GUARDIAN PROFILE - Last Updated: 05/07/2018
I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST
Chief Staff Officer:  Jorg Huckabee-Mayfield
Employees: Full-Time: 0 Part-Time: 0 Volunteers: 30
Does your organization utilize a management company for management and administration? No
Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. Each volunteer undergoes a rigorous orientation that includes training in policies, procedures and safety practices. Volunteers are then assigned progressively responsible tasks. In general, positions are not specialized, as each volunteer is ultimately expected to be able to perform all routine tasks assigned to volunteers. The only exception is our Intern Program. Interns often live on-site and have a defined program that they must complete. Tasks are progressively responsible and may require more expertise than those of most volunteers, and management training is also provided. Interns receive a certificate of accomplishment at the end of their programs.
Board meetings per year: 2
Number of Board Members: 6 Number of Voting Board Members: 6
Is Board Chair compensated? No Is Treasurer compensated? No
Are there any other Voting Board Members that are compensated? No
Are any members of the Board or Staff related to each other through family or business relationships? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member. Jorg Huckabee-Mayfield, President and Thomas F. Mayfield, Vice President, are husband and wife. Please note that both Officers can be removed from the BOD by simple majority vote, should the Board ever decide this to be in the best interests of the organization.
Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? Yes
If yes, provide the name, title, responsibility and family/business relationship of each Board and/or Staff member, and the name of the related organization. Founders (Board President/CSO & VP) own the facility used by the organization. The organization operates on the property under a lease agreement for $1/10 years.
Conflict of Interest:
Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts? Yes
The Rescue has no paid employees but 2 board members who work full time in the operation of the Rescue, plus two volunteers who work part-time.
The volunteer handbook is under re-development. It currently contains sections on volunteer responsibilities, health and safety policies, emergency policies, our policy on photos and printed information, and the care, feeding and treatment of rescued horses.
1. What percent of your total programs and services are horse-related? 100
2. Describe your specific horse-related programs services or activities:
Rescue, rehabilitation, retraining and rehoming of at-risk Appaloosas or other breeds of horses in urgent need.
Rescue: We provide guidance and advice to callers and evaluate the problem. If the situation is deemed urgent and we have available space, in most cases, we will transport the horse to our facility. In a few cases, we may arrange transport by others (if the distance is great).
Rehabilitation: Includes an intake veterinary exam, a prescribed feed and medication regimen, and treatment of any medical issues including deworming and vaccination. Horses will not be released for adoption until all physical issues have been resolved to the best of our ability.
Retraining: Any behavioral issues are addressed and in some cases, re-tuning and retraining of riding horses is provided if horses are sound and healthy.
Rehoming: Potential adopters are carefully screened and items include: veterinary references, suitability for the individual animal, personal and farrier references and a visit to the farm to ensure adequacy and safety. Adopters pay an adoption fee and sign an binding contract.
3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1
4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. 1. Community Service opportunities for the justice system and students.
2. Venue for 4H, Boy and Girl Scouts to learn about horse care and rescue issues.
3. Venue for learning and cognitively impaired groups to enjoy the company of horses.
5. Does your organization operate programs involved with animals other than horses? No
1. Describe your equine management philosophies, practices, policies and operations with respect
to the use of the horses in your program, including the rehabilitation and retraining (if applicable),
ongoing training, schooling and exercising plan for each horse and your policy as to the number and
condition of the horses accepted by your organization.
As an urgent need rescue, we do not evaluate horses for soundness or adoptability upon intake. We prioritize animals based on need. Therefore, we have a number of blind and physically impaired horses, as well as a number of sanctuary animals.
Each animal is given a veterinary exam on arrival, and evaluated soon after arrival regarding training and behavior. Those able to be trained as riding horses are provided this by our trainer, or in some cases, by a local trainer with a different expertise, depending upon the needs of the horse. Ground manner issues are addressed immediately, for the safety of the horses and our volunteers. We do not use horses for physical therapy or assign them jobs while they are here, other than learning basic manners and skills. The number of animals that we take in at any point is dependent upon the number of stalls available (for inclement weather) and especially for blind horses, the number that can be pastured together without overcrowding.
2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase,
auction sale, retirement).
We acquire most animals through owner crisis, though some are brought in by Animal Control. We do not buy them (though we have purchased nurse mare foals in the past, and once purchased a horse at auction), nor do we accept donated animals or retired animals. Animals must be at-risk or in urgent need to meet our intake criteria.
3. Describe under what circumstances horses leave your organization.
Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives
you have to attract potential adopters.
Please include your policies and practices with respect to horses that are no longer useful or manageable and horses
that need to be retired.
Horses are adopted out under a binding contract, after homes are screened, visited and all references checked. We also perform a riding test for riding horses to make sure that the rider and horse are compatible.
