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Giant Steps Therapeutic Equestrian Center, Inc.

GUARDIAN PROFILE - Last Updated: 03/02/2017

I. GOVERNANCE, MANAGEMENT & CONFLICT OF INTEREST

Staff:

Chief Staff Officer:  Beth Porter

Employees:   Full-Time:  5  Part-Time:  2  Volunteers:  150

Does your organization utilize a management company for management and administration? No

Describe your training process for employees and volunteers and the types of human resource documents used in your organization including job descriptions, evaluations, etc. Each employee receives a job description and employee manual when hired. The employee is trained by his/her supervisor, and has a formal meeting with each other member of the staff to understand how his/her role interacts with each position.

Once on-boarded, each employee maintains a weekly check-in with his/her supervisor. At the start of each year, each employee develops an annual work plan that is rolled up into an organizational work plan to guide the work as a whole. The organization also conducts annual reviews.

Volunteers receive an orientation, and are supervised and supported by daily team captains, and the Volunteer Coordinator and Head Instructor.

Governing Body:

Board meetings per year:  6

Number of Board Members:  11  Number of Voting Board Members:  10

Board Compensation:

Is Board Chair compensated?  No  Is Treasurer compensated?  No

Are there any other Voting Board Members that are compensated?  No

Board Relationships:

Are any members of the Board or Staff related to each other through family or business relationships? No

Board Affiliations:

Are any Board members or Staff associated with and/or compensated by another organization with a relationship or business affiliation to your organization? No

Conflict of Interest:

Does your organization have a written conflict of interest policy and regularly and consistently monitor and enforce compliance with the policy, including requiring officers, directors or trustees, and key employees to disclose annually interests that could give rise to conflicts?  Yes


II. PROGRAMS

1. What percent of your total programs and services are horse-related? 100

2. Describe your specific horse-related programs services or activities:
     The majority of Giant Steps programming consists of mounted lessons in which clients develop physical, behavioral, and cognitive skills that will support them in becoming more independent.

We have also added ground work programming which is suited for children and adults living with emotional disabilities.

3. Enter the total number of facilities/locations where the horses used in the conduct of your horse-related programs are housed and cared for: 1

4. Describe your non-horse-related programs, services or activities you provide, including those involving other animals. N/A

5. Does your organization operate programs involved with animals other than horses?  No



III. POLICIES

1. Describe your equine management philosophies, practices, policies and operations with respect to the use of the horses in your program, including the rehabilitation and retraining (if applicable), ongoing training, schooling and exercising plan for each horse and your policy as to the number and condition of the horses accepted by your organization. 
     Giant Steps currently maintains a herd of 14 horses - some of which we own, and some of which are on loan to us. We strive to maintain a diverse herd both in terms of physical build, movement, and temperament.

Our Program Director is responsible for herd management, and develops a schooling schedule for each horse which is implemented by the Program Director herself as well as our PATH Certified Instructors.

Because our program serves children and adults with disabilities, we do not typically accept horses that need significant rehabilitation or retraining. We seek calm, dependable horses.

2. Describe how your horses are acquired (adoption, seizure, surrender, donation, purchase, auction sale, retirement). 
     As mentioned above, currently our herd is a mixture of horses we own, and horses that are on loan to us.

3. Describe under what circumstances horses leave your organization. Please describe in detail your horse adoption/fostering practices and procedures including any recruitment initiatives you have to attract potential adopters. Please include your policies and practices with respect to horses that are no longer useful or manageable and horses that need to be retired. 
     When a horse needs to leave the Giant Steps herd, it is either returned to its owner (in the case of horses on loan), or it is re-homed (in the case of horses Giant Steps owns). The Program Director will always check the suitability of the new home. We make sure that the property and care will be suitable for the horse’s needs, and that the activity level is appropriate for the outgoing horse. Site visits and references for the owner as made as needed. It is not uncommon for one of our volunteers to take a Giant Steps horse.

Typically, we retire a horse when they are no longer able, physically or emotionally, to do the work required of them.

4. For new horses, describe your initial assessment process for each horse (i.e. physical examination, test ride, health record, Coggins test, quarantine, veterinary consult, etc.). 
     When an owner offers a horse, our Program Director first evaluates whether we have the space and the need for the horse. Owners of prospective new horses are given an interview, asking questions related to soundness, behavior, past training, feed, vices, health history etc. If the equine meets our criteria and is suitable for the type of horse we are in need of, the Program Director will visit to make an assessment. The horse is assessed for ground manners, behavior while grooming and tacking, sociability, ability to cope with an unbalanced rider and sidewalkers, and “bombproofness”. She may or may not ride the horse, and may or may not bring a youth rider to observe the horse's response to children.

