type, height, safety: Are these spaces appropriately fenced? All
3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA
4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All
5. Condition of paddock/yard: Are these spaces free from equipment and debris? Most
6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time
7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week
II. Horse Care
1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months
2. Dental Care: How often is dental care provided for each horse? Every two years
3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually
4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week
5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time
6. Drinking water: How often do horses have access to clean drinking water? All of the time
6. Public-Related Questions
(required if programs serve individuals with special needs)
1. How many clients participate in the programs at this facility? 40
2. How many hours per week do you operate the horse-related programs at this facility? 10
3. How many weeks per year do you operate the horse-related programs at this facility? 52
4. What is the average wait list time? 0 Weeks(Weeks/Months/Years)
5. How many hours per day does each horse work? (Estimate or Average)
Mounted: 3.00  Un-Mounted: 1.00  Total: 4
6. How many days per week does each horse work? (Estimate or Average) 2
7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 95%
8. Provide any additional explanation to your answers if needed. Our program is ALL VOLUNTEER. We teach horsemanship to people with disabilities. Our CHA, PATH Int'l, and Special Olympics certified instructor teaches/oversees all lessons. Several instructors-in-training assist with the lessons. While all of our sessions include and are primarily mounted, our participants learn to lead, compete in showmanship at halter, and enjoy allowing our horses to graze on a lead line.
1. *Instructor: Sanna Roling
Dream Catcher Stables, Inc
Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Provide the name of the certifying organization.Certified Horsemanship Association
Enter the year that the certification was awarded. (yyyy)1985
Is the instructor's certification considered 'active' by the certifying organization? Yes
Briefly describe the nature/level of the certification.Certified Level 3 English and Level 2 Western with most recent recertification approved through 2018
Provide the name of the certifying organization.PATH Int'l
Enter the year that the certification was awarded. (yyyy)1999
Is the instructor's certification considered 'active' by the certifying organization? Yes
Briefly describe the nature/level of the certification.Registered Instructor first certified 1999, Equine Specialist in Mental Health and Learning first awarded 2011.
Provide the name of the certifying organization.Special Olympics
Enter the year that the certification was awarded. (yyyy)1990
Is the instructor's certification considered 'active' by the certifying organization? Yes
Briefly describe the nature/level of the certification.Certified as an Equestrian Coach Level 3 and a Unified sports Coach
Please use the space below to share any additional information about this instructor. Required Special educator currently certified in the state of Texas. Life member CHA, AQHA, HLS&R Certified in First Aid/CPR, and AED through the Red Cross