GUARDIAN PROFILE - Last Updated: 04/20/2017
I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST
Chief Staff Officer:  Glenda Smith
Employees: Full-Time: 0 Part-Time: 0 Volunteers: 15
Does your organization utilize a management company for management and administration? No
Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. All volunteers are required to attend a Volunteer Orientation at which they are given general information on the farm, our horses and in the case of horse care, hands on training with our staff. We also include a review of barn rules and safety precautions. Every volunteer is required to sign a liability waiver.
Job descriptions run from general maintenance which includes stall cleaning, pasture and paddock cleaning, repairs and construction projects.
For those with horse handling and training experience, we assign a horse or horses that need retraining so they may eventually be adopted.
Those that have computer, fund raising or constructions shills are always welcome too.
There is no formal evaluation for volunteers but as they gain in experience they are given more responsible duties.
We have found that not requiring definite hours works best. People usually fall into their own schedules and we almost always have enough people to work.
A volunteer must be 16 years old and they all understand that there is to be appropriate behavior at all times. Any accident no matter how small must be immediately reported to a senior volunteer.
Board meetings per year: 6
Number of Board Members: 5 Number of Voting Board Members: 5
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member. Glenda Smith our founder has passed away and her position as Board President is now held by her daughter DeeAnn Smith.
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? Yes
1. What percent of your total programs and services are horse-related? 100
2. Describe your specific horse-related programs services or activities:
The horses that we receive from the tracks are retrained in a discipline according to their abilities. Some are suited to jumping but the majority are to be used as trail and pleasure horses. Once they have completed their retraining they are put up for adoption. We are very choosy as to whom we allow to adopt our horses. The person must complete a detailed adoption application and then we require they spend a minimum of 2 weeks working with the horse at our facility. During this time we observe how horse and rider work with one another. Once the 2 weeks is finished we require them to sign a strict adoption agreement. We make unannounced site visits for the first year to check on the horse and his accommodations.
3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1
4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. none
5. Does your organization operate programs involved with animals other than horses? No
1. Describe your equine management philosophies, practices, policies and operations with respect
to the use of the horses in your program, including the rehabilitation and retraining (if applicable),
ongoing training, schooling and exercising plan for each horse and your policy as to the number and
condition of the horses accepted by your organization.
Our philosophy is to provide a rehabilitative sanctuary for unwanted horses and to give them a chance at a second career and a productive life. We focus primarily on the OTTB. If the horse is injured when we receive him we follow the vet's instructions for care. Once the vet says the horse is able to begin training we start with the very basics and work up from there. If the horse is sound when received, we give him time to settle into a new off-the-track life and begin retraining. The horse is retrained in a discipline that is according to the horses ability We do have some sanctuary horses that because of injury or age are not adoptable and they spend their time being pampered and loved.
Our maximum number that we can accommodate is 35 and we have accepted horses that have serious track injuries and have successfully rehabed them and they have gone on to be adopted into a loving family.
2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase,
auction sale, retirement).
Most of our horses are donated by the owners. On occasion we have accepted a seizure and surrender. We have never purchased a horse at auction or otherwise.
3. Describe under what circumstances horses leave your organization.
Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives
you have to attract potential adopters.
Please include your policies and practices with respect to horses that are no longer useful or manageable and horses
that need to be retired.
We have yet to have a horse that is no longer useful or manageable. We have sanctuary horses that will spend the rest of their days with us. The sound horses are retrained and put up for adoption. Our adoption procedure is to have the potential adopter spend 6 weeks with the horse for a getting to know period. We observe them together to make sure it's a good match. They must first complete a detailed application then once we decide that it's a good match they complete an agreement that is very specific as to what they can do with the horse. We make unannounced site visits for the first year to confirm that the horse is being housed and taken care of according to the agreement. We adopted out 15 horses last year.
4. For new horses, describe your initial assessment process for each horse (i.e. physical examination,
test ride, health record, Coggins test, quarantine, veterinary consult, etc.).
