GUARDIAN PROFILE - Last Updated: 03/06/2017
I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST
Chief Staff Officer:  Dylan Coleman
Employees: Full-Time: 28 Part-Time: 3 Volunteers: 1
Does your organization utilize a management company for management and administration? No
Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. All employees and volunteers receive orientation upon hiring where they learn and agree to follow standard protocols for handling of animals that includes safety, disasters, feeding, in-take, health maintenance and euthanasia policies and practices. Should it be necessary, incident reports and disciplinary warning documents are utilized.
Board meetings per year: 4+
Number of Board Members: 5 Number of Voting Board Members: 5
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member. Robert Hodes, Chairman of the Board, family
Denali Jordan, Member of the Board, family
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? Yes
1. What percent of your total programs and services are horse-related? 75
2. Describe your specific horse-related programs services or activities:
We rescue all breeds of horses, currently providing sanctuary for 310 horses. We are an approved sanctuary for Off-Track Thoroughbreds through California Retirement Management Account (CARMA) and Thoroughbred Aftercare Alliance (TAA). We have accreditation with Global Federation of Animal Sanctuaries (GFAS). We partner with sheriff and animal control departments, Humane Societies and other horse rescues in the western USA to intake seized and surrendered horses. We are building our sanctuary on 151 acres of beautiful land at the base of Mount Shasta in Northern California. We have completed work on an equine hospital and treatment facility to provide onsite medical care. We completed construction of a new 96' x 50' Pole Barn, and have recently completed several large turnout pastures. Future development plans include programs for children and elderly whereby both horses and humans can be healed.
3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1
4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. We rescue and rehabilitate large animals such as llamas, alpacas, donkeys, sheep and goats. These animals also have experienced abuse, neglect or abandonment. Some of our other animals have come to us because another rescue sanctuary was unable to continue their care.
5. Does your organization operate programs involved with animals other than horses? No
1. Describe your equine management philosophies, practices, policies and operations with respect
to the use of the horses in your program, including the rehabilitation and retraining (if applicable),
ongoing training, schooling and exercising plan for each horse and your policy as to the number and
condition of the horses accepted by your organization.
Humanity for Horses is a lifetime sanctuary for our horses and as such we do not adopt out horses taken into the sanctuary. Therefore, we are not an operation where these horses are retrained for adoption or use in public programs. All horses are evaluated by our veterinarian and caretakers for any rehabilitation or recovery required. Of the 310 horses in our sanctuary, approx. 200 are rehabilitating from a range of injuries and illnesses, or abuse.
We have a 4-horse hotwalker for those horses who need regulated exercise and cannot be turned out in pasture.
2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase,
auction sale, retirement).
We partner with sheriff and animal control departments, Humane Societies and other horse rescues in the western USA to intake seized and surrendered horses. We receive numerous calls and contact via email/website for individuals needing to relinquish their horse due to economic and/or physical hardship. We receive off-track race horses for retirement. We have also acquired horses rescued from auction to prevent them from ending up in abuse or slaughter. All animals are qualified as appropriate for lifetime sanctuary.
3. Describe under what circumstances horses leave your organization.
Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives
you have to attract potential adopters.
Please include your policies and practices with respect to horses that are no longer useful or manageable and horses
that need to be retired.
We do not adopt out any horses from our sanctuary; they are all here until the end of their natural lives. Horses that are social with others are matched with suitable companions; if not, they are kept in their own individual large pasture where they cannot harm themselves or other animals.
4. For new horses, describe your initial assessment process for each horse (i.e. physical examination,
test ride, health record, Coggins test, quarantine, veterinary consult, etc.).
Our Veterinarian and lead care-takers assess all incoming horses either at the location and time of rescue or upon arrival into quarantine at our sanctuary. Any animals coming from out of state must first pass a Coggins test and be accompanied by an official health record, however all animals are reviewed for Coggins tests and existing health records.
5. Describe your overall horse health care plan and how you assess and monitor the health of your
horses on an ongoing basis. Include a description of your vaccination and worming schedule.
Include a description of your health/veterinary care plan for at-risk animals, geriatric horses
and horses with serious issues.
