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Roanoke Valley Horse Rescue Inc.

GUARDIAN PROFILE - Last Updated: 08/03/2017

I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff:

Chief Staff Officer:  Patricia L. Muncy

Employees:   Full-Time:  0  Part-Time:  0  Volunteers:  10

Does your organization utilize a management company for management and administration? No

Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. We have an online volunteer application. We do new orientations the first week of each month. Each new volunteer is given job descriptions of each level of our volunteer status. Basic, Green, Yellow and Red. Each volunteer is worked with to achieve the level that they set for themselves to work with our Rescue horses.

Governing Body:

Board meetings per year:  4

Number of Board Members:  5  Number of Voting Board Members:  5

Board Compensation:

Is Board Chair compensated?  No  Is Treasurer compensated?  No

Are there any other Voting Board Members that are compensated?  No

Board Relationships:

Are any members of the Board or Staff related to each other through family or business relationships? Yes

If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member. Patricia L. Muncy President - Wife
Jason Muncy Board Chairperson - Husband
Raymond Wickersty - Son/Step Son

Board Affiliations:

Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:

Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes


II. PROGRAMS

1. What percent of your total programs and services are horse-related? 100

2. Describe your specific horse-related programs services or activities:
     RVHR shall provides shelter, food, daily care, medical treatment, rehabilitation, adoption services for horses in need because they have been abandoned, neglected and/or are in need of a new home.
RVHR shall obtain legal ownership of donated horses accepted into our guardianship, with the goal to place these horses into caring and suitable adoptive homes.
RVHR will search for the loving and caring placement families for these horses who deserve to have a second chance that come into our custody.
RVHR shall serve as a shelter and provide care for legally impounded horses. As legal action is being taken by the State Veterinarian, local and other authorities because of maltreatment by the horses owner.
RVHR shall assist others in the education on equine care and handling to the best of our abilities with the hopes to prevent the abuse of an equine due to negligence and ignorance within our community.
Owners who wish to relinquish ownership to our rescue may do so knowing that we will follow that equine for the rest of its life. Many of these donated horses are healthy and are merely in need of a new adoptive family. We are an alternative.

3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1

4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. We assist animal control officers when any livestock needs to be housed while there owner is being found or are awaiting hearing date for cruelty charges.

5. Does your organization operate programs involved with animals other than horses?  No



III. POLICIES

1. Describe your equine management philosophies, practices, policies and operations with respect to the use of the horses in your program, including the rehabilitation and retraining (if applicable), ongoing training, schooling and exercising plan for each horse and your policy as to the number and condition of the horses accepted by your organization. 
     Starvation case horses are put into our rehab program, placed on diets to improve there BS and once stronger they are then placed into the gentling program.

Each horse that comes into our facility (when able) is evaluated as to what it's placement status will be and it's abilities.

If healthy all ride able and un-ride able horses are put into our gentling program to assure they are safe to be handle by any and all volunteers.

We accept any animal control seizures, equines surrendered to and animal control officer, any and all equines who have been deemed at large.

RVHR has no limit of the number of animals we will accept when they are from a seizure, abuse and neglect cases.

2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase, auction sale, retirement). 
     Seizure and animal control surrenders. We do accept owner releases when space is available.

3. Describe under what circumstances horses leave your organization. Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives you have to attract potential adopters. Please include your policies and practices with respect to horses that are no longer useful or manageable and horses that need to be retired. 
     All horse remain at a rvhr facility until a forever home can be found. If horse can no be placed in a new home it remains under the care of RVHR at one of our two facilities until it has passed away. RVHR only euthanize a horse due to a poor quality of life.
Our potential caregivers/adopter are required to submit an application and take a one on one class with staff on how to handle said horse. Applications are approved if qualification are met. Once placed with a caregiver each horse is checked on at least once a year. Caregiver is required to continue to do shots and coggins yearly. RVHR releases ownership after five years of the horse if the caregiver has abided by guideline stated within our placement contract. During and after the 5 year the caregiver can return the horse to RVHR if they can no longer care for it.

4. For new horses, describe your initial assessment process for each horse (i.e. physical examination, test ride, health record, Coggins test, quarantine, veterinary consult, etc.). 
     When a horse first arrive staff fills in an initial intake form. The horses information and photo is then place into the RVHR database program and paper copies are kept. This form notes breed, color, gender, medical condition, injuries (if any they begin treatment immediately per instructions) it is measured, weighed on a horse scale (that we have at the facility these weights are used for future court hearing if needed).
Each horse is put into intake quarantine until our facility veterinary has done the horses shots, coggins and strangles this is done within the first 5 days of arrival.
At the time of the veterinarians visit if needed a diet plan and medical care plan is set up for each horse along with a teeth evaluation and floating if needed.
The horse remains in quarantine for a minimum of 30 days. At time the horse is turned out with a small group of horses to evaluate its place in the pecking order and or with others in same condition or on the same diet plan where needed.
within the first 15 day each horses feet and tended to.
After 30 days the horse is then evaluated as to it's ride abilities and placement status

