GUARDIAN PROFILE - Last Updated: 04/04/2017
I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST
Chief Staff Officer:  Kelly Smith
Employees: Full-Time: 0 Part-Time: 0 Volunteers: 20
Does your organization utilize a management company for management and administration? No
Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. Each volunteers is given guidance based on their volunteer role. Those volunteers working directly with the horses are trained and monitored closely until a level of knowledge has been reached where they are capable of working independently on assigned tasks. Hands on training is provided for each volunteer.
Board meetings per year: 12
Number of Board Members: 6 Number of Voting Board Members: 4
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member. Matthew Smith, husband to Exec Director, Kelly Smith
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? No
1. What percent of your total programs and services are horse-related? 100
2. Describe your specific horse-related programs services or activities:
We offer several programs to directly benefit horses. A humane euthanasia program, a fund for pulling horses directly from the kill pen, a fund for horses that have suffered lip mutilation in an attempt to mask their identity, and a training program funded by sponsors and donations.
3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1
4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. N/A
5. Does your organization operate programs involved with animals other than horses? No
1. Describe your equine management philosophies, practices, policies and operations with respect
to the use of the horses in your program, including the rehabilitation and retraining (if applicable),
ongoing training, schooling and exercising plan for each horse and your policy as to the number and
condition of the horses accepted by your organization.
Our horses are evaluated by our volunteers and vet. Once an initial assessment has been completed a long term training plan is compiled. Horses are paired with professional trainers based on the skill set we feel is most beneficial to that horse's long term success. Sometimes that success involves more than one trainer for a more diversified development of skill sets. We strive to give each horse the best foundation possible to ensure their long term success.
2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase,
auction sale, retirement).
Horses come to Omega Horse Rescue through several vehicles. Kill Pen/Slaughter, Surrender, Animal Control Seizure, and some that have been adopted out are returned for whatever reason. Omega has a lifetime adoption application.
3. Describe under what circumstances horses leave your organization.
Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives
you have to attract potential adopters.
Please include your policies and practices with respect to horses that are no longer useful or manageable and horses
that need to be retired.
Horses are assessed by professional from both the veterinary world and the riding world. Once we determine where their skills are best aligned we work towards getting them the training required to excel at that discipline. We foster horses that are not yet ready for evaluation for whatever reason to ensure they are healthy before embarking on a training program. No horse leaves the rescue before they are ready.
4. For new horses, describe your initial assessment process for each horse (i.e. physical examination,
test ride, health record, Coggins test, quarantine, veterinary consult, etc.).
All the horses that come into the rescue without proper medical documentation are quarantined for 30 days to ensure they are healthy. During that time they get medical evaluations and medical treatment as needed. They also get shots, coggins tests, daily meds (as needed) and attention paid to any conditions.
5. Describe your overall horse health care plan and how you assess and monitor the health of your
horses on an ongoing basis. Include a description of your vaccination and worming schedule.
Include a description of your health/veterinary care plan for at-risk animals, geriatric horses
and horses with serious issues.
Our horse wellness program was developed and is monitored by the veterinarians at New Bolton Medical Center. We maintain records and current vaccinations, etc. on all our horses.
6. What is the euthanasia policy? Please include specifically under what circumstances your organization
will euthanize a horse and whether your organization will euthanize a healthy but difficult horse
We do not euthanize horses to make room. We euthanize only when every other alternative has been evaluated and ruled out for success. Euthanasia is done only if necessary and at the recommendation of our vet.
7. What is the breeding policy? Please include specifically if horses become pregnant while in your
care, and if there is a no-breeding clause in the documentation your organization uses to adopt,
donate, sell, etc. a horse:
No breeding is allowed.
8. Does your organization provide horses to any facility to use in research or medical
9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training? NA
10. Does your organization sell, donate or give a horse to an auction?
11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA
12. Does your organization place horses in foster care?
13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and
monitored and address all the questions below for each foster home in the space
We have an active foster program. Many horses come to the rescue that can no longer be ridden and need a quiet place to spend their twilight years or have injuries that prevent them from being ridden. For those horses we seek out qualified foster homes wiling to give them the care and love they need.
14. What is the average equine adoption fee/donation received by your organization: $501 to $750
15. Adoption Fee Policies
Adoption fees may vary depending on the equine level of training.
Adoption fees may vary depending on the equine age.
Adoption fees may vary depending on the equine health and soundness.
16. What is your position regarding varying adoption fees vs. one set fee:
Our organization approves of this concept.
17. Provide any additional explanation to your answers if needed:
This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.
Total facilities at which our organization operates horse-related programs: 1.
Location 1 of 1
Omega Horse Rescue
8272 Woodbine Rd Airville PA 17302
1. Facility General Questions
1. Name of Contact: Kelly Smith
2. Contact's Phone: 717-324-1644
3. Contact's Email: firstname.lastname@example.org
4. Does your organization own, lease or use a part of this facility? Lease
5. If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility: Riggio Foundation
1290 AVENUE OF THE AMERICAS
NEW YORK, NY 10104-0101
6. If your organization does not own this facility, does your organization have a written agreement with the owner? Enter Yes or No. Yes
7. If your organization does not own this facility, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement?
There is a 4 year lease in place. The lease will renew at the end of the term.