Horses that cannot be ridden are adopted as companion animals. Those that cannot find adoptive homes are provided care for the remainder of their lives. Horses who can no longer maintain a high quality of life even with medication are euthanized.
Adopters are solicited through the many media avenues we have available to us, as well as Open House days and Charity Fairs.
4. For new horses, describe your initial assessment process for each horse (i.e. physical examination,
test ride, health record, Coggins test, quarantine, veterinary consult, etc.).
We have a separate quarantine area, where horses spend the first two weeks. Upon arrival, they are evaluated by a veterinarian for health and soundness and provided any needed medical care. During this period, we begin a refeeding program for malnourished horses. We also identify ground manner issues and may begin work on these. We try to obtain Coggins tests prior to acceptance, but as this is not always possible, we draw samples as soon as they arrive. Hoof and foot issues are also addressed.
Once they are released from quarantine, if they are of appropriate weight and soundness, we conduct a training evaluation. This includes complete ground manners, round penning, and riding by the rescue's Trainer.
5. Describe your overall horse health care plan and how you assess and monitor the health of your
horses on an ongoing basis. Include a description of your vaccination and worming schedule.
Include a description of your health/veterinary care plan for at-risk animals, geriatric horses
and horses with serious issues.
1. Intake exam by veterinarian. Begin medical treatment as appropriate, to include vaccinations and Coggins test.
2. Perform fecal exam (we have our own equipment for fecal flotation and microscope detection of fecal eggs). Use anthelmintics appropriate for worm species.
3. Hoof care includes exam for any signs of rotation or past laminitis, any abnormalities, and trimming. Typically we trim them every six weeks, but foundered horses are kept to a shorter, 4-week cycle. We also observe any difficulties in standing or moving that might indicate old injuries or navicular disease.
6. What is the euthanasia policy? Please include specifically under what circumstances your organization
will euthanize a horse and whether your organization will euthanize a healthy but difficult horse
We will euthanize if all medical efforts fail to provide a high quality of life for the horse. Examples include: cancer; severe arthritis; torsional colic and Cushing's disease that is no longer responsive to medication. We will not euthanize any horse capable of having a high quality of life. We believe that "difficult" horses need retraining, rather than euthanasia and we have the means to do this.
7. What is the breeding policy? Please include specifically if horses become pregnant while in your
care, and if there is a no-breeding clause in the documentation your organization uses to adopt,
donate, sell, etc. a horse:
We do not allow breeding, nor do we adopt out intact males. Stallions being surrendered are often gelded before they arrive as a condition of surrender. Where this is not possible, they are gelded on arrival to ensure the safety of our mares. No mare has ever become pregnant in our care. The only possible exception to his policy would be a stallion that was too frail or senior to geld immediately. A frail horse would be gelded as soon as possible. We have gelded MANY seniors, but if a testosterone test negates the need for this, we would possibly opt to otherwise manage the horse if he is well-mannered and sterile. The latter is a veterinary decision.
Our adoption agreement specifies that animals cannot be bred, or used for any commercial purpose.
We don't believe that mares and colts should remain together long enough for the colt to reach sexual maturity, at about 6 months. Fillies can remain with their dams for longer, if necessary, but we haven't had to do that.
8. Does your organization provide horses to any facility to use in research or medical
9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are
provided to use in research or medical training?
10. Does your organization sell, donate or give a horse to an auction?
11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold,
donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an
12. Does your organization place horses in foster care?
13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and
monitored and address all the questions below for each foster home in the space
Foster homes must meet the same criteria as adoptive homes, as foster homes are generally given first refusal of horses available for adoption. This means they are farm visited (fairly often), must have veterinary, farrier and personal references, and the demonstrated ability to care for the horse in question. After 11 years of operation, we've have only three (very good) foster homes, as we find quality control easier to achieve when horses are located centrally
14. What is the average equine adoption fee/donation received by your organization: $201 to $500
15. Adoption Fee Policies
Adoption fees may vary depending on the equine level of training.
Adoption fees may vary depending on the equine breed.
Adoption fees may vary depending on the equine age.
Adoption fees may vary depending on the equine health and soundness.
16. What is your position regarding varying adoption fees vs. one set fee:
Our organization approves of this concept.
17. Provide any additional explanation to your answers if needed: General Comment:Since our founding, we have continuously strived for excellence in the care of our horses. We are a GFAS Accredited facility and were awarded the 2014 Carole Noon Award for Sanctuary Excellence.
Question 16: We vary our adoption fee to suit the role of the horse being adopted. Generally we determine the likely meat price and set the adoption fee at least above that to discourage kill-buyers. Then a range of variables will be considered: ridable, companion only, age, medical condition. The suitability of a potential adopter will be established (see 3.) with regard to care, which should also weed out unsuitable homes.