The horses that come from the track have current Coggins. If we accept a donation or surrender from and individual we insist on a Coggins. Once the horse arrives at the farm we have him examined by our vet. We have yet to receive a horse that required quarantine but if that were to happen we do have a stall that is isolated from the others that can be used. We always ask for health records but not every horse owner supplies them so we start him on a vaccine and worming program.
5. Describe your overall horse health care plan and how you assess and monitor the health of your
horses on an ongoing basis. Include a description of your vaccination and worming schedule.
Include a description of your health/veterinary care plan for at-risk animals, geriatric horses
and horses with serious issues.
The farrier visits every six weeks. There is a chart in the feed room which shows which horses are to be seen. Our vet sees the horses on a regular basis. We worm them on a rotation schedule using wormers recommended by our vet. The horses receive their vaccines twice a year and they are administered by the vet.
We currently have a horse with ankle fractures. He's been on stall rest for 7 months (a trial for both us and the horse) and just the other day the vet re-x-rayed him and pronounced him ready for light training. He's a beautiful horse and we're so happy he recovered. We have several geriatrics and they are happy, spoiled horses who feel safe and secure with us.
6. What is the euthanasia policy? Please include specifically under what circumstances your organization
will euthanize a horse and whether your organization will euthanize a healthy but difficult horse
We follow the euthanasia policy which is consistent with that of the American Association of Equine Practitioners AAEP. We would never euthanize a healthy horse for any reason.
7. What is the breeding policy? Please include specifically if horses become pregnant while in your
care, and if there is a no-breeding clause in the documentation your organization uses to adopt,
donate, sell, etc. a horse:
We do not accept stallions and there is a definite no-breeding clause in our adoption agreement along with verbiage that prohibits the sale, racing or donation of the adopted horse. If the adopter cannot keep the horse the document states we will accept the horse back.
8. Does your organization provide horses to any facility to use in research or medical
9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training? NA
10. Does your organization sell, donate or give a horse to an auction?
11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA
12. Does your organization place horses in foster care?
13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA
14. What is the average equine adoption fee/donation received by your organization: $501 to $750
15. Adoption Fee Policies
Adoption fees may vary depending on the equine level of training.
Adoption fees may vary depending on the equine age.
Adoption fees may vary depending on the equine health and soundness.
16. What is your position regarding varying adoption fees vs. one set fee:
Our organization approves of this concept.
Other considerations are provided below.
17. Provide any additional explanation to your answers if needed: We have never had an adopter not go through with the adoption because of the fee.
This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.
Total facilities at which our organization operates horse-related programs: 1.
Location 1 of 1
Equestrian Inc. Horse Rescue
4902 Timberlan Street Tampa FL 33624
1. Facility General Questions
1. Name of Contact: Carol Burnell
2. Contact's Phone: 813-728-9746
3. Contact's Email: firstname.lastname@example.org
4. Does your organization own, lease or use a part of this facility? Lease
5. If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility: Jayesh Patel
3001 Sutton Woods Drive
Plant City FL 33566
no email used
6. If your organization does not own this facility, does your organization have a written agreement with the owner? Enter Yes or No. Yes
7. If your organization does not own this facility, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement?
April 2005 to April 2020. Our plan is to purchase the property in order to continue our mission.
8. If your organization leases or uses a part of this facility, please provide the details as to what services are provided by the owner and if and how the owner is compensated..
We pay the annual property taxes on the land on which the facility is located. In addition we provide all the required maintenance and property upkeep. This last tax period we paid $5,714.24.
9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No
10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 1.
2. Facility Horse-Related Questions
1. Enter the total acreage dedicated specifically to the horses: 15
2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. All of our horses have a box stall with a walk-out paddock. We have 8 pastures. The jumping pasture is 2 acres and has 4 horses. There is 5 acres of wooded land which supports 12 horses, a 2 acre pasture for 4 horses, a 3 acre pasture for 6 horses and another 3 acre pasture for 4 horses. All of the fences are board.