Any horse that is accepted into the sanctuary will be seen by the veterinarian within the first forty-eight hours. If there is no documentation showing a schedule of vaccinations, de-worming or dental care, our veterinarian will proceed to vaccinate, deworm and provide dental care if he feels it is needed. The horses that are already at the sanctuary are on a deworming program twice a year as set forth by our veterinarian. 5-way and West Nile are given on an annual basis. Records are kept on all of the horses as to when they have had any medical attention. Ultimately if our veterinarian or senior staff feels one of the horses needs attention in any area, teeth, de-worming or vaccinations then the veterinarian will make the assessment and proceed accordingly.
6. What is the euthanasia policy? Please include specifically under what circumstances your organization
will euthanize a horse and whether your organization will euthanize a healthy but difficult horse
We always take our Veterinarians recommendation into consideration. However euthanizing a horse is a decision that should be made by our veterinarian and the senior staff members. If all senior members cannot be contacted at the time and the veterinarian deems that the horse is suffering with the end result being euthanasia, then to spare the horse any more suffering the veterinarian and staff may proceed with euthanasia. We do not euthanize a healthy horse for any reason.
7. What is the breeding policy? Please include specifically if horses become pregnant while in your
care, and if there is a no-breeding clause in the documentation your organization uses to adopt,
donate, sell, etc. a horse:
We absolutely do not allow any breeding. Any stallions rescued are gelded before joining the sanctuary. Since 2014, we've had 5 births at the sanctuary from mares who were pregnant at the time of rescue. These mares and foals are kept together for a minimum of six months.
8. Does your organization provide horses to any facility to use in research or medical
9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are
provided to use in research or medical training?
10. Does your organization sell, donate or give a horse to an auction?
11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold,
donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an
12. Does your organization place horses in foster care?
13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and
monitored and address all the questions below for each foster home in the space
14. What is the average equine adoption fee/donation received by your organization: Not applicable; None received
15. Adoption Fee Policies
16. What is your position regarding varying adoption fees vs. one set fee:
Our organization has never considered this concept.
17. Provide any additional explanation to your answers if needed: N/A
This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.
Total facilities at which our organization operates horse-related programs: 1.
Location 1 of 1
Humanity for Horses Sanctuary
11208 Harry Cash Road Montague CA 96094
1. Facility General Questions
1. Name of Contact: Dylan Coleman
2. Contact's Phone: 530-925-2586
3. Contact's Email: firstname.lastname@example.org
4. Does your organization own, lease or use a part of this facility? Own
5-8. Not Applicable.
9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No
10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 0.
2. Facility Horse-Related Questions
1. Enter the total acreage dedicated specifically to the horses: 151
2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. Humanity for Horses Sanctuary places our large animals in paddocks, pastures or corrals depending on their needs. Thoroughbreds: We have paddocks for our Thoroughbreds that are 6-rail metal panel fencing with 3-sided shelter-barns in all paddocks. Paddock area is a minimum of 80'x80' for a single horse. Each horse has a minimum shelter space of 16x12 feet. Corrals: Our corral spaces are wood fence with 3 1/2-sided shelter-barns in all corrals. Corral area is a minimum of 50'x50' for a single horse. This is where foals, elderly or high-care horses are placed. Each horse has a minimum shelter space of 16x12 feet. Pastures: Our pasture spaces are barbless wire fencing with 3-sided shelters in all pastures. Corral area is a minimum of 100'x150' for a single horse. Each horse has a minimum shelter space of 16x12 feet.
3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
See answers to question #4 above.
4. How many hours of daily turnout do the horses get? (Estimate or Average) .5
5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable
8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
Fully accredited Thoroughbred Aftercare Alliance (TAA) facility. Approved off-track Thoroughbred sanctuary by California Retirement Management Account (CARMA). Accredited by Global Federal of Animal Sanctuaries.
9. Describe the availability/accessibility of emergency horse transportation at this facility.
Livestock transport trailers are available from neighboring ranches, Stidham Trucking and Siskiyou County.
10. Do the horses have specific tack assignments? No
11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
We currently do not have public-related programs.
12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
Breeds of horses are grouped together in 1, 2 3 and 4 horse enclosures. All horses have names on their shelters and each has its own file. Duplicate files are kept on premise at the sanctuary and in an off site office. Files include photographs, identifiable markings and color, as well as tattoo numbers if available and can be read. Medical charts include the same identification information plus background that helps to identify the horse as well.