This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.
Total facilities at which our organization operates horse-related programs: 1.
Location 1 of 1
White Bird Appaloosa Horse Rescue
1688 Burkes Tavern Road Burkeville VA 23922
1. Facility General Questions
1. Name of Contact: Tom Mayfield
2. Contact's Phone: 434-767-2839
3. Contact's Email: firstname.lastname@example.org
4. Does your organization own, lease or use a part of this facility? Use
5. If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility: The 50-acre facility was purchased in 2006 by the founders to house the Rescue. The Rescue has a 10-year lease on the entire farm, with the exception of the residence, a hay field, and one front field. The owners are: Tom and Jorg Mayfield, 1688 Burkes Tavern Road, Burkeville, VA 23922.
6. If your organization does not own this facility, does your organization have a written agreement with the owner? Enter Yes or No. Yes
7. If your organization does not own this facility, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement?
The Lease Agreement is for ten years, with about four years remaining. The start date is October 30, 2012, and it terminates on October 29, 2022. The founders have no need for the rescue to relocate, as the farm was purchased for this reason. So it is most likely that another lease would be signed. But the decision to relocate would be made by the entire Board, not just the founders, and this might occur if a better or larger facility became available.
8. If your organization leases or uses a part of this facility, please provide the details as to what services are provided by the owner and if and how the owner is compensated..
The owners are paid $1 each ten year lease period. Per the Agreement, the Rescue provides its own insurance and is liable for routine maintenance of fences and shelters in leased area of the property. In the event of major damage to barns and buildings that cannot be considered routine maintenance, the owners will cover the costs of repairs, as these are insured. The owner pays for water and electric services.
9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? No
10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 3.
2. Facility Horse-Related Questions
1. Enter the total acreage dedicated specifically to the horses: 40
2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. 1-7 acre pasture with board fence 1-5 acre pasture with board fence 4-2 acre paddocks with board fence 1-1 acre arena with 6-board fence 2-1/2 acre quarantine paddocks with board fences 1-60ft diameter training ring 1-2 acre central work area All paddocks have fresh water, electrical supply and field shelters/run-sheds. In addition: 1-10 stall block barn with center aisle 1-10 stall block L-barn with awning and wash rack 1-5 stall wooden traditional barn 2 stalls for quarantine use 1-metal pole barn for hay storage (2,00 bales max)
3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
Horses are grouped according to physical condition and compatibility. All of our fields are pasture, with very few trees. We have plenty of space for grazing. Horses are brought in during inclement weather, during the heat in the summer, and at night in the winter.
4. How many hours of daily turnout do the horses get? (Estimate or Average) 18
5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
1- standard size grass arena with 6-board fence 1- 60ft diameter permanent round pen with 8-ft board fence
6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes
7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable
8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
GFAS Accredited- full Accreditation in 2012 and 2016. Winner of 2014 Carole Noon Award for Sanctuary Excellence. The Rescue is a member of the Homes for Horses Coalition. Registered with Virginia Department of Agriculture and Consumer Services and the VA Department of Taxation. IRS 501c3.
9. Describe the availability/accessibility of emergency horse transportation at this facility.
Have own trailer - 16-foot stock type.
10. Do the horses have specific tack assignments? Yes
11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
Only those horses being trained. We have a huge range of tack and can fit each horse individually.
12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
Halters have name tags. Stalls have tags with pictures on them.
13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
We have no stall bound horses. In medical cases requiring this, we follow the turnout regimen prescribed by the veterinarian.
14. Describe your feed, feed management plan and your guidelines for the use of supplements.
Horses are routinely fed 2x daily unless on a re-feeding regimen. Every horse is individually accommodated, according to its needs. Medication is added per the veterinarians directions. No meds or supplements are added by volunteers. This is a staff function.
15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
Horses are scored on intake, and the feed regimen is developed on that basis. Weight taping is used with graphs to show incremental weight gain.
16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
Manure is stored on the other side of the property. We have a dump truck for that purpose. Carcasses are buried elsewhere on the property. All incoming horses are quarantined and a quarantine protocol is in place. Parasites are controlled through periodic fecal exam and appropriate de-worming, as well as fly control methods. Our veterinarian is consulted regularly.
17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
We have a fire alarm system in place. In the case of adverse weather, we are located on high, well-drained property. We can bring in horses if we need to, or transport them away. We are most likely to be a resource to our community in the event of an emergency. We have a written emergency response policy and train our volunteers for such events.
18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
We have double gates and caretakers are on the premises. We do not yet have a security system, but horses are inaccessible without passing the residence.
19. Provide the contact information for the individual or organization responsible for investigating
abuse in the county where the facility is located, including mailing address, email address, and phone information.