If she feels the horse is of further interest, the horse will come to us on trial for two to three months. During that time the horse will be given time to acclimate to the barn and the herd, and will then shadow classes. Eventually, the horse will advance to having an able-bodied rider ride it during a class. Throughout, the Program Director will assess the horse's temperament and willingness to work with multiple riders and volunteers. If all goes well, the horse will join our herd.

5. Describe your overall horse health care plan and how you assess and monitor the health of your horses on an ongoing basis. Include a description of your vaccination and worming schedule. Include a description of your health/veterinary care plan for at-risk animals, geriatric horses and horses with serious issues. 
     Each horse has a veterinary plan. We work with a few different vets, and owners will sometimes specify a vet to be used for their horses. The contact information for the appropriate vet is listed on each horse's stall.

We do not maintain at-risk horses, nor do we maintain horses with serious issues unless it is a time-bound challenge. For those instances, we do maintain an emergency veterinary fund.

6. What is the euthanasia policy? Please include specifically under what circumstances your organization will euthanize a horse and whether your organization will euthanize a healthy but difficult horse for space: 
     Giant Steps only pursues euthanasia when deemed medically necessary by a medical professional. If it is a horse on loan, the owner will make the final decision.

7. What is the breeding policy? Please include specifically if horses become pregnant while in your care, and if there is a no-breeding clause in the documentation your organization uses to adopt, donate, sell, etc. a horse: 
     We do not breed horses, and only accept geldings.

8. Does your organization provide horses to any facility to use in research or medical training? 
     No

9. If your answer to Question 8 is 'Yes', please explain where and for what purpose horses are provided to use in research or medical training?  NA

10. Does your organization sell, donate or give a horse to an auction? 
     No

11. If your answer to Question 10 is 'Yes', describe under the circumstances where you have sold, donated, or given a horse to an auction, or where you would sell, donate, or give a horse to an auction. NA

12. Does your organization place horses in foster care? 
     No

13. If your answer to Question 12 is 'Yes', describe how foster homes are selected, screened, and monitored and address all the questions below for each foster home in the space provided: NA

14. What is the average equine adoption fee/donation received by your organization: Not applicable; None received

15. Adoption Fee Policies
  Not applicable; Fees are not collected; Horses are not offered for adoption.

16. What is your position regarding varying adoption fees vs. one set fee:
  Other considerations are provided below.

17. Provide any additional explanation to your answers if needed: We do not adopt horses.



IV. FACILITIES

This section must be completed for each facility/location where the horses used in the conduct of your horse-related programs are housed and cared for. For example, if the applicant is involved with horse rescue and utilizes foster care facilities, the applicant must complete this section for each foster care facility. If the applicant provides equine assisted activities/services to the public at more than one location, the applicant must complete this section for each location that horse-related services are provided. If your organization uses the facility of another organization, please enlist the aid of that organization in answering the questions.

Total facilities at which our organization operates horse-related programs: 1

.

Location 1 of 1
Riverside Equestrian Center/Sonoma Horse Park

7600 Lakeville Highway Petaluma CA 94954

1. Facility General Questions

1. Name of Contact: Julie Larson

2. Contact's Phone: 707-781-9455

3. Contact's Email: julie@giantstepsriding.org

4. Does your organization own, lease or use a part of this facility? Use

5. If not owned, provide the name, address, phone, email and contact person of the organization(s) and/or individual(s) who owns the facility: Howard Herman
Riverside Equestrian Center
415-518-1277
hhlando@sbcglobal.net

6. If your organization does not own this facility, does your organization have a written agreement with the owner? Enter Yes or No.   Yes

7. If your organization does not own this facility, please provide the following information below: Start date and end date of current written agreement (term) and what is the organization's plan for the end of the written agreement? 
     Start date: November 2009 End date: November 2019 with two five-year options

8. If your organization leases or uses a part of this facility, please provide the details as to what services are provided by the owner and if and how the owner is compensated.. 
     The landlord provides hay, and cleans the stalls daily. The landlord also provides electricity and water. Giant Steps pays ground rent, and horse board.

9. Does your organization operate programs involving horses AT THIS FACILITY that serve individuals with special needs, including but not limited to equine assisted activities and therapies? Yes

10. Enter the total number of instructors/trainers (full-time and part-time) involved with your organization's horse-related programs at this facility: 11.