5. Describe your overall horse health care plan and how you assess and monitor the health of your horses on an ongoing basis. Include a description of your vaccination and worming schedule. Include a description of your health/veterinary care plan for at-risk animals, geriatric horses and horses with serious issues. 
     All horse information is placed in our database any changes are done as needed.
All horse are coggins tested and vaccinated every 12 months after arrival date. De-worming is done at time of arrival and then put on schedule of every 3 months along with a daily de-wormer.
Each horses diet plan is reviewed every 4 week and adjusted as needed.

6. What is the euthanasia policy? Please include specifically under what circumstances your organization will euthanize a horse and whether your organization will euthanize a healthy but difficult horse for space: 
     All RVHR horses will only be euthanized under two conditions.
1 is poor quality of life.
2 or the horse after 6 months of training and gentling is still deemed to be dangerous to it's self or a human.

7. What is the breeding policy? Please include specifically if horses become pregnant while in your care, and if there is a no-breeding clause in the documentation your organization uses to adopt, donate, sell, etc. a horse: 
     RVHR has a no breeding policy. All stallion are gelded as soon as the vet has released him from any medical care. As of this time (12 years) there has been no exceptions
RVHR mare under the age of 20 YO are treated with ZonaStat (PZP) for 5 consecutive years at that time they are deemed unable to breed. Patricia Muncy is certified to administer the drug and RVHR is part of the program.
If a mare comes to us in foal we allow the mare to carry to term the foal weaning begins at 3 months and conclude by 6 months.

8. Does your organization provide horses to any facility to use in research or medical training? 
     No

9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training?  NA

10. Does your organization sell, donate or give a horse to an auction? 
     No

11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA

12. Does your organization place horses in foster care? 
     Yes

13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: 
     Our foster program only allows prior and current caregiver/adopter to foster a horse here from rvhr. We don't just do general fostering.
The foster normally only house the horse during spring and summer they are returned to the RVHR facility in the fall.
RVHR covers all foster horses month needs and vet, ferrier care.

14. What is the average equine adoption fee/donation received by your organization: $201 to $500

15. Adoption Fee Policies
  Adoption fees may vary depending on species.
  Adoption fees may vary depending on the equine level of training.
  Adoption fees may vary depending on the equine age.
  Adoption fees may vary depending on the equine health and soundness.

16. What is your position regarding varying adoption fees vs. one set fee:
  Our organization approves of this concept.

17. Provide any additional explanation to your answers if needed:



IV. FACILITIES

This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.

Total facilities at which our organization operates horse-related programs: 1

.

Location 1 of 1
Main Hardy Facility

1725 Edwardsville Rd. Hardy VA 24101

1. Facility General Questions

1. Name of Contact: Patricia L.Muncy

2. Contact's Phone: 540-721-1910

3. Contact's Email: plmuncy@rvhr.com

4. Does your organization own, lease or use a part of this facility? Lease

5. If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility: Patricia L. & Jason Muncy
1725 Edwardsville Rd.
Hardy, Va 24101
540-525-1251

6. If your organization does not own this facility, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

7. If your organization does not own this facility, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     Lease start date 11/2002 end date N/A Owners will be selling organization 15 acres and house to RVHR once the funds are raised to purchase.

8. If your organization leases or uses a part of this facility, please provide the details as to what services are provided by the owner and if and how the owner is compensated.. 
     Leases 15 acres at 250.00 per month.

9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No

10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 1.


2. Facility Horse-Related Questions

1. Enter the total acreage dedicated specifically to the horses: 15

2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. 1 96x36 8 stall med barn with 2 large corral panel fenced paddocks 6 20x12 run ins - each with corral panel fencing 1 50x25 barn open - large corral panel fenced paddock 1 50x30 barn open - divided into 4 large paddocks also with corral panel fencing

3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
     Each paddock holds 4 to 6 horses at one time.

4. How many hours of daily turnout do the horses get? (Estimate or Average) 24

5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
     1 60 foot round pen with gravel dust 1 120x6 oblong riding arena with gravel dust

6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes

7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     N/A

9. Describe the availability/accessibility of emergency horse transportation at this facility.
     RVHR owns 1 two horse trailer, 1 mini trailer and 1 4 horse trailer has access to other trailers when needed.

10. Do the horses have specific tack assignments? No

11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
     We are limited on the number of saddles. Each horse when tack is used is fitted as needed.

12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
     Each horse is identified by names bands and color bands on each halter along with kept on there left front leg. Each horse has a clipboard with there photo on it and there feeding and other needed information.