3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
We rotate most of the horses between the pastures. We have what we call the "man cave" which is a barn with a pasture that houses the newly arrived geldings. These horses are introduced gradually to the herd.
4. How many hours of daily turnout do the horses get? (Estimate or Average) 10
5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
We have a jumping pasture in which the horses undergo training. When they are being ridden the horses that usually use this pasture are put into another adjoining pasture. We have an board fence enclosed ring that is used for lunging and for beginning training of horses just off the track. Because it's Florida the footing is sand which we have found to be a good shock absorber. We drag it regularly.
6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable
8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
Equestrian Inc is currently TAA accredited and has been so since 2014.
9. Describe the availability/accessibility of emergency horse transportation at this facility.
We have trailer on site and access to one more.
10. Do the horses have specific tack assignments? Yes
11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
Each horse in training has his own saddle,saddle pad and bit. The saddles are fitted by Charlotte Hagaman who is a certified expert trainer. We have sheets and blankets for each horse but they are seldom needed here in Florida.
12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
We have a white board on which all horses are listed by name, age, gender and dietary needs. After the volunteers have been with us for a few weeks they can readily identify all of our horses by sight.
13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
We occasionally receive horses from the track with injuries that require either complete stall rest or limited stall rest. These horses are if it's complete stall rest, the access to their paddock is kept closed. Those with limited stall rest can go in and out at will. Once the vet clears them they rejoin other horses in one of our pastures.
14. Describe your feed, feed management plan and your guidelines for the use of supplements.
Our horses are fed twice daily. In the morning they are grained and hay flakes are scattered around the pastures so they can graze on the hay and grass. In the evening they are brought in and grained again and they have stuffed hay nets in their stalls. We use a mix of timothy and alfalfa hay. Since no two horses have the same dietary need there is a large information board in the feed room which tells exactly what each horse is to receive for hay, grain and supplements. If a horse comes to us thin we feed him 3 times a day. Our supplements consist of Glucosamine, Chrondroitin, Farrier Formula, MannaPro Weight Gain and because we are in Florida we have a sand program on the 1st day of each month the horses receive Fibersyl for 7 days.
15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
We inspect every horse daily. We look for cuts, abrasions and other injuries. While doing this we check their overall condition. We also rely on our vet for guidance.
16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
All buckets and feed bins are washed daily. The manure is removed from the stalls, paddocks and pastures daily and removed from the property. We have a person who takes care of the disposal in a legal manner. For parasite control we use fly predators and fly traps. Our vet inspects these controls and will make suggestions if appropriate.
17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
In the event of an emergency such as a hurricane, each horse will have their name and our phone number on luggage tags braided into their mane and tail. It's our policy to turn the horses out into the pastures and remove all halters in advance of a major storm. We feel they are safer out than in a structure which might collapse. All jump standards, jump cups and cross rails are removed from the jumping pasture to prevent them from becoming flying missiles. There are emergency numbers for the vet, police and fire department posted in several places in the barn. There are fire extinguishers in prominent positions. All hay is to be wrapped tightly in plastic wrap and all grain containers are sealed tight with tape. Before leaving the barn the circuit breakers are turned off in case of a power surge which could spark and cause a fire.
18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
We lock the front gate when no one is at the barn. There is a security system which shows live video of 8 areas of the farm. This video is available to management via cell phone.
19. Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
This falls under the jurisdiction of the Hillsborough County Sheriff's Office Special Agricultural Unit at 813-247-8605. The person in charge is: Deputy Sheriff Larry McKinnon 2008 E. 8th Ave. Tampa, FL 33605 Imckinno@hcso.tampa.fl.us ph. 813-247-8094
20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
ASPCA SPCA Tampa 9099 130th Ave. Largo, FL 33773 727-586-3591
View The Vet Checklist conducted on 02/03/2017
Veterinarian: Dr. Ross Russell
Clinic Name: Russell Equine Sports Medicine Street: 11874 Branch Mooring Drive City: Tampa State: FL Zip: 33635
Phone: 813-690-5596 Email: email@example.com
Instructors assigned to this Facility
(see Instructor Section)
1. Instructor: Charlotte Clemons Hagaman
3. Facility Horse-Related Inventory Questions
1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 15.