2. Facility Horse-Related Questions

1. Enter the total acreage dedicated specifically to the horses: 2.85

2. Describe the number and type of pastures and paddocks, fencing, enclosures, stabling including barns and run-in sheds. Each horse has a stall with an attached turnout (pipe fenced). There are two designated turnouts and one outdoor arena where horses are turned out daily (usually with a friend) for play and exercise.

3. Describe how you manage the use of your pastures/paddocks given the size and number of your pastures/paddocks and the number of horses you have at this facility.
     Together with the landlord, we ensure proper footing in both our covered and uncovered arenas, and task the Facilities Manager with ensuring our turn-out is in sound condition.

4. How many hours of daily turnout do the horses get? (Estimate or Average) 1

5. Describe the area where your training, riding and equine related activities are conducted, including what type of footing/surface is utilized and what factors were considered to determine the suitability and condition of the area for the activities conducted.
     All lessons are conducted in the covered arena which is 100 x 200 feet. The footing is a sand and felt mixture. Footing is harrowed daily and watered as needed.

6. Is the facility in compliance with the Care Guidelines for Rescue and Retirement Facilities prepared by the American Association of Equine Practitioners (whether or not your organization is directly involved with rescue and retirement)? Yes

7. If no, please explain and specifically describe the areas in which the facility is not compliant. Not Applicable

8. If this facility is recognized as compliant with the published standards of another applicable organization, and/or accredited by another applicable organization, including any state licensure or registration process, please provide the details.
     We are compliant with the Professional Association of Therapeutic Horsemanship, having received their Premier Accreditation.

9. Describe the availability/accessibility of emergency horse transportation at this facility.
     We have a truck and two trailers on site for emergencies.

10. Do the horses have specific tack assignments? Yes

11. Describe the plan, process and/or procedures to insure appropriate assessment of tack and the use for saddle fittings, tack, blankets, etc.
     We conduct fittings each quarter.

12. Describe the system used by your organization to help staff and volunteers readily identify each horse on the property.
     Each horse has a name tag on its stall. Its halters also have name tags. Our horses wear their halters during lessons.

13. Describe your housing plan and the turnout process/plan for horses normally stall bound.
     Our horses are not stall bound.

14. Describe your feed, feed management plan and your guidelines for the use of supplements.
     The landlord feeds hay twice daily. There is a supplement feed chart in the feed room and bags with grain/supplements are pre-made. Grain/supplements are fed daily by the instructors as supervised by the Head Instructor and the Program Manager.

15. How do you use the Henneke Body Conditioning Score to guide you in your hennekeing/exercising/use practices for each horse?
     Our vet assesses our horses on the Henneke scale twice annually. Based on those results, we will adjust food and schooling accordingly.

16. Please describe your activities to limit or control the advent and spread of disease within your facility (Biosecurity plan). This should include but is not limited to your manure management and disposal procedures, your carcass disposal plan and your parasite control plan. Please indicate the role of your veterinarian in the development and implementation of your overall plan.
     If one of our horses is deemed to have a communicable disease, it is moved to the quarantine barn on the property until it is healthy. Manure is removed daily by the grooms, and added to the facility's disposal program. We worm our horses twice, and take random fecal tests as well. We maintain an overhead fly spray to control the fly population.

17. Please describe your emergency preparedness plans that address weather related issues, fire safety procedures and/or any additional hazardous scenarios your facility could potentially experience.
     We are under the guidance of the facility's emergency preparedness plan. In the case of fire, we would turn out our horses as we are on a multi-acre property with only a few buildings. A river is adjacent to the entire property which would be used for pumping water in case of a fire. We also maintain a water tank on our portion of the property. Both our barn and arena are fully retrofitted for earthquakes.

18. Please describe the security in place at the facility or facilities to restrict public access and to keep horses safe. Do you have a security system and/or on-premises caretaker?
     There are on-premises caretakers who monitor the property.

19. Provide the contact information for the individual or organization responsible for investigating abuse in the county where the facility is located, including mailing address, email address, and phone information.
     Sonoma County Animal Services 1247 Century Court Santa Rosa, CA 95403 (707) 565-7100

20. Other than the animal control authority noted above, provide the contact information for all local, state and/or national authorities with whom your organization engages to address issues impacting horse welfare, including mailing address, email address, and phone information.
     None currently.