13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
No horses are stall bound at our sanctuary. We have several turnout pastures which will allow those capable of using it to get regular exercise in an open environment. The typical horse pastures are sizable enough for some level of exercise. We also have a 4-horse hot walker for those horses who need regulated exercise.
14. Describe your feed, feed management plan and your guidelines for the use of supplements.
All of our horses receive hay feed at least two times per day to spread out feeding times. Thoroughbreds are placed on a free feed program with a mixture of grass and alfalfa hay. Our thoroughbreds and convalescing horses receive a mash at night with wheat/rice bran, paying special attention to the ones who tend to colic, making sure their mash has plenty of water, along with vitamins. As prescribed by veterinarian all horses shall receive sand clear. All horses are monitored by senior staff and veterinarian to make sure they are not losing weight or getting overly fat in which case the feed should be adjusted accordingly. Every day when the paddocks are cleaned, the staff observes the amount the horse has eaten as well as if there is one type of hay they have not eaten. For horses that arrive in emaciated condition, we follow the prescribed recovery feed program from UC Davisâ€™ procedures for starving/emaciated horses.
15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
Our veterinarian assesses horses periodically, including the use of the Henneke score and it is used as a part of prescribing the recovery or management of animals on the extremes of the score. We have had several horses arriving with a score of 1.5 that now have achieved a score of 5 on the scale.
16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
Our policy and practices for biosecurity are directed by our veterinarians. All horses arriving at our sanctuary are placed in quarantine for a minimum of 30 days while they are assessed and monitored for infectious disease along with their health requirements. Only a limited number of assigned staff may interact with horses in quarantine. Manure is removed daily from shelters and corrals and then placed in managed location over 1,000 yards away from any horse pastures, corrals and paddocks. Pastures are dragged weekly or more frequently (weather permitting). Horses wear fly masks and fly spray is used, as necessary. Any horse that is accepted into the sanctuary will be seen by the veterinarian within the first forty eight hours. If there is no documentation showing a schedule of vaccinations, de-worming and dental care then our veterinarian will proceed to vaccinate, deworm and provide dental care if he feels it is needed. The horses that are already at the sanctuary are on a deworming program every four months as set forth by our veterinarian. Euthanized or deceased animals are immediately buried by us in a remote area of our 151 acre property.
17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
Fire is always a possibility in a barn area; the following procedures are to be implemented immediately in the event of a fire: â€¢ The senior staff member on duty shall assess the situation and make sure everyone is headed to their duty station. Her or His job will then focus on the care of the horses. â€¢ The staff will already be aware of their individual duties in event of fire. â€¢ The designated staff member whose job is to make phone calls, shall call fire department and the on-call staff member, on the list. He or She will then proceed to the horse trailers to prepare for evacuation if necessary. The on call staff member will notify all sanctuary employees and check our communities back up horse transportation, then notify Stidham Ranch we may have to evacuate. Stidham Ranch is a county approved disaster shelter for horses. The second on our list is the Siskiyou County Fairgrounds. â€¢ The staff personnel that are responsible for trying to contain and put out the fire should already be in action with fire extinguishers and hoses. However we also do not want staff members hurt. If the situation is escalating then all personnel concentrate on evacuating the horses and themselves. Leave the situation to the professionals. â€¢ The staff member responsible for ensuring that each paddock has enough halters and shanks should be helping to halter the horses. â€¢ We will always maintain jars of Vicks, if time allows put a little in each nostril, of the horses. This will help with the smell of smoke. â€¢ If we have any severely lame horses, they must be moved first. â€¢ The personnel that are responsible for the horses should be preparing to move them. Remember you cannot turn the horses loose and presume they will be safe. A horse will run back into the barn even if it is on fire. It is their safe haven. Proceed to move the horses to the other end of the sanctuary. You have all been trained in the use of a blindfold on a horse if it is necessary. Move quickly but stay calm. If you show panic your horses will know it and react accordingly. â€¢ The horses that are in paddocks together should be moved at the same time, that eliminates one more stress factor â€¢ At this point if fire is not contained start evacuation of horses. â€¢ The horses will be moved to Stidham Trucking Ranch first. This ranch has the capability of holding at least fifty to one hundred horses. Other Disasters: While it is highly unlikely we would have to deal with flood and other disasters. We still need to be prepared and use the same protocol. Always make sure you have your staff ready to secure and move horses to safety if need be. â€¢ Maintain a phone list in both offices of sanctuary staff. â€¢ This list should include emergency transporters and safe ranches â€¢ Call in all sanctuary help and veterinarian â€¢ Remember any disaster will be stressful on both you and the horse, however with our support system and adhering to our plan we should all come through fine.