Nottoway County Sheriff's Office 266 West Courthouse Road P.O. Box 6 Nottoway, Virginia 23955 (434) 645-9044 (434) 645-1915 Fax email@example.com
20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
Global Federation of Animal Sanctuaries 623-252-5122 Email: firstname.lastname@example.org Cindy Gendron Homes for Horses Coalition 4017 Bunch Walnuts Rd. Chesapeake, VA 23322 email@example.com 757-932-0394 Dara Ruiz Foster/Placement Manager Cruelty Intervention Advocacy Humane Law Enforcement ASPCA ® 424 East 92nd street New York, NY 10128 P: 212-876-7700 ext 4436 C: 646-629-8900 work Dara.Ruiz@aspca.org Theresa J. ‘Terry’ Royall Commonwealth’s Attorney 300 West Courthouse Road PO Box 21 Nottoway, Virginia 23955 Office: (434) 645-8268 firstname.lastname@example.org
View The Vet Checklist conducted on 04/20/2018
Veterinarian: Randall Scarrow
Clinic Name: Southside Equine Services Street: 4733 Red House Road City: Phenix State: VA Zip: 23959
Phone: 434-248-5881 Email: email@example.com
Instructors assigned to this Facility
(see Instructor Section)
1. Instructor: Jorg Huckabee-Mayfield
2. Instructor: Michele Corneau
3. Instructor: Tom Mayfield
3. Facility Horse-Related Inventory Questions
1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 25.
1-b. Enter the total number of horses housed at this facility: 25
1-c. Enter the maximum capacity of horses at this facility: 30
2017 Horse Inventory
1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2017? Please select Yes or No. Yes
30 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2017.
+ 11 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.
+ 2-c. Total number of horses returned.
41 = Total of 2a-2c
- 8 2-d. Total number of horses adopted during the year.
- 2 2-e. Total number of horses transferred to another facility during the year.
- 3 2-f. Total number of horses deceased during the year.
13 = Total of 2d-2f
28 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2017.
28 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.
0 2-i. Total number of horses permanently retired.
2017 Horse Care Costs
$ Feed (Grain/Hay).
$ Manure Removal.
$ Medications & Supplements.
$ Horse/Barn Supplies.
$ Horse Care Staff.
$ Horse Training.
$ Other direct horse-related costs not including overhead or other program costs.
$76860 2017 Total Horse Care Costs
$38097 2017 Total Donated Horse Care Costs
10950 Grand total of the total number of days each equine was in the care of this facility during 2017.
Average cost per day per horse: $7
Question 3 ($76,860 ) divided by Question 4 (10950).
Average length of stay for an equine: 267 days
Question 4 (10950) divided by total of Questions 2a-c (41).
4. Self Assessment
I. Facility & Grounds
6. Public-Related Questions
(required if programs serve individuals with special needs)
1. How many clients participate in the programs at this facility? 5
2. How many hours per week do you operate the horse-related programs at this facility? 40
3. How many weeks per year do you operate the horse-related programs at this facility? 52
4. What is the average wait list time? 0 Months(Weeks/Months/Years)
5. How many hours per day does each horse work? (Estimate or Average)
Mounted:  Un-Mounted:  Total: 0 *Missing/Error
6. How many days per week does each horse work? (Estimate or Average) 1
7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 10%
8. Provide any additional explanation to your answers if needed. Our sanctuary horses are used for exposure/educational purposes. They provide an opportunity for adults and children to communicate with these beautiful animals and to learn about the issues that necessitate the need for rescues. Interraction may include leading, grooming and instruction in horse care. Horses to be adopted out are ridden by their trainer and potential adopters.
1. *Instructor: Jorg Huckabee-Mayfield
White Bird Appaloosa Horse Rescue
Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes
Provide the name of the certifying organization.GFAS- accredited
Enter the year that the certification was awarded. (yyyy)2012
Is the instructor's certification considered 'active' by the certifying organization? Yes
Briefly describe the nature/level of the certification.Accreditation of the rescue and sanctuary. We teach the public about the needs of rescued horses and how to properly care for them, so our best measure of competence is through GFAS.
Please use the space below to share any additional information about this instructor. Has 45 years of experience. Received the GFAS Carole Noon Award for Sanctuary Excellence in 2014. Serves on the Steering Committee for the National Homes for Horses Coalition. Co-founder of the Virginia Alliance of Equine Rescue Organizations
2. *Instructor: Michele Corneau
White Bird Appaloosa Horse Rescue
Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? No
Please use the space below to share any additional information about this instructor. Michelle is an experienced natural horsemanship trainer with a specialty in unhandled/feral horses.
3. *Instructor: Tom Mayfield
White Bird Appaloosa Horse Rescue
Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? No
Please use the space below to share any additional information about this instructor. Tom is an experienced handler who starts horses off in basic ground manners. He also mentors new volunteers in safely handling horses.