Veterinarian Information

View The Vet Checklist conducted on 02/27/2017

Veterinarian: Michael O'Connor

Clinic Name: Sonoma Marin Veterinary Services    Street: 1120 Industrial Ave Suite 13 & 14    City: Petaluma  State: CA    Zip: 94954

Phone: 707-763-2199    Email: smvs@sbcglobal.net


Instructors assigned to this Facility
(see Instructor Section)

     1. Instructor: Amy Barbaro

     2. Instructor: Debbie Gardner

     3. Instructor: Holly Hansen

     4. Instructor: Jen McWherter

     5. Instructor: Jenn Collins

     6. Instructor: Jenny Lampshire

     7. Instructor: Julie Larson

     8. Instructor: Nicole DeVito

     9. Instructor: Sean Willer

     10. Instructor: Sue Rickard

     11. Instructor: Terri Roberson


3. Facility Horse-Related Inventory Questions

1-a. Enter the total number of horses involved with your organization's programs that are currently housed at this facility: 13.

1-b. Enter the total number of horses housed at this facility: 13

1-c. Enter the maximum capacity of horses at this facility: 16

2016 Horse Inventory

1-d. Did your organization operate programs involving horses HOUSED AT THIS FACILITY during January 1-December 31, 2016? Please select Yes or No. Yes

Additional explanation:Because our horse care fee from our facility includes feed, bedding, horse care staff, etc., we left those line items as zero, and entered our horse board total in line 3-k.

14 2-a. Total number of horses housed at this facility involved with your programs on January 1, 2016.

           + 1 2-b. Total number of intakes other than returns including donated, purchased, surrendered or rescued.

           + 0 2-c. Total number of horses returned.

15 = Total of 2a-2c

           - 0 2-d. Total number of horses adopted during the year.

           - 2 2-e. Total number of horses transferred to another facility during the year.

           - 0 2-f. Total number of horses deceased during the year.

2 = Total of 2d-2f

13 2-g. Total number of horses housed at this facility involved with your programs on December 31, 2016.

            13 2-h. Total number of horses not retired including horses undergoing rehabilitation and/or retraining.

            0 2-i. Total number of horses permanently retired.


2016 Horse Care Costs

$0     Feed (Grain/Hay).

$0     Bedding.

$8922     Veterinarian.

$8687     Farrier.

$0     Dentist.

$0     Manure Removal.

$3294     Medications & Supplements.

$3804     Horse/Barn Supplies.

$0     Horse Care Staff.

$0     Horse Training.

$56180     Other direct horse-related costs not including overhead or other program costs.

$80887     2016 Total Horse Care Costs

$     2016 Total Donated Horse Care Costs

5110     Grand total of the total number of days each equine was in the care of this facility during 2016.

Average cost per day per horse: $16
Question 3 ($80,887 ) divided by Question 4 (5110).

Average length of stay for an equine: 341 days
Question 4 (5110) divided by total of Questions 2a-c (15).


4. Self Assessment

I. Facility & Grounds
A.Operational

     1. Signage: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     2. Lighting: Are rules, restrictions and warnings posted in or near appropriate areas? All of the time

     3. Emergency Contacts: Are emergency contacts posted in easily accessible locations for staff members if only cell phones are available or by each phone if landlines are available? All of the time

      4. First Aid Kits: Are human and equine first aid kits up-to-date and easily accessible? All of the time

B. Structural

      1. Condition of surface: Are horses provided a clean, dry area on which to stand & lay? All of the time

      2. Flooring - drainage & traction: Are floors constructed and maintained for both good drainage and traction? All of the time

      3. Ventilation for enclosed shelters: Is there adequate ventilation and circulation to control temperature and prevent buildup of toxic gases? All of the time

      4. Electrical wiring condition: Is wiring inaccessible to horses and maintained for safety? All of the time

      5. Fire Prevention & protective measures: Are fire prevention and protection measures including fire alarms, extinguishers and sprinkler systems, maintained and in good working order? All of the time

      6. Quarantine/Isolation: Is there a designated and separate area for isolation and quarantine? Yes

      7. Ill/injured containment: If horses live outside, is there a designated and separate area (stall or enclosure) to house ill/injured horses?