18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
Security at Humanity for Horses is 24 hours a day, 7 days a week, 365 days a year. At least one staff member lives on site. In addition we have night watch staff on duty every day who make frequent checks of all horses and gates during their evening and nighttime shift. Motion cameras are in place in entry locations and in high risk areas. All staff members are responsible for approaching any person entering the sanctuary. All visitors must be approved by senior staff before they can enter and must be escorted at all times. All staff members carry two-way radios for communication among all staff on duty.
19. Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
Siskiyou County Sheriff's Department Jon Lopey, Sheriff. 530 842-3000 Siskiyou Animal Control Terry Layton - Chief Animal Control Officer 530-841-4028 James E. Smith, Siskiyou County Ag Deputy, 530-842-4025 all located at 525 S Foothill Drive, Yreka, CA 96097
20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
Klamath County Animal Control James Nelson, Chief Control Officer 4250 Washington Way Klamath Falls, OR 97601 Shasta County Animal Control 2690 Radio Lane Redding, CA 96001 530 245-6065
View The Vet Checklist conducted on 01/11/2017
Veterinarian: Jon Goodell,, DVM
Clinic Name: Goodell Vetrinary Clinic Street: 7509 S. Sixth St. City: Klamath Falls State: OR Zip: 97603
Phone: 541-882-4556 Email: email@example.com
Instructors assigned to this Facility
(see Instructor Section)
3. Facility Horse-Related Inventory Questions
1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 310.
1-b. Enter the total number of horses housed at this facility: 310
1-c. Enter the maximum capacity of horses at this facility: 400
2016 Horse Inventory
1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes
Additional explanation:horse care staff salaries are paid by our corporate sponsor
243 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.
+ 81 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.
+ 0 2-c. Total number of horses returned.
324 = Total of 2a-2c
- 0 2-d. Total number of horses adopted during the year.
- 0 2-e. Total number of horses transferred to another facility during the year.
- 14 2-f. Total number of horses deceased during the year.
14 = Total of 2d-2f
310 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.
0 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.
310 2-i. Total number of horses permanently retired.
2016 Horse Care Costs
$36979 Feed (Grain/Hay).
$0 Manure Removal.
$45845 Medications & Supplements.
$22500 Horse/Barn Supplies.
$513290 Horse Care Staff.
$0 Horse Training.
$18000 Other direct horse-related costs not including overhead or other program costs.
$815244 2016 Total Horse Care Costs
$ 2016 Total Donated Horse Care Costs
91645 Grand total of the total number of days each equine was in the care of this facility during 2016.
Average cost per day per horse: $9
Question 3 ($815,244 ) divided by Question 4 (91645).
Average length of stay for an equine: 283 days
Question 4 (91645) divided by total of Questions 2a-c (324).
4. Self Assessment
I. Facility & Grounds
1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time
2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time
3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time
4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time
1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time
2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time
3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time
4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time
5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time
6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes
7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes
8. Are the horses housed in stalls/enclosures? Yes-Some of the time
8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All
8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week
8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time
1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time
2. Fencing - type, height, safety: Are these spaces appropriately fenced? All
3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA
4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All
5. Condition of paddock/yard: Are these spaces free from equipment and debris? All
6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time
7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week
II. Horse Care
1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months
2. Dental Care: How often is dental care provided for each horse? Annually
3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually
4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week
5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time
6. Drinking water: How often do horses have access to clean drinking water? All of the time
Program Use of Horses for Special Needs at this Facility Not Applicable.
This section is required only for organizations that provide equine assisted assisted activities and/or therapies (EAAT) to people with special needs. It is optional but suggested for other organizations and an opportunity to share information about your instructors/trainers with the general public.