8. If your organization leases or uses a part of this facility, please provide the details as to what services are provided by the owner and if and how the owner is compensated..
A signed lease is in place with the owner. Terms are standard to a lease. We maintain and care for the property as well as hold proper levels of insurance.
9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No
10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 0.
2. Facility Horse-Related Questions
1. Enter the total acreage dedicated specifically to the horses: 15
2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. We have 4 paddocks fenced in with a high grade diamond mesh safety fence with a top wire of electric with an 15 fenced grazing acres.
3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
Pastures are dragged and maintained on a regular basis. Horses are rotated as needed and pastures are rested.
4. How many hours of daily turnout do the horses get? (Estimate or Average) 24
5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
Horses are fostered out to training facilities. On the Airville farm we have a round pen where horses are evaluated but training is all done off the farm.
6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable
8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
9. Describe the availability/accessibility of emergency horse transportation at this facility.
We have two trailers readily available to take horses to New Bolton Center as needed.
10. Do the horses have specific tack assignments? No
11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
The horses on the farm are not lesson horses so therefore not assigned tack. We keep tack on hand to fit a wide variety of horses that come into our care for initial evaluation. Those in training are fitted with properly fitting tack for training sessions.
12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
Horses are identified by color, sex, distinct markings. Halters not left on for safety reasons unless they are short term and they are break away halters.
13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
Horses are hand walked until they are able to be turned out but not until cleared by a vet. All horses are treated based on veterinarians orders.
14. Describe your feed, feed management plan and your guidelines for the use of supplements.
Horses are fed grain twice a day with free choice hay. Water is available 24/7 and supplements & meds are given as needed and based on a veterinarians recommendation.
15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
Horses are evaluated by a veterinarian when they first arrive. The data is captured and feed is provided based on those recommendations. Body weight is kept at an ideal 5-6 on the scale but unique to each horse based on age, breed and sex.
16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
Horses are wormed regularly and based on veterinarian recommendations. Manure is kept away from the barn and removed on a regular basis. Horses in quarantine are only handled by the Exec Direction and one other designated person to ensure strict practices are followed and contamination is limited. Vaccinations are given as recommended.
17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
We have ~ 16 horses on the farm at any time. On the farm there are 2 trailers that can haul most of those horses. Local volunteers are on standby should we need to evacuate and a facility a safe distance away is already under contract if needed.
18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
The farm is gated and the gate is locked at night. Signs are posted and the house on the farm is in the line of sight of the barn and the entrance.
19. Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
Nicole Boyer (717) 577-0319 email@example.com
20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
Nicole Boyer (717) 577-0319 firstname.lastname@example.org
View The Vet Checklist conducted on 04/03/2017
Veterinarian: Dr. Holt
Clinic Name: Brandywine Veterinary Services Street: 251 Barneston Rd City: Glenmoore State: PA Zip: 19343
Phone: 610-942-9863 Email: email@example.com
Instructors assigned to this Facility
(see Instructor Section)
3. Facility Horse-Related Inventory Questions
1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 25.
1-b. Enter the total number of horses housed at this facility: 10
1-c. Enter the maximum capacity of horses at this facility: 16
2016 Horse Inventory
1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes
25 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.
+ 70 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.
+ 0 2-c. Total number of horses returned.
95 = Total of 2a-2c
- 54 2-d. Total number of horses adopted during the year.
- 0 2-e. Total number of horses transferred to another facility during the year.
- 20 2-f. Total number of horses deceased during the year.
74 = Total of 2d-2f
21 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.
20 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.
1 2-i. Total number of horses permanently retired.
2016 Horse Care Costs
$25000 Feed (Grain/Hay).
$1000 Manure Removal.
$1103 Medications & Supplements.
$13547 Horse/Barn Supplies.
$19361 Horse Care Staff.
$5410 Horse Training.
$270095 Other direct horse-related costs not including overhead or other program costs.
$354568 2016 Total Horse Care Costs
$ 2016 Total Donated Horse Care Costs
8880 Grand total of the total number of days each equine was in the care of this facility during 2016.
Average cost per day per horse: $40
Question 3 ($354,568 ) divided by Question 4 (8880).
Average length of stay for an equine: 93 days
Question 4 (8880) divided by total of Questions 2a-c (95).
4. Self Assessment
I. Facility & Grounds
1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time
2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time
3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time
4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time
1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time
2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time
3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time
4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time
5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time
6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes
7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes
8. Are the horses housed in stalls/enclosures? Yes-All of the time
8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All
8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week
8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time
1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time
2. Fencing - type, height, safety: Are these spaces appropriately fenced? All
3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA
4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All
5. Condition of paddock/yard: Are these spaces free from equipment and debris? All
6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time
7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week
II. Horse Care
1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months
2. Dental Care: How often is dental care provided for each horse? Annually
3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually
4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week
5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time
6. Drinking water: How often do horses have access to clean drinking water? All of the time
Program Use of Horses for Special Needs at this Facility Not Applicable.
This section is required only for organizations that provide equine assisted assisted activities and/or therapies (EAAT) to people with special needs. It is optional but suggested for other organizations and an opportunity to share information about your instructors/trainers with the general public.