      8. Are the horses housed in stalls/enclosures? Yes-All of the time

      8-a. If yes, Stall/enclosure size: Do structures allow horses to lie down, stand up and turn around? All

      8-b. If yes, Stall/enclosure cleanliness: How often are stalls/enclosures cleaned? 6-7 days a week

      8-c. If yes, Adequate ceiling & beam height: Is there a minimum of 12 inches above the tip of the horse's ear when standing? All of the time

C. Paddocks/Yard/Pastures/Turnout

      1. Turnout/Exercise Space & opportunity: Is there space and opportunity for horses to exercise or be turned out? All of the time

      2. Fencing - type, height, safety: Are these spaces appropriately fenced? All

      3. Use of electric wire or tape fence: Are electric wires or tape fence visibly marked? Please select 'All or NA' if electric wire or tape fence is not used. All or NA

      4. Condition of fences & gates: Are fences and gates functioning properly by being maintained and repaired when needed? All

      5. Condition of paddock/yard: Are these spaces free from equipment and debris? All

      6. Availability of shelter: Are natural or man-made shelters available to horses for protections from elements? All of the time

      7. Cleanliness: How often are these spaces cleaned? Daily or 6 Days a Week

II. Horse Care

      1. Hoof Care: How often is hoof care provided for each horse? Every 1-2 months

      2. Dental Care: How often is dental care provided for each horse? Annually

      3. Physical Examinations: How often is each horse given a physical exam by a veterinarian? Annually

      4. Horse checks: How often are horses visually and physically checked by personnel at the facility? 6-7 days a week

      5. Food & Water Storage: Are all hay, feed, grain and water sources clean, free of debris and chemicals, and protected from weather and other animals? All of the time

      6. Drinking water: How often do horses have access to clean drinking water? All of the time



6. Public-Related Questions
(required if programs serve individuals with special needs)

1. How many clients participate in the programs at this facility? 125

2. How many hours per week do you operate the horse-related programs at this facility? 35

3. How many weeks per year do you operate the horse-related programs at this facility? 35

4. What is the average wait list time? 3 Months(Weeks/Months/Years)

5. How many hours per day does each horse work? (Estimate or Average)

    Mounted: 3.00  Un-Mounted: 0.00  Total: 3

6. How many days per week does each horse work? (Estimate or Average) 2

7. What percent of your programs and services at this facility are mounted (vs. ground-based)? 90%

8. Provide any additional explanation to your answers if needed.


V. Instructors/Trainers


     1. *Instructor: Amy Barbaro

         *Facility Participation:

         Riverside Equestrian Center/Sonoma Horse Park

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship

Enter the year that the certification was awarded. (yyyy)2009

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified Instructor


     2. *Instructor: Debbie Gardner

         *Facility Participation:

         Riverside Equestrian Center/Sonoma Horse Park

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship

Enter the year that the certification was awarded. (yyyy)2010

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified Instructor


     3. *Instructor: Holly Hansen

         *Facility Participation:

         Riverside Equestrian Center/Sonoma Horse Park

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship

Enter the year that the certification was awarded. (yyyy)2014

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified Instructor


     4. *Instructor: Jen McWherter

         *Facility Participation:

         Riverside Equestrian Center/Sonoma Horse Park

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship

Enter the year that the certification was awarded. (yyyy)2006

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified Instructor


     5. *Instructor: Jenn Collins

         *Facility Participation:

         Riverside Equestrian Center/Sonoma Horse Park

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship

Enter the year that the certification was awarded. (yyyy)2012

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified Instructor


     6. *Instructor: Jenny Lampshire

         *Facility Participation:

         Riverside Equestrian Center/Sonoma Horse Park

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship

Enter the year that the certification was awarded. (yyyy)2012

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified Instructor


     7. *Instructor: Julie Larson

         *Facility Participation:

         Riverside Equestrian Center/Sonoma Horse Park

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship

Enter the year that the certification was awarded. (yyyy)2010

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified Instructor


     8. *Instructor: Nicole DeVito

         *Facility Participation:

         Riverside Equestrian Center/Sonoma Horse Park

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship International

Enter the year that the certification was awarded. (yyyy)2013

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified Instructor


     9. *Instructor: Sean Willer

         *Facility Participation:

         Riverside Equestrian Center/Sonoma Horse Park

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship

Enter the year that the certification was awarded. (yyyy)2012

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certified Instructor


     10. *Instructor: Sue Rickard

         *Facility Participation:

         Riverside Equestrian Center/Sonoma Horse Park

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.Professional Association of Therapeutic Horsemanship

Enter the year that the certification was awarded. (yyyy)2016

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Certfied Instructor


     11. *Instructor: Terri Roberson

         *Facility Participation:

         Riverside Equestrian Center/Sonoma Horse Park

Is the instructor certified by an organization that provides training in the programs, activities and/or services conducted by the organization? Yes

Certification 1:

Provide the name of the certifying organization.EPONA

Enter the year that the certification was awarded. (yyyy)2015

Is the instructor's certification considered 'active' by the certifying organization? Yes

Briefly describe the nature/level of the certification.Eponaquest Instructor