1-b. Enter the total number of horses housed at this facility: 15
1-c. Enter the maximum capacity of horses at this facility: 35
2016 Horse Inventory
1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes
Additional explanation:Our dental expense was low because we received free dental care during 4th quarter.
25 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.
+ 5 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.
+ 0 2-c. Total number of horses returned.
30 = Total of 2a-2c
- 15 2-d. Total number of horses adopted during the year.
- 0 2-e. Total number of horses transferred to another facility during the year.
- 0 2-f. Total number of horses deceased during the year.
15 = Total of 2d-2f
15 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.
5 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.
10 2-i. Total number of horses permanently retired.
2016 Horse Care Costs
$37817 Feed (Grain/Hay).
$400 Manure Removal.
$1300 Medications & Supplements.
$870 Horse/Barn Supplies.
$0 Horse Care Staff.
$250 Horse Training.
$300 Other direct horse-related costs not including overhead or other program costs.
$53487 2016 Total Horse Care Costs
$ 2016 Total Donated Horse Care Costs
6792 Grand total of the total number of days each equine was in the care of this facility during 2016.
Average cost per day per horse: $8
Question 3 ($53,487 ) divided by Question 4 (6792).
Average length of stay for an equine: 226 days
Question 4 (6792) divided by total of Questions 2a-c (30).
4. Self Assessment
I. Facility & Grounds
1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? Most of the time
2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? Most of the time
3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time
4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time
1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? Most of the time
2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? Most of the time
3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time
4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time
5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time
6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes
7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses?
8. Are the horses housed in stalls/enclosures? Yes-Half of the time
8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All
8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week
8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time
1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time
2. Fencing - type, height, safety: Are these spaces appropriately fenced? All
3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA
4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? Most
5. Condition of paddock/yard: Are these spaces free from equipment and debris? All
6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time
7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week
II. Horse Care
1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months
2. Dental Care: How often is dental care provided for each horse? Annually
3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Every two years
4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week
5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time
6. Drinking water: How often do horses have access to clean drinking water? All of the time
Program Use of Horses for Special Needs at this Facility Not Applicable.
1. *Instructor: Charlotte Clemons Hagaman
Equestrian Inc. Horse Rescue
Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Provide the name of the certifying organization.EAP Horse Assisted Psychotherapy Certification
Enter the year that the certification was awarded. (yyyy)2002
Is the instructor's certification considered 'active' by the certifying organization? Yes
Briefly describe the nature/level of the certification.EAP incorporates horses experimentally for mental and behavioral health therapy and personal development.EAP is a powerful and effective therapeutic approach that has an incredible impact on individuals, youth, families, and groups. EAP addresses a variety of mental health and human development needs including behavioral issues, attention deficit disorder, PTSD, substance abuse, eating disorders, depression, anxiety, relationship problems and communication needs.
Provide the name of the certifying organization.Assistant Race Horse Trainer
Enter the year that the certification was awarded. (yyyy)2014
Is the instructor's certification considered 'active' by the certifying organization? Yes
Briefly describe the nature/level of the certification.Horse Trainers study past performance records, observe horses during workouts, and utilize knowledge of training methods to plan a training schedule based on peculiarities of each horse. They condition horses for competitive racing through an exercise and workout program. They clock horses during workouts to determine when they are ready for official races and instruct jockeys on handling specific horses during a race. They also direct workers in exercising, grooming, and feeding the horses.
Please use the space below to share any additional information about this instructor. Charlotte holds an Assistant Race Horse Trainer license in Florida, Ohio and West Virginia. Her contribution to our organization is to conduct intake assessment, training and evaluation of horses' progress.