13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
     Stall bound horses are kept in the medical barn. Each stall has a small turn out area which they can come and go.

14. Describe your feed, feed management plan and your guidelines for the use of supplements.
     Each horse is evaluated as to its feed and supplement needs. A chart is keep with mixing and supplements of such needs for each horses. It is checked weekly for any changes needed.

15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
     When a horse arrives at RVHR it is evaluated by the vet and place on a feeding plan with the vet and administrators guidance. Once a horses health status has improved at that time only will it be evaluated as to its exercising and ride ability status.

16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
     All new arrivals are quarantined in the medical barn away from the general herd for no less then 30 days. They are seen by the vet to get all shots, coggin and de-wormed test within the first 72 hours. Each volunteer interacting with any and all horses are instructed to use hand sanitizer at all times when moving from horse to horse which is available at each run in or barn. Manure form each building is place on a 1 acre area on the far end of the property. Each paddock is cleaned to the ground by bobcat once a month removing old hay and manure. Once put in the pile it is treated with DE then composed and removed for by the landscape company. We do have onsite carcass disposal a horse is buried in a designated area on the back of the 21 acre property.

17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
     an emergency plan book is on file for such issues. Fire each building has alarms and extinguishers other farms have been listed for emergency case to house horses at anytime.

18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
     Hardy facility has an key entry gate which you must have a code to enter. Gate is auto open and close. Both facility have live onsite caretakers.

19. Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Patricia L. Muncy Equine Cruelty Investigator 1725 Edwardsville Rd Hardy, VA 24101 Plmuncy@rvhr.com 540-525-1251

20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     N/A


Veterinarian Information

View The Vet Checklist conducted on 04/08/2017

Veterinarian: Dr. C. Sumner

Clinic Name: Farm Veterinary Services    Street: 600 Old Franklin Turnpike    City: Rocky Mount  State: VA    Zip: 24151

Phone: 540-483-7444    Email: farmvet@embarqmail.com


Instructors assigned to this Facility
(see Instructor Section)

     1. Instructor: Patricia L. Muncy


3. Facility Horse-Related Inventory Questions

1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 58.

1-b. Enter the total number of horses housed at this facility: 58

1-c. Enter the maximum capacity of horses at this facility: 75

2016 Horse Inventory

1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes

59 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.

           + 16 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.

           + 1 2-c. Total number of horses returned.

76 = Total of 2a-2c

           - 13 2-d. Total number of horses adopted during the year.

           - 2 2-e. Total number of horses transferred to another facility during the year.

           - 7 2-f. Total number of horses deceased during the year.

22 = Total of 2d-2f

54 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.

            51 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.

            3 2-i. Total number of horses permanently retired.


2016 Horse Care Costs

$19634     Feed (Grain/Hay).

$1660     Bedding.

$12350     Veterinarian.

$3870     Farrier.

$0     Dentist.

$0     Manure Removal.

$3198     Medications & Supplements.

$3039     Horse/Barn Supplies.

$30000     Horse Care Staff.

$0     Horse Training.

$0     Other direct horse-related costs not including overhead or other program costs.

$73751     2016 Total Horse Care Costs

$     2016 Total Donated Horse Care Costs

15330     Grand total of the total number of days each equine was in the care of this facility during 2016.

Average cost per day per horse: $5
Question 3 ($73,751 ) divided by Question 4 (15330).

Average length of stay for an equine: 202 days
Question 4 (15330) divided by total of Questions 2a-c (76).


4. Self Assessment

I. Facility & Grounds
A.Operational

     1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time

      4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time

B. Structural

      1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time

      2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? Most of the time

      3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time

      4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time

      5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time

      6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes

      7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses? Yes

      8. Are the horses housed in stalls/enclosures? Yes-Some of the time

      8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All

      8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week

      8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time

C. Paddocks/Yard/Pastures/Turnout

      1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? Most of the time

      2. Fencing - type, height, safety: Are these spaces appropriately fenced? All

      3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA

      4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All

      5. Condition of paddock/yard: Are these spaces free from equipment and debris? All

      6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time

      7. Cleanliness: How often are these spaces cleaned? Weekly

II. Horse Care

      1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months

      2. Dental Care: How often is dental care provided for each horse? Annually

      3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually

      4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week

      5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time

      6. Drinking water: How often do horses have access to clean drinking water? All of the time


Program Use of Horses for Special Needs at this Facility Not Applicable.


V. Instructors/Trainers


     1. *Instructor: Patricia L. Muncy

         *Facility Participation:

         Main Hardy Facility

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? No

Please use the space below to share any additional information about this instructor. Patricia L. Muncy has been doing rescue for 15 years and working with horses for over 40 years.